HomeMy WebLinkAbout25E - AGMT PEST OPTIONS PARKS AND ZOOREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 21, 2020
TITLE
APPROVE AN AGREEMENT WITH PEST
OPTIONS, INC. TO PROVIDE INTEGRATED
PEST MANAGEMENT AND PEST
CONTROL SERVICES AT CITY PARKS
AND FACILITIES, SANTA ANA ZOO AND
CIVIC CENTER FOR AN ANNUAL AMOUNT
OF $787,593.66 (TOTAL NOT TO EXCEED
$3,150,374.64) FOR THE PERIOD
FEBRUARY 1, 2020 TO JANUARY 31, 2024
TO BE FUNDED BY THE GENERAL FUND
AND CIVIC CENTER FUND
{STRATEGIC PLAN NO. 6, 1B}
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 111 Reading
❑
Ordinance on 2ntl Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Pest Options, Inc. to provide integrated
pest management and pest control services at city parks and facilities, Santa Ana Zoo and Civic
Center for an annual amount not to exceed $787,593.66, which includes a 10 percent contingency,
for the period from February 1, 2020 to January 31, 2024 for a total agreement amount of
$3,150,374.64 to be funded by the General Fund and Civic Center Fund, subject to non -substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
On October 7, 2019, the Parks, Recreation, and Community Services Agency (PRCSA) issued a
Request for Proposal (RFP) for integrated pest management and pest control services of the four -
landscape maintenance districts, Santa Ana Zoo at Prentice Park and the Civic Center. The City
notified 28 companies (one Santa Ana company), 21 companies downloaded the documents (zero
Santa Ana companies), and one company submitted a proposal (zero Santa Ana companies) for
service at all locations.
Even though there was only one proposal, an evaluation committee consisting of three
representatives from PRCSA Park Facilities Division reviewed and rated the proposal to confirm
the company is qualified to do the work. The proposal was evaluated according to the criteria listed
in the RFP, which includes firm/team experience, reference/relevant project experience, listing of
resources, manner for performing services/schedule and fee. The evaluation committee made the
determination that the company is capable of performing the requested services.
25E-1
Agreement with Pest Options, Inc. to provide integrated pest management and pest control
services at city parks and facilities, Santa Ana Zoo and Civic Center
January 21, 2020
Page 2
The City proposes to enter into a four-year agreement with Pest Options, Inc. for the service of
Districts 1, 2, 3, and 4, Santa Ana Zoo and the Civic Center (Exhibit 1). The PRCSA attempts to
have one company per district, but due to the number of proposals received and the capacity of
the company, PRCSA recommends that having the Pest Options, Inc. perform the work would be
in the best interest of the City.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure,
Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy B
(equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users).
FISCAL IMPACT
The Fiscal Year (FY) 2019-20 budget contains new allocations in alignment with Measure X funding
including increased funding in the PRCSA for improving the scope of contract services for
landscaping, trees, lakes, ball diamonds, and custodial.
Originally, the PRCSA had funding to provide pest control services, but eventually eliminated the
service due to budgetary reductions. During the process of implementing integrated pest
management and pest control services again, use of excess funds from the landscape maintenance
budget was anticipated to cover the cost. However, the cost in landscape maintenance and in -field
ball diamond maintenance came in higher than anticipated and there is little funding available for
this service. The PRCSA and the Civic Center have enough funding for FY 2019-20 to cover the
increased cost for the remainder the fiscal year. Additional funding for the PRCSA ($664,000) and
Civic Center ($61,500) is required to continue the service agreement in FY 20-21 and beyond.
Funds are available in the following accounts for the specified fiscal year of the initial term:
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit -Account #
Description
Description
FY 19-20
01113250-
General Fund
PRCSA-Park Facilities,
$286,682.57
62320
Maint. & Repair / Bldng. &
Ground
FY 19-20
01113220-
General Fund
PRCSA-Zoo,
$15,788.67
62300
Contract Services -Professional
FY 19-20
07413250-
Civic Center
PRCSA-Civic Center Reg.
$25,692.79
62320
Fund
Maint.,
Maint. & Repair / Bldng. &
Ground
Total FY 19-20
$328,164.03
25E-2
Agreement with Pest Options, Inc. to provide integrated pest management and pest control
services at city parks and facilities, Santa Ana Zoo and Civic Center
January 21, 2020
Page 3
Funds will be budgeted and made available in the following accounts for the specified fiscal years
of the remainina term:
Fiscal
Accounting
Fund
Accounting Unit, Account
Annual
Year
Unit -Account #
Description
Description
Amount
FY 20-21
01113250-
General Fund
PRCSA-Park Facilities,
$688,038.16
to 22-23
62320
Maint. & Repair / Bldng. &
Ground
FY 20-21
01113220-
General Fund
PRCSA-Zoo,
$37,892.80
to 22-23
62300
Contract Services -Professional
FY 20-21
07413250-
Civic Center
PRCSA-Civic Center Reg.
$61,662.70
to 22-23
62320
Fund
Maint.,
Maint. & Repair / Bldng. &
Ground
Annual Total
$787,593.66
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit -Account #
Description
Description
FY 23-24
01113250-
General Fund
PRCSA-Park Facilities,
$401,355.60
62320
Maint. & Repair / Bldng. &
Ground
FY 23-24
01113220-
General Fund
PRCSA-Zoo,
$22,104.13
62300
Contract Services -Professional
FY 23-24
07413250-
Civic Center
PRCSA-Civic Center Reg.
$35,969.90
62320
Fund
Maint.,
Maint. & Repair / Bldng. &
Ground
Total FY 23-24
$459,429.63
The total agreement amount of the four-year term is $3,150,374.64.
Lisa Rudloff Kathryn Downs, CPA
Executive Director Executive Director
Parks, Recreation, and Community Finance and Management Services Agency
Services Agency
25E-3
Agreement with Pest Options, Inc. to provide integrated pest management and pest control
services at city parks and facilities, Santa Ana Zoo and Civic Center
January 21, 2020
Page 4
Exhibit: 1. Agreement
25E-4
Exhibit 7
AGREEMENT FOR PEST CONTROL AND WEED ABATEMENT SERVICES
THIS AGREEMENT is made and entered into this 21st day of January, 2020 by and
between Pest Options, Inc, a California Corporation ("Contractor"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS
A. On October 7, 2019, the City issued a Request for Proposal ("RFP") for pest control and
weed abatement services for City Districts 1-4, the Santa Ana Zoo, and District A (Civic
Center). On October 25, 2019, City issued Addendum No. 1 regarding the RFP. (The RFP
and Addendum No. 1 are incorporated by reference as though completely set forth in its
entirety herein.)
B. Contractor submitted a proposal dated November 4, 2019. Contractor's proposal was
ultimately selected for the award of the contract. (Contractor's proposal is incorporated by
reference as though completely set forth in its entirety herein.)
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES
Contractor shall perform pest control services and weed abatement services for City
Districts 1-4, the Santa Ana Zoo, and District A (Civic Center) as set forth in the City's RFP and
Exhibit A attached hereto. Services are provided pursuant to the schedule attached hereto as
Exhibit B. Said schedule is subject to modification during the term of this Agreement as mutually
agreed upon in writing by the parties.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services
the rates and charges identified in Exhibit C. The total sum to be expended under
this Agreement shall not exceed $787,593.66 annually during the term of this
Agreement. This annual amount is comprised of (1) the base agreement amount of
$715,994.24 and (2) a 10% contingency of up to $71,599.42 for services as may be
performed by Contractor at the sole discretion of City. The total Agreement amount
for the entire term of this Agreement shall not exceed $3,150,374.64.
Page 1 of 8
#197000 25E-5
Exhibit 7
Payment by City shall be made within forty-five of days (45) days following receipt
of proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work that fails to meet the standards of
performance set forth in the Recitals, which may reasonably be expected by City.
3. TERM
This Agreement shall commence on February 1, 2020 and terminate on January 31, 2024,
unless terminated earlier in accordance with Section 15, below.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. Since the
services being performed are part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more,
Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend,
indemnify and hold the City, its elected officials, officers, employees and agents free and
harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer -employee relationship, a joint venture relationship, or to allow the
City to exercise discretion or control over the professional manner in which Contractor performs
the services which are the subject matter of this Agreement; however, the services to be provided
by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in
plans, specifications, studies, drawings, estimates, and other documents or works of authorship
fixed in any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Contractor under this Agreement ("Documents & Data'). Contractor shall require all
subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for
any Documents & Data the subcontractor prepares under this Agreement. Contractor represents
and warrants that Contractor has the legal right to license any and all Documents & Data.
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#19700v3 2 5 E -6
Exhibit 7
Contractor makes no such representation and warranty in regard to Documents & Data, which
were provided, to Contractor by the City. City shall not be limited in any way in its use of the
Documents and Data at any time, provided that any such use not within the purposes intended by
this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The insurance
policy shall contain an exclusion for sexual molestation. The amounts of insurance
shall be not less than the following: single limit coverage applying to bodily and
personal injury, including death resulting therefrom, and property damage, in the
total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such
insurance shall (a) name the City, its officers, employees, agents, volunteers and
representatives as additional insured(s); (b) be primary and not contributory with
respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
Page 3 of 8
#197000 2 5 E -7
Exhibit 7
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants; special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor or its, subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor Services are subject to Civil Code Section
2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8,
to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct
of the Contractor.
