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Home My WebLink About25A - AGMT AT-RISK YOUTH SVCSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2019 TITLE: APPROVE THE FIRST AMENDMENT TO THE AGREEMENT WITH THE ORANGE COUNTY CONSERVATION CORPS IN THE AMOUNT OF $14,935.85 TO ENHANCE SERVICES FOR AT -RISK YOUTH (STRATEGIC PLAN NO. 2,4) CLERK OF COUNCIL USE ONLY: • T9 o, ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO 04z, FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager to execute a first amendment to the agreement with the Orange County Conservation Corps to provide workforce development programs for at -risk youth by an additional amount of $14,935.85 for a total amount not to exceed $129,935.85 for the period of September 17, 2019 to June 30, 2020, subject to non -substantive changes approved by the City Manager and the City Attorney. DISCUSSION The City and Orange County Conservation Corps entered into a one-year agreement under the Workforce Innovation and Opportunity Act (WIOA) dated July 1, 2019, by which City agreed to expend federal funds for workforce development programs for at -risk youth that provide preparation for their high school diploma and post -secondary education, occupational training in construction, fork lift licensing, paid work experience and other employment skills for entry into the labor market. The Agreement included funding from the Department of Labor, Employment and Training Administration for fiscal year 2019-2020. In accordance with the terms and conditions of said Agreement, the parties desire to amend the agreement to provide additional funds to the Orange County Conservation Corps for the WIOA Youth Workforce Development Program based on unspent funds from fiscal year 2018-2019. The amendment will increase the agreement with the Orange County Conservation Corps by $14,935.85 for a new amount not exceed $129,935.85 effective September 17, 2019 to June 30, 2020. The additional funding will allow for an increase in hours for participant work experience wages, support services, incentives, transportation and Conservation Corps staff wages (Exhibit 1). 25A-1 First Amendment with OC Conservation Corps To Serve At -Risk Youth September 17, 2019 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item support's the City's effort to meet Goal # 2 Youth, Education, Recreation, Objective # 4 (Partner with groups and organization to promote education, senior services, job training and development for all Santa Ana residents). FISCAL IMPACT Additional funds in the amount of $14,935.85 are budgeted and available in Fiscal Year 2019- 2020 in the WIOA Youth, Payment to Subagent account (no. 12318750-69135). Accounting Unit Accounting Unit, Amendment Fiscal Year — Account # Fund Description Account Total Description Workforce WDB Youth Council - FY 2019-20 12318750-69135 Innovation & Payment to $ 14,935.85 July - June Opportunity Act Subagent W IOA Amendment Total $ 14,935.85 APPROVED AS TO FUNDS AND ACCOUNTS: Steven A. Mendoza Kathryn Downs, CPA Executive Director Executive Director Community Development Agency Finance and Management Services Agenc Exhibit: 1. First Amendment to Agreement — OC Conservation Corps 77 25A-2 EXHIBIT 1 FIRST AMENDMENT TO AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS FIRST AMENDMENT TO AGREEMENT is hereby made and entered into this 17°1 day of September, 2019, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY"), and Orange County Conservation Corps, a non-profit corporation ("SUBRECIPIENT"). RECITALS: A. The parties entered into a one-year agreement under the Workforce Imiovation and Opportunity Act (WIOA) dated July 1, 2019 (hereinafter "Agreement"), by which CITY agreed to expend federal funds for workforce development programs for at -risk youth