HomeMy WebLinkAboutFRIDA CINEMA RENTAL USE AGREEMENTDocuSign Envelope ID: 4BBEC6FB-A743.4473.9B46-4F3BA7499555
N-2020-018
INSURANCE NOT REOUIRED
WORK MAY PROCEED
nrTc• CLERK OF COUNCIL
0' P4b(,)'Iessicu meidoz., d-)
OZ07
CINEMA RENTAL USE AGREEMENT
This Rental Contract is made and effective upon the execution of the Agreement, by and between The city of sa74 R„)
and The Fride Cinema ("CINEMA"). CINEMA hereby grants the use of its cinema space located at 305 E. 411 Street, Santa Ana
CA 92701, and the RENTER hereby agrees to use of the Cinema, all on the terms and conditions hereinafter contained.
1. TERMS AND AGREEMENTS (Please initial and sign where required)
RENTER shall have use of one auditorium for the following purposes only: Private Rental / Screening
RENTER shall have use of our lobby for the following purposes only: Event dfcor / check -in and/or merchandise tabling
RENTER will provide DCP, DVD and/or Blu Ray(s) as necessary for event. Back-up copy strongly advised. (initial)
On the following dates and times: Wednesdays, February 12th, March llth, April 8th
and May 13, 2020 from 7:00 pm - 9:00 pm
Date(s) and Ttme(s):
RENTER then agrees to adhere to Date(s) and Rental Time as stated/within in this rental contract on their invitations. _(Initial)
Staff - THE FRIDA CINEMA will provide for your use a cinema manager and/or staff member. The cinema staff to be provided on
the date(s) and time of use should be expected to perform the following duties: general technical assistance with sound and audio
required for standard cinema services, ticket booth, ushering and on -site management. If multiple films/media are being presented,
Renter to provide own staff member to switch out DVD's/run and start rilms, If necessary. _ (initial)
2. FEES RENTER agrees to pay a rateq'r1P00.00 USD for this event, for use of auditorium. - _(initial)
PI 9.4.99 NOTE, taMwitFHe-prov " e".--She-hi nddUieueNime be -needed
beyead-Eh dif et+on-theresfrvia-ered„ ^^.«..,d beffere eavxrg venue
=(ipittey
Auditorium will be reserved upon receipt of signed contract, which can be delivered to cinema or emailed to
thefridacinema@gmail.com. Payment as follows: The RENTER agrees to pay THE FRIDA CINEMA full balance of $2000.00
via Electronic Payment (Credit/Debit Card or Bank Account) by 12 1/19 , Fees are 100% fully refundable
provided cinema given no less than two -week (14 days) notice of need to cancel or reschedule. If Renter
elects to cancel within 3-13 days of event, Frida Cinema will retain $250 of Rental Fee and refund the rest
to Renter; if Renter elects to cancel within 3 days of event, Renter will not receive refund of any portion
of fees. If Renter elects to reschedule within 3-13 days of event, rental rate will be retained and applied
towards new rental date. Renter may not reschedule within 3 days of event. (initial
3. TICKETING (OPTIONAL) If ticketed event, RENTER is welcome to sell own tickets on their chosen third -party platform
(Eventbrite, Brown Paper Tickets, etc.). RENTER is also welcome to sell tickets through THE FRIDA CINEMA ticketing system,
which allows patrons to purchase tickets both online on our ticketing, as well as at box office. CINEMA charges service fee of75-
cents per ticket sold through system. After event, RENTER is provided with a report of tickets sold, and a check in the amount of
ticket revenue minus 75cents per ticket. Again this is optional, and RENTER may sell their tickets on any chosen platform.
_(initial)
DocuSign Envelope ID: 4EEED6rB•A743.4473.9E4fi-4F313A7499666
THE FRIDA CINEMA relalus the option to cancel an event sliouId the RENTER fail to comply with any of the terms contained in
this Rental Contract. (initial)
4 PROOF OF LIABILITY INSURANCE
PvP.NPEiingreestapnrvidcYttl?fi'itlfYAf INI3Nlz• lfio foHovrfngno{alertium3�venj9)daysbefarecvmd--
i rrnrf of vwcmttiab #kyn mmrue coveragc�CorklENd ER-Menlifying Long EemcirCinomathequc Thle Frid"''inemm,-Hast*alf-
4tw4nerdy end4ts-agL4A&remptoyees,4vMets,-mxl-vohndews-ns4idditional insured-,4H4he-amennEo€$t OOOi000.
5. THE FRIDA CINEMA —CAPACITY AND ADDITIONAL SPECIAL EVENT POLICIES
The RENTER is reserving only the dates specified in the contract. Date changes are permitted at the discretion of THE FRIDA
CINEMA, Any permitted date changes must be made two weeks prior to the original contracted date to avoid forfeit of deposit. No
guarantee is made to allow a date change,
THE FRIDA CINEMA's Auditorhrina can each accommodate 205 guests. The venue will be ready to receive guests only at the
agreed scheduled time, r?utsido fend/<irintc-will Ise pervutFtMhry-sgeetal arrangement ¢nlysmxl-will besnlrjeet to addttlatai
emitodfill fee OFUS._ 4initlnt)
If event is a film or music festival, acid/or if event involves third parties not referenced in this agreement, REWER must provide a
detailed itinerary of event for dates and times of use Including names and contact information of all vendors, volunteers, workers or
anyone of any other affiliation to RENTER a ndnfmam of l-IREF (3) days before scheduled event. ___(initial)
THE FRIDA CINEMA is not responsible for any personal items brought to or left behind at the venue.
