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HomeMy WebLinkAbout AGENDA_2019-10-01 City Council Meeting Agenda October 1, 2019 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente Sarmiento David Penaloza Councilmember – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org DPenaloza@santa-ana.org Jose Solorio Vacant Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org Juan Villegas Cecilia Iglesias Mayor Pro Tem - Ward 5 Councilmember - Ward 6 JVillegas@santa-ana.org CIglesias@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge Daisy Gomez City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. All staff reports and any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by noon. on the Monday before the City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after the deadline will be uploaded to the City’s website the day after the meeting. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity · • Honesty •· Responsibility ·• Fairness ·• Accountability ·• Respect ·• Efficiency CITY COUNCIL AGENDA 2 OCTOBER 1, 2019 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING OCTOBER 1, 2019 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS IGLESIAS, PENALOZA, SARMIENTO, SOLORIO, AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION VINCENT BARRINGER, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS  SPECIAL PRESENTATION – Legislative Update by Senator Thomas Umberg  CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER PENALOZA recognizing Starbucks of Downtown Santa Ana for their outstanding contributions to the community.  STAFF PRESENTATION - Chief Valentin to introduce therapy dog Shadow.  STAFF PRESENTATION - Update efforts to address homelessness in the city. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is CITY COUNCIL AGENDA 3 OCTOBER 1, 2019 continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 29A. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF JULY 16, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10B. MINUTES FROM THE REGULAR MEETING OF AUGUST 20, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10C. MINUTES FROM THE REGULAR MEETING OF SEPTEMBER 3, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. NOMINATED BY MAYOR PULIDO AS THE CITY-WIDE REPRESENTATIVES TO VARIOUS BOARDS AND COMMISSIONS FOR A FULL TERM EXPIRING DECEMBER 8, 2020 – Clerk of the Council Office CITY COUNCIL AGENDA 4 OCTOBER 1, 2019 RECOMMENDED ACTION: Reappoint. Name Board/Commission 1. Irma Macias Board of Recreation and Parks 2. Monica O. Garcia Community Redevelopment and Housing Commission 3. Daniel Oregel Environmental & Transportation Advisory Committee 4. Phillip Schaefer Historic Resources Commission 5. Andres Matzkin Personnel Board 6. Mark McLoughlin Planning Commission MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. RECEIVE AND FILE – PILOT PARKING STUDY UPDATE {STRATEGIC PLAN NO. 5, 4B} – Public Works Agency RECOMMENDED ACTION: Receive and file information related to status of the Pilot Parking Study. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE AN APPROPRIATION ADJUSTMENT AND AWARD A CONSTRUCTION CONTRACT TO ROCKFORCE CONSTRUCTION, LLC, IN AMOUNT OF $7,606,500 AND APPROVE AN AGREEMENT WITH BUTIER ENGINEERING, INC., TO PROVIDE CONSTRUCTION ENGINEERING SERVICES FOR THE SAN LORENZO SEWER LIFT STATION PROJECT IN AMOUNT NOT TO EXCEED $550,000 – ESTIMATED TOTAL DELIVERY COST: $10,058,125 (PROJECT NO 06-3510) {STRATEGIC PLAN NO. 6, 1C & 1G} – Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–031 - Recognizing $1,416,100 from prior year fund balance in the Sewer Connection Fee fund, Improvements Other Than Building expenditure account CITY COUNCIL AGENDA 5 OCTOBER 1, 2019 2. Award a contract to Rockforce Construction, LLC, the lowest responsible bidder, in accordance with the base bid in the amount of $7,606,500, for construction of the San Lorenzo Sewer Lift Station Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non- substantive changes approved by the City Manager and the City Attorney. 