HomeMy WebLinkAbout25C - AGMT - BODY SCREENINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 1, 2019
TITLE:
APPROVE AGREEMENT WITH
CHEMIMAGE FOR THE PURCHASE
OF VEROVISION MAIL SCREENER
AND ADANI CONPASS DUAL VIEW
BODY SCREENING SYSTEMS IN THE
AMOUNT OF $367,381.50
{STRATEGIC PLAN NO. 1, 4}
/s/ Kristine Ridge
CITY MANAGER
RECOMMENDED ACTIONI
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2na Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
9I1noR11tU1 010
Authorize the City Manager to execute a two-year agreement with Chemlmage Inc., for the
purchase of the VeroVision Mail Screener and Drug Presumptive Identification System and the
ADANI ConPass Dual View Full Body Security Screening System, forthe period of October 1, 2019
through September 30, 2021, for a total not to exceed amount of $367,381.50, including a $20,000
contingency, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
A critical mission of the Santa Ana Police Department's Jail facility is to ensure the inmates under
the custody of the Department are safe and secure. Many of the inmates at the Jail suffer from
drug addiction or have charges related to drug trafficking or sales. The two primary methods
currently used by inmates to traffic such contraband inside a facility is to have it sent to them
discreetly in their mail or to hide it within their bodies. The Jail's ability to locate this type of
contraband through visual mail screening and routine searches is limited. As drug overdoses
continue to increase within jails across the country, there is a concerted effort to mitigate this threat
to inmate health and safety.
The primary method of trafficking drugs into a jail is to hide the drug articles in letters or in the
creases of envelopes. The VeroVision Mail Screener and Drug Presumptive Identification system
uses technology that will identify drugs concealed in inmate correspondence. This state of the art
technology will further prevent these dangerous substances from reaching the housing unit and
decreasing the likelihood of drug overdose and related criminal activity.
The secondary method to traffic drugs in a jail is to hide it within their body. The purchase of the
ADANI Body Screening System will ensure such contraband is detected upon an inmate's arrival
25C-1
Agreement with Chemlmage Corporation for Jail Body and Mail Security Systems
October 1, 2019
Page 2
to the Santa Ana Jail, before it can reach the inmate housing units. If undetected using the routine
search methods, drugs such as fentanyl would place a major health and safety risk to other inmates
and Jail personnel within the housing areas. This screening system would significantly increase
the success of finding contraband and remove the need to perform invasive strip searches on
inmates suspected of carrying dangerous drugs or unauthorized items. The technology used in
both the mail and body scanners is sole source technology offered only by Chemlmage.
This agreement includes the purchase of the VeroVision Mail Screener and Drug Presumptive
Identification $(134,800) and the ADANI ConPass Dual View Full Body Security Screening System
($171,000), taxes ($28,286.50), shipping and handling ($795), $12,500 in maintenance costs over
a two-year period, and a $20,000 contingency for unanticipated system repairs and/or
enhancements. The total cost of the agreement will not exceed $367,381.50 over the two-year
period.
This agreement will be funded by the Police Department's Inmate Welfare Fund. Under the
California Penal Code Section 4025, an Inmate Welfare Fund must provide services essential to
the benefit, welfare, and educational needs of the inmates confined in detention facilities. Both the
mail scanner and body screening system enhance the security of Jail inmates, and are therefore
eligible Inmate Welfare Fund expenses.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 - Community Safety; Objective #4 (Ensure a
sound fiscal model for Jail operations through coordinated efforts with personnel from the City
Manager's Office, Police Department, City Attorney's Office, Finance, and Personnel).
FISCAL IMPACT
Funds for this agreement are available in the Police Department's FY 2019-20 Inmate Welfare
Fund (account no. 02314475 66400), as follows. The FY 2020-21 amount will be included in the
next proposed budget.