Page 4 of 8
#197000 25E-8
Exhibit 7
9. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information
is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not
use or disclose such information except in the performance of this Agreement, and further agrees
to exercise the same degree of care it uses to protect its own information of like importance, but in
no event less than reasonable care. "Confidential Information" shall include all nonpublic
information. Confidential information includes not only written information, but also information
transferred orally, visually, electronically, or by other means. Confidential information disclosed
to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The
foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has
been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in
a publicly available source; (c) is in rightful possession of the Contractor an obligation of
confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently
developed by the Contractor without reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. BACKGROUND CHECK REQUIREMENTS
Contractor shall not assign any employee, agent, subcontractor or volunteer to provide
services pursuant to this Agreement, if that employee, agent, subcontractor or volunteer is required
to register as a sex offender under California Penal Code Section 290 et seq, has a conviction for
any crime of moral turpitude, has a conviction for a violent felony as defined in California Penal
Code Section 667.5(c), or has a conviction for a serious felony as defined in California Penal Code
Section I I92.7(c). Disqualifying convictions include but are not limited to, violations of California
Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a), 205, 206,
207-209.5, 211, 212, 212.5, 213, 214, 215, 218-219, 220, 236.1(b) or 236.1(c), 243.4, 261, 261.5,
Page 5 of 8
# 19700v3 2 5 E -9
Exhibit 7
273.5, 262, 264.1, 266, 266c, 266h, 266i, 266y 267, 269, 272, 273a, 273ab, 273d, 285, 286, 288,
288a, 288.2, 288.3, 288.4, 288.5, 288.7, 289, 290, 311.1, 311.2, 311.3, 311.4, 311.10, 311.11, 314,
347(a), 368, 417(b), 451(a),518 with 186.22, 647.6, 653f(c), 664 and 187, 667.5(c), 18745, 18750,
or 18755, 12022.53, 11418(b)(1) or (b)(2); Business and Professions Code Section 729. Failure
to comply with this Section shall be grounds for immediate termination of this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
With courtesy copies to:
To Contractor:
Executive Director
Parks, Recreation, and Community Services Agency
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, California 92702
Fax 714-571-4211
Pest Options, Inc.
Attention: Tracy Thompson, President
135 North Manchester Avenue
Anaheim, California 92802
Tracy@pestoptions.com
Fax 888-511-3584
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
Page 6 of 8
#19700v3 25E-10
Exhibit 7
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter therein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
16. TERMINATION
Except as otherwise specified herein, this Agreement may be terminated by the City upon
thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive
and the City shall pay Consultant compensation for all services performed by Contractor prior to
receipt of such notice of termination, except that, payment need not be made for work that fails to
meet the standard of performance specified in the Recitals of this Agreement.
17. NONDISCRIMINATION
Provider shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Provider affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
Page 7 of 8
#197000 25E-11
Exhibit 7
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies including but not limited to having its employees
working on this Agreement maintain a qualified applicator's license and qualified applicator's
certificate as set forth in the RFP. Contractor shall notify the City immediately and in writing of
its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said
inability shall be cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: Awv a. A
Laura A. Rossini
Senior Assistant City Attorney
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONTRACTOR:
Tracy Thompson
President
Pest Options, Inc.
Page 8 of 8
#197000 25E-12
Exhibit 7
19. PROFESSIONAL LICENSES
Contractor shall, throughout the lens of this AgTecmcnt, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary For the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies including but not limited to having its employees
working on this Agreement maintain a qualified applicator's license and qualified applicator's
certificate as set forth in the RFP. Contractor shall notify the City immediately and in writing of
its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said
inability shall be cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attomey's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn-
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM;
SONIA R. CARVALHO
City Attorney
By:
Laura A. Rossini
Senior Assistant City Attorney
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONTRACTOR:
A
Tracy'fh pson
President
Pest Options, Inc.
[Signatures continue on the next page]
Page 8 of 8
0
1970" "' 25E-13
Exhibit 7
RECOMMENDED FOR APPROVAL:
Lisa Rudloff
Executive Director
Parks, Recreation, and Conununity Services Agency
Page 9of8
1119700v2
25E-14
Exhibit 7
RECOMMENDED FOR APPROVAL:
Lisa Rudloff
Executive Director
Parks, Recreation, and Community Services Agency
Page 9 of 8
#197000
25E-15
Exhibit 7
EXHIBIT A
SCOPE OF SERVICES
25E-16
Exhibit 7
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
INTEGRATED PEST MANAGEMENT (IPM) & PEST CONTROL SERVICES
RFP NO.: 19-094
Description of Work
ROUTINE MAINTENANCE
The City of Santa Ana, Park Services Division embraces and promotes sustainable site design and
management principles and best management practices where feasible. The use of Integrated Pest
Management (IPM) and organic pesticides, in lieu of traditional synthetic pesticides, are encouraged and,
in cases listed herein, required as a part of this agreement. The Contractor, as part of our site management
subject expert, shall play an important role toward recommending, using and collecting data concerning
the use of IPM and organic pesticide products as specified herein.
The Contractor shall assign the appropriate number of staff at the appropriate skill level and rank in their
organization, to continuously improve the quality of Santa Ana Parks and Facilities. The Contractor
understands and agrees by entering into the agreement with the City of Santa Ana Park Services Director's
Representative shall be the sole source of interpreting the specifications and the quality of work specified
herein in writing and by the Santa Ana Park Services Quality Maintenance Standards PowerPoint
herewith. Should the Contractor fail to provide the City with the level of service specified, the Director's
Representative shall have the authority to direct the Contractor to add additional staff, equipment or both
to achieve the maintenance standards specified herein.
Each week the Contractor's Supervisor or their designated representative shall inspect each site and
respond to IPM and pest control issues. The Contractor shall also take a time/date stamped photographs
documenting site inspections and noting any issues relating to but not limited to safety, maintenance,
malfunctions, vandalism, hazardous conditions or otherwise abnormal conditions that are inconsistent
with the quality standards specified herein or threaten people and/or property by reporting the condition
immediately to the Director's Representative. Failure to inspect each site before 9:00am will result in a
$300 penalty per site.
Routine maintenance shall include, but, not be limited to the following services performed at the Work
Sites and per the City of Santa Ana Park Services Quality Maintenance Standards (reference PowerPoint).
1.0 Certification of Applicators
1.1 All IPM and agricultural pest control employee -applicators shall possess and maintain a
state licensed/certified agricultural pest control Qualified Applicators License (QAL) or a
Qualified Applicators Certificate (QAC). Any employee serving as an assistant(s) shall
not be required to possess at QAL or QAC. At no time shall an unlicensed or uncertified
City of S,ngt a I� ' 9-094
LLI�� T211
Exhibit 7
employee perform any application of pesticides including, but not limited to, applying IPM,
organic and/or pest control products.
2.0 Integrated Pest Management (IPM) & Organic Pesticide Products BMP's
2.1 IPM best management practices and products shall be the fast option considered for all
pest control needs. When confronted with a pest issue, the Contractor shall demonstrate to
the Director Representative's satisfaction, that all IPM/Organic products and methods were
considered before recommending synthetic pesticides/products for pest control.
3.0 Notification of Intent (NOI) to Apply Pesticides
3.1 The Contractor shall notify the Orange County Agricultural Commissioner's Inspector
(whose area or responsibility is the City of Santa Ana) directly and copy the Director's
Representative via email a minimum of 48 hours in advance of any proposed IPM/pesticide
applications. The required information shall be the name of the proposed IPM, organic or
pesticides to be applied listing the manufacturer/name of the pesticide, the rate(s) of
application, the reentry period and the method of application (see Attachment
4.0 On -Site Public Notification
4.1 Prior to starting any IPM/pest control applications, the Contractor shall post on A -frame
barricades plastic sealed 18"x24" signs at a maximum 300' intervals (where applicable)
public notification posters listing the company performing the application, the proposed
pesticides to be applied listing the manufacturer/name of the pesticide, the rate(s) of
application, the reentry period and the method of application.
4.2 The Contractor shall have an Assistant assigned to watch -out for the general public and, if
any person attempts to enter the area where IPM/pest control products are being applied,
to protect them by stopping their entry into the application zone. Should a person(s) from
the general public ignore the Assistants warnings, the Assistant shall cause the QAL/QAC
Applicator to cease operations until the Director's Representative can be contacted for
assistance.
4.3 Following completion of the QAL/QAC Applicators applications, the Contractor's
Assistant shall continue to protect the general public by warning them not to enter the pest
control application zone until the re-entry zone time frame has passed.
