HomeMy WebLinkAboutORANGE COUNTY FIRE AUTHORITY (7)si
OCT 2 4 2019
INTERAGENCY FLEET MAINTENANCE
AND REPAIR SERVICES AGREEMENT
N-2019-221
THIS INTERAGENCY FLEET MAINTENANCE AND REPAIR SERVICES
AGREEMENT ("Agreement"), is entered into this 1st day of November, 2019 ("Effective
Date"), by and between the ORANGE COUNTY FIRE AUTHORITY, a California joint
powers authority ("OCFA") and the City of Santa Ana, a municipal corporation and
California charter city ("City"). OCFA and City are sometimes referred to herein
individually as a "Party" or collectively as the "Parties."
RECITALS
WHEREAS, City has the capacity to provide labor, materials, tools, equipment,
and supervision necessary to provide as -needed maintenance and repair services to
OCFA's Heavy Duty and Light Duty vehicles and apparatus ("Maintenance and Repair
Services"); and
WHEREAS, OCFA desires to obtain such as -needed Maintenance and Repair
Services from City; and
NOW, THEREFORE, in consideration of the mutual promises, covenants, and
conditions hereinafter set forth, the Parties agree as follows:
1. Scope of Work. City shall perform all services described in the Scope of Work,
attached hereto as Exhibit A and incorporated herein by reference on an as -needed basis
at the City's Fleet Maintenance Facility, located at 215 S. Center Street, Santa Ana, CA
92703. In the event of a conflict of provisions between the Scope of Work and this
Agreement, this Agreement shall prevail.
2. Term and Termination. This Agreement shall commence upon the date stated
above and continue through October 31, 2020. This Agreement may be terminated by
either Party, with or without cause, upon giving the non -terminating Party thirty (30) days'
written notice.
3. Compensation. For services rendered, OCFA shall pay City in accordance with
the rates and terms set forth in the pricing schedule, attached hereto as Exhibit B and
incorporated herein by reference. Compensation from OCFA to City during the entire term
of the Agreement shall not exceed $50,000.
4. Indemnification/Insurance.
A. Each party shall indemnify and save harmless the other party, and its officers,
agents and employees from any and all losses, liability, damages, claims, suits,
actions and administrative proceedings, and demands relating to acts or
omissions of the indemnitor, its officers, agents or employees arising out of or
1130297.1
incidental to the performance of any of the provisions of this Agreement.
Neither party assumes liability for the acts or omissions of persons other than
each party's respective officers, agents or employees. In the event judgement
is entered against both parties because of joint or concurrent negligence of
both parties, or their officers, agents or employees, arising out of the
performance of this Agreement, an apportionment of liability to pay such
judgment shall be made by a court of competent jurisdiction and neither party
shall be entitled to a jury apportionment.
B. City shall not be responsible for damages for loss of use or incidental, special
or consequential damages arising out of or in connection with services provided
by City pursuant to this Agreement.
C. Each Party shall maintain adequate levels of insurance/self-insurance to
assure full indemnification of the other Party. Self -insured retentions must be
declared to and approved by the other Party
D, Each Party shall provide certificates of insurance naming the other Party as
Additional Insureds. Each Party shall cover their own respective employees
with Workers' Compensation insurance, along with a waiver of subrogation.
S. Notice. Any notice, demand, request, consent, approval, or communication either
Party desires or is required to give to the other Party or any other person shall be in writing
and either served personally or sent by pre -paid, first-class mail to the address set forth
below. Notice shall be deemed communicated forty-eight (48) hours from the time of
mailing if mailed as provided in this Section.
Notices to be delivered to OCFA shall be directed to:
Orange County Fire Authority
1 Fire Authority Road
Irvine, CA 92602-0125
Attention: Debbie Casper
Phone: (714) 573-6641
Email: debbiecasoercDocfa.or
Notices to be delivered to CITY shall be directed to:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
1336297.1
With courtesy copies to:
Executive Director of Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
Fax: 714-647-5414
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714- 647-6515
Either Party may change the address to which subsequent notice and/or
other communications can be sent by giving written notice designating a
change of address to the other Party, which shall be effective upon receipt.
6. Status of City. City shall be wholly responsible for the manner in which it performs
the Maintenance and Repair Services required of it by the terms of this Agreement. City
is entirely responsible for compensating staff and consultants employed by City. This
Agreement shall not be construed as creating the relationship of employer and employee,
or principal and agent, between City and OCFA or any of City's employees, agents, or
subcontractors. City assumes exclusively the responsibility for the acts of its employees,
agents, or subcontractors as they relate to the Maintenance and Repair Services to be
provided during the course and scope of their employment. City, its employees, agents,
or subcontractors shall not be entitled to any rights or privileges of OCFA employees and
shall not be considered in any manner to be OCFA employees.