that provide preparation for secondary and post -secondary education, occupational training and employment skills for entry into the labor market, as defined in the scope of work attached to said Agreement. B. The Agreement included funding from the Department of Labor, Employment and Training Administration for fiscal year 2019-2020. For fiscal year 2019-2020, CITY was designated a Local Workforce Development Area (LWDA) under WIOA, Public Law 1-1 13-128, Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6, and the CITY was awarded $785,103.00 for youth workforce development programs. C. In accordance with the terns and conditions of said Agreement, the parties desire to amend the Agreement to provide additional funds for fiscal year 2019-2020 to SUBRECIPIENT for the WIOA Youth Workforce Development Program based on unspent funds from fiscal year 2018- 2019. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: L Section 11, City's Obligations, Subsection A, on page 5 of the Agreement, shall be amended to increase the amount of youth funds CITY agrees to pay to SUBRECIPIFNT by a sum not to exceed $14,935.85 for fiscal year 2019-2020, for a total amount during the tern of the Agreement not to exceed $129,935.85 for youth workforce development programs in accordance with the Budget attached hereto as "Exhibit A" and incorporated herein by reference. 2. Except as hereinabove amended, all terms and conditions of said Agrexment shall remain unchanged and in full force and effect. 25A-3 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attoryey7, , By: RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency CITY OF SANTA ANA "CITY" 0 Kristine Ridge City Manager "SUBRECIPIENT": atha 10. Muniz, Chief Executive Officer Orange County Conservation Corps 25A-4 EXHIBIT 1 Orange County Conservation Corps Santa Ana Workforce Investment Board - The Youth Service Provider Network Request for Proposal PY 201912020 ORANGE COUNTY CONSERVATION CORI'S BUDGET NARRATIVE Administrative Staff — .02 FTE — S2,800 or 2.43% of budget Administrative staff consists of a small percentage of the Chief Financial Officer to perform various administrative functions including; general & financial management, payroll, accounts payable and office coordination. Administrative Staff Taxes and Benefits - $242 or 0.21 % of budget Taxes and benefits include state unemployment at 6.2% of first S7,000 earned, 7.65% FICA and workers compensation. Program Staff —1.27 FTE — $59,550 or 45.83% of budget Program staff consists of 3 individuals of which 1 Program Specialist will he exclusively dedicated to ensure the programmatic success of the grant which includes recruit, enroll youths and overall case management. Other programs staff will be involved to provide overall support, leadership, management, coordination, daily supervision, training engagement and mentorship of enrolled youths. WIOA Program Specialist— 80% FTE: fully responsible for the success of grant Operations Manager— 2% FTE: projects management and acquisition Crew Supervisor I — 45% FTE: project supervision and mentorship Program Staff Taxes and Benefits — $12,190 or 9.38% of budget These include taxes and fringe benefits associated with each staff and their corresponding percentage of time spent on fulfilling all programmatic aspect of the grant. 6.2% for State Unemployment Insurance for first S7,000 earned, 7.65% for FICA and an allocated % of respective health benefits including retirement contribution cost for each associated staff. Project Transportation — $1,925 or 1.48% of budget Project transportation includes vehicle insurance, fuel, repair and maintenance. Costs are allocated based on the number of participant hours on the grant compared to overall Corps total participants hours. Total costs are computed and allocated during each billing period. Participant Wages, Taxes and Benefits — $39,577 or 30.46% of budget Wages are paid directly to participants who earn a minimum o1'SI2.00/S13.00 per hour and are scheduled to work up to 29 hours per week while enrolled in our program. Taxes and workers compensations are directly associated with participants wages and are paid by the Crops. 