5.0 Integrated Pest Management (IPM) & Pest Control Services
5.1 Weed Abatement
5.1.1 All hardscape and landscape areas shall be kept free of weeds at all times. Weeds
shall be removed by hand and/or approved mechanical, organic or herbicide
methods. The Contractor shall apply post emergent herbicides a minimum of one
(1) time per month to abate all weeds to areas including, but not limited to,
curbs/gutters, all hardscape, groundcover/shrub areas, tree rings, roof gutters and
turf area being careful to not damage or eradicate non -target plant material. The
Contractor shall be responsible for the replacement of any non -target plant material
of like quantities, size and species per the Director's Representatives direction. In
City of S tag �e�♦ V 9-094
Exhibit 7
addition, the Director's Representative may dispatch City staff or other contractor's
to remove/eradicate weeds that reach two (1) inch or greater or when weeds exist
in turf areas and are not removed/eradicated immediately. In such instance, the cost
will be deducted from the Contractor's monthly invoice.
5.1.2 The Contractor may elect to apply pre -emergent herbicides as a strategy to reduce
the germination of weeds at park properties. Should the Contractor elect to apply
pre -emergent herbicides to control the germination of weeds, he/she shall get
written approval from the Director's Representative prior to applying specific
products. Note, should pre -emergent herbicides harm plant material, the Contractor
shall remove the damaged plant material and replace the affected area with like
quantities, sizes and species of plant material to the satisfaction of the Director's
Representative.
5.2 Sport/Priority Turf Management Support
5.2.1 Perennial Rye Grass Eradication - Beginning in April all sport/priority turf shall
have post -emergent herbicide Revolver (16-17 oz./acre), non-ionic surfactant, a turf
marker and ferrous oxide pre -mixed in a tank to eradicate perennial rye grass, poa
annua and other turf species indicated on the product label. Following the initial
application, the Contractor shall continuously apply post emergent herbicides to
eradicate all turf and broadleaf weeds.
5.3 Disease and Pest Control
5.3.1 The Contractor shall inspect weekly all landscaped areas (turf, trees, shrubs, ground
cover, and annual color) for presence of disease, insect, rodent infestation or any
other pests. If any pests, such as but not limited to, disease, insect, algae, birds,
animals, such as rabbits, rats, squirrels, or rodent infestation (rodents including rats,
gophers, moles, voles, etc.) is discovered, it shall immediately be controlled by the
Contractor using the safest and most expedient method. Note that rodents, such as
rats, if found in the landscape, regardless of whether or not they inhabit adjacent
buildings, are considered agricultural pests and shall be treated as a part of this
agreement.
5.3.2 If any plant material (turf, groundcover, shrubs, trees) dies due to pest damages the
Contractor will be required to replace the plant with like quantities, species and size
at no extra cost to the City. hi the case where turf is lost due to pest damage, the
Contractors shall replace the area of turf lost with thick cut West Coast Turf
Bandera Bermuda (during spring/summer) and thick cut West Coast Turf Bandera
Bermuda that has been cropped over with Perennial Rye grass (during fall/winter).
6.0 Soil Fertility & Fertilization Services
6.1 Biological Soil Testing & Analysis
6.1.1 Twice per year the Contractor shall hire a contractor specializing in soil/water/plant
tissue testing to perform biological and traditional soil testing at each park
groundcover/shrub/trees/turf soils to gather information regarding soil nutrient levels,
compaction, composition, potential of hydrogen (PH), compost and all aspects of a soils
biological health. The contractor shall also test water quality and soil assay to determine
City of S4a�t�i�.�neV1V9-094
Exhibit 7
which soil beneficial biologicals are present and in need of being added to soils. Following
soil testing the Contractor shall provide a report for each sample taken which makes
specific recommendations to be considered for improving the overall health and vitality of
the soil.
6.2 Landscape Areas — All landscape areas shall be fertilized using the following products and
rates:
6.2.1 Groundcover/Shrubs: California Organics Phyta Grow Leafy Green 7-1-2 granular
fertilizer at a rate of 500 pounds per acre one (2) time per year in March and August.
6.2.2 Casual Turf California Organics Phyta Grow Leafy Green 7-1-2 granular fertilizer
at a rate of 500 pounds per acre one (2) time per year in March and August.
6.2.3 Sport/Priority Turf: California Organics Phyta Grow Leafy Green 7-1-2 granular
fertilizer at a rate of 700 pounds per acre one (2) time per year in April and October.
6.2.3 All Palms and Cycads shall be fertilized two times per year using California
Organic Phyta-Boost 7-1-2 at five pounds per cycad/pahn and California Organic
Compel pelletized organic compost at 3 pounds per Palm/Cycad.
7.0 Integrated Pest Management (IPM) & Organic Pest Management & Data Collection Sites
7.1 Each landscape -grounds park district shall have one (1) designated test site for use of
IPM/Organic Pest Management control measures only. The Contractor shall manage and
collect data at the sites utilizing only IPM/Organic pesticides and/or manual/mechanical
control measures only:
7.1.1 District 1 — 17a' Street Triangle Park
7.1.2 District 2 — Angels Community Park
7.1.3 District 3 — Heritage Park
7.1.4 District 4 — McFadden Triangle Park
7.2 Annual Cost -Benefit Analysis Report
7.2.1 Each year the Contractor shall prepare a Cost -Benefit Analysis report identifying
specific comparative costs, benefits, and/or challenges, associated with the use of
IPM/Organic pesticide and use of manual/mechanical labor to control pests in the
four (4) designated IPM/Organic park sites versus the other park sites which may
also use synthetic pest control products.
7.2.2 The report shall specifically report all pesticides (IPM/organic/synthetic), what type
of pesticide category they belong too, their brand names, active ingredient and
percent, EPA#, whether they are liquid, granular, wettable powder, etc., the total
annual quantities applied and manual/mechanical labor in hours needed to control
pests throughout the designated test sites in the four (4) districts versus the other
park sites which may use synthetic pest control measures.
7.2.3 The report shall list the total annual cost of materials, labor and equipment used to
control pests in the four (4) per park site and also be broken down by cost per acre.
The report shall also have the total annual cost of materials, labor and equipment to
control pests in the other parks which may use traditional synthetic control
products. The report shall compare the cost, benefits, challenges, and have
recommendations for future consideration. Note, the Director's Representative
shall have the authority to add additional cost -benefit report criteria as deemed
necessary. Should the Director's Representative require additional cost -benefit
City of SISM
9-094
Exhibit 7
information, he/she shall submit to the Contractor the direction in writing.
7.2.4 The Contractor's annual cost -benefit analysis report shall include an Executive
Summary, a narrative describing the general findings based upon the data collected
and recommendations for the City's consideration (see Exhibit _ Cost -Benefit
Analysis Template).
8.0 Specialized Maintenance
8.1 Santa Ana Zoo Chemical Use - All pesticides and fertilizers must be approved as
safe for the animals by the Zoo Manager or Zoo Veterinarian prior to their
application at the Zoo. The Zoo Manager or their representative shall be informed
prior to any application of chemicals/fertilizers on zoo property.
Contractor Responsibilities:
1.0 GENERAL CONDITIONS
1.1 Definitions-
1.1.1 "Director's Representative" shall mean the Executive Director of Parks, Recreation
and Community Services designated representative(s).
1.1.2 "SAPRF" shall mean Santa Ana Park and Recreation Facilities.
1.1.3 "Weed" shall mean any undesirable or misplaced plant.
1.1.4 "Hardscape" shall mean any resilient surface other than turf or planting beds, such
as but not limited to curbs, gutters, sidewalks, decomposed pathways, asphalt
pavement, mow strips, bollards, signs, grandstands, benches, picnic tables, drinking
fountains, BBQ's, fencing, railing, tire stops, etc.
1.1.5 "Integrated Pest Management" (IPM) shall mean any biological live pest control
solution.
1.1.6 "Organic" shall mean any non -synthetic product pest control solution.
1.1.7 "Synthetic" shall mean any non-IPM or organic pest control solution.
1.2 Scheduling of Work -The Contractor shall provide IPM/organic/synthetic pest control
maintenance between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday. The
schedule may be modified only with the Director's Representative consent.
Landscape/grounds maintenance that generates excess noise cannot begin before 8:00 a.m.
The Contractor shall establish schedules of "routine work" to be followed in the
performance of this contract. In addition to the Contractor submitting the Monthly Park
Maintenance Inspector's Inspection Schedule and other required monthly reports, the
Contractor shall submit weekly schedules listing the work tasks, crew performing the task,
and the projected hours to complete the task. The schedules shall be emailed to Director's
Representative by Thursday at 4:OOpm for the upcoming week. Any changes in scheduling
shall be reported in writing 48 hours before the proposed change and must be approved by
the Director's Representative. The schedule shall include days of the week and what
person/crew will be performing specific work in accordance with the specification.
1.3 Local Office - The Contractor shall maintain a physical office within the 714 area code
(local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m.
with a company representative present at all times. Answering services or mobile
telephones will not be considered a local office.
City of S= 2419-094
Exhibit 7
1.4 Emergency Response — The Contractor shall have an emergency "Stand-by" staff person
assigned to respond to urgent calls after hours. The Contractor shall have the capability to
answer calls immediately and respond to after-hours service within one (1) hour from the
time the call is made.
1.5 Extra Work or Outside the Scope of Work -Damage or malfunction to site amenities, plant
material or irrigation system equipment by any of the following may be considered outside
the scope of this Agreement unless otherwise specified herein:
-Acts of God
-Civil Disorder
-Vehicle Collision (excluding Contractor and its employees and subs)
-Excavation or Re -surfacing of the Street
-Power Failures
-Underground Wiring Damage
-Extra Work Requested by the Director's Representative
Contractor will not be considered responsible for replacement. Contractor must prove to
the satisfaction of Director's Representative that one of the above occurred in order to be
excused from performing under the Agreement.
