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Home My WebLink About20C - AA - STREET LIGHT MAINTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 1, 2019 TITLE: APPROVE AN APPROPRIATION ADJUSTMENT AND AN AGREEMENT WITH CALIFORNIA PROFESSIONAL ENGINEERING, INC., FOR STREET LIGHTING MAINTENANCE IN AN AMOUNT NOT TO EXCEED $2,259,684 {STRATEGIC PLAN NOS. 6, 1C} /s/ Kristine Ridge CITY MANAGER :7xd91LTA ILTA IAki1111111A11111Ve«II[IIII7ki1 CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For 111111•]0oil ►1,1111101.i[•] FILE NUMBER 1. Approve an appropriation adjustment to spend $1,167,684.14 from the prior year fund balance in the General Fund, for Street Light Maintenance and Repair Improvements. 2. Authorize the City Manager to execute an agreement with California Professional Engineering, Inc., to provide street lighting systems maintenance services, for a three-year period beginning October 2, 2019, and expiring October 1, 2022, with provision for two one- year extensions exercisable by the City Manager and City Attorney, in an amount not to exceed $2,259,684, the sum is comprised of $1,259,684 for the first year of the agreement and $250,000 annually, including any extension periods, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On April 4, 2017, City Council approved a Purchase and Sale agreement with Southern California Edison (SCE) to acquire approximately 7,800 streetlights increasing the City's total inventory of streetlights to approximately 11,300. The opportunity to purchase SCE's streetlights provided the City the ability to meter and upgrade the streetlights from High Pressure Sodium (HPS) light fixtures to energy -efficient Light Emitting Diode (LED) lights. The increased inventory of streetlights generated the need to have an on -call street light maintenance agreement to provide preventative and extraordinary streetlight maintenance services. Subsequently on April 3, 2018 the City Council approved the Streetlight Retrofit Project (Project) which included the purchase of the previously owned SCE streetlights along with the retrofit to LED of the said lights. As a result of the approval and related financing of the Project, the City was eligible to apply for a rebate with SCE after completion of the installation of the LED lights. At that time Staff was aware of the potential to receive a rebate from SCE, after completion of the 20C-1 Agreement for Street Light System Maintenance October 1, 2019 Page 2 installation of the LED lights, however SCE was unable to provide the City an estimate of the amount the City would generate from a rebate. As noted City applied for Southern California Edison's (SCE) Energy Management Solutions Incentives Program for Business Customers and were successful in obtaining a rebate to upgrade the City -owned streetlights to LED efficient lighting. Upon project completion, SCE issues the City a rebate for a portion of the project cost. To date, the Project has generated two rebates (received during FY 2018-19) in the amounts of $379,151.55 and $788,532.59, which totaled $1,167,684.14, with a third and final rebate amount pending. The intended use of the rebates is to begin the installation of lighting in unlit areas, upgrade the streetlights recently purchased from SCE, continue with LED conversions, and for ongoing maintenance of City -owned streetlights. The two rebates received are recorded within the General Fund (during FY 2018-19). The staff report is requesting the Council to consider appropriation of the funds to the Streetlight Maintenance budget (General Fund) for encumbrance under this contract with California Professional Engineering, Inc. In addition, there is $92,000 budgeted in the Fiscal Year 2019-20 Streetlight Maintenance Program and, combined with the rebates, provides a grand total of $1,259,684. For future years, the annual streetlight maintenance budget will remain at approximately $250,000. A Request for Proposals for street lighting systems maintenance services was published on June 20, 2019. Five proposals were received and evaluated by a five -member review panel comprised of Public Works Agency staff. The proposals were scored based on contractor experience, understanding of need, relevant project experience, schedule, references and cost to perform the required services. The table below contains a summary of the proposal scores and their rankings: RANK CONTRACTOR LOCATION SCORE 1 California Professional, Inc. Anaheim 93 2 Econolite Systems, Inc. Anaheim 90 3 Siemens Anaheim 89 4 Bear Electrical Solutions Anaheim 80 5 Foddrill Construction Corporation Chino 77 In addition to routine maintenance, the contractor will be required to provide extraordinary and emergency services on an as -needed basis. Emergency services response time is required to be less than two hours, under normal circumstances, to make immediate or temporary repairs to City -owned streetlights. Based on the proposal evaluations, staff recommends awarding a contract for street lighting systems maintenance services to California Professional Engineering, Inc., for a total not -to -exceed annual amount of $2,259,684. 