3. Authorize the City Manager to execute an agreement with Butier Engineering, Inc., to provide Construction Engineering Services for the San Lorenzo Sewer Lift Station project, for the three-year term beginning October 1, 2019, and expiring on September 30, 2022, with provisions for two one-year extensions exercisable by the City Manager and City Attorney, in the total amount not to exceed $550,000, which includes a $479,572 project fee and a contingency of $70,428, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 4. Approve the Project Cost Analysis for a total estimated delivery cost of $10,058,125, which includes the contract base bid, Construction Engineering Services agreement, administration, inspection and testing, and an authorized contingency of $1,140,975, to be paid with Sewer Connection Projects funding. 20B. APPROVE AGREEMENT WITH ELECTRO CONSTRUCTION FOR A LIGHTING RETROFIT PROJECT AT SANTA ANA STADIUM FOR AN AMOUNT NOT TO EXCEED $501,167.70 AND APPROVE AN ON-BILL FINANCING AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR AN AMOUNT NOT TO EXCEED $249,483.61 PLUS $37,422.54, IF NEEDED, AND APPROVE AN APPROPRIATION ADJUSTMENT FOR $63,000 {STRATEGIC PLAN NO. 6, 2A} – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: 1. Authorize the City Manager to execute an agreement with Electro Construction for the lighting retrofit project at the Santa Ana Stadium for an amount not to exceed $501,167.70, which includes a 15% contingency, for the period October 1, 2019 to September 30, 2020 to be funded by an on-bill financing loan with Southern California Edison, incentive rebates and the Acquisition and Development District 2 fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 2. Authorize the City Manager to execute an on-bill financing agreement with Southern California Edison (SCE) to provide a loan in an amount up to $249,483.61 plus an additional 37,422.54, if needed, in no-interest On-Bill Financing (OBF) that will partially fund the lighting retrofit project at the Santa Ana Stadium, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 3. Approve an appropriation adjustment. (Requires five affirmative votes). CITY COUNCIL AGENDA 6 OCTOBER 1, 2019 APPROPRIATION ADJUSTMENT NO. 2020–030 - Recognizing $63,000 received in the current fiscal year (FY 19-20) to the Acquisition and Development District 2 revenue account and to the Residential Development District 2 expenditure account. 20C. APPROVE AN APPROPRIATION ADJUSTMENT AND AN AGREEMENT WITH CALIFORNIA PROFESSIONAL ENGINEERING, INC., FOR STREET LIGHTING MAINTENANCE IN AN AMOUNT NOT TO EXCEED $2,259,684 {STRATEGIC PLAN NO. 6, 1C} – Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–036 - Recognizing $1,167,684.14 from the prior year fund balance in the General Fund, for Street Light Maintenance and Repair Improvements. 2. Authorize the City Manager to execute an agreement with California Professional Engineering, Inc., to provide street lighting systems maintenance services, for a three-year period beginning October 2, 2019, and expiring October 1, 2022, with provision for two one-year extensions exercisable by the City Manager and City Attorney, in an amount not to exceed $2,259,684, the sum is comprised of $1,259,684 for the first year of the agreement and $250,000 annually, including any extension periods, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 20D. APPROVE APPROPRIATION ADJUSTMENT ACCEPTING BUREAU OF RECLAMATION WATERSMART GRANT FUNDS FOR THE WELL 32 IMPROVEMENTS PROJECT IN THE AMOUNT OF $750,000 (NONGENERAL FUND) {STRATEGIC PLAN NO. 6, 1} – Public Works Agency RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–037 - Accepting Bureau of Reclamation WaterSMART grant funds in the amount of $750,000 into the Public Works Water Quality & Control Fund, Miscellaneous Revenue, Federal Grant–Direct revenue account and appropriating the same amount into the Public Works Water Quality & Control, WaterSMART-Watershed Management Program, Improvements Other Than Building expenditure account. 