Neither OCFA nor any of its officials, officers, employees or agents shall have any control
over the manner, mode or means by which City performs the Maintenance and Repair
Services contemplated herein. City shall perform all such services as an independent
contractor of OCFA and shall remain at all times as to OCFA a wholly independent
contractor with only such obligations as are consistent with that role
7. California Law and Choice of Venue. This Agreement shall be construed and
interpreted both as to the validity and as to the performance of the Parties in accordance
with the laws of the State of California. Legal actions concerning any dispute, claim, or
matter arising out of or in relation to this Agreement shall be instituted in the Superior
3
1336297.1
Court of the County of Orange, State of California, or any other appropriate court in such
County.
8. Independent Contractor. Each Party shall, during the entire term of this
Agreement, be construed to be an independent contractor and not an employee of the
other Party. This Agreement is not intended nor shall it be construed to create an
employer -employee relationship, a joint venture relationship, or to allow OCFA to exercise
discretion or control over the professional manner in which the City performs the services
which are the subject matter of this Agreement; however, the services to be provided by
City shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Each Party shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to their respective
employees and shall be responsible for all applicable withholding taxes for their own
employees.
9. Conflict Of Interest Clause. Each Party covenants that it presently has no interests and
shall not have interests, direct or indirect, which would conflict in any manner with performance
of services specified under this Agreement.
10. Entire Agreement. This Agreement constitutes the entire agreement between the
Parties and may not be modified except in writing signed by both Parties hereto.
11. Corporate Authority. The persons executing this Agreement on behalf of the
Parties hereto warrant that they are duly authorized to execute this Agreement on behalf
of said Parties and that by so executing this Agreement the Parties hereto are formally
bound to the provisions of this Agreement.
[Signatures on Following Page]
4
1336297.1
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed on the date(s) indicated below.
Date: 1-0i !
Date:
"OCFA"
ORANGE COUNTY FIRE AUTHORITY
By: CA-o js�,
Debbie Casper, C.P.M., CPPB
Purchasing & Materials Manager
CITY
CITY OF SANTA ANA
By: �1
Krisfine Ridge
idge
City Manager
ATTEST:
Date: fez/o�3`p�i0/}' �( —
Daisy Gomez
Pity Clerk
APPROVED AS TO FORM:
SONIA R, CARVALHO
City Atttornnee%y
f�
By: 1101i�.e ..c."44
John .Funk
Assistant City Attorney
RECOMMENDED FOR R ROVAL:
xecutive Director of PubII6 Works
Agency
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1336297.1
EXHIBIT A
SCOPE OF WORK
Purpose: City of Santa Ana (City) shall provide all labor, materials, tools, equipment, and
supervision necessary to provide as -needed maintenance and repair services to Orange
County Fire Authority (OCFA) Heavy Duty and Light Duty vehicles and apparatus. The
work in general is to trouble shoot, diagnose, tune-up, service and repair Heavy Duty and
Light Duty vehicles and apparatus (services). Services shall be provided on an as -needed
basis as required by the OCFA Fleet Services department,
Scope of Work: On an as -needed, as requested basis, City shall perform preventative
maintenance (PM) services that Include, but are not limited to, PM levels A & B, for heavy
and light duty vehicles and apparatus, OCFA Fleet Services to provide PM Check List
(See Exhibits 1.4). As -needed miscellaneous diagnosis and repairs may include, but are
not limited to, work on: discharge valves, electrical, charging system, oil leaks, coolant
system, air system, tire repair, seat belt alarm, open compartment warning, engine
performance, brake system, and other repairs normal and customary for routine repair of
heavy and light duty vehicles and apparatus. A list of OCFA vehicles that are currently
assigned to locations within the City of Santa Ana Is provided In Exhibit 5. This list is not
Intended to be all Inclusive, OCFA reserves the right to add and delete vehicles on the
list.
Work shall not be sub -contracted without approval from the OCFA Fleet Services
designated representative. Any approved subcontractor utilized for maintenance or repair
work must be able to meet the OCFA's required qualifications, repair certificates, licenses,
and Insurance requirements.