20Ci-2 Agreement for Street Light System Maintenance October 1, 2019 Page 3 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Due to the lack of information from SCE, Public Works staff was unable to determine an amount to be received related to these rebates during FY 2018-19 and thus the amount was not included in the FY 2018-19 budget projections. The most recent estimate of actual FY 2018-19 General Fund revenues presented to the City Council on September 17, 2019 did not include these SCE rebates. Approval of the requested appropriation adjustment will authorize expenditure of $1,167,684.14 from prior year fund balance in the General Fund for expenditure in the Street Light Maintenance Repair Improvements (No. 01117630-62321), increasing the Fiscal Year 2019-20 expenditure budget for the purposes of engaging in this agreement. The proposed expenditures for the current and future years are as follows: Fiscal Year Accounting Unit — Fund Accounting Unit —Account Amount Account No. Description No. Description RESOURCE FY 2019-20 01102002-50001 General Fund Use of Prior Year Fund $1,167,684.14 Balance TOTAL REVENUES FROM INCENTIVES (REBATES): $1,167,684.14 EXPENDITURES FY 2019-20 Street Light Maintenance — Oct. — June 01117630-62321 General Fund Maintenance & Repair $80,000 Current Budget Improvement FY 2019-20 Street Light Maintenance — Oct. — June 01117630-62321 General Fund Maintenance & Repair $1,167,684 Requested AA Improvement FY 2020-21 Street Light Maintenance — July - June 01117630-62321 General Fund Maintenance & Repair $250,000 Im rovement FY 22- Street Light Maintenance — 01117630-62321 General Fund Maintenance & Repair $250,000 July June Improvement Im rovement FY 2022-23 01117630-62321 General Fund Street Light Maintenance — $62,500 July — Sept. Maintenance & Repair 20C-3 Agreement for Street Light System Maintenance October 1, 2019 Page 4 Fiscal Year Accounting Unit — Fund Accounting Unit — Account Amount Account No. Description No. Description Improvement OPTIONAL 1-YEAR EXTENSIONS FY 2022-23 Street Light Maintenance — 01117630-62321 General Fund Maintenance & Repair $187,500 Oct. -June Improvement FY 2023-24 Street Light Maintenance — July — Sept. 01117630-62321 General Fund Maintenance & Repair $62,500 Improvement Fiscal Year Accounting Unit — Fund Accounting Unit —Account Amount Account No. Description No. Description FY 2023-24 Street Light Maintenance — 01117630-62321 General Fund Maintenance & Repair $187,500 Oct. — June Improvement FY 2024-25 Street Light Maintenance — July Sept. 01117630-62321 General Fund Maintenance & Repair $12,000 Improvement TOTAL AGREEMENT EXPENDITURES: $2,259,684 Fuad S. Sweiss, PE, PLS Executive Director Public Works Agency FSS/TC/SS/GL Exhibit: 1. Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA Executive Director Finance and Management Services Agency 20C-4 EXHIBIT 1 AGREEMENT TO PROVIDE STREET LIGHT MAINTENANCE SERVICES THIS AGREEMENT is made and entered into this 2nd day of October, 2019 by and between California Professional Engineering, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On June 20, 2019, the City issued Request for Proposal No. 19-042, by which it sought a contractor to provide street light maintenance services. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in REP No. 19-042. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform the services that were described in the scope of work that was included in REP No. 19-042 and that is attached as Exhibit A. Contractor's proposal is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit C. The total sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $2,259,684. This sum is comprised of (1) the amount of $1,259,684 for the first year of this Agreement and (2) $250,000 annually for all additional years, including any extension periods, if any. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 20 -8 3. TERM This Agreement shall commence on the date first written above and terminate on October 1, 2022, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for up to two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAH ING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 20 -8 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Workers' Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for workers' compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Contractor, without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. 2P_Y f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terns of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by 20G—ts law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Executive Director Public Works Agency City of Santa Ana 2b"G_9 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: California Professional Engineering, Inc. 929 Otterbein Ave, Unit E La Puente, CA 91748, Attn: Van Nguyen, President A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements; orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not 2de61fb similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 26C71fi 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 1... J M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Fuad S. Sweiss, PE, PLS Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONTRACTOR California Professional Engineering, Inc. i Name: Van Nguyen Title: President 2�Ce 8�fyg EXHIBIT A Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR STREET LIGHT MAINTENANCE RFP NO.: 19-042 I. PURPOSE The City of Santa Ana is seeking an experienced contractor to perform preventative and extraordinary Street Light maintenance services. II. STREET LIGHT MAINTENANCE 1. Scope Of Work Contractor shall furnish all tools, equipment, apparatus, facilities, labor, services and materials, and perform all work necessary to maintain street lighting facilities in a good and professional manner in accordance with the specifications contained herein. All said labor, services, materials, and equipment shall be furnished and said work performed and completed by the Contractor as an independent contractor, subiect to the inspection and approval of the City's Executive Director of Public Works Agency, or inspectors or their representatives 2. Service Personnel The Contractor shall provide qualified service personnel to maintain and to service all series street lights and equipment described in Section 3. Work on the City's series street lighting circuits shall be supervised and performed by a lead street light technician with a minimum of five (5) years experience as a high voltage technician. The technician shall troubleshoot, diagnose and perform all electrical connections. The Contractor shall include street lighting maintenance personnel's qualifications in the proposal. During the term of the contract the City will notify the Contractor, in the City's sole opinion, if personnel proposed for any maintenance are not qualified to work on these systems. 