20E. APPROVE APPROPRIATION ADJUSTMENT ACCEPTING CALIFORNIA DEPARTMENT OF NATURAL RESOURCES GRANT FUNDS FOR THE ADVANCED METER INFRASTRUCTURE PROJECT IN THE AMOUNT OF CITY COUNCIL AGENDA 7 OCTOBER 1, 2019 $4,000,000 (NONGENERAL FUND) {STRATEGIC PLAN NO. 6, 1} – Public Works Agency RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–038 - Accepting California Department of Natural Resources grant funds in the amount of $4,000,000 into the Public Works Water Quality & Control Fund, Miscellaneous Revenue, State Grant-Direct revenue account and appropriating $2,000,000 into the Public Works Water Quality & Control Fund, CA Natural Resources Grant, Improvements Other Than Building for FY19-20 expenditure and the remaining $2,000,000 into Reserve Appropriation expenditure accounts for future year expenditures. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. APPROVE A PURCHASE ORDER TO COURTESY CHEVROLET CENTER FOR THREE VEHICLES FOR AN AMOUNT NOT TO EXCEED $82,918 TO BE FUNDED BY THE GENERAL FUND (SPECIFICATION NO. 19-050) {STRATEGIC PLAN NO. 6, 2} – Parks, Recreation and Community Services Agency; and Finance and Management Services Agency RECOMMENDED ACTION: 1. Reject the bid from M Motors Irvine, LLC, as nonresponsive. Vendor did not include all required documents in the bid. 2. Approve a purchase order to Courtesy Chevrolet Center for three vehicles for an amount not to exceed $82,918, to be funded by the General Fund, subject to non- substantive changes approved by the City Manager and City Attorney. PROJECTS/CHANGE ORDERS 23A. APPROVE A BUDGET REALLOCATION AND AWARD A CONSTRUCTION CONTRACT TO R.J. NOBLE COMPANY IN THE AMOUNT OF $615,550, FOR THE BRISTOL STREET REHABILITATION FROM 17TH STREET TO SANTA CLARA AVENUE PROJECT ESTIMATED PROJECT COST: $769,438 (PROJECT NO. 18-6909) {STRATEGIC PLAN NO. 6, 1C & 1G} – Public Works Agency RECOMMENDED ACTION: 1. Authorize the reallocation of $75,438 in unspent Transportation System Improvement Area F Funds carried over from FY 18 & 19, from Bristol Street Widening from Washington Avenue to 17th Street Project (Project No. 11-6740) to the Bristol Street Rehabilitation from 17th Street to Santa Clara Avenue Project (Project No. 18-6909). CITY COUNCIL AGENDA 8 OCTOBER 1, 2019 2. Award a contract to R.J. Noble Company, the lowest responsible bidder, in accordance with the base bid in the amount of $615,550, for construction of the Bristol Street Rehabilitation from 17th Street to Santa Clara Avenue Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $769,438, which includes $615,550 for the construction contract; $92,333 for contract administration, inspection and testing; and a $61,555 project contingency (approximately 10% of the construction contract amount), paid with Measure M2 Local Fairshare and Transportation System Improvement Area F Funds. AGREEMENTS 25A. APPROVE AGREEMENT WITH THE STATE OF CALIFORNIA WORKFORCE DEVELOPMENT BOARD FOR THE PRISON TO EMPLOYMENT IMPLEMENTATION DIRECT SERVICES GRANT ($1,306,117) {STRATEGIC PLAN NO. 2, 4} - Community Development Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with the State of California Workforce Development Board for the Prison to Employment Implementation Direct Services Grant, for a term commencing October 2019 through March 31, 2022, for an amount not to exceed $1,306,117, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25B. APPROVE AGREEMENT EXTENSION WITH NAPHCARE, INC. TO PROVIDE INMATE MEDICAL SERVICES IN THE AMOUNT OF $2,717,709.56 {STRATEGIC PLAN NO. 1, 3A} – Police Department RECOMMENDED ACTION: Authorize the City Manager