Service Requirements:
a. City's facility shall comply with all Federal, State, and Local laws and regulations.
b. Authorized representatives of the OCFA shall be permitted to Inspect the facility
on a periodic basis with advance notice to City. More frequent inspections shall be
permitted with advance notice to the City if problems develop and remain
unresolved, Persistent and/or unresolved performance or other issues may be
grounds for termination of this agreement.
c. All services provided under this Agreement shall comply with all applicable
Federal, State, and Local regulations.
d. Prior to the commencement of any work or repairs on OCFA equipment, City shall
provide a written estimate to the OCFA Fleet Services authorized representative
(Fleet Services Manager or Fleet Services Supervisor) for the requested or
recommended repairs. Approval from a Fleet Services authorized representative
must be obtained prior to work being performed and shall be based on the provided
estimated cost. If additional work is required, approval from the OCFA Fleet
Services designated representative must be obtained prior to work being
completed.
uZexn.1
a. All items provided under this Agreement shall be new and original equipment
manufacturer (OEM) line of replacement parts/components or approved
aftermarket parts, All items provided under this Agreement shall be equivalent In
function and workmanship to the parts originally supplied on the vehicle(s) unless
superseded by the vehicle/equipment manufacturer. Rebuilt, remanufactured or
other deviations or substitutions will not be allowed without advance written or
verbal approval by the OCFA Fleet Services department, NOTE: OCFA reserves
the right to supply any parts required to perform repairs. In the event that is done,
City will not warranty any part provided by OCFA.
f. All work shall be Inspected by an authorized OCFA Fleet Services representative
for proper completion and correction of the reported concerns, If it is determined
that the concerns were not properly addressed or the quality of work is
unacceptable, OCFA will contact the City and provide an explanation of what work
was unacceptable. If City agrees the work was unacceptable, City will re -do work
at City's expense. If City does not agree that the work performed was
unacceptable, the Parties will negotiate a resolution that Is mutually agreeable to
the Parties.
Written Estimates: Prior to any repairs being performed, City shall prepare a detailed
and itemized written estimate. This estimate shall provide an estimate of the cost and
time for recommended work. The estimate will include a complete list of parts to be
supplied, labor (hours and rate) and any miscellaneous charges (with explanation) and
tax. City will also advise of the estimated downtime before beginning any repairs,
Estimate must reference the vehicle unit number and radio Identifier. City shall provide a
revised estimate if additional work Is found during the course of repair and not Included
In original estimate. The OCFA Fleet Services designated representative must inspect (at
the OCFA's option) and approve or reject the additional repairs, The City will not perform
the repair until estimates and revised estimates have been authorized by the OCFA Fleet
Services designated representative via phone call ore mail. OCFA will not be responsible
for the costs associated with any unauthorized repairs.
Warranty: City shall warrant all vehicle repaired/rebuilt replacement parts and labor
furnished under the terms of this Agreement, against failure and poor workmanship, City
will not warrant nor pay labor costs associated with replacement of parts whose failure is
unrelated to the installation of the part by the City (i.e. the part Itself fails) or if the part is
provided by OCFA for Installation by the City.
Responsibility: The City shall be responsible for any and all loss or damage to the
OCFA's vehicles/apparatus caused by the negligence or intentional act of City's
employees, volunteers, interns, or officials while they are In the City's possession,
commencing at time of receipt of vehicle and ending with the examination and acceptance
of the vehicle by the OCFA's Fleet Services representative. Liability shall include but not
be limited to loss or damage from fire, theft, handling, loss in transit, overnight storage,
etc, OCFA shall, at all times, update and maintain insurance on all of its vehicles and
equipment
p
uaav» .i
EXHIBIT B
PRICING SCHEDULE
Compensation: This is a firm fixed price Contract between the Orange County Fire
Authority and the City of Santa Ana (City) for as -needed maintenance and repair services
to OCFA Heavy Duty and Light Duty vehicles and apparatus, as set forth in Exhibit A -
Scope of Work.
The City agrees to accept the specified compensation as set forth in this Contract as full
remuneration for performing all services and furnishing all staffing, labor, and materials
required, for any reasonably unforeseen difficulties which may arise or be encountered in
the execution of the services until acceptance, for risks connected with the services, and
for performance by the City of all Its duties and obligations hereunder, The City shall only
be compensated as set forth herein below for work performed in accordance with the
Scope of Work,
Fees and Charges: Payment shall be made In accordance with the provisions of this
Agreement.
