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HomeMy WebLinkAboutSANTA ANA FAMILY JUSTICE CENTER/ WOMEN'S TRANSITIONAL LIVING CENTER INCINSURANCE NOT RErOUIRED WORK MAY PROCEED CLERK OF COUNCIL hprr. o: ?A blown eu INTRODUCTION SANTA ANA FAMILY JUSTICE CENTER PARTNERSHIP AGREEMENT N-2020-020 The Santa Ana Family Justice Center ("SAFJC") is a new public safety initiative launched by the City of Santa Ana and Santa Ana Police Department. The SAFJC is designed to bring together a multidisciplinary team of professionals in a collaborative effort to provide victims of domestic abuse, sexual assault, human trafficking and elder abuse greater support and accessibility to services and resources in one location. This collaborative effort will make the entire process of reporting less intimidating and more efficient for everyone involved. INTENT The SAFJC plans to offer comprehensive legal and counseling services to vulnerable adults and children. In the near future, the SAFJC will offer links to Juvenile, Family and Criminal courts, as well as access to advocates and child protective services workers. Working in a synergistic fashion, the partnership of professionals at the SAFJC seeks to reduce incidents of domestic abuse, sexual assault, human trafficking and elder abuse in Santa Ana. The pursuit ofjustice will be better served and the cycle of violence more easily broken by the increased proficiency of police investigations and criminal prosecutions resulting from this initiative. PURPOSE, This Partnership Agreement sets forth the basic terms under which Wonren's Transitional Living Center Inc. ("Participating Partner") will voluntarily provide services to, and participate in, the SAFJC, consistent with the goals and objectives stated herein and in the Family Justice Center Operations Manual, attached hereto as Exhibit 1 ("Operations Manual"). TERMS A. CITY OBLIGATIONS. The City agrees to provide the Participating Partner the following at no cost to the Participating Partner, except as specifically provided herein: 1. Provide work office space on the Third Floor at the Santa Ana Police Department ("Premises") to Women's Transitional Living Center Inc. on an agreed upon schedule. The Premises will include assigned work areas, use of office furniture, telephones, computers, utilities and general office supplies. 2. Access to photocopy machine and fax machine for necessary and reasonable use. 3. Use of the Premises includes access to and use of the waiting roost, interview room and a reception area. 4. Access cards to all Participating Partner staff for access to the Third Floor only. 5. Parking. B, PARTICIPATING PARTNER OBLIGATIONS, 1. Participating Partner agrees to participate in an orientation prior to provision of services at SAFJC. 2. Collaborate with SAFJC Director to provide services to victims of Domestic Violence, Sexual Assault, Human Trafficking orElder Abuse;- 3. Assign Staff to worn al. the SAFJC facility on days and during hours agreed upon by the pasties to provide Victim Services. 4. Assign staff capable of delivering the full range of Services. 5. Make appropriate service referrals consistent with the mission of the SAFJC. G. Collectanddisperse statistical data pertinent to establishing SAJJC performance measures, amrual reports and service improvement initiatives. 7. Collaborate with SAFJC Director to develop and improve Standard Operating Procedures for all co -located Agencies. 8. Attend and participate, to the extent possible, all appropriate administrative meetings as scheduled by SAFJC Director or his/her designee. 9. Take reasonable care of the assigned office space, equipment and common areas. 10, Promptly report, in writing, any loss or damage in any of the areas at the Premises to the SAFJC: 11, Abide by the rules and regulations set forth, in the Operations Manual; 12. Indemnify and hold harmless the City, its officers, employees and agents; from and against' all liability, damages, expenses or costs of any kind arising from the negligence or misconduct of the Participating Partner's personnel,_ employees, invitees, volunteers or contractors. 13.-Provide any necessary reasonable modifications and/or effective communication to recipients of their services. The Participating Partner shall be responsible for compliance with the Americans with Disabilities Act and California accessibility laws in the operation of its service(s), 14. Participating Partner will be responsible only for the architectural barriers in their workspace. The City will be responsible for any architectural barriers on the Third floor of the. SAFJC outside of the Participating Partner's work space; and I5. When necessary, provide interpreter services, to communicate with clients. Participating Partner may, when available, avail itself of any of the free interpreter services at the SAFJC. OTHER PROVISIONS. The parties further agree as follows: 1. This Agreement does not create any employment, tenancy or agency relationship between the City and the Participating Partner or any of its officers, employees, volunteers, agents or contractors. 2. The City may Unilaterally terminate this Agreement upon 30 clays written notice, or less time if extraordinary circumstances exist requiring immediate termination of Participating Partner's activities at the SAFJC, 3. Participating Partner may terminate this Agreement upon 30 days written notice to the City. 4. Upon termination of this Agreement, Participating Partner shall promptly surrender the Premises, all access cards and shall surrender the Premises in a clean and tidy condition including the removal of all of Participating Partner's items other than property owned by the City and the Santa Ana Police Department. 5. Participating Partner shall repair or be liable for the costs of any damage caused to the SAPJC by its personnel, employees, volunteers, agents or contractors. 6. Participating Partner shall obtain a Comprehensive General Liability (COL) Policy with limits of $1 million dollars per occurrence and an aggregate limit of $2 million dollars. The City, its officers and employees shall be named as additional insureds on the policy and a certificate evidencing such coverage shall be provided prior to,joining the SAPJC. The insurance carrier shall be licensed in the State of California and have an A.M. Best rating of A. 7, Any licensed professional shall provide evidence of Professional Liability Insurance with limits of $1 million dollars. 8. Participating Partner shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the. laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Participating Partner shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 9. The 'City shall have the right to enter and inspect the Premises, and to change the assigned Premises, as it deems necessary with no less than 5 days' notice to the Participating Partner, 10, This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 11, Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first classor certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa -Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92102-1988 Fax: 714- 647-6956 To Participating Partner: Women's Transitional Living Center Inc. PO Box 916 Fullerton, CA 92836 12. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in die event that such authority or power is not, in fact, held by the signatory or is withdrawn. The above stated conditions are understood and agreed upon by the undersigned. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: APPROVED AS TO FORM: R.CARVALHO Assistant City Attorney RECOMMENDED FOR APPROVAL: L!:;!V�ALENTIN Chief of Police CITY OF SANTA ANA Kristine City Manager PARTICIPATING PARTNER: �& I By: CA Title: 6.,r—o, bJTL-L N owk,S-C�ans4tVAt (;Vv Cam¢ )