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CITY NET
NSURANCE ON FILE N-2019-220 14RK MAY PROCEED UNTIL INSURANCE EXPIRES Ittltio ® CLERK RK OF COUNCIL PROFESSIONAL SERVICES AGREEMENT OCT 15 2019 CITY OF SANTA ANA CD A \o) �h u THIS AGREEMENT is made and entered into on this _L11 day of October, 2019, by and between City Net ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a contractor having special skill and knowledge in the field of homeless services — street outreach, which is service delivery for the specific purpose of reaching out to unsheltered homeless neighbors; connecting them with emergency shelter, housing, or critical services; and providing urgent, non -facility -based care. B. Contractor represents that Contractor is able and willing to provide such services to the City. C. hi undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations, including all labor, materials, tools, equipment, and incidental customary work, required to fully and adequately complete the services described and set forth in the Proposal attached hereto as Exhibit A and incorporated herein by reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in the Proposal attached hereto as Exhibit A and incorporated herein by reference. The total sum to be expended under this Agreement shall not exceed Fifty Thousand Dollars ($50,000.00) during the Term of this Agreement. b. Other than the initial up -front payment detailed in the Proposal, payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made, or shall be refunded, for work that fails to meet the standards of performance set forth in the Recitals, which may reasonably be expected by City. Page 1 of 9 3. TERM This Agreement shall commence on the date first written above and continue for one (1) year, unless terminated earlier in accordance with Section 15 below. The tern of this Agreement may be extended upon a writing executed by the City Manager and City Attorney. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire tern of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Docuuments & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to Page 2 of 9 bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: i. Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be:canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Where the amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement. V. Contractor shall supply City with a fully executed additional insured endorsement. f. If Contractor fails or refuses to produce or maintain the insurance required by this -- - - - section -or -fails -or -re -fuses -to -furnish -the -City with- required- proof- that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. Page 3 of 9 7. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. Page 4 of 9 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential Information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential Information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that: (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor, disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or, (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terns of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 5 of 9 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 6 of 9 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-xx) P.O. Box 1988 Santa Ana, California 92702 Fax: To City Net: First & Last Name Title City Net Address City, State, Zip Fax: Page 7of9 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. (Signatures on following page) Page 8 of 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: APPROVED AS TO FORM: SONIA R. CARVALHO City AttopnW By: I Ryan RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency CITY OF SANTA ANA Kristine Ridge City Manager CITY NET: (name) (title) Tax ID SIGNED IN COUNTERPART Page 9 of 9 EXHIBIT A PROPOSAL Santa Ana 8 City Net Homeless Services —Street Outreach October 2019 Proposal Vision City Net proposes to partner with the city of Santa Ana on street outreach to homeless neighbors in the city. City Net will