FY 2019-20 $357,381.50
FY 2020-21 $10,000.00
Total $367,381.50
APPROVED AS TO FUNDS AND ACCOUNTS:
David Valentin Kathryn Downs, CPA
Chief of Police Executive Director
Santa Ana Police Department Finance and Management Services Agency
Exhibit: 1. Agreement with Chemlmage Corporation
25C-2
Exhibit 1
AGREEMENT WITH CHEMMAGE FOR THE PURCHASE OF VEROVISION MAIL
SCREENER AND ADANI COMPASS DUAL VIEW BODY SCREENING SYSTEMS
THIS AGREEMENT is made and entered into this I" day of October, 2019 by and between
ChemHnage, Inc., a Pennsylvania Corporation ("Contractor"), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State
of California ("City").
RECITALS
A. The two primary methods inmates traffic contraband into the facility to have it sent to them
discreetly in their mail or hide it within their bodies. Rather than use visual mail screening
and routine searches and in order to be effective in locating this type of contraband, the
Santa Ana Police Department's Jail facility will purchase state of the art technology to
achieve these goals.
B. Contractor represents that it not only has the required equipment but can also facilitate the
training to provide said services to achieve the City's goals to safeguard its Jail Facility.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that the products provided by Contractor under this
Agreement are in compliance with such standards as may reasonably be expected from a
professional firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terns and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations
including providing all labor, materials, tools, equipment, and training necessary to fully and
adequately complete the services described and set forth in Exhibit A, attached hereto and
incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its equipment
and services, the rates and charges identified in Exhibit A. The total amount to be
expended during the tern of this Agreement shall not exceed $367,381.50.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting principles. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may be reasonably expected by the City.
Page 1 of 7
25C-3
3. TERM
This Agreement shall commence on October 1, 2019 through September 30, 2021, unless
terminated in accordance with Section 14, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Contractor has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Contractor agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
Page 2 of 7
25C-4
The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
i. Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
V. Contractor shall supply City with a fully executed additional insured
endorsement.
e. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
6. INDEMNIFICATION
See Exhibit A
7. INTELLECTUAL PROPERTY INDEMNIFICATION
See Exhibit A
8. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
Page 3 of 7
25C-5
9. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City. City agrees that information obtained during the Program will be kept confidential and will
not be shared with other vendors within the training simulation industry
10. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
11. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Contractor affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
Page 4 of 7
25C-6
13. ASSIGNMENT
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the
prior written consent of the City and any such assignment, transfer, delegation or subcontract
without the City's prior written consent shall be considered null and void. Nothing in this
Agreement shall be construed to limit the City's ability to have any of the services which are the
subject to this Agreement performed by City personnel or by other consultants retained by City.
14. TERMINATION
See Exhibit A
15. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or retnedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
16. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
18. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
Page 5 of 7
25C-7
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
David Valentin
Chief of Police
City of Santa Ana
60 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
Fax:714-245-8190
To Consultant:
ChemImage
7325 Penn Avenue
Suite 200
Pittsburgh, PA 15208
Fax:412-241-7311
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
[signature page to follow]
Page 6 of 7
25C-8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
Cit Mttorney
B�
Tamara Bogosian
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
David Valentin
Chief of Police
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONTRACTOR:
q4j4AJ-,J-
By. ;iz��t:� S. 3ELF�,tiAL Tit e: 4:�6)
Page 7 of 7
25C-9
EXHIBIT A
SCOPE OF SERVICES and COSTS
25C-10
Exhibit A
Director Christina Holland
City of Santa Ana
20 CIVIC CENTER PLZ FL 8
SANTA ANA, CA 92701
+1 714-565-2690
c hol la n d @sa nta-a na.org
Dear Director Holland,
7325 Penn Avenue
Suite 200
Pittsburgh, PA 15202
Tel 4'12.241.7335
Fax 412,241 7311
Please see below, our quote for the VeroVision Mail Screener and the Adani ConPass DV Dual View Full Body Security Screening
system. This combination provides your facility a total contraband interdiction solution.
Chemlmage understands the threat of illicit drugs smuggled into facilities through postal mail and within the human body. The added
safety, security and intelligence data this combination provides is a powerful. It empowers your officers by enabling them with the
technology required to lock down your facility from these threats.
This solution greatly increases facility security by empoweringyour officers with technology that will help officers identify would-be
facility drug smugglers and to interdict their narcotics. We are committed to continually develop and provide technology with our
customers to address the latest threats.
We look forward to earning your business.