3. Modifications to System The City reserves the right to add or delete sections or circuits of Street Lights as they are added or deleted from the City system. 4. Extraordinary Maintenance (a) The failure or malfunction of street lights may be considered extraordinary maintenance. (b) Any upgrading, repair work, or any installation solicited by the City, shall be considered as extraordinary. Any extraordinary maintenance requests from the City of Santa Ana RFP 19-042 Page Al-1 20C-13 City shall be confirmed by the Contractor as to the time of and number of personnel dispatched. The Contractor shall contact the Street Light Management Section regarding any extraordinary maintenance work found to be beyond requested repairs and seek prior approval before the work is scheduled. Contractor shall notify Public Works Agency (PWA) Dispatch Office at 714- 647-3380 each day prior to crews being dispatched by Contractor (i) No underground work shall be performed prior to completion of Underground Service Alert (USA) markings. (ii) An electrical permit may need to be obtained prior to any additions to the City's street light or other electrical system. (iii)All extraordinary work completed by Contractor shall be invoiced time and material as specified on Contractor's bid proposal (c) Contractor shall respond to requests by City for extraordinary work within 24 hours of the request. Work shall start in a timely manner. Contractor shall dispatch personnel, materials and equipment on a daily basis until work is completed unless conditions do not allow work to be performed. (d) City shall pay for such extra ordinary repairs required as follows: (i) Materials. The City shall pay to the Contractor for any materials used in extraordinary maintenance at Contractor's cost from the supplier plus the percentage specified in the Contractor's bid proposal. All materials and parts shall be new or have the approval of the Street Light Management Section if otherwise. The City has the right to inspect the Contractor's records to verify any material costs used in extraordinary maintenance. The City may provide replacement poles and fixtures. (ii) Direct Labor: Contractor shall furnish a monthly report of hours spent in extraordinary maintenance of street light and appurtenances per address. City shall pay the Contractor for such hours of extraordinary maintenance performed at the job site address at the rates specified on the Contractor's bid proposal. Crews shall be dispatched so as to maximize work performed. Said hourly rates shall be the total cost to the City. Rates shall include all compensation for wages, profit, overhead, any fringe benefits such as employer payments to, or on behalf of worker for health and welfare, insurance, worker's compensation, pension, vacation, sick leave or any local, State, Federal or union tax or assessment. (iii)Equipment. City shall pay Contractor for equipment used in extraordinary maintenance on an hourly basis rate as specified in the Contractor's bid proposal. Equipment shall be dispatched so as to maximize work performed • The Contractor's listing of per day equipment rates shall constitute total rates to be paid by City when specified equipment is used. • As used herein per day shall mean the furnishing at the site of extraordinary maintenance work the equipment specified. The per -day rate shall be independent of the length of time the equipment is in the City. City of Santa Ana RFP 19-042 Page Al-2 20C-14 • No additional compensation shall be paid for transporting the equipment to or from the job site (e) The Contractor shall submit weekly reports, when repairs are in progress, in a format approved by Street Light Management, and shall be submitted (in addition to hard copy) in Windows Excel spreadsheet. Weekly reports shall include arrival and departure times, dates and addresses of the repairs, service personnel dispatched, types of repairs made, and all materials and equipment used for each day worked. Weekly reports shall be submitted by Monday the following week. (t) The Contractor shall provide to the Street Light Management Section As -Built Maps of all work performed on a form approved by the City. As Builts shall indicate the address and description of all repairs made including installation of pull boxes, splices and connections, etc. As Builts shall be submitted following each day's work performed. (g) Emergency Services Twenty-four hours per day, seven days per week, emergency service shall be provided by Contractor upon City's call with a response time of less than two hours under normal circumstances, to make immediate or temporary repairs to City owned series and multiple street light pole or service knock downs or damage caused by vehicle collision, acts of God, vandals, or as required because of a public safety hazard. The Contractor shall respond to emergency calls when directed by the City and dispatch high voltage technician and equipment. The Contractor shall so conduct his operations as to cause the least possible obstruction and inconvenience to public traffic. Contractor shall maintain and make available to the City, a local telephone number where Contractor can be contacted twenty-four hours per day. I11t YiluTla":i`a:1DISi) RR 1. Street Light System Monthly Reports Monthly reports shall include extraordinary maintenance repairs with As -built maps for series street lighting. 