HomeMy WebLinkAbout20A - AA - VET EMPLOYMENT SRVSREQUEST FOR 4'
COUNCIL ACTION al_
CITY COUNCIL MEETING DATE:
NOVEMBER 19, 2019
TITLE:
APPROVE APPROPRIATION
ADJUSTMENT AND AGREEMENT
ACCEPTING A GRANT IN THE AMOUNT
OF $60,000 WITH GOODWILL
INDUSTRIES OF ORANGE COUNTY FOR
THE VETERANS' EMPLOYMENT -
RELATED ASSISTANCE PROGRAM
{STRATEGIC PLAN NO. 2,4)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on V1 Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Approve an appropriation adjustment recognizing Veterans' Employment -Related Assistance
Program grant funds in the amount of $60,000 into the Federal Grant -Indirect revenue account
(no. 12418002-52001) and appropriating the same amount into the Veterans' Employment -
Related Assistance Program expenditure account (nos. 12418743-various).
2. Authorize the City Manager to execute an agreement, Contract No. K9110010, with Goodwill
Industries of Orange County for $60,000 awarded to the City of Santa Ana, Santa Ana WORK
Center for workforce and job development activities, effective August 13, 2019 through March
31, 2021, subject to non -substantive changes approved by the City Manager and City Attorney.
3. Authorize the City Manager to execute non -substantive amendments such as adjustment of
operational expenses during the term of the agreement.
DISCUSSION
Goodwill Industries of Orange County received a grant award entitled, Veterans' Employment -
Related Assistance Program (VEAP), from the State of California's Employment Development
Department. The purpose of the program is to offer services targeted to meet the veterans' unique
needs and occupational goals with an emphasis on veterans with significant barriers to employment,
including, but not limited to, disabled veterans, homeless veterans, and recently separated veterans
who are long-term unemployed. Agencies funded are tasked in preparing veterans for careers in a
variety of high demand fields.
The Santa Ana WORK Center, in collaboration with Goodwill of Orange County's Tierney Center for
Veteran Services, will be contracted to provide veterans with workforce services that may include
Veterans' Employment -Related Assistance Program
November 19, 2019
Page 2
comprehensive assessment, case management, supportive services and job development to eligible
veterans. One WORK Center staff will be co -located one day a week at the Tierney Center for
Veteran Services to better assist eligible veterans. The Tierney Center is located in the City of
Tustin.
The City of Santa Ana WORK Center has partnered with Goodwill of Orange County for over 20
years to provide employment and training services. The program will serve a minimum of 130 people
from August 13, 2019 through March 31, 2021.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Goal #2 - Youth, Education, Recreation,
Objective #4 (Partner with groups and organizations to promote education, senior services, job
training and development for all Santa Ana residents).
FISCAL IMPACT
Approval of the Veterans' Employment -Related Assistance Program (VEAP) appropriation
adjustment will recognize $60,000 into Federal Grant -Indirect revenue account (no. 12418002-
52001) and appropriate the same amount into the expenditure account (nos. 12418743-various) as
follows.
Fiscal Year
Accounting
Fund
Accounting Unit, Account
Amount
Unit -Account
Description
Description
FY 19-20
12418743-
Orange County
Goodwill Workforce Innovation and
$27 700
Nov - June
Various
Grants
Opportunity Act VEAP, Various
FY 20-21
12418743-
Orange County
Goodwill Workforce Innovation and
$32,300
Jul - Mar
Various
Grants
Opportunity Act VEAP, Various
Total Contract Amount
$60,000
Steven A. Mendoza
Executive Director
Community Development Agency
Exhibit: 1. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
CONTRACT # K9110010
BETWEEN
GOODWILL INDUSTRIES OF ORANGE SAOS
/:f► 11
SANTA ANA ONE STOP
I
VETERAN'S EMPLOYMENT -RELATED ASSISTANCE PROGRAM
(VEAP) SERVICES
FUNDING SOURCE: EDD (FEDERAL DOL)
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TABLE OF CONTENTS
Page
ARTICLE 1
TERMS AND CONDITIONS..............................................................................
I
1.1
Coordination/Administration of CONTRACT.....................................................1
1.2
Purpose..................................................................................................................2
1.3
Term of Contract...................................................................................................2
1.4
Contingency of Funds...........................................................................................2
1.5
Program Income....................................................................................................2
1.6
Fiscal Appropriations............................................................................................3
1.7
Fiscal Accountability............................................................................................3
1.8
Non -Supplantation of Funds.................................................................................4
1.9
Amendments - Changes/Extra Work....................................................................4
1.10
Nondiscrimination and Compliance Provisions....................................................4
1.11
Payments...............................................................................................................5
1.12
Performance Standards.........................................................................................6
1.13
Satisfactory Work.................................................................................................7
1.14
Modification of Program Components and Service Levels..................................7
1.15
Access and Records..............................................................................................8
1.16
Breach of Contract................................................................................................8
1.17
Conditions Affecting Work...................................................................................9
1.18
Conflict of Interest - SAOS' S Personnel..............................................................9
1.19
Conflict of Interest - GIOC Personnel..................................................................9
1.20
Consulting Contract - Follow -On Work...............................................................9
1.21
SAOS Personnel....................................................................................................9
1.22
SAOS'S PROJECT MANAGER and Key Personnel..........................................9
1.23
SAOS of Orange Child Support Enforcement Provision....................................10
1.24
Data - Title To....................................................................................................10
1.25
Intellectual Property............................................................................................10
1.26
Disputes - CONTRACT.....................................................................................16
1.27
Complaint Handling Procedures.........................................................................17
1.28
EDD Independent Contractor Reporting Requirements .....................................
17
1.29
Gratuities.............................................................................................................18
1.30
Sectarian Activities.............................................................................................
18
1.31
Drug Free Workplace..........................................................................................18
1.32
Debarment...........................................................................................................18
1.33
Lobbying.............................................................................................................IS
1.34
Fraud...................................................................................................................19
1.35
Standards of Conduct..........................................................................................19
1.36
News/Information Release..................................................................................20
1.37
Notices................................................................................................................20
1.38
Literature/Publicity.............................................................................................20
1.39
Ownership of Documents...................................................................................20
1.40
Precedence..........................................................................................................20
1.41
GIOC's Project Manager....................................................................................21
1.42
Reports/Meetings................................................................................................21
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Page
1.43
Termination - Orderly........................................................................................21
1.44
Errors and Omissions..........................................................................................21
1.45
Signature in Counterparts...................................................................................22
ARTICLE 2
Program Specific Terms and Conditions............................................................22
2.1
Participants..........................................................................................................22
2.2
Pell Grants/BEA Title IV....................................................................................22
2.3
Policies and Procedures......................................................................................22
2.4
Budget Schedule.................................................................................................23
2.5
Modification of Budget Schedule.......................................................................23
2.6
Sweat -free Code of Conduct...............................................................................23
2.7
Annual Audit.......................................................................................................24
2.8
Corporate Status..................................................................................................24
2.9
Equipment...........................................................................................................24
2.10
Publication..........................................................................................................25
2.11
Other Requirements - Program Confidentiality.................................................25
2.12
Compliance with Law - CONTRACT...............................................................26
2.13
Scope of Services................................................................................................26
2.14
DUNS Number and Related Information...........................................................27
ARTICLE 3
GENERAL TERMS AND CONDITIONS........................................................27
3.1
Governing Law and Venue.................................................................................27
3.2
Entire Contract....................................................................................................27
3.3
Amendments.......................................................................................................27
3.4
Intentionally left blank........................................................................................28
3.5
Delivery ...............................................................................................................28
3.6
Acceptance/Payment...........................................................................................28
3.7
Warranty.............................................................................................................28
3.8
Patent/Copyright Materials/Proprietary Infringement........................................28
3.9
Assignment or Sub-Contracting..........................................................................28
3.10
Non-Discrimination............................................................................................28
3.11
Termination.........................................................................................................28
3.12
Consent to Breach Not Waiver...........................................................................29
3.13
Remedies Not Exclusive.....................................................................................29
3.14
Independent Contractor.......................................................................................29
3.15
Performance........................................................................................................29
3.16
Insurance.............................................................................................................29
3.17
Intentionally left blank........................................................................................33
3.18
Changes...............................................................................................................33
3.19
Change of Ownership.........................................................................................33
3.20
Force Majeure .....................................................................................................33
3.21
Confidentiality....................................................................................................33
3.22
Compliance with Laws.......................................................................................33
3.23
Intentionally left blank........................................................................................33
3.24
Pricing.................................................................................................................33
3.25
Intentionally left blank........................................................................................33
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Page
3.26
Terms and Conditions.........................................................................................33
3.27
Headings.............................................................................................................34
3.28
Severability.........................................................................................................34
3.29
Calendar Days.....................................................................................................34
3.30
Attorney Fees......................................................................................................34
3.31
Interpretation.......................................................................................................
34
3.32
Authority.............................................................................................................34
3.33
Employee Eligibility Verification.......................................................................34
3.34
Mutual Indemnification Provisions.....................................................................35
3.35
Audits/Inspections...............................................................................................35
ATTACHMENTS
Attachment A - General Program Requirements
Attachment B - Scope of Services
Attachment C - Budget Schedule
Attachment D - Performance Standards
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This Agreement # K9110010 hereinafter referred to as "CONTRACT," is made and
entered into as of the date fully executed by and between the Goodwill Industries of Orange County
(GIOC), California, a California nonprofit public benefit corporation, hereinafter referred to as
"GIOC," and the Santa Ana One Stop (SAOS), DUNS Number 07-815-6551, with a place of
business at GIOC (Payment/Ordering address at 410 North Fairview Street, Santa Ana, CA
92703), with GIOC and SAOS sometimes referred to as "PARTY," or collectively as "PARTIES."
RECITALS
WHEREAS, Congress enacted the "Workforce Investment Act of 1998," subsequently
reauthorized on July 22, 2014 as the Workforce Innovation and Opportunity Act ("WIOA"),
hereinafter referred to as "the Act," to provide workforce investment activities, through statewide
and local workforce investment systems, that increase employment, retention and earnings of
participants, and increase occupational skill attainment by participants, and, as a result, improve
the quality of the workforce and enhance the productivity and competiveness of the Nation;
Workforce Investment Act citations, rules, and regulations cited herein shall continue to be
implemented until such time Workforce Innovation and Opportunity Act issued guidance and/or
regulations supersede such citations, rules, and regulations; and
WHEREAS, the Employment Development Department (EDD), in coordination with the
California Workforce Development Board and the California Labor and Workforce Development
Agency, announced the availability of WIOA funds for the Veterans' Employment -Related
Assistance Program (VEAP) for the program years 2019-2021; and
WHEREAS, GIOC, responded to a Solicitation for Proposals (SFP) for VEAP program
year 2019-2021; and
WHEREAS, the VEAP SFP required a local WIOA partnership/collaboration which
included the SAOS; and GIOC responded to a Request for Proposal for FY 2019-2021 and was
deemed eligible for funding; and
WHEREAS, GIOC responded to the SFP, with SAOS named as a partner responsible for
administration, participant services, recruitment, case management, among other responsibilities;
and
WHEREAS, GIOC, having been awarded VEAP program year 2019-2021 grant funding,
and acting as the Administrator of the Act grant funds, is empowered to make a portion of the
funds available pursuant to the Act (hereinafter referred to as "grant funds") to SAOS, for the
purpose of implementing the provisions of VEAP under the provisions of WIOA Act; and
WHEREAS, GIOC approved an allocation of S 60,000.00 (60,000 Dollars and 00 Cents)
in Program funding to SAOS for Fiscal Year 2019-2021 to carry out certain program
services/activities; and
WHEREAS, SAOS, in order to receive grant funds, is agreeable to the terms and
conditions hereinafter set forth.
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NOW, THEREFORE, the PARTIES mutually agree as follows:
ARTICLE 1
TERMS AND CONDITIONS
1.1 Coordination/Administration of CONTRACT. Kathy Copeland or another
GIOC designee (hereinafter referred to as "DIRECTOR") and Denton Knapp or another GIOC
designee (hereinafter referred to as "GIOC's PROJECT MANAGER") shall assume
responsibilities through coordinating the grant under the Act, its regulations, and the WIOA
services provided by GIOC. Ramon Medina or another GIOC designee (hereinafter referred to as
"CONTRACT MANAGER") shall administer this CONTRACT as is necessary or reasonable to
comply with GIOC policies.
1.2 Purpose. The purpose of the program funded by this CONTRACT is to provide
workforce innovation activities that increase employment, retention, earnings and occupations
skill attainment through local workforce development systems to those seeking employment.
Additionally, this program is funded to increase the effectiveness of local and regional business
through business improvement and development activities, job matching, and other services. All
services are intended to improve the quality of the workforce and enhance the productivity and
competitiveness of Orange SAOS and the United States. GIOC shall ensure that the program
funded hereby shall comply with this purpose.
1.3 Term of Contract. The effective term of this CONTRACT shall commence
on [08/13/2019] and terminate on [03/31/2021] subject to the provisions of this
CONTRACT; however, GIOC shall perform such duties extending beyond this term, including
but not limited to obligations with respect to indemnification, audits, monitoring, reporting and
accounting. GIOC and CONTRACT MANAGER may mutually agree in writing to extend the
CONTRACT for a period of up to twelve (12) months, provided that GIOC's maximum
obligation stated in this CONTRACT does not increase as a result, and on the same terms
and conditions upon mutual CONTRACT of the PARTIES in writing without further action by
the Board of Directors of GIOC (the "Board"). Pursuant to the provisions contained herein, the
CONTRACT may be terminated earlier.