provide regular street outreach in the city starting October 1, 2019, or as soon as the city is ready to execute a contract. The total amount for this request is $49,993: $23,485 for five (5) weeks of October 2019, at $4,697/week, and $26,508 for first two (2) weeks of November 2019, at $13,254/week. In October, City Net will provide one (1) Outreach Team of two (2) staff M-F, in early morning and late evening hours, in a City Net transport van, to engage street -level homeless neighbors in the city. The Outreach Team will work to build trusting relationships and to connect homeless neighbors with shelter and resources available through the Orange County Continuum of Care (CoC). The team will also access funds in the contract for client expenses such as relocations (Homeward Bound), bridge housing (vouchers), sober living fees, transitional housing fees, transportation (bus passes, Uber fees, etc.), document fees, work equipment, emergency supplies, etc. Starting November 4, 2019, City Net will expand its outreach services to a fully staffed project of four (4) teams of two (2) staff to increase coverage and resources. City Net will provide regular ongoing data reports (monthly dashboard reports) of all activities to the city throughout the length of the project. Why City Net? Capacity City Net is the largest street outreach nonprofit organization in the County, with 39 of our 54 full-time employees (72%) dedicated to direct client engagement in the streets. Orange County is blessed with many excellent homeless service providers —many of them larger than City Net —but none can match City Net's focus on street outreach. It is our main service, so we have developed unmatched expertise. This team of 39 also gives us an unparalleled depth of field, allowing us deploy staff on new projects with speed and effectiveness that others cannot replicate. We have a proven ability to recruit, train, and deploy professional street outreach staff to achieve successful outcomes in the most difficult circumstances, across Orange County. Effectiveness City Net's capacity and experience have translated into more than 7,300 unique individuals engaged, of whom more than 4,000 unique individuals have been exited from the streets. Because we generally lack direct access to beds that we control, all these exits require a collaborative approach with CoC agencies, along with creativity to achieve results through relocations, bridge housing, transitional housing, etc., with agencies who are not traditionally funded through the CoC. Experience City Net is the most experienced street outreach service provider in Orange County, with active contracts in 14 Orange County cities (Anaheim, Buena Park, Brea, Cypress, Fullerton, Garden Grove, La Habra, Lake Forest, La Palma, Newport Beach, Placentia, Stanton, Tustin and Westminster) and is contracted by the County to serve the Central SPA cities through HEAP and HDAP. This is in addition to our past efforts on the C*N**4 City Net Santa Ana Homeless Services —Street Outreach October 2019 Proposal Santa Ana Riverbed, the Santa Ana Civic Center, the Santa Ana Plaza of the Flags, and our current street outreach work in the counties of Santa Barbara, Los Angeles and Riverside. City Net is experienced in providing homeless service and street outreach services in Santa Ana including: • 2016: Volunteered with the HCA to conduct the Civic Center Homeless Census • 2016: Approved for street outreach contract by Santa Ana City Council (contract was never executed because required match from OCCR did not materialize) • 2016-2019: Selected to provide street outreach services in Santa Ana through ESG • 2016-present: Selected as the meals and supportive -services coordinator at the Courtyard emergency shelter in Santa Ana. • 2017: Provided informal consultation to Santa Ana city staff on using Survey 123 GIS technology for city-wide homeless census. • 2017-2018: Contracted by County to provide street outreach services at the Santa Ana River encampments, including referrals into Santa Ana shelters including Wise Place SAFE