2. Database for Maintenance Work (a) At the City's Option, the Contractor will be required to utilize the City's computerized system (Cityworks) to record ALL maintenance work performed on the street light system. (i) The City uses a computerized asset/work order system (Cityworks) to record all work performed against City owned assets. The Cityworks system is a web based application and available for download using an iOS or Android device. (ii) The City will provide training and instruction to the Contractor on the use of the Cityworks System. (iii)The Contractor will be required to obtain a cellular/Wi-Fi enabled Apple branded device to perform the required data entry in the field. The Contractor City of Santa Ana RFP 19-042 Page AI-3 20C-15 will be solely responsible for maintaining the device in working order to complete the required data entry for the City. (iv)The Contractor will be required to obtain a cellular internet data plan cost using one of the following carriers (AT&T wireless, Verizon, T-Mobile or Sprint). IV. INVOICES 1. The Contractor shall prepare separate invoices for routine maintenance and extraordinary maintenance. 2. For extraordinary maintenance billing: (a) The Contractor shall prepare a general invoice to include all extraordinary billings that is less than $500 per streetlight. (b) The Contractor shall prepare a separate invoice for each location when extraordinary billing is in excess of $500 per streetlight. (c) The Contractor shall prepare a separate invoice if requested by the Contract Administrator. 3. The Contractor will be required to provide City staff with cellular/WI-FI enabled Apple branded smart phones for daily communications and for City staff to perform the required Cityworks data entry in the field. 4. Payment shall not be made to the Contractor until the required reports and As-Builts have been properly submitted for work completed. V. INVOICES SUBMITTAL The Contractor shall submit all reports and invoices in both paper and Microsoft Excel electronic file format to the City. For correspondence, reports and invoices associating with street light maintenance please send to: Street Light Maintenance City of Santa Ana 20 Civic Center Plaza, M-21 Santa Ana, CA 92701 VI. STANDARD SPECIFICATIONS All work on street light system shall conform to the City's current standard plans and specifications. VII. FEE SCHEDULE In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured per Attachment 4 Proposal Item Pricing. City of Santa Ana RFP 19-042 Pa Al -4 20G -16 MINUTES OF THE ANNUAL MEETING OF SHAREHOLDERS AND DIRECTORS CALIFORNIA PROFESSIONAL ENGINEERING, INC. The annual meeting of the shareholders of the above named California Corporation was duly held at the principal office of the corporation located at 929 Otterbein Avenue, Unit E, La Puente, CA, 91748, USA on March 5, 2019. The Director present was VAN TAN NGUYEN. President acting as Chairman, same being VAN TAN NGUYEN. The Chairman then presented and read to the meeting a Waiver of Notice of Meeting, subscribed by all of the Directors of the Corporation. Upon motion duly made, it was: Resolved, that the Chairman be requested to cause the same to be spread at length upon the minutes. Resolved, that the following persons were nominated and thereupon elected to the position opposite their names to serve until their successors are elected and qualified: VAN NGUYEN, PRESIDENT VAN NGUYEN, SECRETARY PHUONG-THAO NGUYEN, CHIEF FINANCIAL OFFICER (CFO) Resolved, that the above persons elected may sign all binding, contractual documents on behalf of the Corporation. The President, Secretary, and Treasurer thereupon assumed their respective offices. The President then presented and read the minutes of the annual meeting of shareholders of this Corporation, and the same were, on motion duly made, seconded and unanimously carried, in all aspects ratified and adopted by this Board of Directors. There being no further business to come before the meeting, upon motion duly made, seconded and unanimously carried, the same was adjourned. The foregoi jitLminutes ofkabary 21, 2019 are approved VAN NGUYEN, President VAN NGUYEN, Secretary (corporate seal) 20C-18 California Professional Engineering, Inc. --9U.Cd!t* 774--Yaxd £x/zcctczt�asz�- MEETING OF BOARD OF DIRECTORS OF CALIFORNIA PROFESSIONAL ENGINEERING, INC. A meeting of the Board of Directors of California Professional Engineering, Inc. was held on July 19, 2019, whereby a resolution was passed authorize Van Nguyen to sign on behalf of the corporation, by his signature, to enter into all and all contractual obligations on behalf of this corporation. President — Van See attached jurat. 929 Otterbein Avenue, Unit E. La Puente, CA 91748 r (6 C) 811 38 Fax (626) 810-13221 Email.van@cgengineeringlnc.com iA11:71rY 414�4*e♦1411101P+114* State of California l County of Los Angeles } SS. Subscribed`1 and sworn to (or affirmed) before me on this "I� , day of �, 20—A, by _ \1�T11`r N m u'j , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. ALICIA NGUYEN COMM. # 2211346 NOTARYPUilUC -CALIFORNIA LOS ANOELES COUNTY Comm. Ezp. AUG. 25, 2021 NOTARY'SSICNATURE A notary public or other office completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached. and not the truthfulness. accuracv. or validitv of that document. PLACE NOTARY SEALINABOVE SPACE OPTIONAL INFORMATION The information below is optional. However, it may prove valuable and could prevent fraudulent attachment of this form to an unauthorized document. 