1.4 Contingency of Funds. GIOC acknowledges that the obligations of GIOC under
this CONTRACT are contingent upon the availability of Federal and/or State funds as applicable
and inclusion of sufficient funds for the services hereunder. In the event that such funding is
terminated or reduced, CONTRACT MANAGER may immediately terminate this CONTRACT,
reduce GIOC's maximum obligation, or modify this CONTRACT, without penalty. The decision
of CONTRACT MANAGER shall be binding on GIOC. CONTRACT MANAGER shall provide
GIOC with written notification of such determination. GIOC shall immediately comply with
DIRECTOR'S or CONTRACT MANAGER'S decision.
1.5 Fiscal Appropriations. This CONTRACT is subject to and contingent upon
applicable budgetary appropriations being approved by the GIOC's Board of Directors for the
fiscal year during the term of this CONTRACT. If such appropriations are not approved, the
CONTRACT will be terminated, without penalty to GIOC.
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1.6 Fiscal Accountability.
(a) Financial Management System. GIOC shall establish and maintain a sound
financial management system, based upon generally accepted accounting principles.
GIOC's system shall provide fiscal control and accounting procedures that will include the
following:
(i) Information pertaining to tuition rates, payments, and educational
assistance payments;
(ii) Source documentation to support accounting records; and
(iii) Proper charging of costs and cost allocation.
(b) SAOS's Record. SAOS's records shall be sufficient to:
(i) Permit preparation of required reports;
(ii) Permit tracking of funds to a level of expenditure adequate to
establish that funds have not been used in violation of the applicable restrictions on
the use of such funds;
(iii) Permit the tracking of Program Income, or profits earned, and any
costs incurred (such as stand-in costs) that are otherwise allowable except for
permit tracking and reporting of leveraging as required by S13734.
(c) Costs Charged. Cost shall be charged to this CONTRACT only in
accordance with the following:
(i) The Act;
(ii) 20 CFR NPRM Part 683;
(iii) State implementing legislation; and
(iv) Requirements of other funding sources.
(d) Disallowed Costs. SAOS will be liable for and repay to GIOC any amounts
expended under this CONTRACT found not to be in accordance with WIOA including,
but not limited to, disallowed costs.
(e) Accounting and Cash Management
(i) SAOS will comply with controls, record keeping and fund
accounting procedure requirements of WIOA, federal and state regulations, and
directives to ensure the proper disbursal of, and accounting for, program funds paid
to SAOS and disbursed by GIOC, under this CONTRACT.
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1.7 Non -Supplantation of Funds. SAOS shall not supplant any Federal, State, or
GIOC funds intended for the purposes of this CONTRACT with any funds made available under
this CONTRACT. SAOS shall not claim reimbursement from GIOC for, or apply sums received
from GIOC with respect to, that portion of its obligations which have been paid by another source
of revenue. SAOS agrees that it shall not use funds received pursuant to this CONTRACT, either
directly or indirectly, as a contribution or compensation for the purposes of obtaining Federal,
State, or GIOC funds under any Federal, State, or GIOC program without prior written approval
from GIOC.
1.8 Amendments — Changes/Extra Work. SAOS shall make no changes to this
CONTRACT without GIOC's written consent. In the event that there are new or unforeseen
requirements, GIOC with SAOS's concurrence has the discretion to request official changes at any
time without changing the intent of this CONTRACT.
If GIOC initiated changes or changes in laws or government regulations affect price,
SAOS's ability to deliver services, or the CONTRACT schedule, SAOS shall give GIOC written
notice no later than seven (7) calendar days from the date the law or regulation went into effect or
the date the change was proposed by GIOC and SAOS was notified of the change. Such changes
shall be agreed to in writing and incorporated into a CONTRACT Amendment; said Amendment
shall be issued by the GIOC CONTRACT MANAGER, shall require the mutual consent of all
PARTIES, and may prohibit SAOS from proceeding with the work as set forth in this
CONTRACT.
1.9 Nondiscrimination and Compliance Provisions.
(a) SAOS shall comply fully with the nondiscrimination and equal opportunity
provisions; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil
Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as
amended; the Age Discrimination Act of 1975, as amended; the Americans with
Disabilities Act of 1990; Title IX of the Education Amendments of 1972, as amended; the
Equal Opportunity provisions in Executive Order 11246, as amended by Executive Order
11375 and supplemented by the requirements of 41 CFR Part 60; and with all applicable
requirements imposed by or pursuant to regulations or Executive Orders implementing
those laws, including, but not limited to, 29 CFR Part 33 and 38. The United States, the
State of California and GIOC have the right to seek judicial enforcement of this
requirement.
(b) SAOS shall comply with the provisions of the Fair Employment and
Housing Act (California Government Code, Section 12900 et seq.) and the regulations
promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.).
The applicable regulations of the Fair Employment and Housing Commission
implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4
of Title 2 of the California Code of Regulations are incorporated into this CONTRACT by
reference and made a part hereof as if set forth in full.
(c) In the performance of this CONTRACT, SAOS shall not deny the
CONTRACT'S benefits to any person on the basis of race, ancestry, national origin,
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religion, color, ethnic group identification, sex, age, mental or physical disability
(including HIV and AIDS), medical condition (including cancer), marital status, denial of
family care leave, political affiliation or belief, nor will they unlawfully discriminate,
harass or allow harassment against any employee or applicant for employment because of
race, ancestry, national origin, religion, color, ethnic group identification, sex, age, mental
or physical disability (including HIV and AIDS), medical condition (including cancer),
marital status, denial of family care leave, political affiliation or belief. SAOS shall insure
that the evaluation and treatment of employees and applicants for employment are free
from such discrimination and harassment.
(d) SAOS will include the non-discrimination and compliance provisions of
this Paragraph 1.10 of the CONTRACT in all subcontracts to perform work under this
CONTRACT.
(e) SAOS will give written notice of its obligations under this Paragraph of the
CONTRACT to labor organizations with which SAOS has a collective bargaining
agreement or other CONTRACT.
(f) SAOS shall furnish any and all information requested by GIOC's PROJECT
MANAGER and shall permit GIOC's PROJECT MANAGER access, during business
hours, to books, records and accounts in order to ascertain SAOS's compliance with the
above non-discrimination requirements.
1.10 Payments. SAOS agrees that any and all funds received under this CONTRACT
shall be disbursed or encumbered on or before 03/31/2021 and that any and all funds remaining
as of 03/31/2021 which have not been disbursed shall be returned by SAOS to GIOC within thirty
(30) days of the expiration or earlier termination of the CONTRACT as provided herein. No
expense of SAOS will be reimbursed by GIOC if incurred after 03/31/2021. No SAOS expense
shall be paid if billing is received by GIOC after 03/31/2021.
Upon the effective date of this CONTRACT, GIOC shall make payments to SAOS in
accordance with the following payment schedule:
(a) Monthly Payments. Beginning the 2e, upon receipt and approval by
GIOC's PROJECT MANAGER of SAOS's invoice showing the prior month's actual
expenditures, GIOC shall make monthly reimbursement payments based on SAOS's
invoice so long as the total payments under this CONTRACT do not exceed ($60,000
Dollars and 00 Cents).
(b) GIOC Discretion. At the sole discretion of GIOC, payments to SAOS may
be made more frequently than monthly, but such payments shall always be in arrears and
not in advance of the provision of services by SAOS
(c) Advance. Notwithstanding Paragraph 1.11(b) above, upon written request
and justification of an immediate need based upon cash forecasting from SAOS, GIOC
may advance to SAOS a portion of GIOC's maximum obligation hereunder. GIOC's
PROJECT MANAGER shall reduce the amount of monthly payments in the seventh,
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eighth, ninth, tenth, and eleventh months by an equal amount of any advance payment,
under Paragraph 1.1 l(a) above, to recover any outstanding advance or part thereof.
Such recovery may not exceed the total of all outstanding advances. No monthly payment
shall be made to SAOS which would result in less money remaining unpaid to SAOS than
the total of advances made to SAOS.
(d) Invoices. GIOC will reimburse SAOS for eligible CONTRACT -related
costs only. SAOS shall submit requests for reimbursement to GIOC on a monthly basis
beginning on the 1ls' and must provide adequate documentation as required by GIOC.
Failure to provide any of the required documentation will cause GIOC to withhold all or a
portion of a request for reimbursement, or return the entire reimbursement package to
SAOS, until such documentation has been received and approved by GIOC. Invoices are
due on the 2e of each month for prior month's expenses.
1.11 Performance Standards. SAOS shall comply with and adhere to the performance
accountability standards and general program requirements described in Attachment A and
applicable regulations and as contained in Attachment D, Performance Standards. Should the
Performance Requirements defined in the Agreement between the State of California and GIOC
be changed, GIOC shall have the right to unilaterally modify this CONTRACT to meet such
requirements upon written notice, and mutual agreement of SAOS.
1.12 Satisfactory Work. Services rendered hereunder are to be performed to the written
satisfaction of SAOS and GIOC's PROJECT MANAGER. SAOS and GIOC's staff will interpret
all reports and determine the quality, acceptability and progress of the services rendered.
1.13 Modification of Program Components and Service Levels. The PARTIES
hereto agree that those program components and service levels detailed in Attachments A, B, C
and/or D may be modified upon mutual written agreement of the DIRECTOR and SAOS so long
as the total payments under this CONTRACT are not increased and the basic goals and objectives
of the program are not altered. Should the Federal Government and/or the State of California
modify any program component and/or service level detailed in Attachment A, B, C and/or D then
GIOC shall have the right to unilaterally modify this CONTRACT to meet such requirements.
(a) CONTRACT MANAGER may at any time, by written change order to
SAOS, make changes within the general scope of this CONTRACT, including, in the
definition of services and tasks to be performed, the manner in which services are
performed, the time and place of performance thereof and additional related provisions,
and CONTRACT term. Such change orders may be made when necessitated by changes
in the WIOA Orange SAOS One -Stop System operations or performance, the operations
or performance of SAOS, or changes in applicable statutes, regulations or State of
California or federal mandates or directives.
SAOS and CONTRACT MANAGER shall make a good faith effort to reach agreement with
respect to change orders, which affect the price of services under the CONTRACT. SAOS's
protest or failure to agree to the amount of any adjustment to be made as a result of a change
order shall be a dispute for which an appeal may be made pursuant to this CONTRACT.
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Notwithstanding the foregoing, the price of services under this CONTRACT shall not be
increased except by written modification of this CONTRACT indicating the new services and
price of this CONTRACT if applicable. Until the PARTIES reach agreement, SAOS shall not be
obligated to assume increased performance under the change order beyond the limitation of
funds established within this CONTRACT.
(b) SAOS may request changes in the scope of performance or services under
this CONTRACT, by submitting a written request to GIOC's PROJECT MANAGER
describing the request and its impact on the "Scope of Services" and "Budget Schedule."
GIOC's PROJECT MANAGER will review the request and respond in writing within ten
(10) business days. GIOC's PROJECT MANAGER'S decision whether to approve the
request or request the GIOC Board of Director's approval shall be final. GIOC's
CONTRACT MANAGER may approve a request that meets all of the following criteria:
I. It does not materially change the terms of this CONTRACT, and
II. It is supported by adequate consideration to GIOC.
The GIOC Board of Director's action is necessary to approve a request from SAOS that
does not satisfy all of the criteria listed above.
1.14 Access and Records.
(a) Access. GIOC, the State of California and the United States Government
and/or their representatives, shall have access, for purposes of monitoring, auditing, and
examining, to SAOS's activities, books, documents and papers (including computer
records and emails) and to records of SAOS's subcontractors, consultants, contracted
employees, bookkeepers, accountants, employees and participants related to this
CONTRACT. SAOS shall insert this condition in each contract between SAOS and a
subcontractor that is pursuant to this CONTRACT and shall require the subcontractor to
agree to this condition. Such agencies or representatives shall have the right to make
excerpts, transcripts and photocopies of such records and to schedule on -site monitoring at
their discretion. Monitoring activities also may include, but are not limited to, questioning
employees and participants and entering any premises or onto any site in which any of the
services or activities funded hereunder are conducted or in which any of the records of
SAOS are kept. SAOS shall make available its books, documents, papers, financial
records, etc., within twenty-four (24) hours after receipt of written demand by DIRECTOR
which shall be deemed received upon date of sending. In the event SAOS does not make
the above referenced documents available within the SAOS of Orange, California, SAOS
agrees to pay all necessary and reasonable expenses incurred by GIOC, or GIOC's
designee, in conducting any audit at the location where said records and books of account
are maintained.
(b) Records Retention. All accounting records and evidence pertaining to all
costs of SAOS and all documents related to this CONTRACT shall be kept available at
SAOS's office or place of business for the duration of this CONTRACT and thereafter as
specified in 2 CFR 200.333-337. Records which relate to: (1) complaints, claims,
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administrative proceedings or litigation arising out of the performance of this
CONTRACT; or (2) costs and expenses of this CONTRACT to which GIOC or any other
governmental agency takes exception, shall be retained until final resolution or disposition
of such appeals, litigation, claims, or exceptions.
(c) Liability. SAOS shall pay to GIOC the full amount of GIOC's liability to
the State or Federal government or any agency thereof resulting from any disallowance or
other audit exceptions to the extent that such liability is attributable to SAOS's failure to
perform under this CONTRACT.
1.15 Breach of Contract. The failure of SAOS to comply with any of the provisions,
covenants or conditions of this CONTRACT shall be a material breach of this CONTRACT. In
such event GIOC may, and in addition to any other remedies available at law, in equity, or
otherwise specified in this CONTRACT:
(a) Notwithstanding Paragraph 1.16(b) below, terminate the CONTRACT
immediately, pursuant to Paragraph 3.11 herein;
(b) If GIOC does not terminate the CONTRACT immediately as set forth in
Paragraph 1.16(a), afford SAOS written notice of the breach and ten calendar days or such
shorter time that may be specified in this CONTRACT within which to cure the breach;
(c) Discontinue payment to SAOS for and during the period in which SAOS is
in breach; and
(d) Offset against any monies billed by SAOS but yet unpaid by GIOC those
monies disallowed pursuant to the above.
