HomeMy WebLinkAboutREDISTRICTING PARTNERS - 2019City of Santa Ana
Clerk of the Council
AGREEMENT TERMINATION FORM
Please complete this form in its entirety when the attached agreement and
amendments (if any) are no longer in effect.
Note: If your agreement is grant related, please ensure that all grant retention requirements
have been satisfied prior to signing the termination form. /
Is the agreement(s) a permanent record? Yes _ No
Return form to the Clerk of the Council Office (M-30).
Call 647-1520 if you have any questions.
The agreement with
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and final payment has been made.
A-2018-194
114 2019
1 _
Q : COTC 1) FIRST AMENDMENT TO AGREEMENT WITH REDISTRICTING PARTNERS
TO PROVIDE REVIEW OF ELECTIONS SYSTEM REGARDING
CONVERSION TO BY -DISTRICT ELECTIONS
THIS FIRST AMENDMENT TO AGREEMENT is entered into this 211 day of August, 2018, by
andhetiveen'Redist ling P_artners.(Xonsultanf), and the City of Santa Ana, a charter city and municipal
corporation duly organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On April 11, 2018, the City entered into Agreement No. N-2018-051 with Consultant to
conduct a review of the potential need to convert to a by -district election system in order to
comply with the California Voting Rights Act. The term of the Agreement is for one year,
with an expiration date of April 10, 2019.
B. The parties have determined that attendance by the Consultant at upcoming community
meetings and public hearings, as further described in Exhibit A- 1, is required to comply with
the California Voting Rights Act.
C. In accordance with the terms and conditions of the Agreement, the parties desire to amend the
Agreement to include the schedule of additional proposed community meetings and public
hearings, and include additional compensation for said services rendered by the Consultant.
No other terms or conditions will be impacted by this amendment to the Agreement.
THE PARTIES THEREFORE AGREE:
Section 1, Scope of Services, shall be amended to include attendance and participation at
the community meetings and public hearings described on Exhibit A-1. The parties agree
that the scheduling is not yet determined for certain meetings or hearings. The City and
Consultant may revise the date(s) and location(s) of an event listed in Exhibit A-1. The
Clerk of the Council will provide written confirmation of any change in the details for an
event.
2. Section 2, Compensation, shall be amended to increase the compensation for attendance
and participation at the meetings and hearings described on Exhibit A-] by the sum of
$10,500 or $1,500 per meetinAcajng Accordingly, the total amount to be spent under
the Agreement shall not exceed $35 4Q0,'
3. Except as modified by this First Amendment, all terms and conditions of the Agreement
shall remain in full force and effect.
EXHIBIT 1
Signature page:
First Amendment to Agreement (N-2018-051)
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement
the date and year first above written.
ATTEST:
DAISY GOMEZ
f CLERK OF THE COUNCIL
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
!N
B : John M.Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
DAISY GOMEZ
/ CLERK OF THE COUNCIL
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONSULTANT
V �
By: P ul Mitchell
Title: Owner, Redistricting Partners
Page 2 of 2
Exhibit A-1 to Agreement N-2018-051
Proposed Community Meetings and Public Hearings (subject to change by the Parties)
Week of 8/27/18, exact date TBD — First Community Outreach Meeting
9/4/18 — First Public Hearing
r
Week of 9/4/18, exact date TBD — Second Community Outreach Meeting. This meeting must not
be held on 9/4/18, as that is the date of the First Public Hearing.
Week of 9/10/18, exact date TBD — Third Community Outreach Meeting
Week of 9/17/18, exact date TBD — Fourth Community Outreach Meeting, to take place in the
Western portion of the City, west of the Santa Ana River. This meeting will be immediately
followed (at same location) with second public hearing.
10/16118 — Third Public Hearing (Special Meeting)
10/30/18 — Fourth Public Bearing (Special Meeting) - Council to Select a Map and introduce
ordinance designating map to be used for 2020 elections, ordinance to be effective if ballot
measure is approved,
EXHIBIT 2