to execute a one-year agreement extension with NaphCare, Inc. to provide basic and emergency inmate health care services for Santa Ana Jail for the period of October 1, 2019 - September 30, 2020, in the amount of $2,717,709.56 (including a $200,000 contingency), subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25C. APPROVE AGREEMENT WITH CHEMIMAGE FOR THE PURCHASE OF VEROVISION MAIL SCREENER AND ADANI CONPASS DUAL VIEW BODY SCREENING SYSTEMS IN THE AMOUNT OF $367,381.50 {STRATEGIC PLAN NO. 1, 4} – Police Department RECOMMENDED ACTION: Authorize the City Manager to execute a two-year agreement with ChemImage Inc., for the purchase of the VeroVision Mail Screener CITY COUNCIL AGENDA 9 OCTOBER 1, 2019 and Drug Presumptive Identification System and the ADANI ConPass Dual View Full Body Security Screening System, for the period of October 1, 2019 through September 30, 2021, for a total not to exceed amount of $367,381.50, including a $20,000 contingency, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25D. APPROVE AGREEMENT WITH NICHOLS CONSULTING ENGINEERS FOR PAVEMENT MANAGEMENT PROGRAM SERVICES IN AN AMOUNT NOT TO EXCEED $101,310 (NON-GENERAL FUND; PROJECT 20-6898) {STRATEGIC PLAN NO. 6, 1A & 1F} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with Nichols Consulting Engineers to provide pavement management consultant services for the two-year term beginning October 2, 2019, and expiring September 30, 2021, with an option for a one-year extension exercisable by the City Manager and City Attorney, in the amount of $92,100 plus a 10 percent contingency of $9,210, for a total amount not to exceed $101,310, subject to nonsubstantive changes approved by the City Manager and City Attorney. The agreement will be funded by Measure M2 Local Fairshare (Agreement No. A-2019-XXX). 25E. APPROVE AN AGREEMENT WITH XV SOLUTIONS FOR WATER SYSTEMS SUPERVISORY CONTROL AND DATA ACQUISITION TECHNICAL SUPPORT SERVICES IN AN AMOUNT NOT TO EXCEED $85,000 ANNUALLY (NON- GENERAL FUND){STRATEGIC PLAN NO. 6, 1} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with XV Solutions to provide technical support services for the City’s water Supervisory Control and Data Acquisition systems, for a three-year period beginning October 1, 2019, and expiring September 30, 2022, with provision for a two-year renewal exercisable by the City Manager and City Attorney, in an annual amount not to exceed $85,000, for a total amount not to exceed $425,000, including the optional extension, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25F. APPROVE AGREEMENT WITH NILA SPORTS FOR A LIGHTING RETROFIT PROJECT AT JEROME PARK FOR AN AMOUNT NOT TO EXCEED $140,983.10 AND APPROVE AN ON-BILL FINANCING AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR AN AMOUNT NOT TO EXCEED $44,998.92 PLUS $6,749.84, IF NEEDED {STRATEGIC PLAN NO. 6, 2A} – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: 1. Authorize the City Manager to execute an agreement with Nila Sports for the lighting retrofit project at Jerome Park for an amount not to exceed $140,983.10, which includes a 15% contingency, for the period October 1, 2019 to September CITY COUNCIL AGENDA 10 OCTOBER 1, 2019 30, 2020 to be funded by an on-bill financing loan with Southern California Edison, incentive rebates and the Acquisition and Development District 4 fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 2. Authorize the City Manager to execute an on-bill financing agreement with Southern California Edison (SCE) to provide a loan in an amount up to $44,998.92 plus an additional $6,749.84, if needed, in no-interest On-Bill Financing (OBF) that will partially fund the lighting retrofit project at Jerome Park, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25G. APPROVE AGREEMENT WITH ALLIANCE ELECTRICAL SYSTEMS, INC FOR A LIGHTING RETROFIT PROJECT AT ROSITA PARK FOR AN AMOUNT NOT TO EXCEED $206,406.46 AND APPROVE AN ON-BILL FINANCING AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR AN AMOUNT NOT TO EXCEED $178,987.10 PLUS $26,848.07, IF NEEDED {STRATEGIC PLAN NO. 6, 2A} – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: 1. Authorize the City Manager to execute an agreement with Alliance Electrical Systems, Inc. for the lighting retrofit project at Rosita Park for an amount not to exceed $206,406.46, which includes a 15% contingency, for the period October 1, 2019 to September 30, 2020 to be funded by an on-bill financing loan with Southern California Edison, incentive rebates and the Acquisition and Development District 1 fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 2. Authorize the City Manager to execute an on-bill financing agreement with Southern California Edison (SCE) to provide a loan in an amount up to $178,987.10 plus an additional $26,848.07, if needed, in no-interest On-Bill Financing (OBF) that will partially fund the lighting retrofit project at Rosita Park, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25H. APPROVE SETTLEMENT AGREEMENT WITH THE ORANGE COUNTY CATHOLIC WORKER TO RESOLVE CLAIMS PERTAINING TO HOMELESSNESS IN UNITED STATES DISTRICT COURT CASE NO. SACV 18- 0155-DOC (JDE) – City Manager’s Office RECOMMENDED ACTION: Authorize the City Manager to execute a settlement agreement with the Orange County Catholic Worker, an unincorporated association to resolve claims pertaining to homelessness in United States District Court Case No. SACV 18-0155-DOC (JDE), subject to non-substantive changes approve by the City Manager and City Attorney (Agreement No. A-2019-XXX). CITY COUNCIL AGENDA 11 OCTOBER 1, 2019 MISCELLANEOUS - BUDGET 29A. APPROVE EQUIPMENT PURCHASE FROM THE NATIONAL FITNESS CAMPAIGN, LLC (NFC) FOR THE PURCHASE OF A NFC FITNESS COURT AT JEROME PARK FOR AN AMOUNT NOT TO EXCEED $103,825 TO BE FUNDED BY THE GENERAL FUND {STRATEGIC PLAN NO. 5, 6}– Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Approve equipment purchase order to the National Fitness Campaign, LLC (NFC) for a NFC Fitness Court at Jerome Park for an amount not to exceed $103,825, funded by the General Fund, subject to non- substantive changes approved by the City Manager and City Attorney. **END OF CONSENT CALENDAR** ADMINISTER OATH OF OFFICE TO THE REAPPOINTED COMMISSIONERS: 1. Irma Macias Board of Recreation and Parks 2. Phillip Schaefer Historic Resources Commission 3. Andres Matzkin Personnel Board 4. Mark McLoughlin Planning Commission BUSINESS CALENDAR ORDINANCES/FIRST READING 50A. ORDINANCE FIRST READING: ADOPT AND ADD SECTIONS 36-19, 36-20, 36- 21, 36-22, 36-23, 36-149, 36-150, 36-151, 36-152, AND 36-153 TO THE SANTA ANA MUNICIPAL CODE RELATED TO THE PARKING OF OVERSIZED AND RECREATIONAL VEHICLES {STRATEGIC PLAN NO. 5, 4} – Police Department RECOMMENDED ACTION: Place ordinance on first reading and authorize publication of title. CITY COUNCIL AGENDA 12 OCTOBER 1, 2019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 36 ARTICLE I (IN GENERAL) DIVISION 1 (DEFINITIONS) TO ADD SECTION 36-19 (OVERSIZED VEHICLE); TO ADD SECTION 36-20 (RECREATIONAL VEHICLE); TO ADD SECTION 36-21 (NON- MOTORIZED VEHICLE); TO ADD SECTION 36-22 (PARK ROAD); TO ADD SECTION 36-23 (PARKING, PARK OR PARKED); AMENDING CHAPTER 36 ARTICLE IV (PARKING REGULATIONS) TO ADD SECTION 36-149 (PROHIBITION OF PARKING OF OVERSIZED VEHICLES, NON-MOTORIZED VEHICLES, AND RECREATIONAL VEHICLES); TO ADD SECTION 36-150 (EXCEPTIONS TO PROHIBITION ON PARKING OF OVERSIZED VEHICLES, NON-MOTORIZED VEHICLES, AND RECREATIONAL VEHICLES); TO ADD SECTION 36-151 (NOTICE); TO ADD SECTION 36-152 (ENFORCEMENT REMEDIES); TO ADD SECTION 36-153 (PERMIT PROCESS FOR TEMPORARY OVERNIGHT PARKING ON PUBLIC STREETS). RESOLUTIONS 55A. ADOPT THREE RESOLUTIONS FOR MEMORIAL COMMUNITY CENTER (PHASE 1), STANDARD/MCFADDEN AND RAITT/MYRTLE PARK PROJECTS FOR THE SUBMITTAL OF THE STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT {STRATEGIC PLAN NO. 6, 1} – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Adopt resolutions. 