1 CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTION OFATTACHED DOCUMENT 1 1 INDIVIDUAL rv(� I2�� ST DO^C�UMENT CORPORATE V� [� PORATE OFFICER r TITLE OR TYPE OF� / / ❑ PARTNER(S) TITLE(S) 1 ❑ ATTORNEY -IN -FACT _ I 1 TRUSTEE(S) ❑ NUMBER OF PAGES 1 ❑ GUARDIAN/CONSERVATOR ❑ OTHER: DATE OF DOCUMENT p 1 ! / OTHER / 1 ABSENT SIGNER (PRINCIPAL) IS REPRESENTING: / RIGHT NAMEOFPERSON(S)ORENTITY(IES) / THUMBPRINT 1 OF 1 1 SIGNER 1 / / i i 1 / 1 / 1 i�,rre-�e�.ereoe�eeeeeeeeeeeeer��eee��e��e�+.►��e��e��/ 101,2W9 NOTARY BONDS, SUPPLIES AND FORMS ATHTTP://WWW.VALLEY-SIERRA.COM 02005-2W8VALLEY-SIERRA INSURANCE 20C-20 California Professional Engineering, Inc. Concerns/Concurrences California Professional Engineering, Inc.'s material pricing is based on a six-month period from date of bid. Should material price increase after the six-month period, please allow unit pricing revisions. Van Nguyen 929 Otterbein Avenue Unit E La Puente, CA 91748 626-810.1338 van@cpengineeringinc.com 929 Otterbein Avenue, Unit E. La Puente, CA 91748 1 Ph: (626) 810-1338 Fax: (626) 810-1322 1 Email: estimating@cpengineeringinc.com 20C-21 California Professional Engineering, Inc. 3 ATTENTION: City of Santa Ana REFERENCE: Intended Key Personnel Van Nguyen Operations Manager� s�� '100% Time 100%time 1 Allocation Education I Studied Science of Industrial Engineering, BS. Knowledge of Auto CAD and Elemental Standard Time (EST). Vocation training in Fiber Optic Theory, Cable Construction, OSP Cable Breakout, Installation, Connectorization, Fusion/Mechanical Splicing, OTDR/Power Meter/Fault Locator Testing System Design. Experience 118 Years within Construction Industry. Ensure project is carried out smoothly and effectively, utilizing maximum production and minimum time. Senior Estimator. Diem Chu I General Manager 1 100% Time Allocation j Education I Studied Spanish and Biological Sciences. Studying extended Construction Management including Accounting, CPM, Estimating, Legalities, Labor and Employment and Managing Employee Relations, Experience 15 Years within Construction Industry. Supervised multiple County/City/Caltrans jobs successfully from project procurement through construction stages until completion/close out. Addressed any discrepancies from Site to Plan. Senior Project Manager. Tracy Sooc I Project Manager 100% Time Allocation Education I Studied Business and Accounting, BS. Experience 110 Years within Construction Industry. Supervised multiple County/City/Caltrans jobs successfully from project procurement through construction stages until completion/close out. Addressed any discrepancies from Site to Plan. Alicia Nguyen I Payroll Administrator 1 100% Time Allocation Education I Studied Nursing and Accounting. Studying extended Construction Management including Accounting, CPM, Estimating, Legalities, Labor and Employment and Managing Employee Relations. Experience 14 Years within Construction Industry. Administered Bids. Executed Payroll and Labor Compliance Documents. Project coordination and procurement. For additional information, please do not hesitate to contact our office at the numbers listed below. California Professional Engineering, Inc. 929 Otterbein Avenue, Unit E. La Puente, CA 917481 Ph: (626) 810-1338 Fax: (626) 810-13221 Email: estimating@cpengineeringinc.com 20C-22 California Professional Engineering, Inc. —2ccnLh*�c/:Cc�a£Loxs— Understanding of Needs California Professional Engineering, Inc. acknowledges the following notations in the submittal of the subject proposal: Should any street light(s) be knocked down, in need of repair or maintenance, at any time during the day or night, CPE's crew will be out to the jobsite to relocate/remove the pole, in order to maintain public safety for pedestrians and vehicular traffic as deemed necessary per the City's instructions. In the event that a street light needs to be relocated and/or the hazardous incident occurs after standard working hours, CPE's crews shall be onsite to relocate the street light post/components after the City brings matters to our attention. It is anticipated that the day after, CPE's crew will return to the jobsite to repair the street light accordingly. Van Nguyen 929 Otterbein Avenue Unit E La Puente, CA 91748 626-810-1338 van ocDengineeringinc.com 929 Otterbein Avenue, Unit E La Puente. CA 917481 Ph: (626) 810-1338 Fax: (626) 810-13221 Email estimating@cpengineeringinc.com 20C-23 California Professional Engineering, Inc. M.g n . r ��, /e}y Traffic Signal References County of Los Angeles Department of Public Works Aviation Blvd 111811 Street/Northrup Grumman Avenue to Ocean Drive #TSM0010190 Original Contract Amount: $1,352,897.25 Final Contract Amount: $1,415,076.67 Contact: Fred Kheradvar Main: 626,458.3199 Email: fkheradv@dpw.lacounty.gov Approximate StarUEnd Dates: September 2016 —April 2018 Brief Description of Work: Traffic Signal Installation/Modifications at multiple intersections along Aviation Blvd including new traffic signal poles and vehicular/pedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation, video detection system installation. safety lighting installation, emergency vehicle preemption installation. new ada compliant curb ramps, new striping and markings, loop detection systems, new underground conduit and pullbox installation. SCE underground substructures, concretelasphalt improvements, etc. County of Los Angeles Department of Public Works Florence Avenue/Mills Avenue I Orr and Day Road to Whittier Boulevard #TSM0010312 Original Contract Amount: $981,099.00 Final Contract Amount $1,039,990,01 Contact Anoush Hovsepians Main: 626.458.3139 Email ahovsepians@dpw.lacounty.gov Approximate Start/End Dates: August 2017 — September 2018 Brief Description of Work: Traffic Signal InstallationlModifications at multiple intersections along Florence Avenue including new traffic signal poles and