A, Hourly Labor Rate: The prices stated below shall include all cost associated with
the service specifled including: shop materials, supervision, labor, transportation,
delivery, etc,
Scheduled Maintenance & repairs performed on -site at Cltys facility:
1. Heavy Apparatus Labor rate: $ 115 per hour
2. Light Duty (less than 10,000 GVW): $ 90 per hour
1. Heavy Apparatus Labor rate: $_ 135 per hour
2. Light Duty (less than 10,000 GVW): $_,_ 1110,__per hour
1. Heavy Apparatus Labor rate: $ 155 per hour
2. Light Duty (less than 10,000 GVW): $ _,130 _per hour
B, Materials Costs: parts purchased by the City for repair of the equipment shall be
charged the City's actual cost of the parts (including all applicable taxes) plus the
percentage stated below:
'I. City Cost + _; 20 _,_%
IB6297.1
City must submit their cost Invoices for parts along with billings to OCFA for
payment processing, This requirement is MANDATORY, OCFA shall not process
payments for pails without City's cost invoices for parts. NOTE: OCFA reserves
the right to supply any parts required to perform repairs,
C. Flat Efate Services: A fixed rate shall be paid for the following services:
1, Preventative Maintenance "A" Service for-
a. Light Duty vehicles (less than 10,000 GVW): $ 270 per each
(Exhibit 1)
b. Heavy Apparatus:
(Exhibit 2)
2. Preventative Maintenance " 6" Service for:
a. Light Duty vehicles (less than 10,000 GVW):
(Exhlblf 3)
b. Meavy Apparatus;
(Exhibit 4)
3. PumpTesting:
a. Acceptance Test per NFPA Requirements
b. Annual Test per NFPA Requirements
4, Opacity Testing:
$ 805 per each
$ 540 ..per each
$ 1,2ti5 per each
$ N/A_ . per test
$ 500_ per test
$ 125 _ per test
Usage: No guarantee is given by the Orange County Fire Authority to the City regarding
usage pursuant to this Agreement, The City agrees to supply services as needed by the
OCFA, at prices listed in the Agreement, regardless of quantity requested. Orders may
be placed pursuant to this Agreement at the convenience or the OCFA Fleet Services
department.
Price Changes: Agreement pricing shall remain fixed for the Initial term of the
Agreement. Price changes after the first Term of the Agreement shall be negotiated, but
shall not exceed three (3%) percent per year or the percentage increase in the U.S.
Department of Labor Consumer Price Index (CPI-U) for All Urban Consumers,
SERVICES in the Los Angeles -Riverside -Orange County, CA Area, whichever Is lower,
The price adjustment rate will be determined by comparing the percentage difference
between the CPI In effect for the base year six month average (January through June
2018; and each January through June six month average) thereafter. City must request
price adjustments, In writing, 30 days prior to the renewal date. If City falls to request a
CPI price adjustment 30 days prior to the adjustment date, the adjustment will be effective
U34297.1
30 days after the OCFA receives their written request. No retroactive Agreement price
adjustments will be allowed.
Payment Terms: Invoices are to be submitted in arrears, after services have been
completed, payment will be net 30 days after receipt of an Invoice In a format acceptable
to the Orange County Fire Authority, Invoices shall be verified and approved bythe OCFA
Fleet Services department and subject to routine processing requirements. The
responsibility for providing an acceptable invoice to the OCFA for payment rests with the
City. Incomplete or Incorrect Invoices are not acceptable and will be returned to the City
for correction.