Extra Work or Outside the Scope of Work -Damage (a.k.a. Extra Work) shall be
compensated:
i Labor- 25% above prevailing wage
ii Materials- 15% above retail contractors cost
ii Equip Rent-15% above contractor's cost
All Extra Work or Outside the Scope of Work -Damage work shall be performed by
Contractor's staff other than the routine maintenance staff assigned to the contract. Any
staff routine maintenance Contractor's staff discovered performing Scope of Work -
Damage work shall not be charged as Extra Work.
2.0 UNIFORMS AND VEHICLES IDENTIFICATION
2.1 The Contractor shall provide to all field personnel a standard uniform including but not
limited to uniform company hats, collared work shirts, pants, jackets, cold weather vests
and ANSI approved safety shoes. All uniforms will be marked by patch, silk screen or
embroidery with the company name and logo or other form of identification.
2.2 All equipment shall be clearly identified on both sides and rear of the vehicles as belonging
to the Contractor, well maintained, in excellent working condition, be clean in appearance
and without extensive visible damage, dirt graffiti etc. In addition, all vehicles shall have
the company's name, contractor's license number and contact information clearly
identified on both sides and the rear of the vehicle.
2.3 The Director's Representative reserves the right to direct the Contractor to remove an
employee or piece of equipment for not meeting high maintenance and appearance
standards.
3.0 SAFETY REQUIREMENTS
City of S= 2t 9-094
Exhibit 7
3.1 All work performed under this contract shall be completed with maximum safety as the
priority above all other requirements. The Contractor shall be incompliance with his/her
companies City approved Illness and Injury Prevention Program and all Federal, State and
Local OSHA requirements, laws and regulations.
3.2 All work performed under this contract shall be performed in strict compliance with all
federal, state and local safety laws, regulations or other authoritative mandates that protect
workers and the general public, including but not limited to, blood borne pathogens,
hazardous waste identification and transport and pesticide use and reporting.
3.3 In the event unsafe work is observed by City staff or otherwise reported, the Director's
Representative may, at his discretion, order the Contractor to stop performing and pay all
costs and or damages resulting from the delay.
3.4 The Contractor shall perform all safety training required by OSHA, CalOSHA and any and
all authoritative government entities having authority over required safety training.
3.5 In addition, the Contractor shall submit to the Director's Representative each year upon
renewal of the agreement his/her updated Illness and Injury Prevention Plan which shall
include the annual OSHA safety training schedule and update OSHA safety training
records and employee safety training certificates. All OSHA Training shall be performed
by a certified OSHA Trainer.
4.0 SAFETY NOTIFICATION
4.1 If Contractor identifies a potential safety issue, Contractor shall:
4.1.1 Notify the public that potentially unsafe conditions exist by installing yellow
"Caution Tape" and "A" frame barricades or equal substitute around the condition.
4.1.2 Notify the Director's Representative of the condition first by phone and then in
writing (e-mail is acceptable) including digital photographs of the potential safety
concern. Once the Contractor has notified the City and the public of the condition,
as specified above, Contractor shall have no further responsibility regarding the
condition.
5.0 UNDERGROUND ALERT SYSTEMS
5.1 Underground Alert Systems (telephone number 1-800-422-4133) must be notified 48-
hours in advance prior to any excavation work.
6.1 Any damage to private property caused by Contractor shall be immediately reported to the
property owner. Contractors shall pay for any damage caused to private property in
performing this agreement.
7.0 ACCESS TO PRIVATE PROPERTY
7.1 Prior to any work involving private property, the Contractor shall notify the City of the
proposed work and obtain all necessary permits and/or consent required from City and/or
property owner
City of S to Flt19-094
Exhibit 7
8.0 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
8.1 The Contractor shall protect City and/or private property adjacent to work areas including
sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls,
sidewalks, street paving, etc., located on either public or private property. Contractor shall,
at its expense, replace any property that is removed or damaged, other than property pre -
approved for removal. Contractor shall abide by the City's "Policy for Driving on Park
Property" (See Attachment 4).
9.0 TRAFFIC CONTROL
9.1 The Contractor will not interrupt traffic flow on City streets without obtaining a no -fee
permit from the City. Prior to performing maintenance activities where Contractor
employees work immediately adjacent City vehicular lanes 35 miles per hour or greater, or
any other situation covered under the California MUTCD, the Contractor shall implement
no -fee permitted City approved traffic safety plans to protect the health and welfare of its
employees and the general public prior to commencement of the agreement.
10.0 MONTHLY REPORTS
10.1 Prior to the first of each month the Contractor shall submit to the Director's Representative
for approval:
10.1.1 The Excel Park Maintenance Inspector's Inspection Schedule including a detailed
annual, monthly, weekly and daily work schedules consistent with task frequencies
in Exhibit A;
10.1.2 A copy of certified payroll sent to the Department of Industrial Relations (DIR) on
the DIR required format/forms of employees assigned to the contract areas;
10.1.3 An updated organizational chart, or equal, listing the names, titles, schedules and
number of Full -Time Equivalent (FTE'e) assignments of all persons working in the
contract areas;
10.1.4 Invoices and packing slips of name, type and quantities of commodities purchased;
10.1.5 Annual/monthly pesticide use report completed on the City's Excel form;
The information contained in the above referenced documents shall be updated with any
new information as changes occur. The Director's Representative shall be immediately
notified of any changes to the above information.
Failure to submit a report by the first of each month shall result in a fine of $100.00 per
day for each report submitted late.
11.0 WATER CONSERVATION & PROGRAMMING OF CONTROLLERS
11.1 The City shall be responsible for programming irrigation controllers and conserving water.
The Contractor shall be responsible for all repairs and performing the weekly visible checks
and the providing a monthly written pesticide use report on the City provided Excel
spreadsheet form.
12.0 SPECIFICATIONS INTERPRETATION
City of S2W2PA19-094
Exhibit 7
12.1 The intent of these specifications is known by the City of Santa Ana and SAPRF. Any
questions relating to the interpretation of these specifications must be addressed, in writing,
prior to the start of work. The Contractor agrees that interpretations of this contract after
the start of work are at the sole discretion of the Director's Representative, and the
Contractor shall abide by all such interpretations
13.0 PROTECTION OF EXISTING FACILITIES AND STRUCTURES
13.1 The Contractor shall exercise due care in protecting from damage all existing facilities,
structures, and utilities, both above surface and underground on the City's property. Any
damage to City, Santa Ana Park and Recreation Facilities (SAPRF), or private property
caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no
cost to the City of Santa Ana or SAPRF. The City of Santa Ana and/or Director's
Representative shall make the determination of fault. The Director's Representative
reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair
any damage, within twenty-four (24) hours of the damage incurred.
13.2 If the Directors Representative requests or directs the Contractor to perform work in a given
area, it will be the Contractor's responsibility to verify and locate any underground systems
(i.e. utility lines) and take responsibility for taking reasonable precaution when working in
these areas.
13.3 Contractor shall call Underground Alert (800) 422-4133) at least two working days prior
to digging for line locations. Any damage or problems shall be reported immediately to
the Director's Representative and the City of Santa Ana. If the Contractor discovers
something unexpected or a unique problem occurs, he should stop work and immediately
contact an authorized Director's Representative for a timely resolution of the problem.
14.0 SUBSTITUTIONS
14.1 Whenever a specific type of material is specified, no substitutions shall be allowed without
written consent of the SAPRF representative.
15.0 CERTIFICATION & APPLICATION OF MATERIALS
15.1 All materials shall be delivered on the site in original containers. Materials shall be subject
to inspection by the Director's Representative. The Director's Representative will not
approve materials not meeting the SAPRF standards, and Contractor shall return any such
non -satisfactory items at his/her cost.
15.2 No materials shall be applied prior to the Director's Representative verifying the specified
quantities of materials. Furthermore, should the Contractor apply materials before the
Director's Representative verifies correct materials and quantities, the Contractor shall not
receive credit for the applied materials. The Contractor shall then reorder and deliver the
materials, thereby not receiving credit for the applied materials.
16.0 CONTRACTOR NEGLECT
City of SAr t19-094
Exhibit 7
16.1 Any damage to the City of Santa Ana, SAPRF, or private property, which has been
determined to be due to the Contractor's neglect, shall be corrected at no additional cost to
the City of Santa Ana or the SAPRF.
17.0 CONSTRUCTION EQUIPMENT
17.1 The Contractor shall take all necessary precautions for safe operation of his equipment and
the protection of the public from injury and damage from such equipment.
18.0 SOUND CONTROL REQUIREMENTS
18.1 The Contractor shall comply with all local sound control and noise level rules, regulations
and ordinances that apply to any work performed pursuant to the Contract. Each internal
combustion engine used for any purpose on the job or related to the job shall be equipped
with a muffler of a type recommended by the manufacturer of such equipment. No internal
combustion engine shall be operated on the project without said muffler. Full
compensation for conforming to the requirements of this section shall be considered as
included in the prices paid for the various contract items of work involved and no additional
compensation will be allowed therefore. Sounds, such as loud music, that are not related
to the project, shall be kept at levels so as to not disturb the general public.