vehicular/pedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation, video detection system installation. safety lighting installation. emergency vehicle preemption installation, new ada compliant curb ramps, new striping and markings, loop detection systems, new underground conduit and pullbox installation, SCE underground substructures, concretelasphalt improvements, etc. County of Los Angeles Department of Public Works Colima Road I Camino Del Sur to East of Tierra Luna (Pedestrian Crossing) #TSM0010196 Original Contract Amount: S1,746,742.55 Final Contract Amount: $1,816,477.16 Contact: Joel Zaragoza Main: 626,458.4973 Email: JZARA@dpw.lacounty.gov Approximate Start/End Dates: January 2017 — October 2018 Brief Description of Work: Traffic Signal Installation/Modifications at multiple intersections along Colima Road including new traffic signal poles and vehicular/pedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation, video detection system installation, safety lighting installation, emergency vehicle preemption installation, new ada compliant curb ramps, new striping and markings, loop detection systems, new underground conduit and pullbox installation, SCE underground substructures, SCE underground substructures, concretelasphalt improvements. etc. County of Los Angeles Department of Public Works Florence -Firestone Community Safe Routes to School # R000016046 Original Contract Amount: $708,395,78 Final Contract Amount: $733,074.89 Contact: Robert Eisenhamer Main: 626,458,3155 Email: REISENHA@dpw.lacounty.gov 929 Otterbeirn Avenue, Unit E. La Puente. CA 91748 I Ph'. i62M 810-1338 Fax: (626) 810-1322 1 Email: estimating&pengineeringinc.com 20C-24 January 17, 2019 Page 1 Approximate Start/End Dates: October 2017 — March 2018 Brief Description of Work: Traffic Signal Installation/Modifications at multiple intersections including new traffic signal poles and vehiculadpedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation, video detection system installation. safety lighting installation, emergency vehicle preemption installation, new ada compliant curb ramps, new striping and markings, loop detection systems, new underground conduit and pullbox installation. SCE underground substructures, concretelasphaltimpovements. etc. City of Orange Left Turn Phasing Signal Modification I Chapman Avenue & Cannon Street #HSIPL 5073(079) SP-3868 Left Turn Phasing Signal Modification I Batavia Street & Collins Avenue #HSIPL 5073(081) SP•3870 Original Contract Amount: $599,999.00 Final Contract Amount: $608,424.00 Contact: Medel Llanes Main: 714.744,5535 Email: mllanes@cityoforange.org Approximate Start/End Dates: April 2018 — October 2018 Brief Description of Work: Traffic Signal InstallationlModifications including new traffic signal poles and vehicular/pedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation, video detection system installation, safety lighting installation, emergency vehicle preemption installation, new ada compliant curb ramps, new striping and markings. loop detection systems. CCTV, new underground conduit and pullbox installation. SCE underground substructures, concretelaspha# improvements, etc. City of Orange Tustin Street and Vanowen Avenue Traffic Signal Modification #SP-3927 Original Contract Amount: $355,156,00 Final Contract Amount: $386,200.60 Contact: Medel Llanes Main: 714.744.5535 Email: mllanes@cityoforange.org Approximate Start/End Dates. August 2016 — October 2016 Brief Description of Work: Traffic Signal InstallationlModifications including new traffic signal poles and vehiculadpedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation, video detection system installation, safety lighting installation, emergency vehicle preemption installation, new ada compliant curb ramps, new striping and markings, loop detection systems. CCTV, new underground conduit and pullbox installation. SCE underground substructures, concretelasphalt improvements, etc. City of Santa An Traffic Signal Modifications on: 17t" Street at English Street I MacArthur Boulevard at Plaza Drive #15.6834 Edinger Avenue at Sullivan Street I Westminster Avenue at Clinton Street #15.6834 Original Contract Amount: $865,319.00 Final Contract Amount. $872.755.00 Contact: Michael Ortiz Main: 714.647,5624 Email, MOrtiz@santa-ana.org Approximate Start%End Dates: January 2017 — December 2017 Brief Description of Work: Traffic Signal Installation.%Modifications at various intersections including new traffic signal poles and vehiculadpedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation video detection system installation safety lighting installation. emergency vehicle preemption installation, new ada compliant curb ramps, new striping and markings. CCTV loop detection systems, new underground conduit and pullbox installation. SCE underground substructures. concrete/asphalt improvements, etc. City of Santa Ana Safe Routes to School Enhancements for Heninger Elementary #16.6870 Original Contract Amount: $417,341.50 20C-25 January 17, 2019 Page 3 Final Contract Amount S429.508.89 Contact: Michael Ortiz Main: 714.647.5624 Email: MOrtiz@santa-ana.org Approximate Start/End Dates: January 2017 — December 2017 Brief Description of Work: Traffic Signal InstallationiModifications at Heninger Elementary including new traffic signal poles and vehicular/pedestrian traffic gear. new controller cabinets with new foundations, new service pedestals with new foundations. battery backup installation, video detection system installation, safety lighting installation, emergency vehicle preemption installation, new ada compliant curb ramps. new striping and markings. loop detection systems. new underground conduit and pullbox installation, SCE underground substructures, concrete/asphalt improvements. etc. City of Westminster Traffic Signal Modifications Various Locations (4Intersections) #2373 Original Contract Amount $525,438.00 Final Contract Amount: $543.508,69 Contact, Bill Pham Main: 714.548.3457 Email hpham@westminster-ca.gov Approximate StartfEnd Dates: May 2017 — November 2017 Brief Description of Work: Traffic Signal InstallationlModifications at various intersections including new traffic signal poles and vehicular/pedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation. video detection system installation, safety lighting installation, emergency vehicle preemption installation, new ada compliant curb ramps. new striping and markings, loop detection systems, new underground conduit and pullbox installation, SCE underground substructures. concrete/asphalt improvements. etc. City of Burbank Safe Routes to School Cycle 8 Project #1378 Original Contract Amount $865,319.00 Final Contract Amount: $941,321.69 Contact: Jonathan Yee Main: 818.238,3969 Email jyee@burbankca.gov Approximate StarUEnd Dates: June 2016 — October 2016 Brief Description of Work Traffic Signal InstallationlModifications at various intersections includng new traffic signal poles and vehiculadpedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundationsbattery backup installation, video detection system installation, safety lighting installation, emergency vehicle preemption installation, new ada compliant curb ramps, new striping and markings, loop detection systems. new underground conduit and pullbox installation. SCE underground substructures. concretelasphalt improvements. etc. City of Ceres Traffic Signal Interconnect Part 14 Original Contract Amount. $312,862.50 Final Contract Amount: 5339.226.87 Contact: Samir,Royal Main: 209,538.5617 Email, Samir.royal@ci.ceres.ca.us Approximate Start/End Dates. July 2017 — October 2017 Brief Description of Work. Traffic Signal Installation/Modifications at various intersections including vehicular pedestran traffic gear, new controller cabinets with new foundations new service pedestals with new foundations, battery backup installation, video detection system installation. safety lighting installation emergency vehicle preemption installation, loop detection systems, new underground conduit and pullbox installation. SCE underground substructures concrete/asphalt improvements. etc. City of Bakersfield Traffic Signal Interconnect Part 14 20C-26 ✓anuaiy, 17, 2019 Page Original Contract Amount: $462.027,50 Final Contract Amount $466.397.80 Contact Joe Catalan Main: 661.326,3597 Email: jcatalan@bakersfieldcity us Approximate Start/End Dates: June 2016 — October 2016 Brief Description of Work: Instaflabon of conduit, fiber optic cable, models networking equipment, other fiber optic equipment, and surge suppression of equipment along Stockdate Highway from .Allen Road to Coffee Road. Riverside County Transportation Department Pourroy Road Traffic Signal and Safety Lighting Project I French Valley Area #C8.0067 Weirick Road Restriping and Signal Modification Project I Temescal Valley Area #C8.0076 Original Contract Amount: $458,048.00 Final Contract Amount: $458.048.00 Contact: Ivan Mendoza Main: 562.254.9351 Email: ivanmmendoza@aol.com Approximate Start/End Dates: August 2018 — October 2018 Brief Description of Work: Traffic Signal InstallationiModifications including new traffic signal poles and vehiculadpedestrian traffic gear, new controller cabinets with new foundations, new service pedestals with new foundations, battery backup installation. video detection system installation, safety lighting installation, emergency vehicle preemption installation, new able compliant curb ramps, new striping and markings, loop detection systems, new underground conduit and pullbox installation. SCE underground substructures, concrete/asphalt improvements.. etc. document last modified 11,20 2018 20C-27 929 Otterbein Ave., Unit E La Puente, CA 91748 Ph: (626) 810-1338 Fax: (626) 810-1322 www.cpengineeringinc.com California Professional Engineering, Inc. Street Lighting - Job References PROJECTS: Design — Build High Voltage Streetlight System Rewiring Amount: $547,044.66 Owner: City of Santa Ana Project Manager: Tyrone Chesonek Email: tchesonek@santo-ono.org Contact Phone #: (714) 647-5690 Fax #: (714) 647-5622 Status: Completed Approximate Start/End Dates: Feb 2015-March 2016 Description of Supplies, Equipment, or Services Provided: Convert High Voltage Wiring to Low Voltage Wiring, Design/Build, Installation of Lighting Fixtures, and Conduit. Installation of Sport Field Lighting System Amount: $65,501.00 Owner: City of Huntington Park Project Manager: Josette Espinosa Email: jeppinosa@hpco.gov Contact Phone #: (323) 584-6216 Fax #: (323) 588-4577 Status: Completed Approximate Start/End Dates: Dec 2015-Jan 2016 Description of Supplies, Equipment, or Services Provided: Installation of Conduit & Wiring, Pull Box, Sports Field Lighting Fixtures, and Lighting Poles. Firestone Blvd Improvement Project Amount: $409,305.58 Owner: City of Downey Project Manager: Keith Hoey Pasze 1 of 3 Donionew Last Updated 4J 2016 20C-28 Email: khoey@downeyco.org Contact Phone #: (562) 622-5898 Fax #: (562) 904-7296 Status: Completed Approximate Start/End Dates: April 2014-August 2014 Description of Supplies, Equipment, or Services Provided: Installation of Conduit & Wiring/Conductors, Pull Boxes, Pedestals, LED Fixtures, and Light Poles. Street Light in Lieu Amount: $244,716.35 Owner: City of Ontario Project Manager: Johnson Hua Email: jhuo@ci.ontario.ca.us Contact Phone #: (909) 395-2131 Fax #: (909) 395-2122 Status: Completed Approximate Start/End Dates: Jan 2014-April2014 Description of Supplies, Equipment, or Services Provided: Installation of Conduit & Wiring/Conductors, Pullboxes, Pedestals, LED Fixtures, and Light Poles. Old