Best Regards,
Robert Levy
Account Manager Western US
25C-11
7325 Penn Avenue
Suite 200
age
Pittsburgh, PA 15208
Tel: 412.241.7335
Fax: 412.241.7311
Price
Quotation Quoteis I 10000598
System
Date 07/18/2019
To: City of Santa Ana
Chemlmage Contact: Robert Levy
Address: 20 CIVIC CENTER PLZ FL8
Phone: 775-781-2525
Phone: +1 714-565-2690
Fax:
Fax
Email: levyr@chemimage.com
Email: cholland@santa-ana.or g
10/3112019
Quote Expires:
CONPASS DV e
DUAL VIEW TRANSMISSION
x-RAY SCREENING SYSTEM
25C-12
7325Penn Avenue
Suite 200
ge
Pittsburgh, PA 15208
lei : Ili J 2�241J35 Fax: 412.241.7311
rovision Mail scregnt[-5Ystenn
25C-1 3
Ichemifflage
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7325 Penn Avenue
Suite 200
Pittsburgh, PA 15208
Tel : 412.241.7335
Fax: 412,241.7311
a` ::u" s i, y`�f3f�`i r r ter,.
Qty Product sales Price 1 , • in'{
� rt .... ,.: n.�', , ,. EA t..�..< � rE��TaBrhr,r �... :aTntalPrtce
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VetoVision"' Mail Sireener Detection Systern - SONIR
HypersflecnA unit (SHU) - Mall SC! eening Ligh nng Stand for
Document Scanning (Reflectance and Transmittance Modes) -
Woi kst icon Operator Control Unit with 23" Touch Screen Dlspla,y
• Ethernet and Sensor !-lead cablac - Operator Manual Limited
Warranty - Installation and I rainin;
VeroVision Drug Presumptive Identification
$9,900.00 9 25% $10,815.75
ADANI ConPas5 Dual View Full Body Security Screening System
$162,500.00 925% $171,531.25
Adam ConPASS DV Adam C onPASS DV - 2 X-Ray Gmnerafors Two
Image Detectors, w/Filtration Systems - Dosimeter for both x-ray
generators - 3 Independer'it W and rriA-scannulg mode; - 6 in DV
- Opeiators lnrorfaco Workstation - (1) 24" Color Monitor and (1)
19" Color Monitor - Moveable Platform (660 Ib MAX) w/saf?ty
hand rail- Imaging Field of View- 8 GB RAM tvternoiy- 2 each 1 T P
Hard Drives - Local Storage of Approx. 940,000 Images - 65.384
Gray';cale Levels - Operation Docurent; - Bar Code Scanner and
Software AUtornafic I`darcbtiCS DE•3eirlOn Software -X-Ray
Shielciin„ Cabin with (12) window, configuration - Installation and
Calibration - Operator and Administrator 1 raining for up to 10
People 24 month Warranty on parts and Tabor - Annual Service
Contract Covering Parts, Labor, Travel and Freight, Shipping
X- Ray Shielding Cabinet
$8,500.00 9.25% $9,286.25
I2Vvuuiow Configufanon
Extended Comprehensive Service Agreement
$12,500.00 0% $12,500.00
12 month term
• Unlimited phone support - Software recipe, and library updates
uro aded when na Gible Parts u labof ctrvered due to
Cori ;pone. fit failure Iron', normcd wear and real - One repliice;rnent
Performance Qualification kit - One annual preventauae
miir.tenance vis,t
Contingency- for Santa Ana PD $20,000.00 0% $20,000.00
To be used at the agtmc7S, sole discionon
Total Price $366,586.50
Shipping and Handling $795.00
Grand Total $367,381.50
9.25%Tax Break Out
California 6%
Orange0.25%
Santa Ana 1.5%
25C-14
i
<w
Orange County Local Tax 1 %
Orange County District Tax 0.5%
Shipping
VeroVision Mail Screener estimated at 30 days ARO
Adani Body Scanner estimated
See additional Terms and Conditions below
Training and Installation included on both systems
Included is a contingency line for Santa Ana PD to be used at the agency's sole discretion.