19.0 INQUIRIES AND COMPLAINTS
19.1 The Contractor shall maintain an office at some fixed place and shall maintain a telephone
thereat, listed in the telephone directory in his own name or in the firm name by which he
is most commonly known. Furthermore, the Contractor shall, at all times, have some
responsible person(s), employed by the Contractor, to take the necessary action regarding
all inquiries and complaints that may be received from the City of Santa Ana, Director's
Representative, and/or private citizens during normal working hours.
Whenever immediate action is required to prevent impending injury, death or property
damage to the facilities being maintained, the Director's Representative may, after
reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF
work force. All costs of any such action shall be charged against the Contractor, or the
Director's Representative may deduct such cost from any amount due to Contractor.
All complaints shall be abated as soon as possible after notification, to the satisfaction of
the City of Santa Ana and/or Director's Representative. If any complaint is not abated
within a reasonable time, the Director's Representative shall be notified immediately of the
reason for not abating the complaint followed by a written report to the Director's
Representative within five (5) days. If the complaints are not abated within the time
specified or to the satisfaction of the Director's Representative, the Director's
Representative may correct the specific complaint and the total cost incurred by the SAPRF
will be deducted and forfeit from the payments owing to the Contractor from the SAPRF.
Such cost shall include all SAPRF staff time required to resolve the problem and
appropriate overhead charges
20.0 NOTIFICATION OF LOCATIONS OF WORK
City of SAlr f N19-094
Exhibit 7
20.1 The Contractor shall notify the Director's Representative when the contractor's crews will
be working within the SAPRF. Said notifications will be made on a daily basis by
telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks
work locations.
21.0 WORK FORCE
21.1 The Director's Representative may evaluate each of the Contractor's staff and if he/she
finds that a Contractors employee or sub -contractor's employee is not performing to the
satisfaction of the Director's Representative, the Director's Representative shall require the
Contractor to remove the employee from work sites at his or her discretion within 24 hours
of written notice.
22.0 MATERIALS
22.1 The Director's Representative shall approve or reject all materials delivered to the work
site. In addition, the Contractor shall not apply any materials until the Director's
Representative inspects the materials to confirm they are correct per specifications. Note
that the Director's Representative may stay at the work site to confirm that all materials
are applied correctly and in the quantities specified. Materials applied by the Contractor
prior to the Director's Representative inspecting the materials shall be considered not
applied. Therefore, the Contractor shall not be given credit towards the quantity of the
specified material required to be applied by the specification. The Contractor shall then be
required to deliver the specified quantity of material to the work site and, following the
Director's Representatives approval, apply the materials in the presence of the Director's
Representative:
Prior to the application or use of any materials the Contractor shall submit to the Director's
Representative a minimum 48 hours before delivery to the work site a list of all materials
and/or chemicals that may be used pursuant to the terms of this Agreement. The list shall
include the name of the product, the products specifications, and the quantity of materials,
prescribed method of use/application, Material Safety Data Sheets and chemical analysis
where applicable, recommended usage and any other manufacturer's data that may be
pertinent. The list must be submitted before any materials/chemicals are used pursuant to
this Agreement.
22.1.1 The materials and chemicals utilized in furtherance of this Agreement shall comply
with the following standards:
22.1.2 All fertilizers shall be complete, furnishing the required percentage of nitrogen,
phosphoric acid and potash to keep turf, trees, shrubs and other plants in a healthy
and vigorous growing condition.
22.1.3 Pesticides including but not limited to: Insecticides, fungicides, herbicides,
algaecides, aviacides, and rodenticides shall be of the best quality obtainable and
available on the market, properly labeled with guaranteed analysis, and brought to
the job site in the manufacturer's original container.
22.1.4 Materials shall as specified herein, matching those existing at the work site, or as
specified by the Director's Representative.
City of SAr&t19-094
Exhibit 7
22.1.5 All materials delivered to the site shall be accompanied by a packing slip or other
form from the vendor indicating the specific commodity delivered and the quantity.
23.0 TRASH DISPOSAL AND RECYCLING (Does not Apply)
All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from
work performed under this contract shall be disposed of pursuant to the requirements of the Santa
Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot be taken to a landfill. Every
month, the Contractor shall submit receipts from licensed composters/green waste recycling
facilities, to the Director listing the tons of organic waste recycled and the names and addresses of
the composting or processing companies.
As an alternative, the City may allow Contractor to dispose of green waste and trash in bins
provided by the City. The City will determine the amount of green waste and trash allowed to be
dumped in these bins based on historical amounts. Any additional disposal fees must be paid by
Contractor. At no time will the contractor be allowed to dispose of trash or green waste that was
not collected as part of this contract. If the City finds that the contractor is disposing of trash from
other contracts, the City will discontinue this service for the contractor and the contractor will be
required to pay for their own trash service.\
City Responsibilities
1.0 CITY -DIRECTOR'S AUTHORITY
The Director's Representative is the only person authorized to direct changes in any of the
requirements under the Agreement and, not withstanding any provisions contained elsewhere in
the Agreement, and said authority remains solely in the Director's Representative. In the event
that the Contractor effects any such changes at the direction of any person other than the Director's
Representative, the changes will be considered to have been made without authority and solely at
the risk of the Contractor. In addition, the Director's Representative shall have the authority to
accept/reject materials, workmanship and to make changes in work or schedule, when the City
determines that no extra costs are involved. The Director's Representative shall also have the
authority to suspend portions of the specifications and withhold the cost of the suspended portion
of the agreement at his/her discretion.
The intent of these specifications is known by the City of Santa Ana. Any questions relating to
the interpretation of these specifications must be addressed, in writing, prior to the start of work.
When the performance of the work or completion per schedule is determined to be sub -standard
or not on schedule, the Director's Representative may recommend that all or a portion of payment
be withheld. In addition, the Director's Representative shall have the option to hire another
qualified contractor to perform any portion of the work specified and withhold payment in the
amount of the cost to hire the qualified contractor. Payment to be withheld shall be deducted from
the next or subsequent monthly payment due, or if the amount is insufficient to cover payment, the
Contractor shall be liable for said deficiency and will be billed accordingly.
The Director's Representative shall decide all questions, which may arise as to the interpretation
of the quality of work, manner of performance, completion per schedule, acceptable fulfillment of
the Agreement by the Contractor, interpretation of the specifications, and compensation, including
completion of work by alternate sources.
City of S20�ty019-094
Exhibit 7
^� APPENDIX
ATTACHMENT 34; AGREEMENT STATEMENT
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
IPM & PEST CONTROL MANAGEMENT SERVICES
RFP NO.: 19-094
Proposer understands that the PROPOSER will enter into an Agreement similar to that as shown in Attachment
2, in the Appendix of this REP. PROPOSER will be asked to sign a tentative agreement that will be subject the
City final approval. If a PROPOSER is unwilling or unable to execute an Agreement within thirty (30) days after
being notified of selection under this RFP, the CITY reserves the right to select the next most qualified
PROPOSER or call for new Proposals, whichever the CITY deems most appropriate.
PROPOSER concurs to the statements in the standard agreement, with the exception of the following:
Peat optionm Inc. will not c,xaplate the zolidwing casks:
Irrigation Repair is NoT included at all in this proposal
IASpaCt ital- will not ba toetad by 3 A:tl, they will be completed during normalbusiness hours
Algae treatment will be done using a separate proposal eid wil'. not he included in this proposal
we PYApnsB tO Amen. Cna n idW1Ag Tab 9:
Ground Cover & PalmalCycad Fertilization axe to be don, in ✓enUary-P'abruary & Jily-AngUat
Compel in specified in this contract, it is not in production, it is omitted f.,om this proposal
'Rye removal is to be completed in April -way
Full Time Equivalents Clarification: lie listed the number of FTE's as total at the bottom of each District,
we did not offer a line item total.
Firm peat ow Ions Inn.
Signed and Printed Name:
Title President
Bate 11, 1 . 19
25E 29
Exhibit 7
EXHIBIT B
SCHEDULE
25E-30
Exhibit 7
I0,
Pest Options, Inc.
Manner for Performing Service & Schedule:
Manner for Performing Service:
Weekly Events
#1 Inspections: Will inspect for pest, weed, nutritional, and other issues such as disease. In
addition, will provide efficacy data on any current treatment programs. Example: success of
organic herbicide application or program.
• Technician: Inspector
#2 Postings: Any needed posting notices will executed
• Technician: Inspector
#3 Notice of Intents: Any NOI's will be executed
• Completed by office staff
44 Reports: Any required summary reports, updates on special projects, etc. will be sent to
contract administrator(s).
• Completed by office staff
Monthly Events
#1 Weed and Pest Control: Any weed and or pest control service will be completed on a monthly
basis. Posting & NOI's, please see above.
• Technicians: 1 QAC or QAL, 1 assistant (minimum) for re-entry control
• We will utilize a wide variety of spray vehicles/machines to ensure our applicators can
access all areas of each site. For example, working on the PE trail can be done efficiently
with our RTV vehicles whether it be for gopher or weed control, or for fertilization
applications.