Towne Street Lighting Improvements Amount: $453,145.00 Owner: City of Orange Project Manager: Medel Llones Email: mllones@cityoforange.org Contact Phone #: (714) 744-5535 Fax #: (714) 744-5573 Status: Completed Approximate Start/End Dates: Jan 2012-April 2012 Description of Supplies, Equipment, or Services Provided: Installation of Conduit, Pullboxes, Pedestals, Street Lights w/ Fixtures, and Light Poles. Installation of Street Lighting on Mountain Street from Craig Ave Amount: $335,166.00 Owner: City of Pasadena Project Manager: Chris Hernandez Email: cehernandez@cityofposadeno.net Contact Phone #: (626) 744-4303 Fax #: (626) 396-7931 Status: Completed Approximate Start/End Dates: Jan 2012-May 2012 Description of Supplies, Equipment, or Services Provided: Installation of Conduit, Street Light Pullboxes, LED lamps, Post Top Concrete Streetlights, Street Light Conductors, and Modify Existing Street light Feed Point. Page 2 of 3 Docunrent Last Updated J 5 2016 20C-29 Street Light Installation — Guinida Lane Amount: $202,345.50 Owner: City of Anaheim Project Manager: Mark Brownrigg Email: mbronwrigg@anaheim.net Contact Phone #: (714) 765-4300 Ext. 4596 Fax #: (714) 765-5225 Status: Completed Approximate Start/End Dates: Aug 2011-March 2012 Description of Supplies, Equipment, or Services Provided: Installation of Conduits, Wirings, Service, Foundations, Street Light Poles, and Luminaires. Page 3 oi3 Document Last U{ulaled J 5 3016 20C-30 California Professional Engineering, Inc. --gLLMLit� l�c�ostd �xh�ctatimc3— Scope of Services and Schedules Activity Duration Replace damaged street light 2-4 hours depending on foundation damage, anchor bolt damage, etc. Replace conduit After the legal time allowed from underground service alert, pothole (1 day), bore conduit 500' — 700' the next day Replace dead existing luminaire with material on hand 1-2 hours Replace Foundation 1 day to pour, 7 days after to install street light Van Nguyen 929 Otterbein Avenue Unit E La Puente, CA 91748 626-810-1338 van a( ,coengineeringinc.com 929 Otterbein Avenue, Unit E La Puente, CA 917481 Ph: (626) 810-1338 Fax: (626) 810-13221 Email: estimating&pengineeringinc com 20C-31 Appendix ATTACHMENT 3-1 NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall constitute sigttpto Of this Noncollusion Affidavit. BIDDERS are cautioned that making a false c%(rtifi anon subject a ckitifier to criminal prosecution. Signed State of California County of Subscribed and sworn to (or affirmed) before me on this day of 1 20, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. SEA' f F1� Notary Public Signature Notary Public Seal City of Santa Ana RFP Page A3-1 20C-32 JURAT ......................................... State of California County of Los Angeles SS. '"" � Subscribed and sworn to(oraffirmed) before me on this I _ day of . - 20 �" It , by proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. h ALICIA NGUYEN COMM. X 2211346 ! NOTARY PUBLIC •OAUFORNIA LOS ANGELES COUNTY Comm. Exp. AUG. 25, 2021 A notary public or other office completing this certificate verifies only the idWity of the individual who signed the document to which this certificate is attached. and not the truthfulness. accuracv. or validitv of that document. PLACE NOTARY SEALINABOVE SPACE OPTIONAL INFORMATION The information below is optional. However, it may prove valuable and could prevent fraudulent attachment of this form to an unauthorized document. CAPACITY CLAIMED BY SIGN�E�R (PRINCIPAL) DESCRIPTION OF ATTACHED DOCUMENT 1 INDVIDUAL � d � �` ~ � 1 CORPORATE OFFICER TITLE TYPE OF DOCUMENT 1 ❑ PARTNER(S) TITLES) / ❑ ATTORNEY -IN -FACT I 1 1 ❑ TRUSTEE(S) NUMBEROFPAGES / ❑ GUARDIAN/CONSERVATOR ❑ OTHER: DATE OF DOCUMENT ; 1 / 1 / OTHER ABSENT SIGNER (PRINCIPAL) IS REPRESENTING: RIGHT / NAME OFPERSON(S)ORENTITY(IESI THUMBPRINT 1 OF ♦ SIGNER 1 ♦ 1 1 1 / 1 1 1 1 1 1 ♦ 101i'_O(1R NOTARYBONDS,SUPPLIESAM)I'ORMSATHTTP://WWW.VALLEY-SIERRA.COhi i)2005-21H18VALLEY.SIERRAINSURANCE 20C-33 Appendix ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Sign( Title Date City of Santa Ana RFP Page A3-2 20C-34 Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP Page AM 20C-35 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject tall the penaltifs imposed for a violation of the Chapter. Signed: Title: `j Y2S1gZ(��, I Firm: Utfprn112 Sl Iri j,�nG• Date: D-1 I l C( 119 City of Santa Ana RFP Page A3-4 20C-36 EXHIBIT C Appendix ATTACHMENT 4 PROPOSAL ITEM PRICING PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Appendix -Attachment 1) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on hourly cost, time and materials basis for services described in Attachment I- Scope of Services. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Labor Item Description Hourly Hourly Overtime Hourly Doubletime 1 Laborer s' • 1 / • ao 2 Apprentice • or qp• 11q,— 3 Journeyman ap• � 7 — oe 4 Foreman 12. 'sa 1 'Z ZI •2Z Material Item Description Unit Unit Price 5 2" Conduit PVC Schedule 40 LF ° 6 # 8 AWG Wire (Copper) LF 7 # 10 AWG Wire (Copper) LF 8 # 12 AWG Wire (Copper) LF e 9 # 6 AWG Overhead Wire (Aluminum) LF 10 Meter Pedestal per COSA Standard EA c7 ' 11 Streetli ht Pole per Std 1126A Double Kin EA — 12 Streetlight Pole per Std 1126E (Single Kin) EA • 13 1 Streetlight Pole per Std 1126H (Marblelite) I EA p -- Equipment Item Description Hourly Rate Daily Rate 14 Service Truck Oa 15 50' Boom Truck r] 16 Crane Truck CONTINUED ON THE NEXT PAGE City of Santa Ana RFP 19-042 Page A4-1 20C-37 Equipment Item Description Hourl Rate Daily Rate 17 Jack Hammer Compressor 30 18 Traffic Control w (D, 19 Arrow Board 5 CSC-) 20 Boring Rig oc) I LkCCO In addition, proposers shall provide breakdown details supporting the above costs. 01338 City of Santa Ana RFP 19-042 Page A4-2 Fax Numbers 20C-38