Place, the Salvation Army Hospitality House, and the Courtyard. • 2018: Partnered with HCA and SAPD on clearance of the Plaza of the Flags • 2019-present: Selected by County to provide street outreach/case management/bridge housing service provision in Central SPA, centered at the Courtyard, through HDAP. • 2019-present: Selected by County to provide Central SPA street outreach through HEAP. • 2018-present: City Net responds to more than 1,000 calls for service from Santa Ana residents/clients through our Outreach Line in the last 12 months: City JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TOTAL Anaheim 261 279 233 249 283 253 397 406 471 508 691 727 855 718 5,791 Brea 3 3 2 3 3 3 4 4 5 0 13 7 3 8 55 Buena Park 36 38 32 34 39 35 54 56 64 71 93 83 91 80 731 Costa Mesa 12 13 11 12 13 12 19 19 22 27 29 20 19 14 217 Cypress 9 10 8 9 10 9 14 14 17 32 10 16 23 11 173 Fountain Valley 6 6 5 6 7 6 9 9 11 22 5 6 4 9 99 Fullerton 30 32 27 29 32 29 45 47 54 56 82 61 87 87 635 Garden Grove 28 30 25 27 31 27 43 44 51 56 73 68 58 52 555 Huntington Bch 10 11 9 9 11 10 15 15 18 34 30 28 29 17 204 Irvine 8 9 7 8 9 8 12 12 14 17 20 21 4 11 143 La Habra 11 12 10 10 12 10 16 17 19 29 20 19 21 18 202 La Palma 1 2 1 1 2 1 2 2 3 5 2 3 1 1 24 Lake Forest 1 1 1 1 1 1 2 2 2 2 3 2 4 9 32 Newport Beach 7 7 6 6 7 7 10 11 12 15 16 16 21 13 140 Orange 19 21 17 18 21 19 29 30 35 44 44 36 41 29 363 Placentia 17 18 15 16 18 16 26 26 31 49 28 43 25 25 318 Santa Ana fit 66 55 58 66 59 93 95 110 144 135 134 119 125 1,195 Stanton 7 711 6 1 7 7 10 11 12 15 16 15 28 9 142 Tustin 6 7 6 6 7 6 9 10 11 12 16 33 35 15 166 Westminster 11 11 9 10 11 10 16 16 19 27 21 32 29 18 220 TOTAL 1 568 607 506 1 541 614 1 550 862 883 1 1,023 1 1,232 1,361 1,370 1,497 1 1,269 1 11,755 Santa Ana Homeless Services —Street Outreach October 2019 Proposal Description of Services Street outreach is service delivery for the specific purpose of reaching out to unsheltered homeless neighbors; connecting them with emergency shelter, housing, or critical services; and providing urgent, non -facility -based care. These activities are intended to help homeless neighbors to begin the process of obtaining appropriate supportive services, including assistance in obtaining permanent housing, medical health treatment, mental health treatment, counseling, supervision, and other services essential for achieving independent living. City Net's street outreach services include engagement services, emergency health/mental health, transportation and services for special populations. Engagement Services Engagement Services are activities to locate, identify, and build relationships with unsheltered homeless people to offer immediate support, Intervention, and connections with homeless assistance programs and/or mainstream social services and other housing programs. Specific activities may include: • Conducting an initial assessment of client needs and eligibility; • Providing informal crisis counseling; • Addressing urgent physical needs, such as providing meals, blankets, clothes, or toiletries; • Actively connecting and providing information and referrals to needed services; • Making formal referrals/transport into shelter, including those in the Orange County CoC. Emergency Health/Mental Health City Net will refer homeless neighbors to emergency health and/or emergency mental health services to the extent that other customary emergency health services and treatments are unavailable or inaccessible to the homeless neighbor. A referral example is outpatient treatment of urgent medical conditions by licensed medical professionals in community -based settings (e.g.; streets, parks, and campgrounds) to those eligible participants unwilling or unable to access emergency shelter or healthcare facility. Transportation Through use of privately leased vans and/or transportation services, City Net may engage in: • Transporting unsheltered people to emergency shelters, emergency health, emergency mental health, or other service facilities; • Provision of public transportation for participants; • Transportation