No other payments to be made by'1'IIE FRIDA CINEMA to any additional parties who may wish to contribute to or perform at event.
RENTER agrees to comply with all city codes and ordinances as well as state and federal laws and regulations,
6. EQUIPMENT AND DECORATIONS
RENTER to arrange for - and carry all expenses for - any sound, lighting, and/or stage design necessary to conduct their act,'17I1.
FRIDA CINEMA provides only basic oincma lighting for live events.
Nothing can be stapled, nailed, or pinned to any part of THE FRIDA CINEMA property, Only freestanding decorations may be used,
The RENTER shall return the cinema promises and Its contents in a reasonably similar condition to that in which it was received.
The RENTER shall promptly and Immediately remove at the end of tine rental use period, as described in Section 1, above, any and all
equipment of any kind or type, including, but not limited to: set pieces, props, decorations, musical instruments, or equipment. It is the
REMITR's responsibility to return items to vendors or make arrangements for pick-ups the day of the event.
The RENTER shall, at its own expense, comply with all applicable laws pertaining to its use of the Cinema, and wilt obtain and
comply with all licenses or other legal authorizations required, and pay all applicable licensing fees, performance rights levios and
royalties for any tit= and/or licensed materials exhibited to appropriate distributors and licensors, (initial)
All event items, media/films, decorations, and materials must be removed from property upon conclusion of event and rental period,
7, HOLD DAluMuESS AGREEMENT
RENTER hereby indemnifies and holds Tire Frida Chimim, its managers, employees, Board of Directors, representatives and
agents harmless for any liability or responsibility for any personal irguty or damage as a result of negligence, omission or mistake
of RENTER and his/hor guests, Invitees, and licensees. __,_,-,,.,(initial)
� A 2
DocuSlgn Envolopo ID:4BBEC5FB-A743-4473-9B45.4F3BA7499555
g. The Frida Cinema's Core Principles and Venue Standards
The Frida Cinema, a 50t(o)(3) not -for -profit organization, is an equal opportunity employer, and a welcoming
Safe Space for all cultures, creeds, sexual orientations, ages, and genders. While on property, all volunteers,
employees, representatives, and venue renters of The Frida Cinema must refrain from any and all acts of sexual
harassment and hate speech, defined as speech which attacks a person or group on the basis of attributes such as
race, religion, ethnic origin, sexual orientation, disability, age, or gender. Renter must comply to these Core
Principles and Venue Standards. Failure to do so will result in immediate termination of event, and forfeiture of
full rental rate.
FACILITY USAGE NEEDS:
Table (I six foot folding table w/ tublo cloth)
Chairs (2)
PA System (Miomphono & speakers)
Number of microphones: 1 or 2
Spotlight
Marquee space
What would you like the marquee to any? 2 lino maximum with 14 characters par line.
Line 1:
Line 2:
Approximately how many guests are you expecting at this event?
I have road and agree to the terms outlined in this contract: \, S F_ 6 J t 6-d4 ry eLr- 114 b-E
RENTER Signature; Date:
RENTER Print Name;
CINEMA Signature: Date:
CINEMA Print Name: Loran Crow. Exeoutlye Direr_, or— Tho Frida Cinomn
FILM FORMATTING
If screening of a film, please note that your materials most be in the following formats onlyt
- DCP (Please ensure drive is dropped off at least 72 hours prior to your event for ingest and testing).
- Ulu -ray (back-up suggested).
- DVD (back-up suggested),
- Hard/USB/Flash Drive. NOTE: Supported USB drives must be formatted with the FAT (File Allocation Table),
FAT32 or NTFS (New Technology File System) file system only, and file must be in either the .MP4 or .Avx
format, (Our system does not recognize ,mov or any other formats beyond .W4 or .avi.) Our systems support
"USB Mass Storage Class Bulk -Only Transport" devices only. Most USB thumbs drives, portable hard disk drives
and card readers conform to this device class. MAC -formatted drives, and other USB devices such as MP3
players, digital cameras, and mobile phones, will not be compatible. We strongly suggest against bringing
your film materials on a laptop. If none of the above options are available to you, please contact us
immediately to discuss alternate options for presenting your film. It is always recommended file is tested
prior to your screening - you are welcome to Dro lox o� Goog a Drive our file to us in advance of our
screening as well - at least three days in advanc is It ghly recoattendedso we rave ample time to put it on
our internal hard drive and test.
IN_ WITNESS WHEREOF, the parties hereto have executed this Agreement on
J2020.
ATTEST:
DAISY GOMEZ
/✓� Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Lisa Storck
Assistant City Attorney
RECOMMEND APPROVAL:
O �
MINH THAI
Executive Director
Planning & Building Agency
CITY OF SANTA ANA
KRI�S�TIIV�E RIDGE
City Manager
THE FRIDA CINEMA
By: Trevor Dillon
Title: Programming Director
Tax ID: 27-0950151