Semi -Annual Events
# 1 Fertilization Applications of Phyta Grow 7-1-2: We propose to expand the months of
application due to the numerous variables involved with these applications. As a cost savings to
the City we are proposing to apply in the Landscape and the PalmslCycads on the following
schedule. Both of these proposed changes are listed on the Exceptions page. Additionally the
material called for in the contract called Compel, is omitted from this proposal because it is no
longer in production (per the manufacturer). This is also listed on the Exceptions page. No
100135S46 1 PC'A -?53W QAI. #Q8AW
9PCB PR94069 C270777703
PO Boz 5827, Om V CA 92W3&5927
714.224.7378 office 888.511.3584 fax
Email: results@pestoptions.com
2!�E-31
Exhibit 7
�r
Pest Options, Inc.
substitute is recommended (at this time) and the cost of a possible replacement is not included in
this proposal.
• Application 1: January thru February
• Application 2: July thru August
• Equipment: Tractor with spreader
• Technicians: I QAC or QAL and 1 assistant
#2 Soils Testing: Gather and send samples to our chosen lab for bio-activity and basic NPK. The
following schedule allows for testing to take place prior to the semi-annual fertilization
applications.
• Test 1: November
• Test 2: May
• Technician: Inspector
Annual Events
41 Rye Removal: Application to remove ryegrass from priority turf fields
• Application: April
• Technicians: I QAC or QAL, I assistant (minimum) for re-entry control
• Equipment: Toro 5700 Fairway Sprayer
• Posting: completed by Inspector
• Notice of Intent: office staff
Note: We have had very good success with applications after dark. This doesn't necessarily
mean spraying all night. All of our turf spraying equipment has lights for just this reason. We
have worked on extremely high use fields in the past and this has been a very effective solution
for meeting nature's timelines and limiting risk to both our company and our clients. The cost of
night applications is not included in our fee structure and would be an additional cost.
Schedule (see following page)
t0015384(i I FICA 0753bg()AL 49VO4
SPCB PRY4089 C27 C77703
PO BM 5827, Orange. CA 9286XS827
714.224.7378 office 888.511.3584 fax
Email: results@lpestoptions.com
25.-32
Exhibit 7
�'
Pest Options, Inc.
District I Schedule
Week NW*RoutieEvents
SemlAnn" FerhTzaton
Sand Annual. Sods Testing
Site
Inspection
NOI,Posting
Weed&
Pest Cooled
Aepods
Sdt
Wftfiar
Vededde �� ficallon
AppCatnn
Rspods
NWficattin
�
Colledian
Review Lab
Report
Reports
CesarChevea
.
Campesno
72 hours
Edna
Pdar
Corrgleted
Send PCA
ElSalvador
Wediesdayy;
1 Week
Pdorve*
a rurs
i dgafon a
�ti
per
remmrere
ded
Weekly
summaryd
1 Week
Prior"Ity
schedule
Collect and
PUA
Recanmend
a�witth
atiadWlab
knory Lam
Riverview
Monday
7
Thursday
We"Wtedrle
and
matedati
w�nled
wb
sendrotib
revlewiab
report to
Roska
wkhmAV
adnns4ator
nolover
watered n
with stated
persarmel
sites
contrador
admnshalor
for analysis
repods
contrnd
admnstrata
17d Santa Ana
River TrWlibs
older to
avoid
and
eopment
Fairview
Triangle
damp
Nesdtope
LIM
Annual: RVegrass Removal of Priority Turf
site
NaOfi on
km~ ve"aabon
NO,
Posting
Application
Reports
Cesar Chavez
72 hours Prior.
Completed per
Campestno
t Week Prior-,
verify schedule
ensure "ation
is adequate and
48 Hours Prior
sent to O.C. Ag
24 to 48 Hours
Prior to
recommenaded
materials with
Weekly
summary of
EI Saivador
Riverview
with contractor
administrator
sou is not over
watered in order
to avoid damage
Commissioner
Application
stated
personnel and
equipment
completed sites
Rostra
:00155846. WCge75169QAL-482W
SPCB PR940BQ C27 #7777e3
PO Box 5827Orange, CA 92863.5827
714.224.7378 office 888.511.3584 fax
Email: results@pestoptions.com
` 29E-33
Exhibit 7
Pest Options, Inc.
District 2 Schedule
WeeklyMoMhy Routine Events
SentAnnual Ferdlbratlnn
Sarni Annual. Sills Testing
Ste
Inspection
140l. Postlrg
Rio
tion
Application
Reports
Nokafion
Sample
Review ab
Reports
Pet Co
Vedgcatlon
Vemiif sffon
Collection
Report
Angels
Community
Monday
Mondry
Wednesday
8hc4
Cabrillo
Cheppas
Eldridge
Fisher
72 haws
1 Week
Prior
ensure
inigitim is
Completed
Po
recamnena
1 Weak
SeM PC4
Recommend
French
Prior veriy
adequate
ded
y
Callao end
PCA w9
Mabury
Weekly
schedule
with contrad
admF)strator
and sod is
no aver
watered in
orderto
avoid
damage
materials
will) stated
personnel
and
nt
equipment
swm)e or
w �esled
schedule
cantredo With
adm Mstrelar
send al lab
for aroy515
review lab
repels
eneMadie6
'Opal to
comincl
administrate
Marpasa
Morrison
po,�
View
Samde'a pka
Blke Trail
Tuesday
Tuesday
Thursday
Sarah Mae
Dowr)le Herb
Garden
Santa Ana
Sladlum
Annual: Ryegrass Removal of Priority Turf
Site
Notification
Irrigation
Verification
Not
Posting
Application
Reports
Angels
Community
1 Week
Prior verify
72 hours
Prior: ensure
irrigation is
48 Hours
prior: sent to
24 to 48
Completed
per
recommene
dad
Weekly
Birch
Cabrilto
Morrison
schedule
adequateand
O C. Ag
Hours Prior
materials
summary of
Portola
with
soil is not
oinordewatered
Commission
to
h stated
completed
Santiago
contractor
in to
er
Application
personnel
personnel
sites
plus Bike
adminstrator
avoid damage
damage
and
Trail
equipment
Santa Ana
Stadium
I00155846 IPC'A n75tek QAL e98209
SPC8 PR#4069 C27 #777703
PO Bar 5827. Orange. CA 92863-5827
714.224.7378 office $88.511.3584 fax
Email: results@pestoptions.com
,I
25E-34
Exhibit 7
Pest Options, Inc.
District 3 Schedule
Weekljykto*4 Routine Events
Semi Anmal. Fer8lzatim
Semi Anlwal Solis Testing
Site
Inspedfm
NO] Posting
Weald
Repa G
Schedu a
Irt gait on
Application
Repads
Notification
Sample :Review Lab
Repotts
Pes ControlVerification
verkatbn
I
Colectien Repot
Bomo Koral
Wede�ayy
t Week
Priorvm*
72 hours
Pda.
ensure
rogation is
adequate
i
I
Completed
pef
mo>me
ded
Y
srf
1 Week
�
se
Collect and
PCAAil
Send PCA
Recommend
atiaswlh
attached lab
oehi
Lille Khg
Madison
Memorial
Padk Ekckk
Sandloart
kxkldng
Monday
Mondry
��y
Weddy
sdledie
and so' is
matedak
�gftd
, with �
send to lab
mvkwlab
report to
aseao,5 p
wlh conhad
adnnstreor
not over
watered in
order to
1 wdb slated
personnel
and
sles
conhadet
iadmnstratm
or aretyas
raws
comad
admnisVato
Segerstmin
Flower hail
avoid
equipment
FlowarWamer
damage l
to Sunflower
PE Tral
Chesnut M800
to Afton Bristol
Annual: Ryegrass Removal of Priority Turf
Site
Notification
Irrigation
N01
Reports
Verification
Posting
Application
Boma Koral
1 Week
72 hours
Prior: ensure
Hours
Completed
per48
Delhi
Prior verify
irtigation is
Prior: sent to
24 to 48
recontmened
Weekly
Lillie King
9
schedule
adequate and
is
O C. Ag
Hours Prior
ad materials
summary of
Madison
with
contractor
soil not
Over watered
Commission
to
Application
with stated
personnel
completed
sites
Memorial
adminstrator
In
er
and
avoid damage
equipment
00155944 ImCA 97i36S VAf. a9a209
SPCA PRC4089 C27*777703
PO Box 5827: Orange CA 92883-5827
714.224.7378 office 888.511.3584 fax
Email: results@pestoptions.com
21E-35
Exhibit 7
Pest Options, Inc.
District 4 Schedule
WeeklyNonthly Routine Events
Send Annual Fertilization
Semi Annual Sots Testing
She
Inspection
NDI, Posting
Weed
Rods
Schedule
lifli;allon
AApka�
Reports
Notification
Samoa
Reports
Peal Control
Ve.cadm
Verikatlon
I
CollectionR
RHeponab
Moms
Mende)
Mondry
Wednesday
72 hours
prior
C ew
Centennial
Heritage
Jenne
Santa Anita
ThaMon
Witdsa
Bear Street
SegersUom to
I
�
Send FCA
MaaYtlalr
I Week
I Prior verify
ensure
ktigation is
adequate
mcom urie
ded
Weekly
1 Week
Prior verify
WWI and
PCA will
Recommend
tons withHal
leb
Greenville NO
to
We"
schedule
and sellis
materials
summary of
schedub
sand to lab
m0ew lab
efiarhad
Segerstrom
with contrau
adminstrator
not met
watered in
with staled
personnel
completed
sties
a�
convectorcontract
for enerysis
repass
report to
edministrato
Ralft Street
Segerstromto
order to
andedminstretor
Al
avoid
damage
equipment
McFadden.