Invoicing Instructions: The City will provide an invoice on the City's letterhead. Each
Invoice will have a unique number and will Include the following Information:
A. City's name and address
B. City's remittance address, If different from (a), above
C. OCFA Blanket Order number
D, Name of OCFA Fleet Services Designated Representative that authorized repair
E. Service Date(s)
F, Description of Services performed
G. Vehicle Unit Number
H. Radio Identifier
I. Mileage
J. City's Federal LD. number
K. Itemized Total
1336297.1
CXH1131T 1
PREVENTATIVE MAINTENANCE "A"
CHECK LIST FOR LIGHT DUTY VEHICLES
PM/Inspection Service A — Light Duty Vehicles
TASK 010 -PERFORM VEHICLE SAFETY INSPECTION
TASK 020 - LUBE
TASK 021 - R&R OIL / OIL FILTER
TASK 040 - INSPECT BRAKES % REMAINING FRONT
TASK 050 - INSPECT BRAKES % REMAINING REAR
TASK 060 - INSPECT BRAKE FLUID / R&R AS NEEDED
TASK 071 - INSPECT COOLANT / R&R AS NEEDED
TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS
TASK 120 - INSPECT TRANSFER CASE FLUID LEVELS
TASK 094 - INSPECT DIFFERENTIAL FLUID LEVELS
TASK 110 - INSPECT POWER STEERING FLUID LEVELS
TASK 130 - INSPECT CHARGING SYSTEM
TASK 140 - BATTERIES -VEHICLE / LOAD TEST / SERVICE
TASK 141 - BATTERIES-COMM / LOAD TEST / SERVICE
TASK 160 - INSPECT CONDITION OF AIR FILTER
TASK 160 - INSPECT ALL BELTS AND HOSES
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 600 - INSPECT TIRES -TREAD DEPTH / INFLATION / CONDITION
TASK 601 - INSPECT / RESET TIRE PSI MONITORING SYSTEM IF APPLICABLE
TASK 610 - ROTATE TIRES / CHECK PRESSURE
TASK 670 - RESET SERVICE REMINDER
TASK 331 - INSPECT DAYTIME RUNNING LIGHTS
TASK 330 - INSPECT HEADLIGHTS
TASK 332 - INSPECT TURN SIGNALS
TASK 333 - INSPECT MARKER LIGHTS
TASK 334 - INSPECT EMERGENCY FLASHERS
TASK 335 - INSPECT TAIL LIGHTS
TASK 336 - INSPECT BRAKE LIGHTS
TASK 337 - INSPECT LICENCE PLATE LIGHTS
TASK 338 - INSPECT CODE 3 LIGHTS
TASK 339 - INSPECT INTERIOR LIGHTS/DIMMER
TASK 290 - INSPECT SEAT BELTS/CONNECTIONS I ALARMS
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1330297,1
EXHIBIT 2
PREVENTATIVE MAINTENANCE "A"
CHECK LIST FOR HEAVY APPARATUS
PM/Inspection Service A -- Heavy Apparatus
TASK 010 - PERFORM VEHICLE SAFETY INSPECTION
TASK 020 — LUBE
TASK 021 - R&R OIL / OIL FILTER
TASK 032 - R&R FUEL FILTER
TASK 040 - INSPECT BRAKES % REMAINING FRONT
TASK 050 - INSPECT BRAKES % REMAINING REAR
TASK 060 - INSPECT BRAKE FLUID I R&R AS NEEDED
TASK 051 - BRAKE: ADJUSTMENT
TASK 053 - AIR BRAKE SYSTEM -ADJUSTMENT / COMPONENTS / CONDITIONS
TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS
TASK 110 - INSPECT POWER STEERING FLUID LEVELS
TASK 120 - INSPECT TRANSFER CASE FLUID LEVELS
TASK 094 - INSPECT DIFFERENTIAL FLUID LEVELS
TASK 130 - INSPECT CHARGING SYSTEM
TASK 140 - BATTERIES -VEHICLE / LOAD TEST/ SERVICE
TASK 141 - BATTERIES-COMM / LOAD TEST / SERVICE
TASK 160 - INSPECT CONDITION OF AIR FILTER
TASK 150 - INSPECT ALL BELTS AND HOSES
"TASK 450 - INSPECT RADIATOR: CORE I HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 600 - INSPECT TIRES -TREAD DEPTH I INFLATION I CONDITION
TASK 611 -CHECK TIRE PRESSURE