1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS FOR THE MEMORIAL PARK COMMUNITY CENTER AND GYM (PHASE 1- COMMUNITY CENTER PROJECT 2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS FOR THE STANDARD AND MCFADDEN NEW PARK 3. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS FOR THE RAITT AND MYRTLE NEW PARK 55B. ADOPT A RESOLUTION ACCEPTING THE DONATION OF A POLICE THERAPEUTIC CANINE FROM VOLUNTEER JOHANNA SCILLIERI FOR THE SANTA ANA POLICE DEPARTMENT {STRATEGIC PLAN GOAL NO. 1, C} – Police Department CITY COUNCIL AGENDA 13 OCTOBER 1, 2019 RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF A THERAPEUTIC CANINE FOR THE SANTA ANA POLICE DEPARTMENT FROM JOHANNA SCILLIERI 55C. ADOPT A RESOLUTION OPPOSING THE TRUMP ADMINISTRATION’S AND THE DEPARTMENT OF HOMELAND SECURITY’S CHANGE TO THE PUBLIC CHARGE RULE AS APPLIED TO LEGAL PERMANENT RESIDENCY APPLICATIONS {STRATEGIC PLAN NO. 5} – City Manager’s Office RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA OPPOSING THE TRUMP ADMINISTRATION’S AND THE DEPARTMENT OF HOMELAND SECURITY’S CHANGE TO THE PUBLIC CHARGE RULE AS APPLIED TO LEGAL PERMANENT RESIDENCY APPLICATIONS 55D. APPROVE AN APPROPRIATION ADJUSTMENT IN THE AMOUNT OF $277,320; ADOPT A RESOLUTION AMENDING RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN; AND APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE SANTA ANA MANAGEMENT ASSOCIATION (SAMA) {STRATEGIC PLAN NO. 7, 4, & 6} – Human Resources Department RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–021 - Transferring $277,818 from General Fund Non-Departmental into the appropriate General Fund Accounting Units. 2. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN 3. Authorize the City Manager to execute a Memorandum of Understanding with the Santa Ana Management Association (SAMA) for the period January 1, 2019 through June 30, 2022, regarding wages and other terms of conditions of employment (Agreement No. A-2019-XXX). CITY COUNCIL AGENDA 14 OCTOBER 1, 2019 55E. APPROVE AN APPROPRIATION ADJUSTMENT IN THE AMOUNT OF $183,279; APPROVE AN AMENDMENT TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN AND APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE CONFIDENTIAL ASSOCIATION OF SANTA ANA {STRATEGIC PLAN NO. 7, 4-7} – Human Resources Department RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–022 - Transferring $183,279 from General Fund Non-Departmental into the appropriate General Fund Accounting Units. 2. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN 3. Authorize the City Manager to execute a Memorandum of Understanding (MOU) with the Confidential Association of Santa Ana (CASA) for the period of January 1, 2019 through June 30, 2022, regarding wages and other terms and conditions of employment (Agreement No.A-2019-XXX). 55F. APPROVE AN APPROPRIATION ADJUSTMENT IN THE AMOUNT OF $696,120; ADOPT A RESOLUTION AMENDING RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN; AND APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE SANTA ANA POLICE MANAGEMENT ASSOCIATION {STRATEGIC PLAN NO. 7, 4, & 6} – Human Resources Department RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–020 – Transferring $696,120 from the General Fund Non-Departmental accounting unit into the appropriate General Fund accounting units. 2. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN CITY COUNCIL AGENDA 15 OCTOBER 1, 2019 3. Authorize the City Manager to execute a Memorandum of Understanding with the Santa Ana Police Management Association (SAPMA) for the period July 1, 2018 through June 30, 2021, regarding wages and other terms of conditions of employment (Agreement No. 2019-XXX). REPORTS 65A. AUTHORIZE STAFF TO PREPARE DOCUMENTS FOR PROPOSED WATER AND SEWER RATE ADJUSTMENTS AT A COST NOT TO EXCEED $75,000 {STRATEGIC PLAN NO. 6, 1H} – Public Works Agency Continued from the September 17, 2019 City Council meeting by a vote of 5-0 (Sarmiento absent). RECOMMENDED ACTION: Authorize and direct staff to prepare all required documents necessary to proceed with notification of proposed water and sewer rate adjustments in compliance with Proposition 218 requirements, including, but not limited to, the following: a) Prepare and mail proposed rate adjustment notices to all Santa Ana property owners in compliance with Proposition 218 requirements at cost not to exceed $75,000; b) Schedule a public hearing at a future Council meeting, on or after November 19, 2019; c) Prepare all other documents required to proceed with proposed water and sewer rate adjustments. d) Explore the feasibility of implementing a water and sewer low-income assistance program. PUBLIC HEARINGS 75A. PUBLIC HEARING – GENERAL PLAN AMENDMENT NO. 2019-02 TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION FROM LOW-DENSITY RESIDENTIAL (LR-7) TO GENERAL COMMERCIAL (GC) FOR A NEW 3,705- SQUARE FOOT MEDICAL OFFICE BUILDING LOCATED AT 402 NORTH EUCLID STREET {STRATEGIC PLAN NO. 3, 2} – Planning and Building Agency Planning Commission approved recommended action on August 26, 2019 by a vote of 4-0 (Cano and Rivera absent). Legal Notice published in the Orange County Reporter on September 20, 2019 and notices mailed on September 19, 2019. RECOMMENDED ACTION: Adopt a resolution. CITY COUNCIL AGENDA 16 OCTOBER 1, 2019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING GENERAL PLAN AMENDMENT NO. 2019-02 TO AMEND THE GENERAL PLAN LAND USE DESIGNATION TO GENERAL COMMERCIAL IN ORDER TO FACILITATE CONSTRUCTION OF A MEDICAL OFFICE BUILDING OF THE PROPERTY LOCATED AT 402 NORTH EUCLID STREET 75B. PUBLIC HEARING – ZONING ORDINANCE AMENDMENT NO. 2019-04 AMENDING SECTIONS 41-45, 41-198.200, 41-365, 41-377, AND 41-424 OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE PROHIBITING CYBER CAFÉS AS A PERMITTED USE CITY-WIDE {STRATEGIC PLAN NO. 5,4} – Planning and Building Agency Planning Commission approved recommended action on September 9, 2019 by a vote of 4- 0 (Nguyen absent). Legal Notice published in the Orange County Reporter on September 20, 2019. RECOMMENDED ACTION: Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SECTIONS 41-45, 41-198.200, 41-365, 41-377 AND 41-424 OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE PROHIBITING CYBER CAFÉS AS A PERMITTED USE CITY-WIDE COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. Only action available to City Council is to provide direction to City Manager. 85A. DISCUSS AND DIRECT THE CITY MANAGER TO DIRECT STAFF TO CONSIDER ESTABLISHING A POLICE OVERSIGHT COMMISSION – Councilmember Iglesias 85B. DISCUSS AND DIRECT THE CITY MANAGER TO DIRECT STAFF TO RESEARCH AND REPORT BACK ON THE STATUS OF THE CENTRAL RELEASE OF ORANGE COUNTY JAIL INMATES AND THE LOCATING OF STATE OF CALIFORNIA PAROLEES IN OUR COMMUNITY – Councilmember Penaloza HOUSING AUTHORITY MEETING (Blue Agenda) CITY COUNCIL AGENDA 17 OCTOBER 1, 2019 WORK STUDY SESSION WS. CONSIDERATION OF THE DISPLAY OF THE NATIONAL MOTTO ‘IN GOD WE TRUST’ AND ‘E PLURIBUS UNUM’ IN THE CITY COUNCIL CHAMBER – Public Works Agency COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1. AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. A. September 25-27, 2019 Mayor Pro Tem Villegas – Legislative Meetings, Washington, DC 2. ORAL REPORTS FROM STANDING OR AD-HOC CITY COUNCIL COMMITTEES ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, October 15, 2019 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn Meeting in Memory of Stacy Dukes FUTURE AGENDA ITEMS • CONSIDERATION OF CHARTER REVIEW • CANNABIS CONSUMPTION LOUNGE • HOMELESSNESS STRATEGIC PLAN • GENERAL PLAN UPDATE CITY COUNCIL AGENDA 18 OCTOBER 1, 2019