Triangle
Tuesday
Tuesday
Thursday
Sonia Ane
Gar tot
Sarah Mae
Downie Herb
Garden
Annual Ryegrass Removal of Priority Turf
Site
Notification
irrigation
N01
Reports
Verification
Posting
Application
Adams
1 Week
Prior verify
schedule
72 hours
Nor:
Prl
irrigation is
a dequate and
ggHours
Prior, sent to
O.0 Ag
24 to 48
Hours Prior
Completed
per
recommene
ded
materials
Weekly
summary
Centennial
Heritage
Jerome
with
contractor
adminstrator
soil is not
Over wattered
in order to
Commission
er
Application
with stated
personnel
completed
sites
Santa Anita
Thornton
avoid damage
and
equipment
4Vtndsor I
10015594L IM,g M751rn QAI."82(N)
SPCB PR94089 C27 w777703
PO Box 5827: Orange, CA 92803.5827
714.224.7378 office 888.511.3584 fax
Email: results@pestoptions.com
25 1-36
Exhibit 7
I'
Pest Options, Inc.
Civic Center Schedule
Weekly/Monthly Routine Events
Site
Inspection
NOI, Posting
Weed &
Pest Control
Re orts
p
Civic Center
I Monday
Monday
Wednesday
I Weekly
Semi Annual. Fertilization
Saint Annual. Soils Testing
Schedule
Irtigation
Application
Reports
Nallflcetlort
Sample
Review lab
Reporb
VeMcation
VerlRwtion
Collection
Report
72 hours
Prior
Completed
Send PCA
ensure
per
i Wask
Recommend
t Weak
Prior: verfy
Irrigation Is
adequate
recommence
ded
Weekly
Prior' verify
-
Called and
PCA will
olio". with
achadula
amf »ell iz
matedals
summary of
schedule
send lab
review lab
attached lab
report to
with contract
not over
with stated
comItes d
sties
wih
drndador
Tor enatysis
al
reports
contract
adminstretor
watered In
peraonnel
edmMslralor
do
aminlatrat
order to
and
r
avoid
equipment
damage
Annual: Ryegrass Removal of Priority Tuff
Notification
Irrigation
Verification
NOI
Posting
Application
Reports
Completed
1 Week
Prior. verify
72 hours
Prior: ensure
irrigation is
48 Hours
24 to 48
per
recommene
Weekly
schedule
adequate and
Prior sent to
O C. Ag
Hours Prior
ded
materials
summary of
with
contractor
soil is not
rn
Commission
to cation
lierwatered
App
with stated
completed
sites
admtnstrator
in order to
or
personnel
avoid damage
and
equipment
:U0155846 PCA kr5158 QAI. #982n9
SPCA PR#4089 C27 #7TT703
PO Sm 5827. Orange, CA 92883.5827
714.224.7378 office 888.511.3584fax
Email: results@pestoptions.com
25E-37
Exhibit 7
''
Pest Options, Inc.
Zoo Schedule
Weekly/Monthly Routine Events
Site
Inspection
NOI. Posting
Weed &
Pest Control
Reports
Weekly
Zoo
Monday
Monday
Wednesday
and Zoo
Staff
Semi Annual: FerQitizdan
Semi Annual Soils Testing
Schedule
Irrigation
Rt
epors
Notification
oon
Sample
Review Lab
Reports
Verification
Collection
Report
72 hours
Prior:
Send PCA
1 Week
ensure
irrigation is
Completed
1 Week
Recommend
Prior: verify
adequate
per
Weekly
Prior verify
ations with
schedule
and soil is
recommene
summary of
schedule
attached lab
with contract
not over
dad
comp
completed
with
Collect and
PCA will
report to
adminstretor
watered in
materials
sites
contractor
send to lab
review lab
contract
order to
with stated
adminstrator
for analysis
reports
administrato
avoid
personnel
r
damage
and
equipment
and Zoo
and Zoo
and Zoo
and Zoo
and Zoo
Staff
Staff
Staff
Staff
Staff
No Priority Turf
VM 1 i5846 I PCA a75168 QAI- auMpU9
SPC8 PRt4089 C27 0777703
PO Box 5827, Orange. CA 92683-5827
714.224.7378 office 888.511.3584fax
Email resuits@pestoptions.com
`r)
25E-38
Exhibit 7
EXHIBIT C
IwD)DO.71404Z .YMIID1)I"mDI
25E-39
Exhibit 7
APPENDIX —
ATTACHMENT 3-5: FEE SCHEDULE
CITY OF SANTA ANA-REQUESTFOR-PROPOSALS-FOR`
INTEGRATED PEST MANAGEMENT (IPM) & PEST CONTROL MANAGEMENT SERVICES
(DISTRICTS 1)
RFP NO.: 19-092
Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may
amend and/or remove a site or a task from the scope of work without affecting pricing for other sites and/or tasks.
District 1
IPM & Past
Control Services
Sol] Fertility &
Fertllization
Management &
Data Collection
(Total for
District Only)
Annual Total
Ful4Tlma
Equivalents
Parka
Acreage*
Cesar Chavez/Campesino
7
$5,030-18
$5,672.20
$10,702.3e
Eee batt=Llne
Edna
2
$3,646-68
$1,750.60
$5,397.28
see Eottom Lvne
El Salvador
9
$6,105.68
$5,319.26
$11,424.94
see bottom Line
Memory Lane
0.60
$3,646.68
$1,218-00
$4,864.66
see tnzeem ame
Riverview
8
$5,378.18
$3,711.40
$9,0e9.56
seem=...^-=.�e
Rosita
a
$5,515.68
$5,721.22
$11,0236.90
see
Other
Acreage'
1711 St. & Santa Ana River
Triangle
0.69
$3, 646.68
$1,218.00
$4, 864.68
see boccnm ntm
Fairview Tri angle
0,73
$3, 646.68
$1,218.00
$4, 864.68
_ee boceem c.ne
Centers/Facilities Acreage*
Newhope Library 0.56
$3, 646. 58
$1, _'16. 00
$4, 864.68
ee t,occm,� 1O"
Mgmt & Date Collection
Total for District Only)
$9, 500
Blank
Annual Total
$40,263.12
$27,046.68
$9,500
$67,309.80
Full -Time Equivalents
meal mz Di.nx
dsalstanc .25
c 3 Inspector .2 L
a npp .zs
see left
*Acreage information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage
information.
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I
have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing
conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any
errors, otnissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited
to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel, The proposer warrants that
the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to
allow time to award an agreement.
Tracy Thompson
Printed Name of Authorized Agent _
President
Title
_L 1.19
Signature of Autlloriz Agenr Dale
25t-40
Exhibit 7
APPENDIX
ATTACHMENT 3-5: FEE SCHEDULE
-CITY OF SANTA ANA REQUEST'FOR-PROPOSAL TOR
INTEGRATED PEST MANAGEMENT (IPM) & PEST CONTROL MANAGEMENT SERVICES
(DISTRICTS 2): RFP NO.: 19-092
Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may
amend and/or remove a site or a task from the scope of work without affecting pricing for other sites and/or tasks.
District 2
IPM & Pest
Control Services
Soil Fertility &
Fertilization
Management &
Data Collection
ITotalfor
District Only)
Annual Total
Full -Time
Equivalents
Parks
Acreage
Anels Community
1.7
$4,004.16
__;--.-_
15,683.50
Birch
2.4
$4,196.68
$2,432.80
$6, 629.49
see bottom L,,.e
Cabrillo
7-3
1 $5, 134.58
$7,276.60
$12, 411.18
sae bottom maa
Chep ass
0,4
1 $3,464.68
f $1,433.28
$5,079.96
sea b.ttt_mne
Eldridge
1.2
1 $3,464.68
$1,863.84
$5,510.52
See bottom Lim
Fisher
1.5
$3, 464.68
$2,494.
$6, 140. 98
Sae bOC[ Llne
French
0.2
3,464.61
$1,218.00
$4,864.68
sea beccam Lira
Mabury
5.5
$3,820.68
$6, 061. BO
$9,882.48
see bottom Lien
Marl osa
0.5
$3,464.68
$1,218.00
$4,864.68
Bee boom Li.
Morrison
5,9
$4, 784. Be
$4,316.50
$9,102.38
see bottom L{.
Portola
9.1
$5, 623.48
$8, 991.20
$14, 514.68
sea boccrn. tine
Saddleback View
0.9
$3,646.68
$2, 02E.30
S5671.98
see b..t-cane
Santiago (including bike trail)
2E 0
$16, 569. 00
$26, 605.60
$43, 174.60
sec torc_;�, cro,
Centers/Fadlales
Acreage
Sarah Mae Downie Herb Garden
0.1
17,061.00
$1,218.00
$8,-79.00
see w«,m Li..
