HomeMy WebLinkAbout22B - LEASED VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 5, 2019
TITLE:
AMEND CONTRACT WITH ENTERPRISE
FLEET MANAGEMENT FOR LEASED
VEHICLES BY AN ADDITIONAL AMOUNT
OF $41,708, AND AN ANNUAL FIFTEEN
(15) PERCENT CONTINGENCY OF
$79,020, FOR A NEW TOTAL ANNUAL
AMOUNT NOT TO EXCEED $605,820
(SPECIFICATION NO. 18-093)
{STRATEGIC PLAN NO. 1,5; 5,3; 5,41
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 111 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
rK•�rnum�.ic.
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment with Enterprise Fleet Management to
increase the annual amount for leased vehicles by an additional $41,708, and an annual fifteen (15)
percent contingency of $79,020, for a new total annual amount not to exceed $605,820, subject to
non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On December 18, 2018, the City Council approved a three-year contract with Enterprise Fleet
Management (Enterprise) for leased vehicles for a total annual not to exceed amount of $485,092,
which includes an annual contingency of $44,099. Under the existing agreement with Enterprise, the
Santa Ana Police Department leases vehicles for various personnel based on need for field
assignments.
Furthermore, leasing a variety of vehicles allows interchangeability in order to maintain anonymity
and provide safety for police officers. The Police Department currently leases vehicles for the
following divisions/programs: Special Investigations Division surveillance program, Task Force
members, background investigators, police commanders, and various staff assigned to Training,
Internal Affairs and the Personnel Division. Upon approval of this amendment, the Police
Department will be adding seven lease vehicles to their vehicle fleet. These seven vehicles will
replace City -owned vehicles that have reached the end of their useful life and are no longer reliable.
Six of the new lease vehicles will be assigned to the Criminal Investigations Division, and one vehicle
will be assigned to Internal Affairs.
Additionally, the Planning and Building Agency (Planning) leases vehicles to assist with Code
Enforcement, Building Inspection, and Cannabis Enforcement activities. Four (4) new Code
Enforcement Officer and four (4) Combo Building inspector positions were approved by City Council
during the fiscal year 19-20 budget process. The eight (8) positions were filled to meet citywide
22B-1
Amend Contract for Leased Vehicles
November 5, 2019
Page 2
demands to address property enforcement issues and thus require a vehicle to perform inspection -
related activities. Due to the increased number of inspectors and code enforcement officers hired as
well as the anticipated replacement of vehicles used by Planning that are no longer reliable,
additional vehicles will be required in order to avoid a lapse in service.
Finance and Management Services Agency also maintains a need to replace one (1) existing 1998
Chevrolet Compact truck currently in use for parking Meter Reader Collectors. This vehicle is past
its useful life and is no longer reliable. The leasing option is recommended due to the fact the user
of the vehicle is on a temporary assignment.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 - Community Safety #5, provide
high quality Police and Fire/Emergency Medical Services response within the City of Santa Ana.
Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #3, (Facilitate diverse
housing opportunities and support efforts to preserve and improve the livability in Santa Ana), and
Objective #4, (Support neighborhood vitality and livability).
FISCAL IMPACT
Funds for the additional annual amount of $41,708 are available in FY 2019-20 and will be budgeted
and made available in future fiscal years during the contract term in the following accounts:
Accounting
Account Unit, Account
FY 2019-20
FY 2020-21
FY 2021-22
FY 2022-23
FY 2023-24
Unit-
Fund
Description
(12-months)
(12-months)
(12-months)
(12-months)
(6-months)
Account No.
01114400-
Office of the Chief of Police,
62300
General
Contract Services-
$24,840
$24,840
$24,840
$24,840
$12,420
Professional
01114404-
General
Backgrounds, Contract
$27,600
$27,600
$27,600
$27,600
$13,800
62300
Services - Professional
01114405-
General
Traffic, Contract Services -
$20,700
$20,700
$20,700
$20,700
$10,350
62300
Professional
01114410-
General
Training Services, Contract
$13,800
$13,800
$13,800
$13,800
$6,900
62300
Services - Professional
01114415-
General
Internal Affairs, Contract
$30,360
$30,360
$30,360
$30,360
$15,180
62300
Services - Professional
01114420-
General
Field Operations, Contract
$100,740
$100,740
$100,740
$100,740
$50,370
62300
Services - Professional
01114435-
Criminal Investigations,
62300
General
Contract Services-
$73,140
$73,140
$73,140
$73,140
$36,570
Professional
01114440-
Crimes Against Persons,
62300
General
Contract Services -
$99,360
$99,360
$99,360
$99,360
$49,680
Professional
22B-2
Amend Contract for Leased Vehicles
November 5, 2019
Page 3
01114445-
Special Investigations,
62300
General
Contract Services -
$19,320
$19,320
$19,320
$19,320
$9,660
Professional
01114450-
General
CDC, Contract Services-
$13,800
$13,800
$13,800
$13,800
$6,900
62300
Professional
01114471-
Investigations Support
62300
General
Service, Contract Services -
$11,040
$11,040
$11,040
$11,040
$5,520
Professional
01114475-
General
Jail Operations, Contract
$17,940
$17,940
$17,940
$17,940
$8,970
62300
Services - Professional
01214010-
Cannabis
Police Enforcement Services,
62300
Public
Contract Services-
$62,100
$62,100
$62,100
$62,100
$31,050
Benefit
Professional
01116520-
Ping & Big Agency - Permit &
62300
General
Ins Services, Contract
$24,840
$24,840
$24,840
$24,840
$12,420
Services - Professional
01116500-
Ping & Big Agency -Admin,
62300
General
Contract Services-
$52,440
$52,440
$52,440
$52,440
$26,220
Professional
01110130-
FIN/MGMT Services-
62300
General
Treas/Cust Services, Contract
$13,800
$13,800
$13,800
$13,800
$6,900
Services - Professional
Total
$605,820
$605,820
$605,820
$605,820
$302,910
David Valentin
Chief of Police
Santa Ana Police Department
Minh Thai
Executive Director
Planning and Building Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
22B-3
22B-4