TASK 331 INSPECT DAYTIME RUNNING LIGHTS
TASK 330 - INSPECT HEADLIGHTS
TASK 332 - INSPECT TURN SIGNALS
TASK 333 - INSPECT MARKER LIGHTS
TASK 334 - INSPECT EMERGENCY FLASHERS
TASK 335 - INSPECT TAIL LIGHTS
TASK 336 - INSPECT BRAKE LIGHTS
TASK 337 - INSPECT LICENCE PLATE LIGHTS
TASK 338 - INSPECT CODE 3 LIGHTS
TASK 330 - INSPECT INTERIOR LIGHTS/DIMMER
TASK 340 - SEAT BELT/CONNECTORS/ALARMS
TASK 350 - INSPECT CAB MOUNT: HINGES / LATCHES I HANDLES
TASK 370 . INSPECT BODY BOLTS
TASK 380 - INSPECT CAB DOOR: HINGES / LATCHES / HINGES
12
t 33v297.t
PM/Inspection Service A -- Heavy Apparatus (continued)
TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT
TASK 400 - INSPECT CAB ACTUATING MECHANISM
TASK 420 - INSPECT AIC MOUNT BOLTS
TASK 440 - INSPECT POWER STEERING PUMP
TASK 430 - INSPECT THROTTLE: CAT / CUMMINS
TASK 450 - INSPECT RADIATOR; CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 470 - INSPECT FAN HUB BEARINGS
TASK 610 - INSPECT MUFFLER / PIPES
TASK 520 - INSPECT AIR INTAKE SYSTEM / SPARK ARRESTER
TASK 530 - INSPECT FRONT SUSPENSION
TASK 540 - INSPECT REAR SUSPENSION
TASK 550 - INSPECT PTO
TASK 590 - DRIVE SHAFT I UNIVERSAL JOINTS / GUARDS
TASK 641 • INSPECT PUMP SHIFT / ELECTRICAL I AIR MANUAL
TASK 650 - INSPECT PLUMBING I COUPLINGS
TASK 651 - INSPECT TRANSFER VALVE
TASK 652 - INSPECT RELIEF VALVE
TASK 653 - INSPECT INNER COOLER
TASK 664 - INSPECT RADIATOR FILL VALVE
TASK 656 • INSPECT SUCTION SCREENS
TASK 657 - INSPECT DISCHARGE GAUGES
TASK 658 - INSPECT PRIMER PUMP
TASK 659 - INSPECT HAND THROTTLE
TASK 660 - INSPECT PUMP PANEL
TASK 661 - INSPECT WATER TANK
TASK 071 - INSPECT COOLANT / R&R AS NEEDED
TASK 662 - INSPECT PUMP
TASK 092 - INSPECT REAR DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 121 - INSPECT TRANSFER CASE FLUID / R&R AS NEEDED
TASK 221 - INSPECT HYDRAULIC FILTER / FLUID / R&R AS NEEDED
TASK I I I - INSPECT POWER STEERING FLUID / FILTER / R&R AS NEEDED
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EXHIBIT 3
PREVENTATIVE MAINTENANCE "B"
CHECK LIST FOR LIGHT DUTY VEHICLES
PM/Inspection Service B — Light Duty Vehicles
TASK 010 - PERFORM VEHICLE SAFETY INSPECTION
TASK 020 - I-UBE
TASK 021 - R&R OIL / OIL FILTER
TASK 040 - INSPECT BRAKES % REMAINING FRONT
TASK 050 - INSPECT BRAKES % REMAINING REAR
TASK 060 - INSPECT BRAKE FLUID / R&R AS NEEDED
TASK 071 - INSPECT COOLANT / R&R AS NEEDED
TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS
TASK 110 - INSPECT POWER STEERING FLUID LEVELS
TASK 130 INSPECT CHARGING SYSTEM
TASK 140 - BATTERIES -VEHICLE / LOAD TEST / SERVICE
TASK 141 - BATTERIES-COMM / LOAD TEST / SERVICE
TASK 160 - INSPECT CONDITION OF AIR FILTER
TASK 150 - INSPECT ALL BELTS AND HOSES
TASK 450 - INSPECT RADIATOR, CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 600 - INSPECT TIRES -TREAD DEPTH / INFLATION I CONDITION
TASK 610 - ROTATE TIRES / CHECK PRESSURE
TASK 601 - INSPECT / RESET TIRE PSI MONITORING SYSTEM IF APPLICABLE
TASK 670 - RESET SERVICE REMINDER
TASK 331 - INSPECT DAYTIME RUNNING LIGHTS
TASK 330 - INSPECT HEADLIGHTS
TASK 332 - INSPECT TURN SIGNALS
TASK 333 - INSPECT MARKER LIGHTS