Chemlmage Corporation Make checks payable to: Chemlmage Corporation
7325 Penn Avenue accountsreceivable@chemimage.com
Suite 200 Federal E.I.N. #542081245
Pittsburgh, PA 15208
.�.i�Cyv' ��1
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,,.�,.v'v.° 3a4:,y�F.$t:{i.s'�w,,aSk'i,u".,. r t�. ,.
7325 Penn Avenue
Suite 200
Pittsburgh PA 15208
Fel : 412 241.7335
Fax: 412 241,7311
If you have any questions, or if you require further information, please do not hesitate to contact the originator of this quotation.
A summary of the key specifications and performance characteristics of the product are included below
25C-15
i
VeroVision""Mail SCreener System
7325 Penn Avenue
Suite 200
Pittsburggh, PA 15208
Te I : 412.241.733 5
Fax: 412,241.731'1
Moil Screening Imaging System
•
Interdiction of narcotics with a simple scan
•
Non-destructive and Non -contact detecting
•
Mail Screening Lighting Stand for Document Scanning
(Reflectance and Transmittance Modes)
•
Sample Platform
•
I ransinued and reflected lights
•
NIR Hyperspectral imaging (800 to 1800 rim range)
•
9 inch x 12 inch field of view
•
Workstation Operator Control Unit with 23" touch Screen
Display
•
Ethernet and sensor head cables
Materials in Contraband library
•
Cocaine
(materials list is continuously
•
Iferoin
being updated)
•
I<eWrnine
•
Methamphetamine
•
Methadone
•
Phencyclidine (PCP)
•
Suborone0
•
Fentanyl
•
D-amphetamine
SuboxoneG) is a registered trademark of ReckittBenckrser Phormo. Inc.
VeroVision'^' Moil5creenerApplicotion
•
Detect through 3-layers of paper
•
5 mg/cm2 limit of detection minimum on all drugs of interest
(see table below for current materials within contraband
library)
•
Audit trail tracking of the detections and printed on reports
Image Export
•
Reports are saved via a PDF format for easy export via flash
drive or local network as an ancillary document to an inmate
folder
25C-16
7325 Penn Avenue
Suite 200
Pittsburgh, PA 15208
TO : 412.241.7335
f"ax: 412.241.7311
VeroVision"Mail Screener Computer System
Vero Vision'" Moil Screener Computer System • Intel 1-7 6700/3.4 Ghz with Intel HD Graphics 530
• 8GByte RAM
• 1 Tb Hard Drive
• SuperMulti DVD-RW Drive
• Gigabit Ethernet
• Windows 10 Pro
• 23 inch High Resolution touch Screen Monitor
• Chemlmage's'" Spectral Kitchen'" and VeroVisionT"
MaIIScreener Software
*Chemlmage will endeavor to procure the best price/performance computer hardware available when system assembly commences.
As such these specifications are subject to change without notice but in any event replacement equipment will exceed current
specifications.
VeroVision'"Mail Screener Software
Powered by custom Chemlmage'" Software Platform
• Mail Screener Software system
• Powered by Chemlmage's"" Spectral Kitchen"" Suite
Other Software Features:
• One -button scan functionality
Powerful spectral mixture resolution capabilities via
• Image and spectral information collected simultaneously
chemometrics
• Each pixel in the image has an associated spectrum
• Substrate signal or background patterns removed
• Detection results presented in user-friendly image format
• User has the ability to enter facility specific information with
each detection
• Detection database maintained for post -detection review
• Detection reports generated from detection database with
embedded audit trail information.