Santa Ana Stadium
6.9
$8, 822.20
$6, 73e.4o
$16, 560.fi0
ee Loccum Llr,e
Management & Data Collection
Total for District Only)
59, 500
Blank
Blank
Annual Total
$81,896.76
$75,472.94
$9,500
$157,369.70
Full -Time Equivalents
1�1.1 1az
aeale[anc .o-
.3 Leea
11 .7s
Be. Left
'""Round off Amounts to $10*****
*Acreage and Linear Miles information is an estimate provided by the City. The Contractor is responsible for obtaining
actual acreage information.
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I
have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing
conditions and limitation that may impact work requests. I understand and agree that 1 am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited
to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that
the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to
allow tune to award an agreement.
Tracy ThoMpaon
President
Printed Name of Authorized Agent
Title
Signature of Authori#d Agent Dat1. e
City of Santa Ana RFP 19 00
25E-41
Exhibit 7
APPENDIX
ATTACHMENT 3-5: FEE SCHEDULE
CITY OF SANTA A'NA`REQUESTFORTROPOSALS FOR "
INTEGRATED PEST MANAGEMENT (IPM) & PEST CONTROL MANAGEMEN I SEitv1k:r.5
(DISTRICTS 3)
RFP NO.: 19-092
Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may
.. e___ .&.- ...,..-.. ..4•..,.,.t. ..,i46nn4 urrnnHno nrieino far nther sites and/or tasks.
amens aUWU4 rcuavrc a auc
m a .aan
uv.0 w
-- --
Management &
IPM & Pest
Sol] Fertility &
Data Collection
Annual Total
Full -Time
District 3
Control Services
Fertilization
(Total for
Equivalents
District Only)
Parks
Acreage•
Bomo Klral
11.0
$6, 862.18
$10, 075.29
$16, 937.42
see bovmm woe
Delhi
10.4
$6,983.39
$8,137-72
$15,121.10
sea bottom Lieu
Lillie King
9.6
$6,264.98
$10,075.24
$16,340.22
sae mxmm bane
Madison
6.0
$4,682.18
$5,662.00
$10,344.18
sae boeepr. pipe
Memorial
15.5
$8,53B.18
$13,735.00
._.
$22,273.18
s«bottom :.ins
Pacific Electric
1.4
$6,253.00
S1,593.20
$7,846.20
sae boecam cioe
Sandpointe(Including paseos)
7.7
$10, 548.60
$6, 691.60
$17, 010.20
See twttom I..
5egerstrorn
1.2
$3,286.68
$1, 894 .60
$5, 181.28
sea mccom Dina
Linear
Trails and Walkways
Miles
Flower Trail (Flower/Warner t0
1.5
$8, 726.08
$24, 695.09
Flower/Sunflower)
$15, 969.00
PE Trail (Chestnut/Maple to
3.5
$36, 961.00
$17, 134.25
$54, 095.25
sea beccom acne
Alton/Bristol
Management& Date Collection
S�, _.00
Blank
Blank
Total for District Only)
-
Annual Total
$106,349.18
$83,494.93
$9,500
$189,844.11
Full -Time Equivalents
r,r.,, Uie[ric[ 3 S
pecWi .3 :.cad Rpo
.75 Aaefa` .7
Sae Left
""'Round off Amounts to $10""'
*Acreage information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage
information.
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I
have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing
conditions and [imitation that may impact work requests. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited
to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage. and fuel. The proposer warrants that
the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to
allow time to award an agreement.
Tracy Thompson Presidenr
Printed NeAc of Auth. Title
1.1.19
Signature ofAuthodlzed Agent Date
- City of Santa Ana R
25E-42
Exhibit 7
APPENDIX
ATTACHMENT 3-5! FEE SCHEDULE
7
CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR
INTEGRATED PEST MANAGEMENT (IPM) & PEST CONTROL MANAGEMENT SERVICES
(DISTRICTS 4): RFP NO.: 19-092
Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may'
amend and/nr remove a site or a task from the seome of work without affecting Dricine for other sites and/or tasks.
District 0
IPM & Pest
Control
Services
Soil Fertility &
Fertilization
Management &
Data Collection
(Totalfor
District Only)
Annual Total
Full -Time
Equivalents
Parks
Aaea e
Adams
7
s4, e92.6e
.1 .p:.
$1e, 016.4e
se.°b.,,coa uae
Centennial
87
$21, 964.75
$37, 534.20
$59, 528. 95
s^^ boccie I—
Herita e
8
$5,034.43
$5, 392�90
$10,427.33
s^^ bo[mn Liao
Jerome
14
$9,9333.43
$13,508.9E
$22,942.39
sue boadn Lane
Santa Anita
5
$4.626.41
$5. 199.15
$9.827.50
see bo .. LLre
Thornton
35
$
$44, 193.70
sac bdecon Lon
Windsor
12
$7, 347. f8
$8,460.64
$15, 908.32
,_,. L,_..a,
Trills and Wilkwayll
tlMar, Mlles'
Bear Street (Segertrom Ave. to
MacArthur Blvd.
0.49
$8, 861.00
$2, 294.40
$11, 155.4U
s°e baccuc. Lnia
Greenville Street (North of Hall
Ave. to Segerstrom Ave.)
0.38
$8, 861. 00
$2. 294.40
$111155.406^^
b„ccam :wn^
aaitt Street(Segertronl Ave. to
Alton Ave.)
0.25
$8,861.00
52, 294.40
$11, 155.40
.gym noao,,, lean
Dear
Acreage
McFadden Triangle
0,94
$3, 646.69
$1,218.00
s4, 9e 4.69
sua berm^L:ac
Contort FticllftNf
Acrea o
043
.Fi-plrK-r&9'
6ae bo[:um Lf ne
Management & Data Collection
Total for District Only)
$9, soo
Blank
Annual Total
$112,9eo.22
$114,423.05
$9,500
,
Full -Time Equivalents
-
ota:
1f0 96,5.6„3
Sae Lett
""`Round offAmounts to $10""0
*Acreage and Linear Miles infonuation is an estimate provided by the City. The Connector is responsible for obtaining
actual acreage information.
Certification - I certify that 1 Have read, understand and agree to the terns mad conditions of this Request for Proposals. I
have examined the Scope ol'Services and am land liar with the scope of work locations. I am tamiliar with all the existing
conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not linuted
to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. I he proposer warrants that
the prices, terms and conditioned quoted will be valid for a period of 120 days rrom the date the proposal is due, in order to
allow time to award an agreement.
IYBr:y '!'hompAmi Prs e. tcNYt
Printed Natne of Authorized Agent
I it le
Signanne of AuthOrgcd Agent —.� __... Date
Cit4 of F;nnlLi Ai o Pt P I!) aSl4
Irk
25E-43
Exhibit 7
APPENDIX
ATTACHMENT 3-5: FEE SCHEDULE
CITY OF SANTA AWA REQUES'FI"K YKVYI/SALJ r vx
INTEGRATED PEST MANAGEMENT (IPM) & PEST CONTROL MANAGEMENT SERVICES
(DISTRICTS A)
RFP NO.: 19-092
Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may
k f thewor without f k ithou t affecGa rici for other sites and/or tasks.
amend and/or remove
s site or
a tas rom sco o
IPM & Pest Soil Fertility &
Management &
Annual Total
Full -Time
District A
Control Services Fertilization
Data Collection
Equivalents
Centers/Facilities
Acreage*
Civic Center
$40,323.00 $15,734.00
$9,500
555.057,00
See Helow
Full -Time Equivalents
oi.tricc A : -coa .is ,Aaa 1
.xs aneisra„r 21
See Left
"Acreage information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage
information.
Certification -1 certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I
have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing
conditions and limitation that may impact work requests. 1 understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited
to, direct and indirect costs for labor, overhead, incidental supplies, travel, imileage, and fuel. The proposer warrants that
the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to
allow time to award an agreement.
Tracy Thompson --resident
Printed Name of Authorized Agent
Signature ofAulh .gent
City of Santa Ana RF P 19-094
25�4
Date
Exhibit 7
APPENDIX
ATTACHMENT 3-5: FEE SCHEDULE
CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR
INTEGRATEI) PEST MANAGEMENT (IPM) & PEST CONTROL MANAGEMENT SERVICES
(SANTA ANA ZOO)
RFP NO.: 19-092
Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may
A __-u__ - -I.- - ....e..L r -- the wuhnvt affpetino nricino fnr other sites and/or tasks.
IPM & Pest Soil Fertlllty & Management &
Annual Total Full -Time
District A
Control Services Fertilization Data Collection
Equivalents
Centers/Facilitles
Acreage'
Zoo
$24, a.e.au
Puit-Time Equivalents
Total zoo inepe=tjI c.ad App .: A..i Itart .a
"Acreage information is an estimate provided by the City. The Contractor is tcsponsible for obtalttmg actual acreage
information.
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I
have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all die existing
conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Provide costs for landscape maintenance. Fee mast be inclusive of all costs, including but not limited
to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that
the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to
allow time to award an agreement.
Tracy Thompson President.
Printed Name of Authorized Agent Title
1.i.. 19
Signature of Authorized. i Date
2k'--45