1.16 Conditions Affecting Work. SAOS shall be responsible for taking all steps
reasonably necessary, to ascertain the nature and location of the work to be performed under this
CONTRACT; and to know the general conditions which can affect the work or the cost thereof.
Any failure by SAOS to do so will not relieve SAOS from responsibility for successfully
performing the work without additional cost to GIOC. GIOC assumes no responsibility for any
understanding or representations concerning the nature, location(s) or general conditions made by
any of its officers or agents prior to the execution of this CONTRACT, unless such understanding
or representations by GIOC are expressly stated in this CONTRACT.
1.17 Conflict of Interest — SAOS's Personnel. SAOS shall exercise reasonable care
and diligence to prevent any actions or conditions that could result in a conflict with the best
interests of GIOC. This obligation shall apply to SAOS; SAOS's employees, agents, and relatives;
sub -tier SAOSs; and third parties associated with accomplishing work and services hereunder.
SAOS's efforts shall include, but not be limited to, establishing precautions to prevent its
employees or agents from making, receiving, providing or offering gifts, entertainment, payments,
loans or other considerations which could be deemed to appear to influence individuals to act
contrary to the best interests of GIOC.
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1.18 SAOS Personnel. SAOS warrants that all persons employed to provide service
under this CONTRACT have satisfactory past work records indicating their ability to accept the
kind of responsibility anticipated under this CONTRACT.
1.19 Data — Title To. All materials, documents, data or information obtained from
GIOC data files or any GIOC medium furnished to SAOS in the performance of this CONTRACT
will at all times remain the property of GIOC. Such data or information may not be used or copied
for direct or indirect use by SAOS after completion or termination of this contract without the
express written consent of GIOC. All materials, documents, data or information, including copies,
must be returned to GIOC at the end of this CONTRACT (or final renewal), as applicable.
1.20 Disputes — CONTRACT.
(a) The PARTIES shall deal in good faith and attempt to resolve potential
disputes informally. If a dispute concerning a question of fact arising under the terms of
this CONTRACT is not disposed of in a reasonable period of time by SAOS's PROJECT
MANAGER and GIOC's PROJECT MANAGER, such matter shall be brought to the
attention of the GIOC's PROJECT MANAGER by way of the following process:
(i) SAOS shall submit to GIOC's PROJECT MANAGER a written
demand for a final decision regarding the disposition of any dispute between the
PARTIES arising under, related to, or involving this CONTRACT, unless GIOC,
on its own initiative, has already rendered such a final decision.
(ii) SAOS's written demand shall be fully supported by factual
information, and, if such demand involves a cost adjustment to the CONTRACT,
SAOS shall include with the demand a written statement signed by a senior official
indicating that the demand is made in good faith, that the supporting data are
accurate and complete, and that the amount requested accurately reflects the
Contract adjustment for which SAOS believes GIOC is liable.
(b) Pending the final resolution of any dispute arising under, related to, or
involving this CONTRACT, SAOS agrees to proceed with the provision of services under
the original terms of this CONTRACT. SAOS's failure to proceed under the original terms
of this CONTRACT shall be considered a material breach of this CONTRACT.
Any final decision of GIOC shall be expressly identified as such, shall be in writing, and
shall be signed by the CONTRACT MANAGER. If GIOC fails to render a decision within ninety
(90) days after receipt of SAOS's demand, it shall be deemed a final decision adverse to SAOS's
contentions. Nothing in this Paragraph 26 shall be construed as affecting GIOC's right to
terminate the CONTRACT for "Cause" or for convenience as stated in Paragraph 3.8 herein.
1.21 Complaint Handling Procedures. SAOS shall comply with grievance
procedures, as defined by the California Employment Development Department. SAOS shall
advise participants of their right to file complaints and of the procedures for resolution of
complaints. SAOS shall follow the California Employment Development Department's
procedures for handling complaints which is available from GIOC's PROJECT MANAGER for
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alleging a violation of regulations, grants or other agreements. Any decision of GIOC, the State
or the Federal government relating to the complaint shall be binding on SAOS.
1.22 EDD Independent Contractor Reporting Requirements. Effective January 1,
2001, GIOC is required to file federal Form 1099-Misc for services received from a "service
provider" to whom GIOC pays $600 or more or with whom GIOC enters into a contract for $600
or more within a single calendar year attached hereto as Exhibit 6 and incorporated herein by this
reference. The purpose of this reporting requirement is to increase child support collection by
helping to locate parents who are delinquent in their child support obligations.
The term "service provider" is defined in California Unemployment Insurance Code
Section 1088.8, subparagraph B.2 as "an individual who is not an employee of the service recipient
for California purposes and who received compensation or executes a contract for services
performed for that service recipient within or without the state." The term is further defined by
the California Employment Development Department to refer specifically to independent
contractors. An "independent contractor" is defined as "an individual who is not an employee of
the ... government entity for California purposes and who receives compensation or executes a
contract for services performed for that ... government entity either in or outside of California."
The reporting requirement does not apply to corporations, general partnerships, limited
liability partnerships, and limited liability companies.
Additional information on this reporting requirement can be found at the California
Employment Development Department web site located at
http://www.edd.ca.gov/Payroll_Taxes/Independent_ Contractor Reporting.htm.
1.23 Sectarian Activities. SAOS certifies that this CONTRACT does not aid or
advance any religious sect, church or creed for a purpose that is sectarian in nature, nor does it
help to support or sustain any school, college, university, hospital or other institution controlled
by any religious creed, church, or sectarian denomination.
1.24 Fraud.
(a) SAOS shall immediately report all suspected or known instances and facts
concerning possible fraud, abuse or criminal activity under this CONTRACT. SAOS shall
inform staff and the general public of how to report fraud, waste or abuse through
appropriate postings of incident reporting notice.
(b) SAOS confirms that none of its officers have been convicted of fraud or
misappropriation of funds within the last two (2) years.
1.25 Standards of Conduct.
(a) General Assurance. Every reasonable course of action will be taken by
SAOS in order to maintain the integrity of this expenditure of public funds and to avoid
favoritism and questionable or improper conduct. This CONTRACT will be administered
in an impartial manner, free from efforts to attain personal, financial or political gain.
SAOS, and its officers and employees, in administering this CONTRACT, will avoid
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situations which give rise to a suggestion that any decision was influenced by prejudice,
bias, special interest or desire for personal gain.
1.26 Notices. Any and all notices, requests demands and other communications
contemplated, called for, permitted, or required to be given hereunder shall be in writing, except
through the course of the PARTIES' routine exchange of information and cooperation during the
terms of the work and services. Any written communications shall be deemed to have been duly
given upon actual in -person delivery, if delivery is by direct hand, or upon delivery on the actual
day of receipt or no greater than four calendar days after being mailed by US certified or registered
mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall
count as the first day. All communications shall be addressed to the appropriate party at the address
stated herein or such other address as the PARTIES hereto may designate by written notice from
time to time in the manner aforesaid.
For GIOC: For SAOS:
Goodwill Industries of Orange County, CA Santa Ana One Stop
Attn: Joe Ringer Carlos de la Riva
410 N. Fairview 801 W. Civic Center, St. 200
Santa Ana, CA 92703 Santa Ana, CA 92701
1.27 Ownership of Documents. GIOC has permanent ownership of all directly
connected and derivative materials produced under this CONTRACT by SAOS. All documents,
reports and other incidental or derivative work or materials furnished hereunder shall become and
remains the sole property of GIOC and may be used by GIOC as it may require without additional
cost to GIOC. None of the documents, reports and other incidental or derivative work or furnished
materials shall be used by SAOS without the express written consent of GIOC.
1.28 Precedence. The CONTRACT documents consist of this CONTRACT and its
attachments. In the event of a conflict between or among the CONTRACT documents, the order
of precedence shall be the provisions of the main body of this CONTRACT, i.e., those provisions
set forth in the recitals and articles of this CONTRACT, and then the attachments.
1.29 GIOC's Project Manager. GIOC shall appoint a PROJECT MANAGER to act
as liaison between GIOC and SAOS during the term of this CONTRACT. GIOC's PROJECT
MANAGER shall coordinate the activities of GIOC staff assigned to work with SAOS.
1.30 Reports/Meetings. SAOS shall develop reports and any other relevant documents
necessary to complete the services and requirements as set forth in this CONTRACT. GIOC's
PROJECT MANAGER and SAOS's PROJECT MANAGER will meet on reasonable notice to
discuss SAOS's performance and progress under this CONTRACT. If requested, SAOS's
PROJECT MANAGER and other project personnel shall attend all meetings. SAOS shall provide
such information that is requested by GIOC for the purpose of monitoring progress under this
CONTRACT.
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1.31 Errors and Omissions. All reports, files and other documents prepared and
submitted by SAOS shall be complete and shall be carefully checked by the professional(s)
identified by SAOS as SAOS's PROJECT MANAGER and key personnel attached hereto, prior
to submission to GIOC. SAOS agrees that GIOC review is discretionary and SAOS shall not
assume that GIOC will discover errors and/or omissions. If GIOC discovers any errors or
omissions prior to approving SAOS's reports, files and other written documents, the reports, files
or documents will be returned to SAOS for correction. Should GIOC or others discover errors or
omissions in the reports, files or other written documents submitted by SAOS after GIOC's
approval thereof, GIOC's approval of SAOS's reports, files or documents shall not be used as a
defense by SAOS in any action between GIOC and SAOS, and the reports, files or documents will
be returned to SAOS for correction.
1.32 Signature in Counterparts. The PARTIES agree that separate copies of this
CONTRACT and/or electronic signatures and handwritten signatures may be signed by each of
the PARTIES, and this CONTRACT will have the same force and effect as if the original had been
signed by all the PARTIES.
ARTICLE 2 Program Specific Terms and Conditions
2.1 Participants.
(a) Eligibility. Only participants who have been determined to meet all federal
eligibility requirements to receive training hereunder shall be enrolled by SAOS in any
occupational training. Determinations that participants meet federal eligibility
requirements shall be made by One Stop Centers funded by SAOS of Orange.
(b) Benefits. Benefits shall be provided to participants in accordance with the
standards and requirements set forth in the Act, including Section 181.
(c) Labor Standards. SAOS shall adhere to the Labor Standards described in
the Act, including Section 181 of the Act, and all other applicable codes and regulations.
2.2 Pell Grants/FIFA Title IV. If SAOS provides any services under this
CONTRACT to applicants for or recipients of Pell Grants or awards pursuant to Title IV of the
Higher Education Act, SAOS shall cooperate with GIOC's PROJECT MANAGER in coordinating
these grants and awards with WIOA funding in accordance with 20 C.F.R. 663.320 and
Section 134 (d) of the Act. SAOS shall inform GIOC's PROJECT MANAGER in writing of the
amounts and disposition of any Pell Grants, Higher Education Act Title IV awards and other
financial aid granted to each WIOA participant under this CONTRACT.
2.3 Policies and Procedures. SAOS shall monitor its program for compliance with
the provisions of this CONTRACT. SAOS shall also comply with all of GIOC's policies and
procedures relating to subcontractors for recruitment, intake, assessment and referral, copies of
which are available from GIOC's PROJECT MANAGER.
2.4 Budget Schedule. SAOS agrees that the expenditures of any and all funds under
this CONTRACT will be in accordance with the Budget Schedule, a copy of which is attached
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hereto as Attachment C and which by this reference is incorporated herein and made a part hereof
as if fully set forth.
2.5 Modification of Budget Schedule.
(a) Upon written approval of CONTRACT MANAGER, SAOS shall have the
authority to transfer allocated program funds from one category of the overall program
budget to any other category of the overall program budget, as long as the amount of the
total contract is not increased and the basic goals and objectives of the program are not
altered. No such transfer may be made without the express prior written approval of
CONTRACT MANAGER. A modification of the Budget Schedule may include the
addition of any new budget category. Approval of the Budget Schedule modification by
CONTRACT MANAGER includes approval of the new Budget category. Budget
Schedule modifications are limited to once each calendar quarter. Budget Schedule
modification requests will not be processed after April 30.
(b) SAOS may submit a program or Budget Schedule modification request in
response to the modification of program components and/or service levels which
significantly alter SAOS's Scope of Services. Without further Board action, DIRECTOR
may execute amendments to this CONTRACT modifying SAOS's services in amounts that
do not collectively increase by more than ten percent (10%) the price of said services under
this CONTRACT when originally executed. Increases in excess of ten percent (10%) of
the original CONTRACT price must be approved by GIOC's Board. GIOC may execute
amendments to decrease the amount of the CONTRACT without obtaining approval by the
Board.
2.6 Annual Audit. SAOS shall arrange for an independent audit to be performed by a
Certified Public Accountant, which shall include an audit of the WIOA funds received from GIOC,
in accordance with the Act, 20 CFR WIOA NPRM Part 683.200, and 2 CFR 200 Subpart F and 2
CFR 2900 Subpart F. SAOS shall submit two (2) copies of each required audit report to GIOC
within thirty (30) days after the date received by SAOS.
2.7 Other Requirements — Program Confidentiality.
(a) Without prejudice to any other section of this CONTRACT, SAOS shall,
where applicable, maintain the confidential nature of information provided to it concerning
participants in accordance with the requirements of federal and State law. However, SAOS
shall submit to GIOC, the State of California and/or the United States government or their
representatives, all records requested for administrative purposes, including audits,
examinations, monitoring and verification of reports submitted by SAOS, costs incurred
and services rendered hereunder.