25C-17
7325 Penn Avenue
Suite 200
Pittsburgh, PA 15208
Tel : 412.241.7335
Fax: 412.241.7311
VeroVision""Mail Screener System System Requirements
Power Requirements
• Voltage: 115V/220V
• Frequency: 50/60 Hz
• Required Power: 1500 VA
Environmentol Requirements
• Indoor use only
• Attitude up to 2,000 meters
• Temperature 50C (41 °F) to 40"C (1041F)
• Maximum relative humidity 80%for temperatures up to 31°C
VeroVision"'Mail Screener SVstern Tool kit
Documentation
VeroVisionTM Mail Screener User Manual
Quick Reference Cord
Shows user normal operation on one card
Control positive and negative sample
verification of normal operation
VeroVision""Mail Screener System Warranty
System Warranty • One-year unlimited software, parts and labor
• Software upgrades included
• Warranty period commences when installation is complete
• One preventative maintenance visit included
VeroVision""Mail Screener System Training
System Troining • Installation manual provided along with laminated quick
reference card
• Professional installation by Chemlmage Staff
• Up to two days on on -site training including train the trainer
at no additional cost
25C-18
7325 Penn Avenue
Suite 200
Pittsburgh, PA 15208
Tel : 412.241.7335
Fax: 412241.7 311
ipnonal verovision—liviail Sc eener System Extended Comprehensive Service Agreement
Program Details • One-year unlimited software updates, parts and labor
• Software drug library updates included
• Warranty period commences when installation is complete
• One preventative maintenance visit included
Dptional VeroVision'"Mail Screener System Presumptive Identification
Software Features • One button presumptive identification of illicit contraband
contained in the mail
• Provides presumptive identification results in 2 minutes
• Drug library updates included
ADANI CONPASS Dual View Transmission X-Rav Screenine System
Technical Data
• Scanning Speed: Fully adjustable 5 seconds or more
• X-ray dose / Inspection: Dosimeter controlled 0.25 pSv
• Preset scanning modes: 6 configurable modes
• Wire detectability: 40AWG typical (HD)
• Privacy: PREA Feature
• Dimensions, max (LxWxFi): 82" x 72" x 97"
• Weight:1896lbs
• Platform load: not less than 661 Ibs
• Duty cycle: 100%- 24/7 continuous operation
• Warranty: not less than 12 months
CONPASS XCS
X-ray shielding Cabin
• Allows minimization of the safetyzone around scanner
especially in confined or crowded spaces
• x-ray protective glass and video surveillance system
preserves the transparency of the scanner and scanning
process
DRUGUARD'
Intelligent software anolysis tool
• Analyzes X-ray images received on CONPASS body scanner
and highlights torso area In which narcotics may be hidden
by a suspected trafficker or "mule"
• Accurately identifies and alerts the operator to the presence
of suspected narcotics
• Proven valuable tool to assist customer and law enforcement
per in or interdiction efforts.
• Effective detection of concealed narcotics
• Fast image analysis
• Remote retrofit upgrade capability
• Storage of all images with highlighted zones
• Low percentage of false alarms
• Track operator effectiveness
25C-19
M :1 , , 4
M3
7325 Penn Avenue
Suite 200
Pittsburgh, PA'15208
Tel . 412.241,7335
Fax: 412.241,7311
, �,..mw_
These Terms and Conditions constitute a material part of the agreement between Seller and Buyer.Seller objects to, and does not
agree to be bound by, any changes to these terms and conditions.These terms and conditions supersede any inconsistent terms and
conditions in any documentation submitted by Buyer to Seller.
• Prices.Prices are based on the products and quantity described in the quote. Any changes or deletions to the product, quantity,
of specifications may alter the price. Seller's commercial offer shall be strictly limited to the products and/or the services that are
expressly mentioned herein and shall not set a precedent for any future orders.
• Payment. Terms of payment for sales are cash in United States (,U.S") dollars Net 30 days, or irrevocable letter of credit issued by
a bank headquartered in the United States of America and whose deposits are insured by an agency of the United States
government. If Seller consents to a delay in delivery requested by Buyer, payinent shall become due on the date when Seller is
prepared to make shipment, and goods held for Buyer after such date shall be held at the risk and expense of Buyer.
• Delivery and Installation. All shipments are made FCA Sellers shipping point per INCOTERMS published by the International
Chamber of Commerce and in force at the time of the execution of this contract, unless otherwise specified. Buyer shall choose
the carrier, subject to the approval of the Seller. Buyer assumes all risk of loss in shipping and all liability for loss or damage,
whether direct, indirect, consequential or otherwise, due to delays once the products have been delivered to the carrier. Buyer
agrees to purchase any and all insurance it deems necessary to indemnify it against any loss in shipping.
• Limited Warranties.
• Termination.Seller may terminate the performance of the work under the agreement in whole at any time, or from time to time in
part, by written notice to Buyer.