TASK 334 - INSPECT EMERGENCY FLASHERS
TASK 335 - INSPECT TAIL LIGHTS
TASK 336 - INSPECT BRAKE LIGHTS
TASK 337 - INSPECT LICENCE PLATE LIGHTS
TASK 338 - INSPECT CODE 3 LIGHTS
TASK 339 - INSPECT INTERIOR LIGHTS/DIMMER
TASK 092 - INSPECT REAR DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 121 - INSPECT TRANSFER CASE FLUID / R&R AS NEEDED
TASK 161 - R&R AIR FILTER
TASK 102 - INSPECT OR REPLACE CABIN AIR FILTER
TASK 280 - INSPECT GAS & BRAKE PEDALS
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I)76297.1
PM/Inspection Service i_i — Light Duty Vehicles (continued)
TASK 290 - INSPECT SEAT BELTS/CONNECTIONS / ALARMS
TASK 300 - INSPECT GAUGE: OIL PRESSURE
TASK 301 - INSPECT GAUGE: FUEL PRESSURE
TASK 302 - INSPECT GAUGE: TACHOMETER
TASK 303 - INSPECT GAUGE: WATER TERMERATURE
TASK 304 - INSPECT GAUGE: AMP METER
TASK 310 - STEERING MOUNTING / FREE LASH / COMPONENTS
TASK 320 - INSPECTHEATER/DEFROSTER
TASK 360 - INSPECT FUEL LINES I TANKS
TASK 380 - INSPECT CAB DOOR: HINGES / LATCHES / HINGES
TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT
TASK 420 - INSPECT A/C MOUNT BOLTS
TASK 440 - INSPECT POWER STEERING PUMP
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 470 — INSPECT FAN HUB BEARINGS
TASK 500 - INSPECT STARTER
TASK 610 - INSPECT MUFFLER / PIPES
TASK 520 - INSPECT AIR INTAKE SYSTEM / SPARK ARRESTER
TASK 630 - INSPECT FRONT SUSPENSION
TASK 540 - INSPECT REAR SUSPENSION
TASK 690 - DRIVESHAFT / UNIVERSAL JOINTS /GUARDS
TASK 510 - INSPECT MUFFLER / PIPES
15
EXIIISIT 4
PREVENTATIVE MAINTENANCE "B"
CHECK LIST FOR HEAVY APPARATUS
PM/Inspectlon Service B — Heavy Apparatus
TASK 010 - PERFORM VEHICLE SAFETY INSPECTION
TASK 020 - LUBE
TASK 021 - R&R OIL / OIL FILTER
TASK 032 - R&R FUEL FILTER
TASK 161 • R&R AIR FILTER
TASK 095 - AUTOMATIC TRANSMISSION SERVICE
TASK 092 - INSPECT REAR DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 121 - INSPECT TRANSFER CASE FLUID I R&R AS NEEDED
TASK 040 - INSPECT BRAKES % REMAINING FRONT
TASK 050 - INSPECT BRAKES % REMAINING REAR
TASK 060 -INSPECT BRAKE FLUID / R&R AS NEEDED
TASK 051 -BRAKE: ADJUSTMENT
TASK 053 - AIR BRAKE SYSTEM -ADJUSTMENT / COMPONENTS / CONDITIONS
TASK 110 - INSPECT POWER STEERING FLUID LEVELS
TASK 130 - INSPECT CHARGING SYSTEM
TASK 140 - BATTERIES -VEHICLE / LOAD TEST / SERVICE
TASK 141 - BATTERIES-COMM ! LOAD TEST [SERVICE
TASK 160 - INSPECT CONDITION OF AIR FILTER
TASK 150 - INSPECT ALL BELTS AND HOSES
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 600 - INSPECT TIRES -TREAD DEPTH / INFLATION / CONDITION
TASK 611 -CHECK TIRE PRESSURE
TASK 331 - INSPECT DAYTIME RUNNING LIGHTS
TASK330 - INSPECT HEADLIGHTS
TASK 332 - INSPECT TURN SIGNALS
TASK 333 - INSPECT MARKER LIGHTS
TASK 334 - INSPECT EMERGENCY FLASHERS
TASK 335 - INSPECT TAIL LIGHTS
TASK 336 - INSPECT BRAKE LIGHTS
TASK 337 - INSPECT LICENCE PLATE LIGHTS
TASK 338 - INSPECT CODE 3 LIGHTS
TASK 339 - INSPECT INTERIOR LIGHTS/DIMMER
TASK 340 - SEAT BELT/CONNECTORS/ALARMS
TASK 350 - INSPECT CAB MOUNT; HINGES / LATCHES / HANDLES
16
u}vz9u
PM/Inspection Service B - Heavy Apparatus (continued)
TASK 370 - INSPECT BODY BOLTS
