HomeMy WebLinkAbout22A - PROMOTIONAL ITEM BLANKET ORDERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 17, 2019
TITLE:
AMENDMENT TO THE BLANKET ORDER
CONTRACTS FOR PROMOTIONAL
ITEMS AND SERVICE AWARD IN THE
AMOUNT OF $110,000 FOR A TOTAL NOT
TO EXCEED $185,000
(SPECIFICATION NO. 17-125)
{STRATEGIC PLAN NO. 7,2)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
A&�� FILE NUMBER
CITY MMAGER
RECOMMENDED ACTION
Amend the blanket order contracts aggregate amount for Citywide promotional items and service
awards in the amount of $110,000 for a total annual amount not to exceed $185,000 subject to
non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On January 16, 2018, Council awarded two-year contracts with provisions for three one-year
renewals (five years total) for promotional items and service awards for an amount not to exceed
$75,000 to the following vendors:
• Authentic Promotions
• Geri's Screen -printing LLC,
• PromoteThis
• TIE Consulting, Inc.
During the following twelve (12) months, we will be sponsoring various community engagement
events such as the City of Santa Ana's 150th Year Anniversary and 2020 Census. Specifically, the
City will be celebrating its 150th Anniversary, which will include several events promoting
community pride and engagement. The events will include giveaways, props, banners, flyers and
other necessary supplies and equipment.
In preparation for the 2020. Census, the Santa Ana Census Ambassador Program (Program) will
educate, motivate, and activate the city's trusted voices and leaders throughout hard -to -count
communities to help ensure that everyone in Santa Ana is counted. The Program serves as a
liaison between business, education, and faith based organizations.
Outreach for both the 2020 Census and the 150th Celebration will be conducted at various city -
sponsored events including the Mariachi Festival, Fiestas Patrias, 5K race, 150th Celebration, Viva
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Contracts Amendment for Promotional Items and Service Awards
September 17, 2019
Page 2
la Vida, Noches de Altares, and Plaza Navidena. Thus, in order to prepare for these events, the
City Manager's Office, will be procuring various items including those promotional in nature. In
order to have enough funds to cover all citywide events through the end of the contract term, funds
in the amount of $110,000 ($185,000 — total) are requested. The recommended amendment
amount includes $5,000 contingency for unforeseen expenses.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Strategic Goal #7 — Team Santa Ana,
Objective #2 (establish communications plans to engage and inform employees and community
about City objectives).
FISCAL IMPACT
Funds in the amount of $110,000 are available in FY 2019-2020 General Non -Departmental
Contract Services -Professional account 01105015-62300.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
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