• Default - Cancellation. Buyer may not cancel this order, or any portion thereof, except upon written notice to Seller.
• Bankru tp�c /Insolvency- In the event of Buyer's bankruptcy or insolvency, or in the event any proceeding is brought against Buyer,
voluntarily or involuntarily, under the bankruptcy or insolvency laws, Seller may cancel any order then outstanding at any time
during the period allowed for filing claims against the estate, and shall be paid the cancellation charges specified in Section 6
(Default —Cancellation).
• Force Majeurp.Neit� party shall be liable for defaults or delays due to Acts of God or the public enemy, acts or demands of any
Government or any Governmental agency, strikes, fires, floods, accidents, or other unforeseeable causes beyond its control and
not due to its fault or negligence.Each party shall notify the other in writing of the cause of such delay within five (5) days after the
beginning thereof.
• Indemnification. Buyer will defend, hold harmless, and indemnify Seller from and against any liability and expenses (including,
without limitation, attorney and other professional fees and disbursements) arising from or in connection with any damages,
injuries, or third party claims of demands to recover for personal injury, death, or property damage caused by or arising out of
any of the goods or services supplied the Seller (regardless of whether such claim or demand arises under tort, negligence,
contract, warranty, strict liability or other legal theories). except to the extent such injury, damage, or loss results from Seller's
negligent actions.
• Assignment. Neither this order nor any rights or obligations herein may be assigned by Buyer nor may Buyer delegate the
performance of any of its duties hereunder without Sellers prior written consent.
• Intellectual Property, Seller warrants that products furnished under the Sales Contract, and any part thereof, shall be delivered
free of any rightful claim of any third party for infringement of any United States patent. Buyer acknowledges and agrees that all
intellectual property rights in the Products and Software and in any Seller technology, intellectual property, and know-how used
to make or useful for the manufacture or use of the products will at all times remain vested in the Seller. Buyer shall not use
Seller's trademark, tradename, or other indication in relation to the Product unless in accordance with Seller's instructions or
prior written approval and solely for the purposes expressly specified by Seller in writing. Buyer shall not have nor obtain any
right, title, or interest in or to any Seller's owned trademarks, tradenames, or other indications. Buyer acknowledges all rights, title,
and interest of Seller in respect of and to Seller's owned trademarks, tradenames, and other indications.
• Attornevs' Fees.ln the event there is any dispute concerning the terms of this agreement or the performance of any party, and
any party retains counsel of the purpose of enforcing any of the provisions of this agreement or asserting the terms of this
agreement in defense of any suit filed against said party, each party shall be solely responsible for its own costs and attorneys'
fees incurred in connection with the dispute irrespective of whether or not a lawsuit is actually commenced or prosecuted to
conclusion.
25C-20
7325 Penn Avenue
Suite 200
age
Pittsburgh, PA 15208
Tel : 412.241.7335
Fax : 412,241.7311
i
• Invoices and Notices Al correspondence covering this quote must be addressed to Accounts Payable, 4th Floor /Room 429, 20
Civic Center Plaza, Santa Ana, CA 92701 - Electronic copy to: Purchasing_AP@santa-ana.org
• The parties agree that for any transactions subject to this quote, facsimile signatures shall be accepted as original signatures,
orders may be transmitted electronically and any document created pursuant to this or may be maintained in an electronic
document storage and retrieval system, a copy ofwhich shall be considered an original. Neither party shall raise any objection to
the authenticity of this quote or any document created hereunder, based on the use of a facsimile signature, electronic order or
the use of a copy retrieved from an electronic storage system.
• Severability. In case any one or more provisions contained in this quote shall be invalid, illegal, or unenforceable in any respect,
the validity, legality, or enforceability of the remaining provisions contained herein shall not in any way be affected or impaired
thereby.
• NoticeAnvAnv notice given under this quote shall be in writing and will be effective: (i) when delivered if delivered in person; or, (ii)
three (3) days after deposited in the United States mail to the address provided on the first page of this quote. Email
communications are solely for the convenience of the parties and will not constitute valid or effective legal notice for purposes of
this quote
• Taxes Prices include any municipal, provincial, state or federal sales, use, excise, value added or similar taxes, or in lieu thereof,
Buyer will provide Seller with a tax exemption certificate acceptable to the taxing authorities.