TASK 380 - INSPECT CAB DOOR: HINGES I LATCHES 1 HINGES
TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT
TASK 400 - INSPECT CAB ACTUATING MECHANISM
TASK 420 - INSPECT A/C MOUNT BOLTS
TASK 440 - INSPECT POWER STEERING PUMP
TASK 430 - INSPECT THROTTLE: CAT / CUMMINS
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER 1 VALVE
TASK 460 - INSPECT WATER PUMP
TASK 470 - INSPECT FAN HUB BEARINGS
TASK 510 - INSPECT MUFFLER / PIPES
TASK 520 - INSPECT AIR INTAKE SYSTEM / SPARK ARRESTER
TASK 530 - INSPECT FRONT SUSPENSION
TASK 540 - INSPECT REAR SUSPENSION
TASK 550 - INSPECT PTO
TASK 690 - DRIVE SHAFT / UNIVERSAL JOINTS / GUARDS
TASK 641 - INSPECT PUMP SHIFT / ELECTRICAL / AIR MANUAL
TASK 650 - INSPECT PLUMBING / COUPLINGS
TASK 651 - INSPECT TRANSFER VALVE
TASK 662 - INSPECT RELIEF VALVE
TASK 653 - INSPECT INNER COOLER
TASK 654 - INSPECT RADIATOR FILL VALVE
TASK 656 - INSPECT SUCTION SCREENS
TASK 667 - INSPECT DISCHARGE GAUGES
TASK 658 - INSPECT PRIMER PUMP
TASK 659 - INSPECT HAND THROTTLE
TASK 660 - INSPECT PUMP PANEL
TASK 661 -INSPECT WATER TANK
TASK 662 - INSPECT PUMP
TASK 071 - INSPECT COOLANT / R&R AS NEEDED
TASK 221 - INSPECT- HYDRAULIC FILTER / FLUID I R&R AS NEEDED
TASK I I I - INSPECT POWER STEERING FLUID / FILTER / R&R AS NEEDED
17
1336YYN
EXHIBIT 5
VEHICLE LIST
Radio
Station
Unit ID
Vehicle Description
Serial number
Identifier
location ID
2177
2005 CHEVROLET SUBURBAN 2WD
3GNGC26G65G201367
5974
74
2178
2005 CHEVROLET SUBURBAN 2WD
3GNGC26046G201366
69
74
2185
2016 CHEVROLET SUBURBAN 4WD 112 TON LS
1GNSK5ECOFR545436
69
74
2374
2011 CHEVROLET TAHOE
1GNSC4E01BR128440
D6
74
3124
2016CHEVYCOLORADO4X43.6LGREW CAB
1GCGTSE31G1191193
STAFF6
74
3205
1999 CHEVROLET 2500HD
1GCGC29F6XF088827
B9U
74
3217
2001 CHEVROLET BLAZER 2WD
1GNCS18W41K209230
EMS POOL
75
3230
2601 CH EVROLET BLAZER 2WD
1GNCS18WSIK209883
69POOL
74
4024
2003 FORD E350 PARAMEDIC VAN
11`08834F831-1605826
M977
77
4029
2007 FORD E350 PARAMEDIC VAN
1FDSS34P77DA27190
M972
72
6078
1992 SUTPHEN 90'QUINT
1SOA3JFEON1003977
T976
76
5080
1992 SUTPHEN 90'QUINT
1S9A3JFE3N1003987
T979
79
5132
2000 KME 75'QUINT
1K9AF4287YNO56139
T76
76
6138
2003 KME RENEGADE
10AF428531\1058679
E975
75
5144
2008 WESTMARWINTERNATIONAL7400
1HTWEAZN08J662184
E370
70
$188
2015 KME PREDATOR
1 KOAF4286FN068906
E70
70
5189
2016 KME PREDATOR
10AF4S87GN058303
E78
78
5212
2006 KME RENEGADE
1K9AF42885N068940
E974
74
6240
2000 AMERICAN LA FRANCE EAGLE
4Z3AAACG16RW36760
E77
77
6241
2007 AMERICAN LA FRANCE EAGLE
1AFAAACG47RY24686
E74
74
5242
2010 CRIMSON/SPARTAN GLADIATOR
4S7AT2P90AC072519
E71
71
5243
2010 CRIMSON/SPARTAN GLADIATOR
487AT2P97AC072520
E73
73
5246
2002 AMERICAN LA FRANCE EAGLE
4Z3AAACG92RK16576
E76
75
5247
2005 AMERICAN LA FRANCE EAGLE
4Z3AAACGX5RU97758
E72
72
5249
2001 ALF EAGLE TELESQUIRT
4Z3FAACG22RJ46943
E79
79
6252
2004 AMERICAN LA FRANCE100'TDA
4Z3AAACK34RN46401
T75
75
5253
2005 PIERCE LANCE
4P1CL011-185A005559
HM79
79
5254
2005 FORD F650 CREW CAB
3FRNW65Z77V448965
MDU71
71
5255
2004 FREIGI-ITLINER/ALF AIR UTILITY
1FVACYDC65HU29297
SERSUPT2
70
18
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