HomeMy WebLinkAbout23A - PROJ - SEWERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 5, 2019
TITLE:
AMEND THE CONSTRUCTION CONTRACT
WITH EBS GENERAL ENGINEERING, INC.,
BY $248,000 FOR A NEW CONTRACT
DELIVERY TOTAL OF $1,340,874 TO
CONSTRUCT PAVEMENT IMPROVEMENTS
FOR THE RESIDENTIAL STREET REPAIR
AND ALLEY IMPROVEMENT PROJECT
ASSOCIATED WITH THE CITYWIDE SEWER
MAIN IMPROVEMENT PROJECT AT
POMONA STREET (PROJECT NOS. 18-7526,
18-7527,18-6910,17-6437)
{STRATEGIC PLAN NOS. 6, 1B; 1C; 1G}
/s/ Kristine Ridae
CITY MANAGER
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CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1sl Reading
❑ Ordinance on 2o° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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Approve an increase of $248,000 to the EBS General Engineering, Inc., construction contract to
perform additional paving improvements within the Residential Street Repair and Alley
Improvement Project area related to sewer main replacement work on Pomona Street from Main
Street to Maple Street as performed under the Citywide Sewer Main Improvement Project.
DISCUSSION
On May 21, 2019, City Council awarded a construction contract to EBS General Engineering, Inc.,
to construct residential street repairs in the Heninger Park and Madison Park neighborhoods
(Exhibit 1). The work is pursuant to the Residential Street Repair Program and its focus is to repair
high priority streets using the City's Pavement Management System. On August 20, 2019, City
Council awarded a construction contract to G.J. Gentry General Engineering, Inc., to perform
Citywide sewer main improvements that included the replacement of sewer mains on Pomona
Street from Main Street to Maple Street (Exhibit 1). Both projects are included in the City's Council -
approved Capital Improvement Program (Fiscal Years 2017-18 and 2016-17, respectively) and are
currently under construction.
The residential street repair project improvements include performing localized concrete pavement
reconstruction; replacing damaged concrete curbs, gutters, sidewalks, cross gutters, and curb
ramps; and sealing cracks to prevent deterioration from water infiltration. With the section of the
Citywide Sewer Main Improvement Project being in the same area, by adding funding as
23A-1
Amend the Construction Contract with EBS Construction, Inc., for the
Residential Street Repair and Alley Improvement Project
November 5, 2019
Page 2
recommended to the current paving contractor, the City can take advantage of the paving contract's
favorable unit pricing and improve upon the quality of construction.
While the sewer main replacement project included its fair share of paving, staff recommends
assigning those funds instead to the paving contractor, resulting in more continuity of concrete
restorations. In addition, the paving required for the sewer work is more extensive than anticipated,
so the City will benefit from not only more street repairs, but also improved quality of roadway work.
The repairs recommended by staff are on Pomona Street from Main Street to Maple Street. The
amount of sewer funds assigned to this project was calculated in accordance with a fair -share
contribution to ensure that the appropriate funding source is used to pay for its corresponding
associated repairs.
The table below summarizes the originally authorized expenditures, the recommended additional
funding, and the new total funding:
EXPENDITURE CATEGORY
ORIGINAL
AMOUNT
ADDED
AMOUNT
NEW TOTAL
Construction Contract
$874,300
$248,000
$1,122,300
Construction Administration
$59,000
$0
$59,000
and Testing
$72,144
$0
$72,144
-Inspection
$87,430
$0
$87,430
-Contingencies
TOTAL:
1 $1,092,874
$248,000
$1,340,874
As shown in the table above, requested funding are to cover construction costs only. Construction
administration and testing/inspection costs are not increasing.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
repair so they are clean, safe and aesthetically pleasing for all users), Strategy C (invest resources
and technology to extend the service life of existing infrastructure to protect the City's investment
and support a high quality of life standard), and Strategy G (develop and implement the City's
Capital Improvement Program in coordination with the Community Investment Plan - e.g.,
neighborhood streets, traffic improvements, etc.).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are
exempt from further review. Categorical Exemption Environmental Review No. ER-2019-29 was
filed for the project. In addition, a Certification of Categorical Exclusion and Statutory Work sheet
have been prepared in accordance with the National Environmental Policy Act.
23A-2
Amend the Construction Contract with EBS Construction, Inc., for the
Residential Street Repair and Alley Improvement Project
November 5, 2019
Page 3
FISCAL IMPACT
As indicated in the Cost Analysis (Exhibit 2), the estimated total construction delivery cost of the
project is $1,340,874. The added funding will be provided from the Citywide Sewer Main
Improvement Project (No. 17-6437), which was approved in the Fiscal Year 2016-17 Capital
Improvement Program. The following table summarizes the funds budgeted for expenditure to
deliver construction of this project:
Accounting Unit —
Accounting Unit -
Fiscal Year
Account No.
Fund Description
Account No.
Amount
Project No.
Description
PREVIOUSLY APPROVED PROJECT FUNDING
FY 19-20
13518783-66220
Community
CDBG Programs,
July -June
(18-7526)
Development Block
Improvements Other
$555,555
Grant
Than Building
FY 19-20
13518783-66220
Community
CDBG Programs,
July -June
(18-7527)
Development Block
Improvements Other
$421,609
Grant
Than Building
FY 19-20
03217662-66220
Measure M Street
Measure M2 Local
Fairshare, Improvements
$115,710
July -June
(18-6910)
Construction
Other Than Building
TOTAL PREVIOUS PROJECT FUNDING:
$1,092,874
RECOMMENDED ACTION
FY 19-20
05417647-66220
Sanitary Sewer
Capital Recovery
Nov. — June
(17-6437)
Capital
Charges, Improvements
$248,000
Other Than Building
NEW TOTAL FUNDING:
$1,340,874
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad S. Sweiss, PE, PLS Kathryn Downs, CPA
Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
FSS/EWG/TC/MO
Exhibits: 1. Location Map
2. Cost Analysis
23A-3
SANTA ANA Project Nos. 18-7526, 18-7527, 18-6910, 17-6437:
PW1 Residential Street Repair Program
It and Alley Improvement FY17/18
PUBLIC WORKS AGENCY
COST ANALYSIS
CONSTRUCTION OF PROJECT NO. 18-7526, 18-7527, 18-6910, 17-6437:
RESIDENTIAL STREET REPAIR PROGRAM AND ALLEY IMPROVEMENT FY17/18
Construction Contract
$
874,300.00
Contract Administration
$
59,000.00
Inspection and Testing
$
72,144.00
Contingencies
$
87,430.00
Added Sewer main Pavement Restoration Scope
$
248,000.00
(This Action)
TOTAL ESTIMATED CONSTRUCTION COSTS
$
1,340,874.00
EXHIBIT 2
23A-5
23A-6