HomeMy WebLinkAbout22B - CONSUMER PIPE AND SUPPLY FOR COPPER TUBINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 21, 2020
TITLE
AWARD A BLANKET ORDER CONTRACTS
TO CONSUMER PIPE AND SUPPLY, S & J
SUPPLY COMPANY INC., UNITED WATER
WORKS, AND FERGUSON ENTERPRISES,
LLC, FOR COPPER TUBING, IN AN
ANNUAL AGGREGATE AMOUNT NOT TO
EXCEED $100,000 (TOTAL AGREEMENT
AMOUNT NOT TO EXCEED $500,000)
(SPECIFICATION NO. 19-122)
(NON -GENERAL FUND)
{STRATEGIC PLAN NO. 6, 1C}
/s/Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award blanket order contracts for copper tubing for a two-year period, beginning February 1, 2020,
and expiring January 31, 2022, with provisions for three one-year renewal options exercisable by
the City Manager, in an annual aggregate amount not to exceed $100,000, for a total agreement
amount not to exceed $500,000, including the optional renewals, subject to non -substantive
changes approved by the City Manager and City Attorney, with the following vendors:
Vendor
Location
Consumer Pipe and Supply
Fontana
S & J Supply Company Inc.
Santa Fe Springs
United Water Works
Santa Ana
Ferguson Enterprises, LLC
Santa Ana
DISCUSSION
The City's Central Stores Division purchases various materials for day-to-day use by all City
departments. The agreement for copper tubing recently expired and the City issued a bid for
qualified bidders to furnish and deliver copper tubing on an as -needed basis.
The Notice Inviting Bids was advertised on November 5, 2019, on the City's online bid management
and publication system. A summary of the Invitation for Bids and bids received is as follows:
22B-1
Award Contracts for Copper Tubing
January 21, 2020
Page 2
287 Vendors notified
5 Santa Ana vendors notified
15 Vendors downloaded the bid packet
4 Bid received
2 Bids received from Santa Ana vendors
Four Bids were received and opened on November 26, 2019. Upon evaluation (Exhibit 1), all bids
received were determined to be responsive. Bids received from Consumer Pipe and Supply, S & J
Supply Company Inc., United Water Works, and Ferguson Enterprises LLC, were comparable in
price, responsive to specifications, and met the City's requirements. The annual amount of
$100,000 is based on historical expenditure trends.
Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified five Santa Ana vendors. Four vendors downloaded and
submitted bid packets for consideration. The two bids submitted by Santa Ana vendors qualified
for a 1 % local vendor preference, which was applied during the bid evaluation.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard.
FISCAL IMPACT
Funding for the initial two-year term (FY 2019-20 through FY 2020-21) and three subsequent one-
year renewal periods will be budgeted and made available for expenditure in the accounts specified
below:
Fiscal Year
Accounting Unit-
Fund Description
Account Unit, Account
Amount
Account#
Description
Stores & Property Control-
FY19-20
07617102-63001
Internal Service Fund
Miscellaneous Operating
$41,667
Expenses
Stores & Property Control-
FY20-21
07617102-63001
Internal Service Fund
Miscellaneous Operating
$100,000
Expenses
Stores & Property Control-
FY21-22
07617102-63001
Internal Service Fund
Miscellaneous Operating
$100,000
Expenses
Stores & Property Control-
FY22-23
07617102 63001
Internal Service Fund
Miscellaneous Operating
$100,000
Expenses
22B-2
Award Contracts for Copper Tubing
January 21, 2020
Page 2
Fiscal Year
Accounting Unit-
Fund Description
Account Unit, Account
Amount
Account#
Description
Stores & Property Control-
FY23-24
07617102 63001
Internal Service Fund
Miscellaneous Operating
$100,000
Expenses
Stores & Property Control-
FY24-25
07617102 63001
Internal Service Fund
Miscellaneous Operating
$58,333
Expenses
Total
$500,000
Nabil Saba, PE
Interim Executive Director
Public Works Agency
NS/KL/GL
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
22B-3
EXHIBIT 1
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22B-4