costs (bus tickets, gas, minor car repairs, etc.) to assist homeless neighbors to relocate out of the region, provided they have permanent housing there; • Assisting program participants to use public transportation. Services for Special Populations Services for special populations are essential services that have been tailored to address the special needs of homeless youths, victims of domestic violence, dating violence, sexual assault, or stalking, including connections to services offered by rape crisis centers, domestic violence shelters, and other organizations that serve persons who meet the HUD homeless definition and have special needs. Santa Ana Homeless Services —Street Outreach October 2019 Proposal Staffing Summary Note: City Net agrees to accommodate changes to the schedule below, including nights and weekends, at direction of the city, given reasonable advance notice. October 1, 2019 through October 31, 2019 • Initial ramp -up phase with immediate coverage • Monday through Thursday coverage— 80 hours of outreach (2 teams x 2 staff x 5 hours x 4 days) • Friday coverage-10 hours (1 team x 2 staff x 10 hours x 1 day) • Early morning and late evening outreaches, 1 transport van November 1, 2019 onward • Monday thru Thursday coverage— 280 hours of outreach (7 teams x 2 staff x 5 hours x 4 days) • Friday coverage-40 hours (2 teams x 2 staff x 10 hours x 1 day) • Early morning and late evening outreaches, 1 transport van Staffing Plan October 2019: Teams of 2, 2.9 FTE (2 Outreach and 0.9 Project Management) Shift Mon Tu Wed Th Fri 7:00 am —noon 1 1 1 1 4:00 pm-9:00 pm 1 1 1 1 7:00 am-5:30 pm 1 October 2019: Hours Shift hrs/shift Mon Tu Wed Th Fri TOTAL 7:00 am -noon 5 10 10 10 10 40 4:00 pm-9:00 pm 5 10 10 10 10 40 7:00 am-5:30 pm 10 10 10 TOTAL 20 20 20 20 10 90 November 2019: Teams of 2, 9 FTE (8 Outreach and 1 Project Management) Shift Mon Tu Wed Th Fri 7:00 am -noon 3 4 3 4 4:00 pm-9:00 pm 4 3 4 3 7:00 am-5:30 pm 2 November 2019: Hours Shift hrs/shift Mon Tu Wed Th Fri TOTAL 7:00 am -noon 5 30 40 30 40 140 4:00 pm-9:00 pm 5 40 30 40 30 140 7:00 am-5:30 pm 10 40 40 TOTAL 70 70 70 70 40 320 10 Santa Ana Homeless Services —Street Outreach October 2019 Proposal Budget— October 2019 $23,485 for 5 weeks at $4,697/week Labor Rate/hour (includes benefits) Hrs/week COST/ WEEK Client Engagement (M-F) Outreach and Engagement $24.50 90 $2,205 Administration Project Management, Supervision, City $46.71 27 $1,261 Engagement, Operations, Finance and Administration Materials and Supplies Cost/employee/week Employees COST/WEEK Materials and Supplies Uniform, copies, forms, office space, $23.07 3 $69 furniture, utilities, office supplies, etc. Equipment Phone, computer (hardware and software) $30.60 3 $92 and equipment Software License Client Management Software $24.75 3 $74 Client Expenses COST/WEEK Client Expenses Relocations (Homeward Bound), bridge $354 housing (vouchers), sober living fees, transitional housing fees, transportation (bus passes, Uberfees, etc.), document fees, work equipment, emergency supplies, etc. Transportation 1 van @ $43/day (includes lease, gas, $215 maintenance and insurance) Administrative Costs COST/WEEK Indirect Costs @ 10% $427 TOTAL $4,697 Note • For cash flow purposes, City Net requires October's payment up front; amount to be deducted from final invoice Santa Ana City t Homeless Services —Street Outreach 6 October 2019 Proposal Budget —November 2019 $26,508 for 2 weeks at $13,254/week Labor Rate/hour (includes benefits) Hrs/week COST/ WEEK Client Engagement (M-F) Outreach and Engagement $24.50 320 $7,840 Administration Project Management, Supervision, Case $46.71 40 $1,868 Management, Housing Navigation, Operations, Finance and Administration Materials and Supplies Cost/ employee/ week Employees COST/WEEK Materials and Supplies Uniform, copies, forms, office space, $23.07 9 $208 furniture, utilities, office supplies, etc. Equipment Phone, computer (hardware and software) $30.60 9 $275 and equipment Software License Client Management Software $24.75 9 $223 Client Expenses COST/WEEK Client