(b) SAOS shall require all of its employees, agents, subcontractors and
volunteer staff who may provide services to SAOS under this CONTRACT to sign an
agreement with SAOS before commencing the provision of any such services, to maintain
the confidentiality of any and all materials and information with which they may come into
contact, or the identities or any identifying characteristics or information with respect to
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any and all participants referred to SAOS by GIOC, except as may be required to provide
services under this CONTRACT or to those specified in this CONTRACT as having the
capacity to audit SAOS, and as to the latter, only during such audit. SAOS shall provide
reports and any other information required by GIOC in the administration of this
CONTRACT, and as otherwise permitted by law.
(c) The State of California Information Practices Act of 1977 sets forth certain
requirements and safeguards regarding records pertaining to individuals, including the
rights of access by the subject individual and by third parties. The disclosure of information
from student records is governed by the Federal Family Educational Rights and Privacy
Act (FERPA) and in part by the State of California Education Code and Policies Applying
to the Disclosure of Information and Student Records. It is the purpose of these policies to
provide reasonable interpretations of those laws and to protect the student's right to
privacy. The Federal Family Educational Rights and Privacy Act (FERPA) is a
U.S. federal law that protects the privacy of student records. Generally, this law states
schools must have written permission from the student in order to release any information
from a student's education record.
SAOS shall be guided by the following principles: (1) the release of any personally
identifiable student information to any third parties shall be managed in ways that are in
compliance with FERPA and (2) the information in the student's file should be disclosed
to the student upon request. Therefore, SAOS shall procure the written consent from
students enrolled through GIOC allowing SAOS to disclose to the participants' employer,
SAOS of Orange, State of California, or U.S. Department of Labor student information
such as grades, academic disputes and other matters related to a student's status as a
student. Such consent shall be obtained materially in the form titled Family Educational
Rights and Privacy Act (FERPA) Authorization to Release Information to a Designated
Third Party.
(d) SAOS agrees that any and all subcontracts entered into shall be subject to
the confidentiality requirements of this CONTRACT.
2.8 Compliance with Law — CONTRACT. In its performance under this
CONTRACT, SAOS shall fully comply with the requirements of the following, whether or not
otherwise referred to in this CONTRACT:
(a) The Act and all applicable federal statues, regulations, policies, procedures
and directives, including but not limited to, 20 CFR WIOA NPRM Parts 676 through 678,
Part 675, and Parts 679 through 687.
(i) All applicable standards and orders and requirements issued under
Section 306 of the Clean Air Act, Section 508 of the Clean Water Act and
Environmental Protection Agency regulations in contracts in excess of $100,000.
(ii) All mandatory standards and policies relating to energy efficiency
as particularized in the state Energy Conservation Plan (Title 20, California Code
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of Regulations), as required by the U.S. Energy Policy and Conservation Act
(P.L. 94-163) as each may now exist or be thereafter amended;
(b) The provisions of WIOA and all legislation, regulations, directives,
policies, procedures and amendments issued pursuant thereto;
(c) All applicable State statutes, legislation, regulations, policies, procedures
and directives;
(d) Title 2, Code of Federal Regulations (C.F.R.) part 200 (Office of
Management and Budget Guidance);
(e) Title 2, C.F.R. Part 2900 (Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards);
(t) All applicable GIOC policies, procedures and directives;
(g) All applicable local ordinances and requirements, including use permits and
licensing;
(h) The provisions of the Jobs for Veterans Act (Pub. L. No. 107-288) as the
law applies to Department of Labor job training programs;
(i) The terms and conditions of this CONTRACT, including Attachments.
SAOS shall also ensure diligence in managing programs under this Agreement, including
performing appropriate monitoring activities and taking prompt corrective action against known
violations of WIOA.
2.9 Scope of Services. This CONTRACT specifies the contractual terms and
conditions by which GIOC will procure services from SAOS as further detailed in Attachment B,
Scope of Services, and Attachment D, Performance Standards which are part of this CONTRACT
and which by this reference is incorporated herein and made a part hereof as if fully set forth.
2.10 DUNS Number and Related Information. The DUNS number is a unique 9-digit
identifier issued and maintained by Dun & Bradstreet (D&B) that verifies the existence of a
business entity. The DUNS number is needed to coordinate with the System for Award
Management (SAM) that combines federal procurement systems and the Catalog of Federal
Domestic Assistance into one new system (https://www.SAM.gov). The DUNS number must be
provided to GIOC prior to the execution of this CONTRACT. SAOS shall ensure all DUNS
information is up to date and the DUNS number status is "active," prior to execution of this
CONTRACT.
If GIOC cannot access SAOS's DUNS information related to this federal sub award on the
Federal Funding Accountability and Transparency Act Sub award Reporting System (SAM.GOV)
due to errors in SAOS's data entry for its DUNS number, SAOS must immediately update the
information as required
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ARTICLE 3
GENERAL TERMS AND CONDITIONS
3.1 Governing Law and Venue. This CONTRACT has been negotiated and executed
in the State of California and shall be governed by and construed under the laws of the State of
California. hi the event of any legal action to enforce or interpret this CONTRACT, the sole and
exclusive venue shall be a court of competent jurisdiction located in Orange SAOS, California,
and the PARTIES hereto agree to and do hereby submit to the jurisdiction of such court,
notwithstanding Code of Civil Procedure Section 394. Furthermore, the PARTIES specifically
agree to waive any and all rights to request that an action be transferred for trial to another SAOS.
3.2 Entire Contract. This CONTRACT, including Attachments A, B, C, and D which
are attached hereto and incorporated herein by this reference, when accepted by SAOS either in
writing or by the shipment of any article or other commencement of performance hereunder,
contains the entire CONTRACT between the PARTIES with respect to the matters herein, and
there are no restrictions, promises, warranties or undertakings other than those set forth herein or
referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on
GIOC unless authorized by GIOC in writing. Electronic acceptance of any additional terms,
conditions or supplemental contracts by any GIOC employee or agent, including but not limited
to installers of software, shall not be valid or binding on GIOC unless accepted in writing by
GIOC's CONTRACT MANAGER.
3.3 Amendments. No alteration or variation of the terms of this CONTRACT shall be
valid unless made in writing and signed by the PARTIES; no oral understanding or agreement not
incorporated herein shall be binding on either of the PARTIES; and no exceptions, alternatives,
substitutes or revisions are valid or binding on GIOC unless authorized by GIOC in writing.
3.4 Delivery. Time of delivery of services is of the essence in this CONTRACT.
GIOC reserves the right to refuse any services and to cancel all or any part of the descriptions or
services that do not conform to the prescribed Scope of Services. Delivery shall not be deemed to
be complete until all services have actually been received and accepted in writing by GIOC.
3.5 Assignment or Sub -Contracting. The terms, covenants, and conditions contained
herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the
PARTIES. Furthermore, neither the performance of this CONTRACT nor any portion thereof
may be assigned or sub -contracted by SAOS without the express written consent of GIOC. Any
attempt by SAOS to assign or sub -contract the performance or any portion thereof of this
CONTRACT without the express written consent of GIOC shall be invalid and shall constitute a
breach of this CONTRACT.
3.6 Non -Discrimination. In the performance of this CONTRACT, SAOS agrees that
it will comply with the requirements of Section 1735 of the California Labor Code and not engage
nor permit any subcontractors to engage in discrimination in employment of persons because of
the race, religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, marital status, or sex of such persons. SAOS acknowledges that a violation of
this provision shall subject SAOS to all the penalties imposed for a violation of Section 1720 et
seq. of the California Labor Code.
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3.7 Termination. In addition to any other remedies or rights it may have by law, GIOC
and SAOS have the right to terminate this CONTRACT without penalty immediately with cause
or after 30 days' written notice without cause, unless otherwise specified. "Cause" shall be defined
as any breach of CONTRACT or any misrepresentation or fraud on the part of SAOS. Exercise
by GIOC of its right to terminate the CONTRACT shall relieve GIOC of all further obligations.
3.8 Consent to Breach Not Waiver. No term or provision of this CONTRACT shall
be deemed waived and no breach excused, unless such waiver or consent shall be in writing and
signed by the party claimed to have waived or consented. Any consent by any party to, or waiver
of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or
excuse for any other different or subsequent breach.
3.9 Remedies Not Exclusive. The remedies for breach set forth in this CONTRACT
are cumulative as to one another and as to any other provided by law, rather than exclusive; and
the expression of certain remedies in this CONTRACT does not preclude resort by either party to
any other remedies provided by law.
3.10 Independent Contractor. SAOS shall be considered an independent contractor
and neither SAOS nor its employees; nor anyone working under SAOS shall be considered an
agent or an employee of GIOC. Neither SAOS nor its employees; nor anyone working under
SAOS shall qualify for workers' compensation or other fringe benefits of any kind through GIOC.
3.11 Performance. SAOS shall perform all work under this CONTRACT, taking
necessary steps and precautions to perform the work to GIOC's satisfaction. SAOS shall be
responsible for the professional quality, technical assurance, timely completion and coordination
of all documentation and other services furnished by SAOS under this CONTRACT. SAOS shall
perform all work diligently, carefully, and in a good and workman -like manner; shall famish all
labor, supervision, machinery, equipment, materials, and supplies necessary therefor; shall at its
sole expense obtain and maintain all permits and licenses required by public authorities, including
those of GIOC required in its governmental capacity, in connection with performance of the work;
and, if permitted to subcontract, shall be fully responsible for all work performed by
subcontractors.
3.12 Insurance Provisions.
Prior to the provision of services under this CONTRACT, CONTRACTOR agrees to
purchase all required insurance at CONTRACTOR'S expense, including all endorsements
required herein, necessary to satisfy GOODWILL that the insurance provisions of this
CONTRACT have been complied with. CONTRACTOR agrees to keep such insurance coverage,
Certificates of Insurances, and endorsements on deposit with GOODWILL during the entire term
of this CONTRACT. In addition, all subcontractors performing work on behalf of
CONTRACTOR pursuant to this CONTRACT shall obtain insurance subject to the same terms
and conditions as set forth herein for CONTRACTOR.
CONTRACTOR shall ensure that all subcontractors performing work on behalf of
CONTRACTOR pursuant to this CONTRACT shall be covered under CONTRACTOR'S
insurance as an Additional Insured or maintain insurance subject to the same terms and conditions
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as set forth herein for CONTRACTOR. CONTRACTOR shall not allow subcontractors to work
if subcontractors have less than the level of coverage required by GOODWILL from
CONTRACTOR under this CONTRACT. It is the obligation of CONTRACTOR to provide
notice of the insurance requirements to every subcontractor and to receive proof of insurance prior
to allowing any subcontractor to begin work. Such proof of insurance must be maintained by
CONTRACTOR through the entirety of this CONTRACT for inspection by GOODWILL
representative(s) at any reasonable time.
All self -insured retentions (SIRS) and deductibles shall be clearly stated on the Certificate
of Insurance. If no SIRS or deductibles apply, indicate this on the Certificate of Insurance with a
zero (0) by the appropriate line of coverage. Any self -insured retention (SIR) or deductible in an
amount in excess of $25,000 ($5,000 for automobile liability) shall specifically be approved by
GOODWILL upon review of CONTRACTOR'S current audited financial report.
If CONTRACTOR fails to maintain insurance acceptable to GOODWILL for the full term
of this CONTRACT, GOODWILL may terminate this CONTRACT.
Qualified Insurer
The policy or policies of insurance must be issued by an insurer with a minimum rating of
A- (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most
current edition of the Best's Key Rating Guide/Property-Casualty/United States or
ambest.com). It is preferred, but not mandatory, that the insurer be licensed to do business in the
state of California (California Admitted Carrier).
If the insurance carrier does not have an A.M. Best rating of A-NIII, GOODWILL retains
the right to approve or reject a carrier after a review of the company's performance and financial
ratings.
The policy or policies of insurance maintained by CONTRACTOR shall provide the
minimum limits and coverage as set forth below:
Coverage
Minimum Limits
$1,000,000 per occurrence;
Commercial General Liability
$2,000,000 aggregate
Automobile Liability including coverage
for owned, non -owned, and hired vehicles
$1,000,000 per occurrence
Workers' Compensation
Statutory
Employers' Liability Insurance
$1,000,000 per occurrence
$1,000,000 per claims made;
Professional Liability Insurance
$1,000,000 aggregate
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Sexual Misconduct Liability
$1,000,000 per occurrence
Employee Dishonest if applicable)
Limit of insurance equivalent to exposure
Network Security & Privacy Liability
$1,000,000 per claims made
Required Coverage Forms
The Commercial General Liability coverage shall be written on Insurance Services Office
(ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad.
The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05,
CA 0012, CA 00 20, or a substitute form providing coverage at least as broad.
Required Endorsements
The Commercial General Liability policy shall contain the following endorsements, which
shall accompany the Certificate of insurance:
1) An Additional Insured endorsement using ISO form CG 2010 or CG 2033 or a form
at least as broad naming GOODWILL and its officers, agents and employees as
Additional Insureds.
2) A primary non-contributing endorsement evidencing that CONTRACTOR'S
insurance is primary and any insurance or self-insurance maintained by GOODWILL
shall be excess and non-contributing.
The Network Security and Privacy Liability policy shall contain the following
endorsements which shall accompany the Certificate of Insurance:
1) An Additional Insured endorsement naming GOODWILL, its officers, agents and
employees as Additional Insureds for its vicarious liability.
2) A primary and non-contributing endorsement evidencing that CONTRACTOR'S
insurance is primary and any insurance or self-insurance maintained by GOODWILL
shall be excess and non-contributing.
The Workers' Compensation policy shall contain a waiver of subrogation endorsement
waiving all rights of subrogation against GOODWILL, its officers, agents and employees.
All insurance policies required by this CONTRACT shall waive all rights of subrogation
against GOODWILL, its officers, agents and employees when acting within the scope of their
appointment or employment.
If applicable, GOODWILL shall be the loss payee on the Employee Dishonesty coverage.
If applicable, a Loss Payee endorsement evidencing that GOODWILL is a Loss Payee shall
accompany the Certificate of Insurance. Employee Dishonesty insurance is required only for
entities that need an Advance described in Paragraph 1.11(c).
2807/099999 2489 11276904.2 a10/31/19 -19
-
CONTRACTOR shall notify GOODWILL in writing within thirty (30) days of any policy
cancellation and ten (10) days for non-payment of premium and provide a copy of the cancellation
notice to GOODWILL. Failure to provide written notice of cancellation may constitute a material
breach of the CONTRACT, upon which GOODWILL may suspend or terminate this
CONTRACT.
If CONTRACTOR'S Professional Liability and/or Network Security & Privacy Liability
are "Claims Made" policy(ies), CONTRACTOR shall agree to maintain coverage for two (2) years
following completion of this CONTRACT.
The Commercial General Liability policy shall contain a severability of interests clause
also known as a "separation of insureds" clause (standard in the ISO CG 0001 policy).
Insurance certificates should be forwarded to the agency/department address listed on the
solicitation.
If CONTRACTOR fails to provide the insurance certificates and endorsements within
seven (7) days of notification to GOODWILL, award may be made to the next qualified contractor.
GOODWILL expressly retains the right to require CONTRACTOR to increase or decrease
insurance of any of the above insurance types throughout the term of this CONTRACT. Any
increase or decrease in insurance will be as deemed by GOODWILL as appropriate to adequately
protect GOODWILL.
GOODWILL shall notify CONTRACTOR in writing of changes in the insurance
requirements. If CONTRACTOR does not deposit copies of acceptable Certificates of Insurance
and endorsements with GOODWILL incorporating such changes within thirty (30) days of receipt
of such notice, this CONTRACT may be in breach without further notice to CONTRACTOR, and
GOODWILL shall be entitled to all legal remedies.
The procuring of such required policy or policies of insurance shall not be construed to
limit CONTRACTOR'S liability hereunder nor to fulfill the indemnification provisions and
requirements of this CONTRACT, nor act in any way to reduce the policy coverage and limits
available from the insurer.
*Certificate Holder Information
GIOC has contracted with POMS & Associates to monitor insurance certificates and
endorsements for compliance with the above requirements. Upon initial award of a CONTRACT,
the certificate(s) and endorsements(s) should be forwarded to the agency/department address listed
on the solicitation. GIOC will forward these documents to POMS & Associates on your behalf.
POMS & Associates may contact you to advise you of deficiencies and request corrected
documents. Please cooperate with their request for information or corrections in order for
GOODWILL to continue your CONTRACT through the expiration date.
3.13 Force Majeure. SAOS shall not be assessed with liquidated damages or
unsatisfactory performance penalties during any delay beyond the time named for the performance
of this CONTRACT caused by any act of God, war, civil disorder, employment strike or other
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cause beyond its reasonable control, provided SAOS gives written notice of the cause of the delay
to GIOC within thirty-six (36) hours of the start of the delay and SAOS avails himself of any
available remedies.
3.14 Confidentiality. SAOS agrees to maintain the confidentiality of all GIOC and
GIOC-related records and information pursuant to all statutory laws relating to privacy and
confidentiality that currently exist or exist at any time during the term of this CONTRACT. All
such records and information shall be considered confidential and kept confidential by SAOS and
SAOS's staff, agents and employees.
3.15 Compliance with Laws. SAOS represents and warrants that services to be
provided under this CONTRACT shall fully comply, at SAOS's expense, with all standards, laws,
statutes, restrictions, ordinances, requirements, and regulations (collectively "laws"), including,
but not limited to all other laws applicable to the services at the time services are provided to and
accepted by GIOC. SAOS acknowledges that GIOC is relying on SAOS to ensure such
compliance, and pursuant to the requirements of Paragraph 3.34 below, SAOS agrees that it shall
defend, indemnify and hold GIOC and GIOC INDEMNITEES harmless from all liability,
damages, costs, and expenses arising from or related to a violation of such laws.
3.16 Terms and Conditions. SAOS acknowledges that it has read and agrees to all
terms and conditions included in this CONTRACT.
3.17 Headings. The various headings and numbers herein, the grouping of provisions
of this CONTRACT into separate clauses and Paragraphs, and the organization hereof are for the
purpose of convenience only and shall not limit or otherwise affect the meaning hereof.
3.18 Severability. If any term, covenant, condition, or provision of this CONTRACT
is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of
the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired
or invalidated thereby.
3.19 Calendar Days. Any reference to the word "day" or "days" herein shall mean
calendar day or calendar days, respectively, unless otherwise expressly provided.
3.20 Attorney Fees. In any action or proceeding to enforce or interpret any provision
of this CONTRACT, or where any provision hereof is validly asserted as a defense, each party
shall bear its own attorney's fees, costs and expenses.
3.21 Interpretation. This CONTRACT has been negotiated at arm's length and
between persons sophisticated and knowledgeable in the matters dealt with in this CONTRACT.
In addition, each PARTY has been represented by experienced and knowledgeable independent
legal counsel of their own choosing or has knowingly declined to seek such counsel despite being
encouraged and given the opportunity to do so. Each PARTY further acknowledges that they have
not been influenced to any extent whatsoever in executing this CONTRACT by any other PARTY
hereto or by any person representing them, or both. Accordingly, any rule or law (including
California Civil Code Section 1654) or legal decision that would require interpretation of any
ambiguities in this CONTRACT against the PARTY that has drafted it is not applicable and is
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waived. The provisions of this CONTRACT shall be interpreted in a reasonable manner to affect
the purpose of the PARTIES and this CONTRACT.
3.22 Employee Eligibility Verification. SAOS warrants that it fully complies with all
Federal and State statutes and regulations regarding the employment of aliens and others and that
all its employees performing work under this CONTRACT meet the citizenship or alien status
requirement set forth in Federal statutes and regulations. SAOS shall obtain, from all employees,
consultants and subcontractors performing work hereunder, all verification and other
documentation of employment eligibility status required by Federal or State statutes and
regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8
U.S.C. §1324 et seq., as they currently exist and as they maybe hereafter amended. SAOS shall
retain all such documentation for all covered employee, consultants and subcontractors for the
period prescribed by the law. SAOS shall indemnify, defend with counsel approved in writing by
GIOC, and hold harmless, GIOC, and its agents, officers, and employees (collectively, "GIOC
INDEMNITEES") from employer sanctions and any other liability which may be assessed against
SAOS or GIOC or GIOC INDEMNITEES, or any combination of the three in connection with any
alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for
employment of any persons performing work under this CONTRACT.
3.23 Mutual Indemnif►cation Provisions.
(i) SAOS agrees to indemnify, defend with counsel approved in writing
by GIOC, and hold harmless GIOC, the State of California, and the Orange SAOS
Workforce Investment Board, their elected and appointed officials, officers,
employees, agents ("GIOC INDEMNITEES") harmless from any claims, demands
or liability of any kind or nature, including but not limited to personal injury or
property damage, arising from or related to the services, products or other
performance provided by SAOS pursuant to this CONTRACT.
(ii) GIOC agrees to indemnify, defend and hold harmless SAOS, its
officers, employees and agents harmless from any claims, demands or liability of
any kind or nature, including but not limited to personal injury or property damage,
arising from or related to the services, products or other performance provided by
GIOC pursuant to this CONTRACT.
(iii) If judgment is entered against SAOS and GIOC by a court of
competent jurisdiction because of the concurrent active negligence of GIOC or
GIOC INDEMNITEES, SAOS and GIOC agree that liability will be apportioned
as determined by the court. Neither PARTY shall request a jury apportionment.
3.24 Audits/Inspections. SAOS agrees to permit GIOC's authorized representative
(including auditors from a private auditing firm hired by GIOC) access during normal working
hours to all books, accounts, records, reports, files, financial records, supporting documentation,
including payroll and accounts payable/receivable records, and other papers or property of SAOS
for the purpose of auditing or inspecting any aspect of performance under this CONTRACT. The
inspection and/or audit will be confined to those matters connected to the performance of the
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CONTRACT including, but not limited to, the costs of administering the CONTRACT. GIOC
will provide reasonable notice of such an audit or inspection.
GIOC reserves the right to audit and verify SAOS's records before final payment is made.
SAOS agrees to maintain such records for possible audit for a minimum of three (3) years
after final payment, unless a longer period of records retention is stipulated under this
CONTRACT or by law. SAOS agrees to allow interviews of any employees or others who might
reasonably have information related to such records. Further, SAOS agrees to include a similar
right to GIOC to audit records and interview staff of any subcontractor related to performance of
this CONTRACT.
THE REMAINDER OF THE PAGE WAS INTENTIONALLY LEFT BLANK
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i0:0:u:1ifi
IN WITNESS WHEREOF, the PARTIES hereto certify that they have read and
understand all the terms and conditions contained herein and have hereby caused this CONTRACT
to be executed.
Goodwill Indushties of Orange County, CA
Name:
(Print)
By:
Name:
(Print)
Title: Title:
Dated:
Dated:
GOODWILL INDUSTRIES OF ORANGE COUNTY, CALIFORNIA
A California nonprofit public benefit corporation
M
ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City
Lo
Dated:
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
RECOMMENDED FOR APPROVAL:
STEVEN MENDOZA
Executive Director,
Community Development Agency
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11276904.2 at0/25n9 -24-
ATTACHMENT A: PROGRAM SUMMARY
`-i Employment
EDD Development
Department
SFate of California
Organization Name
STATE USE ONLY
EXHIBITA
Subgrant Number:
K9110010
Grant Code:
1151
Initial Plan:
06/01/2019
Project Modification Date:
07/19/2019
Tierney Center for Veterans Services (TCVS) at Goodwill of Orange County (GWI)
Section I —Statement of Need
1.1. Targeted Region---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Located in Southern California, Orange County encompasses 948-sq.-miles and has
3,010,232 residents. The County has 34 municipalities. According to the 2010 Census,
Orange County's population includes 136,611 veterans. Of this figure, 10,519 are post-
9/11 service veterans. The California Department of Veterans Affairs (Ca1Vet) reports
Orange County has the third largest number of veterans of any California county, and
each year approximately 6,500 military veterans will settle in Orange as they transition
from the military. Unlike their predecessors, today's service men and women are
returning from multiple deployments and with increasing mental health diagnoses and
physical disabilities sustained during combat.
The Orange County Community Foundation, an important philanthropic change -
agent in our community, supported a local study conducted by the University of
Southern California's Center for Innovation and Research on Veterans and Military
Families found these significant needs and issues among 1,227 veterans living in
Orange County (60% pre-9/11 and 36% post-9/11) (Castro et. al., 2015):
-- Post-9/11 veterans reported difficulty adjusting to civilian life, with 61 % of veterans
who served after 9/11 reporting adjustment challenges compared to 30% of pre-9/11
veterans.
-- Nearly 70% of pre-9/11 and 74% of post-9/11 veterans did not have a job when they
left the military.
-- More than one in three post-9/11 veterans have an annual income below or near the
U.S. national household poverty level guidelines for 2014 ($23,850).
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--Twenty-nine percent of pre-9/11 veterans and 35% of post-9/11 veterans had not lined
up housing when they left the military.
-- Post-9/11 veterans were more likely to screen positive for PTSD and depression than
pre-9/11 veterans.
-- Post-9/11 veterans are less likely than pre-9/11 veterans to seek treatment for
physical or psychological issues.
-- Forty-four percent of post-9/11 veterans and 26% of pre-9/11 veterans report that
they do not know where to go to get help. Around 24% of both groups believe they can
handle the problem on their own.
--The greatest needs reported by post-9/11 veterans were VA service assistance
(50%), healthcare assistance (47%), educational assistance (43%), and employment
assistance (43%).
--The greatest needs reported by post-9/11 vets are educational assistance (32%), VA
service assistance (30%), and health care assistance (27%).
The unmet needs and statistics described above are exacerbated by the lack of a local
VA in Orange County. Additionally the same report indicated that often the hardships
described above are often a result of veterans being unable to find and retain gainful
employment.
1.2. Targeted Industry -Sector---------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Manufacturing. Incoming California Governor Newsom posted his economic plan
(GavinNewsom.com/economic-development, October 2018) in which he states
"California's vibrant manufacturing sector employs more than 12 million Californians
and generates over $270 billion a year." The California plan is to boost exports and
gear workforce training toward 21 st century demands. The Bureau of Labor Statistics
(Military.com, December 2018) indicated that manufacturing employment rose by
27,000 jobs in November, 2018, with job gains of 6,000 in chemicals and 3,000 in
primary metals. Over the past 12 months, manufacturing has added 288,000 jobs.
Average hourly earnings of $17.80 /Hr, known as AHE, with an above average growth
rate of 14% (O'Net) or higher that will open up over 13,000 manufacturing jobs in CA.
Manufacturing, construction and wholesale trade have all been major contributors, even
though they make up a relatively small share of total hours worked in the U.S.
(Bloomberg Data). In Orange County there are a wide range of manufacturing
companies from high tech to low tech with focus on creating finished goods from raw
materials including, food processing, apparel and semiconductors. Advanced
Manufacturing specialize in emerging elements of high-technology manufacturing.
These include biotechnology, pharmaceuticals, medical devices, and aerospace. The
average salary is $72,675 per year.
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Business/Professional Services are specialized services in support of businesses.
These include areas such as law, accounting, architecture, computer programming,
consulting, market research, and advertising. There is also a sub -cluster in this group
including management and administration. Average hourly earnings of $18.43 /Hr,
known as AHE, with an above average growth rate of 4% (O" Net) or higher that will
open up over 230,000 Administrative/Professional services jobs in CA. A large portion
of our placements for disabled veterans are in administrative positions in city, county,
and state and federal jobs. Veterans have an intrinsic skill set for this sector and job
placement is very successful in the area of professional services. This sector was
selected because of our success in placement as well as the discipline and
professionalism that the military instills in veterans often lead to success in leadership
and management positions. Veteran employment, on a national and local level is
concentrated in two large categories: managers and professionals, as well as sales
and office occupations. Seventeen percent of the Orange County veterans hold
managerial and professional occupations compared to 10.8% of veterans at the
national level (County of Orange, OC Community Services, 2017). The average wages
for these positions for veterans is $28.61 per hour.
1-3. Employment Opportunities/Skills Gap---------------------------------------------------------------------------------------------------------------------------------------
- -- ------------------------
Orange County has a reported "middle -skills gap" in which there is a lack of the right
mix of technical and soft skills (OC Community Indicators Report 2016). The solution
to close this gap often means certification gained through community college or
collaborative training programs between employers and educational institutions. A
study by Deloitte and Manufacturing Institute in 2015 noted the skills gap is widening
for manufacturing and that over the next decade, 3.4 million manufacturing jobs will be
needed and that 60% of these positions are likely to be unfilled due to talent shortage.
Training veterans to meet the needs would build on skill sets possessed by veterans
including experience in logistics, supply -chain management, and technical skills. In the
Economic Forecast from Chapman University (2018)revealed that the California
Composite Index measuring the overall manufacturing activity, increased from 63 to 65
in the fourth quarter pointing to a higher growth rate. The Forecast also predicted growth
in advanced industries in the tech sector including Aerospace and computer equipment.
One of the three top job postings in Orange County is in the field of wholesale
manufacturing with almost 10,000 posting (Orange County Workforce Indicators
Report, 2017). Professional and Business Services showed the largest absolute growth
in Orange County to over 50,000 (California Employment Development Department,
September 2017). Business/Professional Services has exhibited skills gaps in the
growing need for soft skills. Many new graduates and transitioning veterans, while
tech -savvy, lack the basic communication skills and other critical soft skills
(Careeronestop.org). In 2018, Tierney Center for Veteran Services placed 161 veterans
into jobs, 72 of them through our VEAP program. Of these 85% were placed into
Business/Professional Services fields. Laraelv due to the abilitv for veterans with
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additional soft skills training and appropriate certificates are successful in gaining
employment in this sector.
Section II —Target Group
11.1. Target -Group Description------------------------------------------------------------------------------------------------------------------------------------------------------------------------
The target group will primarily be comprised of veterans with significant barriers to
employment which include but are not limited to low income, lack of education, limited
work experience, and mental health barriers. Additionally, disabled veterans with a
service -connected disability will be served by the current program. Over 50% of the
veterans served at Tierney Center for Veterans Services (TCVS) have a service
connected disability of 60% or higher. Over 75% of those served are post 9/11 veterans
with some kind of service connected disability. These individuals require structure, case
management, supportive services (including tools and equipment, supplies,
transportation assistance, housing, and emergency funds), and individualized
employment planning and support to be successful in finding and keeping gainful
employment.
Common and significant barriers to employment, training and services also include:
lack of preparation for finding a civilian job and unrealistic expectations, unaddressed
mental health issues, and difficulty adapting to civilian work culture (Stripes.com). The
costs of training or education programs required to obtain a license or certificate can
also prevent or delay a veteran's entry into a given occupation. Many veterans who
have received military training in an occupation may only need a few additional hours
or an additional course before being eligible for the related certification. Orange County
has a reported "middle -skills gap" in which there is a lack of the right mix of technical
and soft skills (OC Community Indicators Report 2016). The solution to close this gap
often means certification gained through community college or collaborative training
programs between employers and educational institutions. A study by Deloitte and
Manufacturing Institute in 2015 noted the skills gap is widening for manufacturing and
that over the next decade, 3.4 million manufacturing jobs will be needed and that 60%
of these positions are likely to be unfilled due to talent shortage. Training veterans to
meet the needs would build on skill sets possessed by veterans including experience
in logistics, supply -chain management, and technical skills.
11. 2. Outreach/Recruitment of Target-Population-------------------------------------------------------------------------------------------------------------------
The America's Job Center of California (AJCC) system in Santa Ana and throughout
Orange County and the comprehensive services and supports offered through the
Tierney Center and the County Veterans Service office offer a broad opportunity to
outreach to Orange County veterans and disabled veterans who are seeking services.
The Santa Ana Workforce Development Board also operates an America's Job Center
of California (AJCC) office in Santa Ana across the street from a large homeless shelter.
This office specializes in serving veterans and their families with multiple barriers to
emplovment. Our outreach efforts in the last two vears have resulted in connecting with
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over 8,500 veterans and peer navigating them to either employment assistance through
the Tierney Center or with one of our 87 partner agencies for other services to include
but not limited to: housing, mental health services, education, VA Benefit Navigation,
food pantries, veteran financial assistance, furniture and pro bono legal services. Our
outreach efforts have been consistent and replicable with a current average of 240 new
veterans identified and contacted personally every month by one of our veteran
Outreach Specialists. Outreach Specialists located in the AJCCs including the Joint
Forces Training Base in Los Alamitos, county VSO, and at the Tierney Center outreach
to veterans who come in for services. Additionally, outreach throughout Orange County
occurs at all of the community college Veteran Resource Centers as well as hosted
community veteran events such as the Veteran Business Network, Career Pathways,
and OC Veterans Advisory Council meetings. In 2018 The Tierney Center hosted over
80 veterans events and attended over 200 events. A large professionally managed
social media presence allows veterans to sign up for more information or to be notified
of special events occurring in the community. Our social media campaign connected
over 1500 veterans to the TCVS in 2018.The co -location of four VBA Vocational
Rehabilitation Counselors within center also significantly increases the number of
disabled veterans (over 200 per month) visiting the Tierney Center.
11.3. Veterans with Significant Barriers
Planned Total Number of Planned Number of Percentage of Veterans
Veterans to be Served Veterans with Significant with Significant Barriers
Barriers to be Served Total Number Served
130 100 77%
Section III —Project Plan
I11.1. Service Approach -- ----------------------------------------------------------------------------------------------------------------------------------------------
Veterans with significant barriers, disabled veterans, and their eligible spouses will
enroll in the VEAP program after a thorough assessment and determination of eligibility.
As illustrated in the Service Process Flowchart, the Assessment is robust and assists
in determining the appropriate career and training path for the veterans. The
employment specialists provide case management and assist in connecting the veteran
to additional support services or services provided by partner agencies. A career plan
is developed and training options are reviewed. A veteran enrolled through the AJCC
or Vocational Rehabilitation will be eligible to choose from any of the trainings outlined
below including approved licensed training programs resulting in an industry recognized
certificate. Manufacturing has a wide array of specialties and certifications; therefore
the veteran's skillset and preference will determine the type of training needed. Also
available through vocational rehabilitation are paid internships and internal/external
situational assessments. On -the -lob traininq opportunities will also be available for
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eligible veterans and spouses. Upon completion of assessment and training, the
veterans will be matched with the appropriate job opportunities and receive assistance
in job seeking skills, resume development, soft skills and networking. Following
successful career placement, follow up is conducted every 30, 60, 90, and 180 days.
Annual follow up will also be completed and ongoing engagement with the veteran
community is encouraged. Satisfaction surveys are completed upon exit from the VEAP
services
ILL. I CI OI ICU I1011 III I �
------------------------------------------------------------ ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
In partnership with the Santa Ana AJCC, eligible veterans will be assessed and enrolled
into an approved provider form the ETPL. Career pathways are developed through the
Individual Career Plan outlining goals and objectives. The trainings listed below are
endorsed by the Manufacturing and Professional Services industries and lead to either
employment or career advancement. Accelerated programs are preferred by the
veterans that we serve, so most recommended certifications are less than 6 weeks in
duration. Skills learned and developed through approved trainings are endorsed by the
Manufacturing and Professional Services sectors evidenced by the employment rate of
veterans following training and certification. OSHA Health and Safety Certificate and
Project Management Certificates apply to both Manufacturing and Professional
Services sectors. Upon completion the education requirements are satisfied to sit for
the Project Management Professional Exam recognized domestically and
internationally as setting the standard for excellence in project management.
Competency Models (doleta.gov) illustrate how occupational and industry
competencies build on a foundation of personal effectiveness, academic and workplace
competencies. Employment Specialists will utilize occupational competencies through
the O'net evaluation and through the development of the Individualized Career Plan.
Training
Training
Length of
Industry -Recognized
Component
Provider
Training
Certificate Or Degree
Logistics, Materials,
ESSC, Inc.
3 weeks
OSHA Health and Safety
and Supply Chain
Certificate, Lean Continuous
Management
Improvement Certificate
Project
UCI
6 months
UCI Project Management
Management
Certificate Program
Forklift Operator
Goodwill of
One day
Forklift Certification
Orange
County
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Office Clerk/Admin
Approved ITA at
AJCC
Goodwill of 5 Week
Orange Course
County
Santa Ana College
Certification
Approved 3-12 Certificate or Credential in
ITA List months Business/Professional
Services
111.3. Occupational/Wage Range
The occupations listed below include employers who successfully hired our VEAP
participants last year. We have strong relationships and OJT agreements with the
emplovers who are committed to workina with us in vears to come.
Occupations and Explanation
Expected Wage Range
Project Manager (Based on O'NET
$34.61 - $62.50
Online & relationship with Employers)
Analyst(Based on O'NET Online &
$18.50 - $35.73
relationship with Employers)
Employment Specialist(Based on O'NET
$20.00 - $23.00
Online & relationship with Employers)
Support Specialist(Based on O'NET
$17.43 - $21.00
Online & relationship with Employers)
Technician(Based on O'NET Online &
$19.91 - $28.85
relationship with Employers)
111.4. Employer Outreach/Recruitment
As the largest nonpublic workforce development agency in Orange County with a major
focus on job sourcing for people with barriers to employment, Goodwill of Orange
County is highly experienced in creating satisfactory and meaningful relationships with
employers who partner with our agency to place clients at their business site(s) for paid
or unpaid work. TCVS is the proven leader for veteran employment services in Orange
County. Employers such as Amazon, Edwards Life Sciences, Boeing, Bank of
America, and Kaiser have created partnerships with Goodwill of Orange County
specifically for veteran hiring. Goodwill's CEO will begin her board membership in
January 2019 on the Orange County Business Council which consists of leading
Orange County employers from local industry sectors including banking/finance, media,
manufacturing, professional services, real estate, education, government, engineering,
utilities, health care, hospitality, transportation, and technology. TCVS job development
success has been based on access to and frequent, timely analysis of labor market
information available through the California Labor Market Division
(http://www.labormarketinfo.edd.ca.gov/) and through the staffs well developed
connections to businesses, Chambers of Commerce, and partnerships. Additionally,
TCVS hosts Career Pathways seminars bi-monthly in which large employers in the
industry sector identified, share the how and the why of finding employment in that
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specific industry. Previous sectors have included Kaiser and United Health for
Healthcare, Blizzard Entertainment for Professional Services, Boeing for Advanced
Manufacturing and FBI and DEA for Professional Services.
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
111.5. Occupational Skills
Hiring Veterans with a minimum of three to four years of hands-on military experience
in their field provides experience and transferrable skills to employers in concert with
any possible civilian work experience and or training in the manufacturing sector. The
Veteran candidates receive quality training similar to advanced vocational schools in
the military. Employers will be getting these highly trained and trainable candidates
with an already large manufacturing skillset provided at the government's expense.
The Tierney Center for Veterans Services uses several tools to help evaluate and
translate military skillsets into civilian manufacturing industry terms and descriptions.
We currently use Military Skills Translator, CareerScope and O'NET. Santa Ana AJCC
will also administer an extensive evaluation for those veterans interested in training
opportunities. The Comprehensive Assessment Report utilizes Career Category Best
Matches, COPS -Interests, COPES -Values, GAIN, and the full CAPS evaluation. This
valuable assessment ensures that the veteran is able and capable of utilizing his/her
training to become employed in the industry sector identified. By using these tools,
Veterans take advantage of the most important skills gained in the military and translate
them on to their resumes and include them in their conversations with manufacturing,
and business employers in terms they understand.
Ill. 6. Service Delivery Plan-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Tierney Center for Veterans Services (TCVS) at Goodwill of Orange County has a
proven service delivery model that has been very successful with our veteran
population. The key to effective placement in employment is a thorough assessment
of the veterans' skills, interests, and capabilities upon intake. Following the assessment
described above, veterans are enrolled into the program and begin to work with their
Employment Specialists on an Individual Career and Financial Plan (ICFP). Enrollment
into either our two week orientation designed for Chapter 31 disabled veterans, or
individual assistance with resume writing and Job Seeking Skills prepare the veteran
for the job application process. Our ICFP directly addresses the barriers to employment.
If additional services such as housing or mental health support are required, we refer
directly to our partner agencies. Peer navigation is a strong component of our model;
our Employment and Outreach Specialists are able to provide direct services related to
employment and also ensure that the other needs are addressed with support from our
community partners. Once the appropriate track of services is determined the veterans
or their eligible spouses will be identified as Chapter 31(veterans only) vs co -enrolled
at AJCC, Manufacturing vs. Business/Professional Services, Training (OSHA Health
and Safetv. UCI Proiect Manaaement or approved funded trainina throuah AJCC's or
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Vocational Rehabilitation). Each career pathway will include case management, job
development, and placement and retention services. The co -enrolled and Chapter 31
veterans will have additional training opportunities through the ITA funds as well as
through VA approved training funds.
Once a veteran or the eligible spouse obtains employment, we continue to follow up
with him/her 30, 60 and 90 days after employment via personal visit, telephone contact
and email. Following successful retention our outreach specialists reach out to every
veteran one time a year personally to assess progress and current needs. Additionally
we continue engagement with the veteran, if desired, to attend the Veterans Business
Network and Career Pathways seminars.
��./. VVIVM VVVCI IIVI J -J I JGICLIVIIQ I Y QI IU IVIQ LIaI rUI Iuo
------------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------
TCVS is funded through multiple funding sources to maximize our sustainability and
impact on our community. Goodwill of Orange County's proposed project emphasizes
the need for high level community engagement in order to develop strategic
partnerships with potential employers and funders. The current project will be matched
by funding from the Orange County Community Foundation ($114,000), Santa Ana
Area Board and AJCC ($60,000), and two donor directed funds totaling $175,000
Veterans Rehabilitation and Employment funding ($250,000) which supports the
Mission Employment classes and vocational assessments, Additionally, budgeted
private grant funding through Bank of America, Boeing, Edison, and donor directed
funding ($200,000) will collectively surpass the match required for the current project.
The WIOA Governor's Discretionary funds will primarily be spent on employee wages
and benefits, due to the level of individualized services being offered. $80,000 will be
budgeted for training and OJT's. Our partnership with the Santa Ana Area Board will
require $75,000 in the funding to be earmarked for staffing and assessments at the
AJCC. The leveraged resources will also provide training dollars through the AJCC's
and qualifying Chapter 31 approved training programs.
111.8. Project Work Plan
Please review SFP Form 1. Upon completion of signing contracts and agreements
between partners, Goodwill along with partners, Santa Ana AJCC and EDD, will begin
outreach and recruitment activities for both veterans and employers. Upon assessment
and enrollment a clear career pathway will be established and training needs
determined. Training will be provided by approved training programs through the
AJCC's as well as the training programs offered through TCVS. Upon completion of
training, staff will offer positive recruitment and networking opportunities to begin
placing veterans and eligible spouses into employment. Retention and continued
outreach and support are offered at 30, 60, 90, 180 days and one year of employment.
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Following a successful year in employment, outreach specialists contact the
participants annually.
Section IV —Performance Objectives
IV.1. Performance Goals Matrix
The plan for the current VEAP project is to serve 130 participants, 60 of whom will be
disabled and at least 39 will have a documented service connected disability of 60% or
higher, and 32 will have a documented service connected disability. Vocational
Rehabilitation and Employment Counselors are co -located in the Tierney Center and
referrals are seamless and efficient for the disabled veterans being served. Eighty-four
will be employed at the 2nd quarter after exit, 80 will be employed within 4 quarters after
exit. Although all milestones regarding barriers were surpassed in our last VEAP
contract, we plan to serve at least five homeless, 10 offenders, 30 recently separated,
25 low income and 60 disabled veterans.
IV.2. Obiectives Measurement and Effectiveness
Locai economic analysis of inaustry sectors for Manutacturing, Havancea
Manufacturing and Business/Professional Services predict growth for both industries.
The analysis of Orange County veterans found that 17% of the Orange County veterans
hold managerial and professional occupations compared to 10.8% of veterans at the
national level (County of Orange, OC Community Services, 2017). Project goals will be
measured in real-time through CaIJOBS and WarriorServe. When measuring in real-
time, in addition to looking at employment outcomes, we will determine training -related
employment in the targeted industries and occupations. We will also survey employers
regularly to ensure that that we are training veterans in the skillsets necessary for
today's workforce. WarriorServe is a case coordination platform in which the veteran or
family member is assigned a case number and an employment specialist/case manager
to assist in connecting the participant with necessary services and supports.
Community partners are able to enter and review cases through the partner portal to
WarriorServe resulting in efficient case management and coordination. Constant
updates through EDD and AJCC and Local Area partners and LMI data will also assist
in tracking progress toward goals. Impact on the local economy is tracked through
wages and wage differentials. One employment specialist who is able to find training
and employment for 60 veterans in one year with an average wage of $26.00 an hour
will have an economic impact of $3,244,800 on our local economy.
Section V—Local Partnerships and Leveraged Resources
-----V.1. Partnerships-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
----
Please review the mandatory partnership letters attached. Goodwill of Orange County
has demonstrated lonq time partnerships with our Orange County Development Board
2807/099999-2489
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as well as our local Santa Ana Job Center. We currently share space in the Santa
AJCC and plan to rent space in 2019 for this current project. Co -location will ensure
close partnership, co -enrollment, and collaboration of services. We successfully
delivered contracted goals working with Adult Workers who had long histories of
unemployment in 2016. Working together with the Local Area, AJCC staff, and EDD
we were able to successfully find employment for 61 Adult Workers and training for 20
and OJT opportunities for 3. Our relationship with EDD is demonstrated through our
collaborative partnership with EDD counselors in working together with TCVS
employment specialists. Regional partnerships with mandatory partners is
demonstrated by the success or the 2017 VEAP contract. The community partners and
the VA partners also were instrumental in serving the disabled veterans and non -
disabled veterans who required additional services including benefits, mental health
services, housing, and transportation. TCVS is considered a leader and valued partner
in veteran employment and coordination of service delivery.
V.2. Partner Roles and Responsibilities
r------- --------------------------------------------------------------------------------------------------------------------------------------------------
TCVS's leadership in the Orange County Veterans and Military Families Collaborative
(OCVMF) has resulted in strong relationships with over 80 veteran service
organizations. Agencies such as Veterans Legal Institute, Volunteers of America, Child
Guidance Center and Strength in Support all work together to ensure the veteran
receives the necessary services. Additional partnerships have been formed with each
of the community colleges and local universities through their Veterans Resource
Centers. Moreover the Orange County Veterans Initiative in which Goodwill partners
with 15 veteran agencies and educational institutions adds to the depth and breadth of
our partnership relationship. Each of these partners meet monthly to ensure
employment, outreach, educational benefits, and supportive services are being
delivered in an organized and collaborative fashion. The common approach among
partners is to not only work in one another's offices but to share resources and referrals
so that the veteran avoids multiple contacts with a myriad of providers. In 2019, VOALA,
Zero8Hundred and 211 OC will be co -located at the Tierney Center creating a HUB for
veterans services. These partnerships in addition to the public/private partnership of
co -location with the VA has resulted in a one -stop model for veterans to receive
services. TCVS has the unique position of having an outreach specialist located in our
County Veterans Service Office. Our Outreach Specialist is able to connect with the
veterans seeking services on a daily basis and either provide the veteran with the
assistance he/she needs, or refer the veteran to the multiple partners we work with.
Once the Outreach Specialist had assessed the veteran's needs; the roles and
responsibilities of our partner agencies are simple: meet the needs of the veterans.
V.3. Employer Engagement
2807/099999-2489 11276904 2 a10131/19 -35-
TCVS is actively engaged in working groups and holds leadership roles within the
Orange County Veterans and Military Family Collaborative (OCVMFC). TCVS regularly
hosts these working groups as well as an event called Career Pathways that has well
known employers from various employment sectors at our facility. TCVS also facilitates
quarterly meetings, which bring together over 100 veteran service providers, including
the Veterans Administration. TCVS Outreach Specialists attend and participate in
approximately 10 community engagement events per month that are focused on
veterans and military families which assists in the identification of veterans who have
not previously accessed services in the county. We are engaged with the local VFW,
American Legions, and the Veteran Business Network social mixers where over 100
veterans attend per event and connect with and identify veterans with employment
needs. Additionally, TCVS Director sits on the national board of the US Veterans
Business Alliance with a focus on entrepreneurial opportunities for veterans as well as
connecting veterans with local businesses for employment. The program delivery
method focuses on engaging the entire community of employers, services providers
and veterans.
rVA. Mandatory Partnerships ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------
Please review attached Partner Roles Responsibilities and Resources Chart. (SFP
Form J)
V.S. Other Partnerships
Please review attached Partner Roles Responsibilities and Resources Chart. (SFP
Form J)
V.6. Cash/In-Kind Match
Please review attached Partner Roles Responsibilities and Resources Chart. (SFP
Form J)
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Section VI —Statement of Capabilities
VI_1 _ _Capability -and Knowledge--------------------------------------------------------------------------------------------------------------------------------------------------------------------
Goodwill of Orange County has been providing services to individuals with barriers to
employment for over 90 years and has a proven track record of administering large
contracts and awards as exemplified by annual renewal of contracts by the Department
of Rehabilitation, Social Services Agency, Orange County Regional Center, Health
Care Agency and Employment Development Department. Additionally we were
awarded the VEAP contract through EDD 2017 of which we are on track to meet/exceed
contracted goals and outcomes. Within the last 4 years, Tierney Center for Veterans
Services (TCVS program has grown from serving about 115 veterans in 2015 to
providing basic services to 3,381 veterans, case management services to almost 500
veterans and found emplovment for 287 veterans in 2017 alone). In total we have
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provided basic services to over 8,000 veterans and placed 161 veterans into
employment with an average wage of $26.00/hour in 2018.We utilize a comprehensive
data base called WarriorServe and which tracks completion of individual career and
financial plans as well as training. As charter members of the Orange County Veterans
and Military Families Collaborative (OCVMFC) TCVS Director Denton Knapp currently
serves as the Vice -Chair (OCVMFC) and Community Veterans Engagement Board
(CVEB). He is a National Board Member, US Veterans Business Alliance (USVBA), a
Board Member on Association of the United States Army (AUSA), Greater Los Angeles
Chapter, and Commander (Brigadier General), Army Component Command; California
State Military Reserve. Marine Veteran Jeff Pagano, Manager of the Tierney Center, is
the Chair for the Resource Working Group and also sits on the Steering Committee.
Jeff is also the VP of the US Veterans Business Alliance. We have a proven record of
performance with the America's Warrior Partnership grant, Operation Goodjobs, and
we successfully completed our Orange County Community Foundation Veteran's
Initiative and were chosen for two additional projects serving veterans through the
Orange County Community Foundation.
VI.2. Infrastructure/Staffing----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
r -----
Our current veterans program employs 16 full time staff and 1 part time staff. 80% of
our current staff is veterans with extensive experience in working with veterans and
veteran organizations. To ensure that grant activities are completed within the
performance period, a detailed project work plan is developed by the Program
Supervisor and are distributed among staff and partners. The current staffing outlined
in the budget includes 1 FTE for the Program Supervisor, and 2 FTE's for the
Employment Specialists. Additional in -kind staffing for the current project includes
business developers who will be connecting with employers. Outreach Specialists will
be conducting outreach in the community at the county VSO office as well as the
community colleges and veterans functions and events. Our Employment Specialists
have a 20 year combined experience in recruiting, human services, mental health, sales
and marketing and program management
VI.3. Past/Present Performance
-November 2013-December2015 Operation GoodJobs subgrant through Goodwill
International and Walmart. This pay for performance grant focused on serving 300
veterans by providing Individualized Career and Financial Plans, job placement, job
retention, and earned credentials.
-May of 2015-Present TCVS was selected fora National Award from America's Warrior
Partnership. This four year grant funded the development of a warrior community within
Orange County in which the goal is to establish relationships with 80% of the post-9/11
veterans. Success is measured by usage of VA benefits, reduction in veteran
homelessness, reduction in unemployment, and enrollment into a national database,
2807/099999 2489 11276904.2 a10/31/19 -3 7
'
WarriorServe. This holistic service model provides the veteran with an advocate or
peer navigator who assist the veteran in creating an individual, comprehensive and
solution -focused plan.
-October of 2015-Present TCVS was selected as one of seven high -performing
nonprofit veteran service organizations to be awarded the Veterans Initiative Grant
(OCVI) through the Orange County Community Foundation. The OCVI's key goal is to
improve critical and fundamental services so thatveterans: knowwhere to go in Orange
County to get the services they need, develop trusting relationships with community
providers, connecting early and proactively to services they and their families need, and
obtain employment in career -oriented opportunities and positions.
-July 2017-Present TCVS was awarded the 2017 FY grant for VEAP. Focused on
serving disabled veterans we are currently on track to meet/exceed required goals.
Section VII—Budget Summary Plan and Narrative
VI1.1. a) Budget-Summary-Plan-------------------------------------------------------------------------------------------
Please review attached Budget Summary Plan (SFP Form L)
VI1.1. b Cost Effectiveness
r-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Line Item A, Section 1. Staff salaries $195,852.84. This expense equates to salaries
for two full-time Employment Specialists and one full-time VEAP Supervisor for the
grant period. 100% of these costs will be charged to the project. These positions are
the critical piece to building productive relationships with community employers and
getting veterans employed. Employment Specialist responsibilities include but are not
limited to; participation at various chamber of commerce meetings, attending
community events, researching sector specific job markets, making appointments
and/or calls to potential partner employers, interviewing, assessing and advocating for
project participants. Employment Specialist will be responsible for assisting veterans
through the hiring process and with becoming adjusted to their environments and
assignments. The pay rate for these positions is roughly equivalent to the starting pay
of a job development position at GIOC for a person who is either entry level or with
some experience and is comparable with similar positions at partner agencies.
Line Item A, Section 2. Staff salaries. Cash. $71,053.00. This expense equates to
about $51,999.96 leveraged cost to support the Staff Salaries in Line Item A, Section 1
and the rest for clerical help for the grant period. These are in -kind expenses and 0%
of the cost shall be absorbed by the project. The Employment Specialist is a necessary
part of this endeavor as this position is responsible overall for disabled veterans in the
community who are unemployed, underemployed or otherwise in need of services and
to connect them to the services that will be provided as well as leveraging in place
resources of GIOC for the overall wellbeing and employment of veterans with
disabilities. The pav rate for this position is roughly equivalent to the starting pav of an
2807/099999-2489
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Employment Specialist at GIOC or a person who is comparable with similar position at
partner agencies. These are In -kind expenses and 0% of these costs will be paid by
the project.