• Export Laws Buyer agrees to comply with all applicable export laws, assurances, codes, and license requirements and controls of
the United States and other applicable jurisdictions in connection with the use and resale of products including Buyer's
acceptance of responsibility for the payment of any relevant taxes or duties, etc.
• ]TAR om lin ante Buyer is advised that this purchase order may involve goods or services subject to the International Traffic in
Arms Regulations (ITAR) ITAR 22 CFR , Chapter 1, Sub -Chapter M, §120-§130, Sale of goods may be subject to licensing
requirements by the U.S. Government, and may not be resold, diverted, transferred, or otherwise be disposed of, to any other
country or to any person other than the authorized end -user or consignee(s), either in their original form or after being
incorporated into other end -items, without first obtaining approval from the U.S. Department of State or use of an applicable
exemption. If Buyer is a U.S. company that engages in the business of either manufacturing or exporting defense articles or
furnishing defense services, the Buyer herby certifies that it has registered with the U.S. Department of State, Directorate of
Defense Trade Controls and understands its obligations to comply with the International Traffic in Arms Regulations (ITAR) and
the Department of Commerce, Export Administration Regulations (EAR). Buyer shall indemnify and hold Seller harmless from and
against any liability claims, demands or expenses (including attorneys or other professional fees) arising from or relating to
Buyer's non-compliance with U.S. export laws.
• Applicable Law This Agreement is governed by the laws of the State of California, excluding the United Nations Convention on
Contracts for the International Sale of Goods ('CISG') and excluding its conflict of laws rules.
• Entire, A2reement; Additional or Different. Provisions Re ectp& Modifications; Amencirrent.Thi quote constitutes the entire
agreement between Buyer and Suppliec.Anyadditional or different provisions proposed by Buyer are rejected and will not be
effective unless agreed to in writing by Seller.The parties may agree to amend provision(s) contained in these Terms and
Conditions if such amendment (1) specifically references the provision(s) in these Terms and Conditions to be amended; (2)
specifically provides how such provision(s) is amended, and (3) is executed by the President of Seller.Otherwise, this Quote may
be amended or renewed only by written agreement of both parties.
• Dorumrntation Any specifications, characteristics and other indications that appear on Seller's or Manufacturers technical and
commercial documentation shall be indicative only and do not have any contractual value except when expressly indicated in
writing. The documentation supplied to the Buyer is established in accordance with the standards, technical specifications and
norms used in United States on the date of execution of the contract. It remains the product manufacturer's exclusive property.
Delivery dates are not guaranteed, but are estimated on the basis of immediate receipt by Seller of all information and approvals to
be furnished by Buyer and the absence of delays which are excused under Section 8 (Force Majeure). The published delivery date
shall be meant as an indication only, so that a non -respect of the delivery date shall not be considered as a default, not shall it entitle
the Buyer to claim damages for the delay or to hold back the payment due, unless it has been agreed otherwise in writing. The Seller
reserves the right to make partial deliveries with corresponding invoicing. The Seller shall retain the property title of the sold products
until the payment is received in full. Late payment or non-payment of any one of the due payments could result in Seller's's claim to
return the sold products. The Buyer shall nevertheless assume the risk of deterioration or loss of the received products as well as the
damages that it could cause.
25C-21
7325 Penn Avenue
Suite 200
Pittsburgh, PA 15208
1"el . 412.241.7335
Fax. 412.241. /311
When Seller undertakes to assemble and/or to install the products, the Buyer shall take care at its own costs of any possible help
necessary for Seller's assemblers including, without limitation, movers, electricians, unskilled workers, and electric and
telecommunication connections.
a.Chemlmaee Products. Seller warrants to the customer that for a period of 1 year from the date of installation, equipment
manufactured by us shall be free from defects in materials and workmanship for a period of one (1) year from the date of shipment of
such equipment. Services performed by Seller in connection with such equipment, such as site training and installation services
relating to the equipment, shall be free from defects for a period of one year from the date of shipment. If defects in materials or
workmanship are discovered within the applicable warranty period as set forth above, Seller shall, at its sole option a) in the case of
equipment, either repair or replace the equipment or b) in the case of defective services, reperform such services. Seller shall have
the option of replacing equipment with substitute products or new or used replacement parts.
Warranty shall be void due to any of the following: a) If the product has been opened, modified, altered, or repaired, except by Seller
or its authorized agents, b) if the product has not been installed or maintained or used in accordance with instructions provided by
Seller, c) misuse, abuse, accident, thermal or electrical irregularity, theft, vandalism, fire, water, or other peril, d) damage caused by
containment and/or operation outside the environmental specification of the product, e) connection of the product to other systems,
equipment, or devices or use with other software (other than software specifically provided by Seller), or f) removal or alteration of
identification labels on the product or its parts.
b.Adani Products. The Buyer shall advise ADANI of any inconformityof the received products to the specifications mentioned in the
contract within 14 (fourteen) days from the date of reception of the products.ADANI shall examine the received claim and respond to
it within 7 (seven) days. All products manufactured by ADANI have a warranty of one year from the date of delivery, if not declared
otherwise in the Commercial Offer. The warranty period includes all parts, labor, and travel expenses. Typical response time is 2-4
hours and typical onsite response time is less than 24 hrs. Semi-annual preventative maintenance and radiation safety inspections are
included. Shipping costs of any parts or equipment needed for repair/maintenance are the sole responsibility of ADANI.
The warranty stated here above shall cover exclusively and according to ADANI's choice, the exchange or repair in its factories or
those of a third party duly authorized by ADANI, of products or spare parts recognized as faulty by ADANI after being sent back to
ADANI or a third party duly authorized by ADANI.
The warranty shall not cover defects due to negligence, improper use or maintenance, accidental break, as well as any repair
operations carried out by the Buyer or by a third party not authorized by ADANI.
c.EXCEPT AS SET FORTH HEREIN, NO OTHER WARRANTIES OR REMEDIES, WHETHER STATUTORY, WRITTEN, ORAL, EXPRESSED,
IMPLIED (INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY OR FITNESS FORA PARTICULAR PURPOSE,
INCLUDING BUT NOT LIMITED TO PUBLISHED DETECTION SPECIFICATIONS OR ACCURACY OF DETECTIONS) OR OTHERWISE, SHALL
NOT APPLY. IN NO EVENT SHALL SELLER HAVE ANY LIABILITY FOR ANY SPECIAL, EXEMPLARY, PUNITIVE, INDIRECT OR
CONSEQUENTIAL LOSSES OR DAMAGES OF ANY NATURE WHATSOEVER, WHETHER AS A RESULT OF BREACH OF CONTRACT, TORT
LIABILITY (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE. REPAIR OR REPLACEMENT OF THE EQUIPMENT DURING THE
APPLICABLE WARRANTY PERIOD IS YOUR SOLE AND EXCLUSIVE REMEDY UNDER THIS WARRANTY.
IN NO EVENT SHALL SELLER, MANUFACTURER, OR THEIR SUBCONTRACTORS HAVE ANY LIABILITY TO BUYER, WHETHER AS A RESULT
OF BREACH OF CONTRACT, TORT UABILITY (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE, AND WHET HER ARISING
BEFORE OR AFTER DELIVERY OF THE GOODS AND/OR PERFORMANCE OF THE SERVICES FURNISHED UNDER THE SALES CONTRACT,
FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY OR PENAL LOSS OR DAMAGE OF ANY NATURE
WHATSOEVER, INCLUDING WITHOUT LIMITATION, DAMAGE TO OR LOSS OF USE OF PLANT OR EQUIPMENT, EXPENSES INVOLVING
INTEREST CHARGES OR COST OF CAPITAL, LOSS OF PROFITS OR REVENUES, COST OF SUBSTITUTE EQUIPMENT, FACILITIES OR
SERVICES, OR CLAIMS OF BUYERS OR CUSTOMERS.
Buyer may not cancel any order, or portion thereof, after shipment, Buyer may not reschedule or change any order, or portion
thereof, without Seller's prior written consent.
25C-22