Expenses Relocations (Homeward Bound), bridge $775 housing (vouchers), sober living fees, transitional housing fees, transportation (bus passes, Uber fees, etc.), document fees, work equipment, emergency supplies, etc. Transportation 4 vans @ $43/day (includes lease, gas, $860 maintenance and insurance) Administrative Costs COST/WEEK Indirect Costs @10% $1,205 TOTAL $13,254 Note • November rate of $13,254/week ($689,208/year) is expected rate moving forward based on City of Santa Ana's request for 8 FTE street outreach workers, 4 vans, plus staff support and client expenses. • Annual renewals would require Cost of Living Adjustment tied to local Consumer Price Index. • Sat -Sun staffing available for additional fee: 40 hours (1 team x 2 staff x 2 days x 10 hours) at $36.75/hr. (time and a half overtime rate). KINGCAU-01 CGARCIA DATE CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A. CONTRACT BETWEEN THE ISSUING INSURER(9),.AUTHORIZED REPRESENTATIVE OR PRODUCER, ANDITHE CERTIFICATE HOLDER, _ IMPORTANT: if the certificate holder Is an ADDITIONAL INSURED, the poi cy(ies) must have ADDITIONAL INSURED provisionsor be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. Astatement on this certificate does not confer ri hts to the certificate holder In lieu of such ondomemont a). PRODUCER. e ' WBA Insurance '. 13304 Philadelphia St Suite 200 Whittier, CA90601 ACT t:aaBIG Garcia mom No Ext • 662 789.6704 Me 11414662) 208.4123 - n .cassia wboinsurance.com INSURERtSIAFFORDING COVERAGE CY INSURERA P ila del his Indomnity Insurande CumOany�18068. INSURED 3 R R B OoxinsuranU`e iSOtTlDanx 1_02200 JNAVRER *• Kingdom Causes dba City Net _ au R D 4608 Atlantic Avenue, Ste 292 > Long Beach,. CA 90807 ? ". INSURER E:: INSURER P: R.nrtn nco•rmirA•rc hnuanco:. RFVIRInM NIIMRFRa THIS IS TO CERTIFY THAT THE POLICIES. F INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER. DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY. BE ISSUED OR MAY PERTAIN, THE INSURANCE :AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH PO ICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,. INSR TYPE OF INSURANCE ADD aUBR POLICY NUMBER �_— POLICYEFF cPOLICY EXP - LIMITS _ A X I COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ®OCCUR Xt ! PHPKISO0296 1/19/2019 I I IM1/2020 'CH OCCURRENCE 5;�-,�, 2,000,000 MAG oRoNTED 100,000 MED'XP A dna r •�. 5,000 a AOV —NA INJURY 2,WO,Ot10 G NLAGGR ATE LIMIT APR IESPER; X POLIO LOC X OTHER. EN 4 GATE 4s000*000 $ 4,000r000 3EXUALABUSE 2,000006 A AUTOMOBILE LIABILIN ggCCryN AUYOB ILE6 X Np1.(pW1y p OA ON YIAR =RE X j' r. PHPKI906296 1111/2019 .( jOaRY 1/11/2020 COMBINED SINGLE LIMIT fGa arsmentl S 1,000,00 a0O1L i JuNY per orso O I YINJURY -(per adradant DAMAGE S OCCUR CLAIMS.-MADEaa EACH OCCRRENCER fi ggggrr��RETENTIONS AN"EMPISAYGR9 lIA010 YIN ANNpY PP6p0MRIEMTORRftIPPARTNEEWEEXECUTNE Ap9-100%ryEIe 0,E.L. If yes tlaa�hhe unasr OE ORIPTI 0 OPERATONS belo NIA .L. EAO AC OfiNT DISEASE EA EMP0 E E-POLICY LIMIT A B rofeaslanai Ltab. Cyber Security Lmbl X X P PK19116296 1t11/2019 MPL1841282.18 10119/2010 1/91t20 0 10/1012010 Claims Made/2mll Ogg 11000,000 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES 11A�CORD 101, AddRiCnal Romerks Schedule, may pa aBached a mare apace Is regUiredl 10 Days Notice of Cancellation for non-paymenU30 Days Notice other than non-payment- Coverage IS Primary & Non -Contributory The City of Santa Ann, its officers, employees, agents, volunteers & representatives am named additional insured with respects to the operations of the named insured per the attached CO20261186 endorsement. Such Insurance is primary and non-contributory. n�cr, c,nn rc un, ncn iJML/ii-•wr"i Y l M. , •.`.-; — f ANlncI l ATlnM .... City of Santa Ana Risk Management Div 20 Civic: Center Plaza, Santa Ana, CA 92701 S BE CANCELLEDBEFORE WILL BE DELIVERED IN 26 (2016103) 671988.20E ACORD CORPORATION. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: HHPx1906295 COMMERCIAL GENERAL LIABILITY CG 20 26 0413 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURER - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: F COMMERCIAL GENERAL: LIABILITY COVERAGE PART Name Of Additional Insured Person(s) O Orgaanization(s): City of Long:Beaoh and .its Official's, Employees .and Agents F A. Section It — Who Is An Insured is amended to Include as an additional insured the persons) or B, With respect to the insurance afforded to these organization(s) shown in the Schedule, but only additional insureds, the following is added to Section III —Limits Of Insurance: with respect to liability for "bodily injury", "property damage" or "personal and advertising Injury" If coverage provided to the additional insured is caused, in whole or in part, by your acts or required by a contract or agreement, the most we omissions or the acts or omissions of those acting will pay on behalf of the additional insured is the on your behalf. amount of insurance: 1. In the performance of your ongoing operations; 1. Required by the contract or agreement; or or 2. Available under the applicable Limits of 2. In connection with your premises owned by or Insurance shown in the Declarations; rented to you, whichever is less. However. This endorsement shall not increase the 1. The insurance afforded to such additional applicable Limits of Insurance shown in the insured only applies to the extent permitted by Declaration& law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the Insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insF trari CG 20 26 0413 /01 O Insurance Services Office, Inc., 2012 Page 1 of 1 Policy Number: PHPK1906295 THIS Philadelphia Indemnity Insurance Co. CHANGES THE POLICY, PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY OTHER INSURANCE CONDITION This endorsement modifies fnsuraneeProvided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PROpUCTstCOMPLETED OPERATIONS LIABILITY COVERAGE PART The following Is added to the Other Insurance Condition and supersedes any provision to the (2) You have agreed in writing to a contractor agree. contrary: meet that this Insurance would be primary and Primary And NoncontrlbutoryInsurance Would not seek cornrihuton from any other in. surance available to the additional insured, This insurance is primary to and will not seek con- tribution from any other insurance available to an additional insured under yourpoltcy provided that: (1) The additional Insured is a Named Insured under such other lnsurance; and ` CG 20 0104 13 J Ic�f� y� (0 Insurance services Office, Inc., 2012 Insured Page 1 of 1 KINGCAU-01 Cf,ARCIA 1411c"RE11'x CERTIFICATE OF LIABILITY INSURANCE `--''�� DATE v) 10/912019/9/2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER WBA Insurance 13304 Philadelphia St Suite 200 CONTA A E:CT Cassie Garcia PHONE FAX IAIC, Na, Est): (562) 789.5704 IAIc, No):(562) 298-4123 Ad°bhlk .cassie@wbainsurance.com Whittier, CA 90601 INSURERS AFFORDING COVERAGE NAIC # INSURER A:Philadelphia Indemnity Insurance Company 18058 INSURED INSURER B: Hiscox Insurance Company 10200 INSURER C Kingdom Causes dba City Net INSURER D 4508 Atlantic Avenue, Ste 292 Long Beach, CA 90807 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER' RFVIRInN NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR rypE OF INSURANCE ADDLSUBR POLICYNUMBER POLICY EFF DO POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 7XT OCCUR X PHPK1906295 1/11/2019 1/11/2020 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED PREMISES Fa occurrence) 100,000 MED EXP (Any one arson 5,000 PERSONAL &ADV INJURY 1 2,000,000 AGGREGATE LIMIT APPLIES PER: POLICY JECT LOD GENERAL AGGREGATE 4,000,000 GENL X PRODUCTS - COMP/OP ADD 4,000,000 SEXUAL ABUSE 21000,000 X OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident 1,000,000 $ BODILY INJURY Per person)$ ANVAUTO X PHPK1906295 1111/2019 1111/2020 BODILY INJURY Per accident $ OWNED SCHEDULED AUTOS ONLY AUTOS MOaccident AMAGE $ X AUTOS ONLY X AUTOSONLV UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE EXCESS LIAB CLAIMS -MADE DED RETENTION$ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN I PER OTH- STATUTE ER E, L. EACH ACCIDENT $ ANY PROPRIETOMPARTNER/EXECUTIVE (rAantlatolryEn NH�EXCLUDED4 If yes, describe under NIA E. L. DISEASE - EA EMPLOYE $ DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT A Professional Liab. X PHPK1906295 1/11/2019 1/11/2020 Claims Made/2mil agg 1,000,000 B Cyber Security Liabi X MPL1841282.18 10/19/2018 10/19/2019 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) �16Pays Notice of Cancellation for non-payment/ 30 Days Notice other than non-payment- Coverage is Primary & Non -Contributory The City of Santa Ana, its officers, employees, agents, volunteers & representatives are named additional insured with respects to the operations of the named insured per the attached CG20261185 endorsement. Such Insurance is primary and non-contributory. City of Santa Ana Risk Management Division 20 Civic Center Plaza, 4th floor Santa Ana, CA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ACORD 25 (2016/03) @ 1988.2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: PHPK1906295 COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): All Persons or organizations where required by written contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 26 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 Policy Number: PHPK1906295 Philadelphia Indemnity Insurance Co. THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTSICOMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition (2) You have agreed in writing in a contract or agree - and supersedes any provision to the contrary; ment that this insurance would be primary and would not seek contribution from any other in - Primary And Noncontributory Insurance surance available to the additional insured. This insurance Is primary to and will not seek con- tribution from any other Insurance available to an additional Insured under your polloy provided that: (1) The additional insured is a Named Insured under such other insurance; and CG 20 01 04 13 0 Insurance Services Office, Inc., 2012 Page 1 of 1 Insured ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MMMO/YYYYI 05/30/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS - CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER NCONTACT AME: EMPLOYEE KBI Kinter-Buchanan Insurance Agency aCNN E:t. (310)79MID0 ac ee: (310)798E751 License Number: OE40872 I KBinsAgency@gmaii.com ADDRESS: sAg Cy®gmail.com 1014 South PBCIfiC Coast HWV INSURERIS) AFFORDING COVERAGE NAIC N Redondo Beach CA 90277 INsuRERA: Technology Insurance Company 42376 INSURED INSURER a: Kingdom Causes (a Corporation) INSURER C 4508 Atlantic Ave #292 INSURER D : # 292 INSURER E : Long Beach CA 90807 INSURER F: COVERAGES CERTIFICATE NUMBER: cu851011902 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, LTR I TYPE OF INSURANCE INSD WVD POLICYNUMSER P MMID MMID LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S PREMISES Ea acwuenm $ CLAIMSMADEOCCUR MED EXP (Any me person) S PERSONAL S AM INJURY s GEN'L AGGREGATE LIMIT APPLI ES PER GENERALAGGREGATE S PRO POLICY JECT LOC PRODUCTS - COMP,OP AGO E 5 OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea acddent S BODILY INJURY(Per person) S ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Psr auSdentl E HIRED NON -OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per amdent $ E UMBRELLA LIAR OCCUR EACH OCCURRENCE § AGGREGATE E EXCESS LIAR CLAIMS -MADE DELI RETENTIONS $ WORKERS COMPENSATION PER TH- AND EMPLOYERS' LIABILITY YIN STATUTE ER E.LEACHACCIOENT S 1,OOQ000 A ANY PROPRIETORIFARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDEDI Fy NIA TWC3853952 03/01/2020 031011202, (Mandatory in NH) If Yesdescdhe under E.L. DISEASE - EA EMPLOYEE S 1.000,000 E.L. DISEASE -POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS leelrnv DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addittonal Remarks schedule, may bs attached if more space If required) Evidence of Coverage REVIEWED & APPROVED By RISk MANACIEMENT DIVISION City of Santa Ana 20 Civic Center Plaza Santa Ana CA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988.2015 ACORD CORPORATInhi AN rin6f .,.., A ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD