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Home My WebLink About FULL_AGENDA_2019-12-03HOUSING AUTHORITY REGULAR MEETING AGENDA DECEMBER 3, 2019 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vicente Sarmiento Authority Member - Ward 1 V Sarmientoksants-ana. org Jose Solorio Authority Member - Ward 3 JSoloriokSanta-ana. org Juan Villegas Chair Pro Tern - Ward 5 JVillegasksanta-ana. org Miguel A. Pulido Chairperson Authority Member telephone: 714-647-6900 Agenda item Inquiries: 714-647-6520 David Penaloza Authority Member - Ward 2 DPenalozaL& Santa-ana. org Phil Bacerra Authority Member - Ward 4 PB acerraks anta-ana. org Cecilia Iglesias Authority Member — Ward 6 CIglesiaskSanta-ana. org Sonia R. Carvalho Steven A. Mendoza Daisy Gomez Authority General Counsel Executive Director Recording Secretary NOTE. Hyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity - Honesty - Responsibility - Fairness - Accountability - Respect - Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 DECEMBER 3, 2019 1. 2. 3. CITY OF SANTANA HOUSING AUTHORITY REGULAR MEETING DECEMBER 3, 2019 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS: B A C E RRA, IGLESIAS, PENALOZA, SARMIENTO, S O L O RI O, VTLLEGAS Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) RECOMMENDED ACTION Items 1 through 2. EXCUSED ABSENCES RECOMMENDED ACTION. CONSENT CALENDAR Approve staff recommendation on Consent Calendar Excuse absent Housing Authority Member(s). RECEIVE AND FILE QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JULY 2019 — SEPTEMBER 2019 {STRATEGIC PLAN NO. 5,31 RECOMMENDEDACTION: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 2019 — September 2019. *** END OF CONSENT CALENDAR *** COMMENTS HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 3 DECEMBER 3, 2019 REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE: DECEMBER 3, 2019 TITLE: RECEIVE AND FILE QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JULY 2019 — SEPTEMBER 2019 (STRATEGIC PLAN NO. 5, 3) EXECUTIVE DIRECTOR RECOMMENDED ACTION RECORDING SECRETARY USE ONLY: APPROVED ❑ As Recommended ❑ As Amended CONTINUED TO Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 2019 — September 2019. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION At its regular meeting on October 23, 2019, the Community Redevelopment and Housing Commission (CRHC) recommended approval of the action above by a vote of 6:0 (Garcia absent). DISCUSSION The July 2019 — September 2019 Quarterly Report for the Housing Choice Voucher (HCV) Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three sections: Applicants, Participants, and Production. Applicants The Santa Ana Housing Authority accepted applications from July 1, 2015 through July 30, 2015 and received a total of 16,375 applications. A random lottery procedure was applied and the Santa Ana Housing Authority accepted 5,000 of the 16,375 applications to establish a 2015 HCV Waiting List. Charts 1 and 2 depict the characteristics of those applicants currently on the Waiting List. As of September 2019 there are 2,905 applicants on the 2015 HCV Waiting List. 2-1 Quarterly Report for Housing Choice Voucher Program December 3, 2019 Page 2 Chart 1 illustrates the percentage of applicants on the 2015 HCV Waiting List who live or work in Santa Ana. These applicants are given a preference on the Waiting List together with U.S. Military Veterans. Chart 2 illustrates the number of applicants by total household size. The majority of applicants on the Waiting List consist of only one or two household members. Over half of all applicants (1,545 of the 2,905 applicants or 54%) have one or two member households and would qualify for a one -bedroom voucher. The Santa Ana Housing Authority's occupancy standard is one bedroom for every two family members. Participants 78% Work in Santa Ana 90C 800 769 778 p700 n 690 ¢ 500 ° 400 300 200 100 0 1 2 At the end of the reporting period, there were 2,581 households receiving rental assistance from the Housing Authority. 1. Residency Preference 1 % 29°6 Veteran Live In Santa Ana 2. Household Size 4B5 447 242 I112 45 16 s 4 1 0 3 4 5 6 7 8 9 10 11 12- People per Household 3. Family Size 6 People 5 People 3% 704 4 Peapl 8% Chart 3 illustrates participating families, sorted by number of 3 People family members. Over three -fourths (82%) of families receiving assistance have three or fewer members. 2 People 28% 1 Person 39% 2-2 Quarterly Report for Housing Choice Voucher Program December 3, 2019 Page 3 Chart 4 illustrates the family type for program participants. Over half (64%) of participating households have elderly and/or disabled members. ["Other" consists of households that are non -elderly, non -disabled, with no minor children.] 5. Income as Percent of Median Below 80% of Median, 162 Below 50% Median, 39 3056 of 7P Participants' incomes come from a variety of sources, as illustrated in Chart 6. A total of 40% of participating families have income from employment. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant's portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for July through September was $1,096. 4. Family Type Other 16% Family ��sar�led 13% aa?a Chart 5 depicts participants by percentage of Orange County median income. As of 2019, the County's median income is $94,950 per year for a family of four. Approximately 78% of families on the program earn less than 30% of the median income, which is $35,600 per year for a family of four. 6. Sources of Income 70% 66% 60% 50% 40% 3016 20% 10% halo 0 0� ■ With any wages With any welfare With any SSrrSS With any other income 2-3 Quarterly Report for Housing Choice Voucher Program December 3, 2019 Page 4 Production HQS Inspections: At least once every two 7. HQS Inspections years, the Housing Authority must inspect 160 each assisted -unit to ensure it meets HUD's , 140 135 1sx Housing Quality Standards (HQS) in 120 99 compliance with the federal regulations. From100 July to September a total of 370 inspections = $° and re -inspections of our assisted -units were 60 performed of which 110 inspections failed. 40 Chart 7 illustrates the number of inspections 20 performed on a monthly basis during the 0 July August September reporting period. Inspection Months Recertifications 1 Interims: Each year, the Housing Authority must re- certify every assisted -family to verify the $ Re -exams and Interims a°o family is still eligible for assistance. In 360 addition, when a participant's income 300 changes, an interim examination must be 250 performed. During the reporting period, a z°o 200 150 total of 981 recertifications and interims were 100 conducted. Chart 8 illustrates the number of so recertifications and interims performed. ° p July August September ■ Interims a Re -exams Other Change of Unit: These actions are completed when a family moves to a different rental unit. Nineteen change of unit actions were processed during the reporting period. New Admissions: This action is completed when a family is admitted to the HCV Program. Thirty-five new admissions were processed during the reporting period. End of Participation: This action is completed when the family is no longer interested in participating in the program, the family becomes deceased, the family is no longer eligible for the program, or the family is terminated from the program due to program violations. Seventeen end of participations were processed during the reported period. Expired Vouchers: This action is completed when an applicant is unable to locate a unit within the timeframe of the voucher and all extensions have been exhausted or no extension is requested. There were four expired vouchers processed during the reporting period. 2-4 Quarterly Report for Housing Choice Voucher Program December 3, 2019 Page 5 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal # 5 - Community Health, Livability, Engagement & Sustainability, Objective # 3 (Facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana neighborhoods). FISCAL IMPACT There is no fiscal impact associated with this action. Judson Brown Housing Division Manager Community Development Agency 2-5