14 participants 27 weeks with 29 hours per week average @$12 per hour and I0S 13 per hour 25A-5 EXHIBIT 1 Orange County Conservation Corps Santa Ana Workforce Investment Board - The Youth Service Provider Network Request for Proposal PY 201912020 effective January 1, 2020, NOT including any additional leveraged wages by OCCC. Additional costs include taxes and workers compensation. Support Services — $9,100 or 7.00 % of budget Supportive Services mainly include uniforms, bus passes and gas cards. Other supportive service may include hotel voucher, car repair, tattoo removal, dress for success, material and supply for certification training and any other related costs in helping the participants to successfully complete the program. This is for both new enrollments and follow-up services. Incentives—$4,550 or 3.50% budget Incentives are costs associated with prepaid cards given directly to the participants for successfully completing or accomplishing certain required or encouraged milestones. These include obtaining certification, eaming a high school diploma and other milestones. This is for both new enrollments and follow-up services. Budget Summary Overall, 97% of the budget is budgeted toward programmatic expenses where most of the fiend budgeted is directly benefiting the participants in forms of wages, benefits, incentives and supportive services. In addition to the budget, the Corps twill also be leveraging approximately up to $115,964 of various costs associated with operating the program. Follow-up Services — Follow-up services for prior year participants (PY18/19) using current budgeted amount in supportive services. Tracking OCCC uses finger bionnetric to track all participant hours in additional to daily Geld sign -in sheet. Time cards are generated bi-weekly and are signed off by participants with the corresponding supervisor. Various labor distribution reports are used to track participant hours and earnings. Incentives and supportive services are requested through an applicable form with proper approval before they are delivered. Incentives and supportive services report can be generated at will from our tracking databases. Subcontracting— OCCC does not subcontract any obligations or duties in this proposal. 25A-6 EXHIBIT 1 Santa Ana Workforce Investmet BoardYouth Council Workforce Innovation & Opportunity Act Program Year201912020 Budaet Form Orange County Conservation Corps Adnllnistralive Program Total WIOA Personnel Salaries (Ust titles and F1Es)' 2,800.00 59,550.00 62,350.00 Benefits' 242.20 12,190.58 12,432.78 Total Personnel 3,042.201 71,740.581 74,782.78 Operating Expenses Rent -Occupancy Related' Utilities _ Phones hriemel fees Parkirg fees _ Security Maintenance Insuranw Equipment rental fees' Vehicle lease charges (�ehides may not bo purchased) Office expenses (consumables) Accounting Senices Project Expenses Adminstmthe Serdces Indirect costs (allach indirect cost rat. plan') Professional Senices Marketing/Membership Finance Charges Start (raining Slag Iraiellmileagefconfemnces Particiant Wages&Benefits• 39.577.21 39,577.21 Support senices' w/follow ups 9,100.00 9,100.00 Profit (for profits only) Olher(lisl)' Incentives 4,550.00 4,550.00 Project Transportation 1,925.87 1.925.87 Charter School Total Operating Expenses 55,153.08 55,153.08 L. tC �ift r{�1l lti .Yt 3 J f 5 �4 '"i w aye v jTLf �I -t i i Follow-up Services (221(staff time +fol