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Home My WebLink About25A - AGMT - VACANT PROPERTYREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 19, 2019 TITLE: APPROVE AN AMENDMENT TO THE AGREEMENT WITH VACANT PROPERTY SECURITY, LLC TO INCREASE THE AGREEMENT AMOUNT BY $55,000 FOR A TOTAL OF $170,000, EXTEND THE TERM TO DECEMBER 4, 2020 AND ADD A ONE- YEAR RENEWAL OPTION ENDING ON DECEMBER 4, 2021 TO BE FUNDED BY THE GENERAL FUND {STRATEGIC PLAN NO. 5,4) /s/ Kristine Ridaf CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on V1 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CKiP►IIIto] =1all C6 FILE NUMBER Authorize the City Manager to execute an agreement amendment with Vacant Property Security, LLC for the placement of metal security doors, screens and other security equipment on buildings that will increase the agreement amount by $55,000 for a total of $170,000, extend the term to December 4, 2020 and add a one-year renewal option ending on December 4, 2021 exercisable by the City Manager and City Attorney to be funded by the General Fund, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On December 5, 2017, the City Council awarded an agreement to Vacant Property Security, LLC. for $115,000 for one year with a one-year renewal option for services to secure buildings using metal doors and screens. The City has found this product to be very effective in the prevention of building intruders and is an asset to the Planning and Building Agency when Code Enforcement red -tags a building. The Parks, Recreation and Community Services Agency also uses the service to secure the property located at 625 South Cypress Avenue. The extended use of this service will allow the City appropriate time to divest of this property. Therefore, the City wishes to continue the service by amending the agreement to increase the total amount by $55,000, extending the term to December 4, 2020 and adding a one-year renewal option. The total agreement amount is $170,000 for a total of four years, with all the renewal periods. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability). Agreement Amendment with Vacant Property Security, LLC for the Placement of Security Doors, Screens, and Other Security Equipment November 19, 2019 Page 2 FISCAL IMPACT Funds are available for the first added renewal period in the following accounts for the current fiscal year and will be budgeted and made available for the following fiscal year: Fiscal Accounting Fund Accounting Unit, Account Amount Year Unit -Account # Description Description Planning & Building Agency - FY 19-20 01116540-62300 General Fund Community Preservation, $14,585 Contractual Services -Professional PRCSA-Park Facilities, FY 19-20 01113250-62320 General Fund Maintenance & Repair, Bldg. & $17,500 Grounds Planning & Building Agency - FY 20-21 01116540-62300 General Fund Community Preservation, $10,415 Contractual Services -Professional PRCSA-Park Facilities, FY 20-21 01113250-62320 General Fund Maintenance & Repair, Bldg. & $12,500 Grounds Total $55,000 If the agreement amount has not been exhausted by December 4, 2020, the balance will be made available for the period December 5, 2020 to December 4, 2021. Lisa Rudloff Executive Director Parks, Recreation and Community Services Agency Minh Thai Executive Director Planning and Building Agency Exhibit: 1. Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA Executive Director Finance and Management Services Agency FIRST AMENDMENT TO MASTER EQUIPMENT SERVICES AGREEMENT WITH VACANT PROPERTY SECURITY LLC THIS FIRST AMENDMENT TO AGREEMENT is entered into this 19th day of November, 2019, by and between Vacant Property Security, LLC, a Delaware limited liability company ("VPS"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On December 5, 2017, the City entered into Agreement 4A-2017-332 ("Agreement') with VPS to provide the placement of metal security doors, screens, and other security equipment on buildings as directed by the City. The term of the Agreement was for a one-year period until December 4, 2018, with an option for the parties to extend for an additional year. B. On December 4, 2018, the term of the Agreement was extended for an additional year by operation of an extension letter (A-2017-332-01). The term of the Agreement is still current and set to expire on December 4, 2019. C. The parties seek to amend the Agreement to extend the term of the agreement and increase the overall compensation to compensate for needed City security services during the extended term. THE PARTIES THEREFORE AGREE: Purpose and Understanding, Section 2.2, shall be amended to extend the term of said Agreement for an additional one (1) year period until December 4, 2020. The parties shall have the option to agree to a one-year extension, exercisable by a writing by the City Manager, the City Attorney, and VPS. 2. Prices & Payment, Section 4.10, shall be amended to increase compensation by $55,000. Therefore, the total amount of the Agreement shall not exceed $170,000 to pay for the additional services during the extended term. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. [signature page to follow] Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney 4;2� C Lisa Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: Lisa Rudloff Executive Director Parks, Recreation and Community Services Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager VACANT PROPERTY SECURITY, LLC Anthony oN -ago Pco" W,o-V-n[ Pm"s m �,, LLCou. Pocorobba —i"� ombbV�,�eo ,—US ome: iman.M06a s-MW By: Anthony Pocorobba Title: Vice President Page 2 of 2 FIRST AMENDMENT TO MASTER EQUIPMENT SERVICES AGREEMENT WITH VACANT PROPERTY SECURITY LLC THIS FIRST AMENDMENT TO AGREEMENT is entered into this 19th day of November, 2019, by and between Vacant Property Security, LLC, a Delaware limited liability company ("VPS"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On December 5, 2017, the City entered into Agreement #A-2017-332 ("Agreement') with VPS to provide the placement of metal security doors, screens, and other security equipment on buildings as directed by the City. The term of the Agreement was for a one-year period until December 4, 2018, with an option for the parties to extend for an additional year. B. On December 4, 2018, the term of the Agreement was extended for an additional year by operation of an extension letter (A-2017-332-01). The term of the Agreement is still current and set to expire on December 4, 2019. C. The parties seek to amend the Agreement to extend the term of the agreement and increase the overall compensation to compensate for needed City security services during the extended term. THE PARTIES THEREFORE AGREE: 1. Purpose and Understanding, Section 2.2, shall be amended to extend the term of said Agreement for an additional one (1) year period until December 4, 2020. The parties shall have the option to agree to a one-year extension, exercisable by a writing by the City Manager, the City Attorney, and VPS. 2. Prices & Payment, Section 4.10, shall be amended to increase compensation by $55,000. Therefore, the total amount of the Agreement shall not exceed $170,000 to pay for the additional services during the extended term. 3. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. [signature page to follow] Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney JE�C' Lisa Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: Lisa Rudloff Executive Director Parks, Recreation and Community Services Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager VACANT PROPERTY SECURITY, LLC D,1 ,,!, edbv Anth-,Pocombbz 1 Anthony .--An1honyP—mbbz,o=a-nt Prnpe, Sec-, LLC, ou, Pocorobba �r bba�pS360,,rn.�S Dave: zoiv.n oeo6495 -05 oo By: Anthony Pocorobba Title: Vice President Page 2 of 2