Line Item C, Section 1. Staff Benefit Cost. $48,179.80 for Staff Benefits. This expense
equates to 24.6% of the staff salaries for the two full-time Employment Specialists and
one full-time VEAP Supervisor for the grant period and includes all agency burden
required to employ an individual minus salary for that period of time. The percentage
used to calculate an employee's burden is based on a number which is slightly lower
than industry standard. 100% of these costs will be charged to the project.
Line Item C, Section 2. Cash/In-kind Match is $21,315.90. This expense equates to
about $12,791.99 leveraged cost to support the Staff Benefit Cost in Line Item C,
Section 1, and the rest for clerical help for the grant period, with the industry standard
of 24.6% for the staff benefit rate and includes all agency burden required to employ an
individual minus salary for that period of time. These are In -kind expenses and 0% of
these costs will be paid by the project.
Line Item E, Section 1. Staff Travel. $6,500 equates to the travel expenses of two full-
time Employment Specialists and one full-time VEAP Supervisor for the grant period
averaging 330 miles per month, assuming the Federal mileage reimbursement rate of
$0.545 per mile. 330 miles per month is an average of present Goodwill Job
Development Staff. 100% of these costs will be charged to the project.
Line Item GA., Section 2. Furniture and Equipment. $3,050. This expense equates to
the cost of two laptops. These equipment needs are for the two Employment Specialists
are necessary for meeting the demands of these positions. The costs of these laptops
are roughly equivalent to similar items which have been purchased by GIOC recently.
These are In -kind expenses and 0% of these costs will be paid by the project.
Line Item I, Section 1. Tuition Payments/Vouchers. $67,135. This expense equates to
all training fees for all participants. 100% of these costs will be charged to the project.
Line Item J, Section 1. On -the -Job Training. $43,500. 100% of these costs will be
charged to the project for On -the -Job Training.
Line Item L, Section 1. Participant Support Services. $3,155. This expense equates to
necessary supportive services removing barriers for veteran clients seeking
employment to include but not limited to: fuel cards, work boots, clothing and food
cards. 100% of these costs will be charged to the project.
Line Item L, Section 2. Participant Support Services. $45,000. This expense equates
to necessary emergency supportive services removing barriers for veteran clients
seeking employment and mitigating homelessness to include but not limited to: fuel
cards, work boots, clothing, auto repairs, food cards and rent. These are In -kind
expenses and 0% of these costs will be paid by the project.
2807/099999-2489
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Line Item M, Section 1. Contractual Services. $60,000. This expense equates to
AJCC/One-Stop services provider and/or operator costs. 100% of these costs will be
charged to the project as detailed in Form G attached.
Line Item M, Section 2. Contractual Services. $60,000. This expense equates to
leveraged resources for advertising, social media, and print media through Cornerstone
Media. These are In -kind expenses and 0% of these costs will be paid by the project.
Line Item N, Section 1. Indirect Costs. $44,312.36 (9.0686% of total Funding). 100% of
these costs will be charged to the project.
Line Item O, Section 1. Administrative Costs. $20,000 (4.09303% of total Funding).
100% of these costs will be charged to the project.
Line Item O, Section 2. Leveraged Resources. $349,000 includes grants and donations
secured by GIOC for 2019 that will be leveraged for Employment and Outreach efforts
to include but not limited to full time Employment Specialists, Outreach Specialists,
outreach projects and employment projects. These are In -kind expenses and 0% of
these costs will be paid by the project.
VI1.2. Project Sustainability
Goodwill of Orange County, in partnership with the AJCC/One-Stop services provider,
has developed processes, partnerships and relationships that will ensure sustainability
of the program going forward. From outreach, to training, to employment, the program
has demonstrated a dedicated focus to its local veteran population. Veterans are
seamlessly walked through an established process that has a proven track record of
success. The integration of veteran service providers, now collocated, within the
process has encouraged a healthy and growing collaboration within the local
community and also added significant value to both the program and the partner's
operations. Fellow veteran service providers as starting to collocate to better serve the
veteran. Extensive relationships have also been built within the local business
community that have resulted in successful and quantifiable employment of veterans.
Additionally, the program has demonstrated the benefits of hiring veterans to the
business community which ensures continued participation in the program. Goodwill of
Orange County is a Social Enterprise. For over 90 years the Goodwill thrift stores have
supported programs and services to individuals with barriers to employment. Ninety-
two cents of every dollar generated goes directly to programs and services. Moreover
two major fundraising events each year are dedicated to supporting the Tierney Center
for Veterans Services at GIOC. Our current vocational rehabilitation program for
disabled veterans is funded through the Veterans Administration and will continue to
support job placement services and training as well as our dedicated development team
sourcing private donations and grants in the private sector.
2807/099999-2489 11276904 2 a]OH1/19 -40-
VI1.3. Semi -Annual Cumulative Plan
Period Ending
Expenditures
Match Funds
11fr iT:1 IIiF7
$19,000
M.
November June 2020
December
2019
2020
$152,950 $372,450
$488,635
$152,718 $366,523
$549,785
Grant ends March 31. 2021. No extension will be allowed.
2807/099999-2489 n
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ATTACHMENT B: STATEMENT OF WORK
CITY OF SANTA ANA
SCOPE OF WORK
BACKGROUND
EXHIBIT B
For over 20 years, the City of Santa Ana's WORK Center has demonstrated its abilities in designing,
implementing, and managing a full array of workforce development programs to area residents. In 1996,
the City of Santa Ana further expanded its services by opening the Santa Ana WORK Center and later
partnering with various agencies, including the State Employment Development Department, Orange
County Social Services Agency, Department of Rehabilitation, Rancho Santiago Community College
District, Goodwill Industry, and community based organizations to ensure a comprehensive and
integrated service delivery in a One -Stop environment. The services have benefited, youth, adults,
dislocated workers, and families on -aid.
PLANNED APPROACH
The Santa Ana WORK Center will assume the responsibility to ensure the VEAP enrolled participants who
are referred by Goodwill Industries of OC will be co -enrolled and receive needed WIOA services.
Participants will be screened for WIOA eligibility. These services may include one or more of the
following services:
1. Basic Career Services: Basic Career Services will be offered to all participants. These services are by
their nature self-service. These services require minimal staff assistance such as access to job
postings, referrals to other program, and provision of labor market information. Selfservice also
includes staff establishing access to CaIJOBS for an individual or looking up a password.
2. Job Coaching: This activity will help prepare students for employment. Participants will be offered
one-on-one coaching to develop skills necessary to obtain employment. Job coaching is designed to
help job seekers gain confidence so they can successfully enter the workforce, obtain and sustain
employment. Job coaches will provide guidance and motivation in setting and achieving job and
career goals. Participants will also receive one-on-one guidance in increasing job retention by
promoting effective workplace habits, attitudes and choices.
3. Supportive Services: As part of the planned approach, supportive services will be identified and the
participant will receive assistance in those services. Supportive services include but are not limited
2807/099999 2489 11276904.2 a10/31/19 -42-
to, transportation assistance, clothing assistance, assistance with tool purchases, or testing fees.
Participants must be eligible for WIOAto receive supportive services.
4. Job Training: WICA is designed to increase participant access to training services. Training services
may be provided to equip individuals to enter the workforce and retain employment. Examples of
training services may include: • occupational skills training, including training for nontraditional
employment; • on-the-job training (OJT), including registered apprenticeship; • transitional jobs in
accordance with WIOA §134(d)(5). The Santa Ana WORK Center will focus on transitional jobs, but
other options will be explored as appropriate and as funding permits.
5. Job Development/Job Creation: The Employment Services Team will interact with the local business
community. The goal is to ensure that sufficient employment opportunities are created for WIOA
eligible students who are co -enrolled in the WIOA program.
PARTICIPANT RECORDS AND DATA COLLECTION
1. CalJOBS: Participant records and data collection will be achieved by using CalJOBS. CalJOBS is
designed to not only provide online workforce services to job seekers, it also serves as a program
management tool for workforce professionals. For the management of a workforce program, CalJOBS
incorporates customer tracking, program activities, outcomes, and follow up services.
a) Customer Tracking -Participants will be registered into CalJOBS. Registration captures
basic client information including demographics and contact information. Each registered
participant receives a unique application number which is utilized to track client
participation.
b) Program Activities: CalJOBS provides a method to track program activities including start
dates, end dates and completion status. Completion status is limited to successful and
unsuccessful completions. CalJOBS has hundreds of activity codes including Job Search,
Orientation and Supportive Services.
c) Outcomes: Closing program activities is manually entered by staff. Upon completion of
planned services, a closure form is entered which captures program related outcomes
such as employment and credential attainment.
d) Follow Up: After creating a closure, follow-up activities can be created to track program
outcomes, up to a year after program exit.
2807/099999 2489 11276904.2 a10/31/19 —43-
2. Reports: CalJOBS reports will be submitted monthly including
a) Total Enrollment Summary
b) Activity Reports
2807/099999 2489 11276904.2 a10/31/19 -44-
ATTACHMENT C: BUDGET SUMMARY
Employment
EDD Development
Department Bill DGET SUMMARY
State ❑f Californian
FORM F
ntNumber
K9110010
FSTATELISEONLY
ntCode
1151
in Date
06/01/19
cation Date
C17119/19
Organisation Goodwill Industries of Orange County(GWI)
Project Name Veterans' Employment -Related Assistance Program (VEAP) 2019-2019
1 2 3 4 5
[
Expense Item
Amount
Requested
Amount
Leveraged
Total Project
Budget
Source of
Leveraged
Funds
[,Kind/Cash
A.
Staff Sa lad es
$195, 852.84
$71.053.00
$266.905.84
GICC
❑� In -Kind ❑cash
B.
Number of full-time equivalents: 3.0
C.
Staff Benefit Cost
$48,179.80 $21.315.90 $69.495.70 GIDC
❑In-iuund ❑Cash
D.
Staff Benefit Rate (percent) 24.6%
E.
Staff Travel
$5,500.00
$o.o❑
$6,500.00
GIDC
2IM'und ❑cash
E.
Ope rating Expenses (communications, facilities,
utilities, maintenance, consumable supplies, audit,
$o.cw
$ono
$onD
GIDC
❑� Int3nd ❑Cash
G.
Furniture and Equipment
I_Small
Purchase(unitcost of under j"5,0D0)
$0000
$305000
$3,090000
GIDC
2Infiind❑cash
z
Equipment Purchase(u nit cost of$5,00) or more and
useful l ife of more than one yea r.)
Complete Exhibit F2- Supplemental Budget
$000
$000
$000
0
❑In -Kind ❑cash
3_Lease
$000
$000
$0.00
0
❑bNGnd El cash
b.
Consumable Testing and Instructional Materials
$0.00
$0.00
$0.00
❑
❑k M.d ❑Cash
I.
Tuition Paymentr]Vouche6
$67,135.00'.".
$0.40
$67,135.00
0
❑Tn-iml ❑cash
I.
On -The -lob Training
$43,50000".
$0.00
$43,500.00
0
❑TnaCind ❑cash
K.
Participant Wages a nd Fringe Benefits
WOO
5000
$0.00
CDBG/Donation
❑ In -Kind ❑cash
L
Participant Support Services
$3,155.0❑''..
$45,0❑❑.00
$49,155.00
CDBG/Donation
❑Tn-Kind OGsh
M.
Contractual Services (must complete Form G)
.......................................
$60,000.001
.....................................
$50,013O.00i
$120,000.00
WIDA Titlel
Ed In4Cind ❑CasM1
N_
Indirect Costs'(complete items l and 2 below)
$4431236
$0 ❑0
$44,31235
0
❑RM.d 2C.A
o.
Other: Adminstrative Costs f Leveraged Resources
$20,000.00$349,000.00
$369,000.00
Grant/Donation❑In-Mnd
❑J cash
P_
TOTALFBNDING—
$488,63500
$549,41890
$1,038,05390
`Indirect Cost Rate must be negotiated and
Total Award $ 489,635
"Administrative Costs.
Program costsl 498,535
indices III or IV to uniform Guidance, 2CFRPart200.
1. Indirect Cost Rate (percentj:9.97%
2. Nameof Cognizant Agen,V DOL
•' A maxim um of 7.5%ot the fatal project budget will be al lowed for administ rat{ve costs.
The definitionof administrative costs is provided In Appendix B of the RFA.
2807/099999-2489 11276904.2 a10/31/19 - n a 5-
ATTACHMENT D: PERFORMANCE MATRIX
VEAP SFP 1&14
PERFORMANCE GOALS MATRP%
.�-- Fenpinemrnt
�r nrrntotarrirnr
DO
STATE USE OMIY WISOM!
i o.P a r i m e n r
Suhgrane Member
f
V1R1• ihl {al�lorn�•
Gr�[�
ial Plan
Manger Yay
MuddRc~ Gate
Ma,t -Yea•
• ant:
Parfwmarru Goeb Dncriptlan
Tatal Partklpartta
PerWnance Goal
Rate %
1. Total Participants to be served
130
12, mploynent Rate 2nd Quarter After Exit
85
65%
3. Employnent Rate eth Quarter After Exit
81
ti2%
1 a. Credential Aetairunent within4 Ctuanemrs After Exit
69
53%
15, Median Eaminp 2nd (quarter After Exit
6, SWW DiwWd or DHaWed Veteran
60
i. FWneiess VMt an
8. An Offender
5
10
9. Recently Separated Veterans
30
10. Lacking Ho School Diplona or E uWalent
11. Low -Income Veteran
_ 0
25
12. Servl ng 25% GWIs service connected disabled
vlraranS
33
25%
13. Serving 30%GWIt service wnnected disabled
veterans with 60%diaaWky rating m higher
39
309E
WW Wtrr-ara R;owtp
2807/099999 2489 11276904.2 a10/31/19 -46-