up secs) - Grand Total with Follow-up Services 3,042.20 126,893.65 129,935.85 25A-7 EXHIBIT 1 Santa Ana Workforce Investmet BoordYouth Council OCCC Workforce Innovalion a Opportunfly Act Direct Program Expenes Program Year 201912010 VVOA WIOA OCCC Slap Wa9essalaries Time% Amount Adenwi3f,eive Sfeff Chef Fln n ial Oscar T. Huynh TA 2.800.00 Subtotal Admin Slap 2,800.00 Employer Taxes 214.20 Walkers Compensation 28.00 Benefits SublotelAdmin Staff Taxes/Sen.rrfs 242.20 Total AdminigmUvo Expenees 3,042.20 Proem. Staff Project Manager J. Newton 2% 2.030.00 SUPONSWI TBO 45% 17.550.00 W IOA Program ST•ecialml 0. Garcia 8! % 40.0Il100 Subtotal Program Staff 59,5%00 Employer Taxes 4,555.58 Workers Compensation 2,175.00 Benefits 5,460.00 Subtotal Proon, nr Staff Tawslacnerls 12,190.w Program Erpenses Project Transportation (ugucte. lomnnee. fuel. repair mam0 1,925.B7 Stall lmining - Oecupancy, Related (rental, utilities, rap* a maul) Subtotal Program Expenses 1,925.87 Total Program Expenses 73,666.45 Corpsnmmber(VA) Erp.nses Average Total hN WIOA CM. Sneerer; 9of New ClAs Hourly Rat. C74 Amount CMs (29 NNA x l l Wxs) 14 $12 to $13 2.842 34,221.00 Carry-overs 0 CIs Total Hows/Paid Word Experience 2.842 Employer Taxes 2,618.53 Workers Compensation 2,737.68 CM. stipend Total 14 39.577.21 SupportiveServices/Unif/bus p/6as c/books/tuition/w follw up services 14 $ 650 9,300.00 Cra Incentives/w fallow -up services 14 5 325 41550.00 Subtotal Cms Expenses 53.227.21 Followmp Services Pdor Year (22) (gaff lime+ we s c) _ Tolaf pith Follow-up Services 129.935.85 OCCC Aliech OCCC Star. Salaries a wages 47,610-00 Tries 5 Benefits 9,150.n OCCC Mardi • Participant Wages a Benefits 20.000.00 OCOE Charter School 2,40734 OCCC Expanses 35.,79626 Total OCCC Cash a In Kind 115,964.3G 2% 57% WY 25A-8 EXHIBIT 1 Santa Ana Workforce Investr act BoardVouth Council Workforce Innovation B.Opporsunity Act OCCC Program Year 201912CM tAalDMng W1OA Occc SMrTsalar2es[LY/ago4 WIC Ohem Imklm CWef Eacutisfi OAcer K. Bandp0l 0% 3,300.03 CFtic/Financial Of T. liu2nh 2% 2.=M 2,80 M Acour%Pe,pea, 115Taa'ea 09% 1,2woo Pe110 Speci>dst S. Cortex 0!: - 1,2110.03 ITNamget P. SICege 0% - 2.WO.W ❑rectaol ODreaions J.VWp On - 2,060.03 Poject Meager J. t:ew,on 2% 2,O1T.O0 2A00.00 Sul 1 TBO 45% 12,550.LO 9,750.00 s4e.'a 0 TBO 3.9C0.O3 Ptogams Manager SS.. 0% 3,600m Program Speci ldl V. Ycpez 0°A - 3.O01.03 WINFe, rn Specia6zs D. GeV. M% 40,COOw 10,=.W R cttdter B. Faa+ac Op 2,2O0OD Sublose[S WlSetades 6 WSgea 62.351 42,610.00 Subfofa2Spp BeneSls 12,432.28 9,150.11 Tour StaglWgesane BmM11 14,T8128 66d60.21 WIOAAmount WIOA WIOA CCCC apeat Eaoenm' Budget 11X Per0on 0.03 Ir lnd Note Administration Msou 1,354 - - 1.153.52 Stall Naining)stali anJ Wardmeesings Ocup'a'rs, S-V,Ow 3,210 - - S209J9 ger•Vutili[iea/Dhwes/boildout/pcmpanu2 related FAsedn,'ban'.abgrp42.sn1 Clual 35,OLU Lin, - 1,170.24 Bank/101/payroll processor fen hlaACOngtAlembenhp 27.= 903 902J5 Corps reembenhipandoulteach campaign O0ce Ecpanses 191 us 635.22 Olhce supplies I'mr.sonN Be.. Blom MG 835.83 CPA A6elU Nft'Lega`AConsullanicmirametl scices Eegos(F 18;IXn 24,,W3 - 25,OWA0 Cm rased Proem TrarnpataSm lFutl.6auranrn, ma:nt) ]44,gO3 4,815 4p: . 1,925.81 2,lVb,81 lieselsaletvwpplleh allorprms/pmjecea.mem Vuhlease/purahaws, veh allocation, lud,irss, mains Larll&Cmible. OCDB CIal. SolaD v°SCO 1,000 O°! - 1,000.00 Stall mi leage and miscelieneousuaveis/mnferm", MCC ParJcipant Wages &Berens 22,WD 2,402 - - 2,4 .M Stall mi large and miscellaneous Navels/perfai,mas g0,CW 20,000 - 20,000,00 Other levercged pmdtlpants e:orking hours & benefits Total Operating Erpenmv 5 1=600 S 61,129 1.925.87 59,20160 Tom, OCCC Match (Cash & In Modf 115,9g4.36 Trial V/qA Protected sbu. 2,842 Total OCCC Projector lbn 8&000 Project %fVVM hill beef S3C 25A-9 25A-10