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Home My WebLink About AGENDA_2020-01-21 City Council Meeting Agenda January 21, 2020 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente Sarmiento David Penaloza Councilmember – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org DPenaloza@santa-ana.org Jose Solorio Phil Bacerra Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org PBacerra@santa-ana.org Juan Villegas Cecilia Iglesias Mayor Pro Tem - Ward 5 Councilmember - Ward 6 JVillegas@santa-ana.org CIglesias@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge Daisy Gomez City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. All staff reports and any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by noon on the Monday before the City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after the deadline will be uploaded to the City’s website at the earliest possible opportunity. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity · • Honesty •· Responsibility ·• Fairness ·• Accountability ·• Respect ·• Efficiency CITY COUNCIL AGENDA 2 JANUARY 21, 2020 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JANUARY 21, 2019 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS BACERRA, IGLESIAS, PENALOZA, SARMIENTO, SOLORIO, AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION BOB BARNETT, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS 1. CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM VILLEGAS recognizing the Olivos Family for their Outstanding Contributions to the Community. 2. CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER PENALOZA recognizing the City of Santa Ana’s 150th Anniversary Committee for their Outstanding Contributions to the Community. 3. CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER SARMIENTO recognizing Toys for Tots Foundation, Save Our Fields, Inc., Suavecito Pomade, and 7-11 for their Outstanding Contributions to the Community. 4. CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER SOLORIO recognizing the organizers of Tamalada, Santa Ana’s Tamale Festival, for their Outstanding Contributions to the Community. 5. SPECIAL PRESENTATION - Pavement Management and Street Median Update by Public Works Agency CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. CITY COUNCIL AGENDA 3 JANUARY 21, 2020 PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 25L. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR AND SPECIAL MEETINGS OF NOVEMBER 19, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10B. MINUTES FROM THE REGULAR MEETING OF DECEMBER 3, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10C. MINUTES FROM THE REGULAR MEETING OF DECEMBER 17, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office CITY COUNCIL AGENDA 4 JANUARY 21, 2020 RECOMMENDED ACTION: Approve Minutes. ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A. ADOPT ORDINANCE NO. NS-XXXX - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTIONS 34-56 (POSTAGE STAMP SUBDIVISIONS), 34-126 (APPROVAL OF TENTATIVE PARCEL MAPS BY THE ZONING ADMINISTRATOR) AND 34-127 (APPROVAL OF OTHER TENTATIVE MAPS BY PLANNING COMMISSION) TO STREAMLINE THE REVIEW PROCESS FOR TENTATIVE MAPS {STRATEGIC PLAN NO. 5, 1} – Planning and Building Agency Placed on first reading at the December 17, 2019 City Council meeting and approved by a vote of 5-1 (Iglesias dissented and Sarmiento absent). Published in the Orange County Reporter on January 10, 2020. RECOMMENDED ACTION: Place ordinance on second reading and adopt. 11B. ADOPT ORDINANCE NO. NS-XXXX - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SPECIFIC DEVELOPMENT NO. 82 (SD-82) ZONING DISTRICT TO ALLOW SCHOOLS AS A PERMITTED USE, AMEND THE SANTA ANA MUNICIPAL CODE TO ADD A DEFINITION OF SCHOOLS AND TO ADOPT A SET OF OPERATIONAL STANDARDS FOR SCHOOLS {STRATEGIC PLAN NO. 5, 1} – Planning and Building Agency Placed on first reading at the December 17, 2019 City Council meeting and approved by a vote of 4-3 (Penaloza, Sarmiento and Solorio dissented). Published in the Orange County Reporter on January 10, 2020. RECOMMENDED ACTION: Place ordinance on second reading and adopt. BOARDS / COMMISSIONS / COMMITTEES 13A. AGENDA AND MINUTES OF THE SPECIAL MEETING OF PUBLIC SAFETY, CODE ENFORCEMENT AND NEIGHBORHOOD EMPOWERMENT CITY COUNCIL COMMITTEE, JUNE 11, 2019 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Receive and file. CITY COUNCIL AGENDA 5 JANUARY 21, 2020 13B. APPOINT DANNY VEGA NOMINATED BY COUNCILMEMBER IGLESIAS AS THE WARD 6 REPRESENTATIVE TO THE PERSONNEL BOARD FOR A FULL- TERM EXPIRING DECEMBER 13, 2022 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate Danny Vega for an appointment to the Personnel Board as the Ward 6 representative. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. APPROVE DESTRUCTION OF OBSOLETE CITY RECORDS {STRATEGIC PLAN NO. 5, 1} – Community Development Agency RECOMMENDED ACTION: Approve the request for the destruction of obsolete records from the Community Development Agency in accordance with the retention schedule outlined in City Council Resolution 2013-014. 19D. RECEIVE AND FILE – FISCAL YEAR 2018-19 COMPREHENSIVE ANNUAL FINANCIAL REPORT, RELATED AUDIT REPORTS, AND MEASURE X AGREED-UPON-PROCEDURES REPORT {STRATEGIC PLAN NO. 4, 1} – Finance and Management Services Agency RECOMMENDED ACTION: Receive and file the following audited and separately issued reports for the Fiscal Year ended June 30, 2019: 1. The Auditor’s unmodified “clean” opinion letter for the Fiscal Year 2018-19 Audited Financial Statements included in the Comprehensive Annual Financial Report (CAFR) 2. Government Auditing Standards (GAS) Letter 3. Audit Committee Letter 4. Air Quality Management District (AQMD) Audited Financial Statements 5. The Auditor’s report on the Appropriations Limit (GANN Limit) 6. The Auditor’s report on compliance with the Statement of Investment Policy 7. Measure X Agreed-Upon-Procedures Report BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS CITY COUNCIL AGENDA 6 JANUARY 21, 2020 20A. APPROVE AN APPROPRIATION ADJUSTMENT AND AWARD A CONSTRUCTION CONTRACT TO INTERNATIONAL LINE BUILDERS, INC., IN THE AMOUNT OF $308,059, FOR THE CITYWIDE TRAFFIC SIGNAL VEHICLE HEAD UPGRADES PROJECT, WITH AN ESTIMATED TOTAL PROJECT DELIVERY COST OF $538,600 (PROJECT NO 17-6875) {STRATEGIC PLAN NOS. 6, 1B & 1G} - Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–101 – Recognizing $538,600 in Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant-Indirect revenue account and appropriate the same amount into the Public Services-Street Safety Projects, Improvements Other Than Buildings expenditure account. 2. Award a construction contract to International Line Builders, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $308,059, for construction of the Citywide Traffic Signal Vehicle Head Upgrades Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $538,600, which includes $308,059 for the construction contract; $70,000 for contract administration, inspection and testing; and a $160,541 project contingency for future and unanticipated work. 20B. APPROVE AN APPROPRIATION ADJUSTMENT, AMEND THE FY 2019-20 CAPITAL IMPROVEMENT PROGRAM, AND AWARD A CONSTRUCTION CONTRACT TO ALL CITIES ENGINEERING, INC., IN THE AMOUNT OF $2,399,040, FOR THE RIVERVIEW NEIGHBORHOOD WATER MAIN IMPROVEMENTS PROJECT, WITH AN ESTIMATED TOTAL PROJECT DELIVERY COST OF $3,158,896 (PROJECT NO. 15-6453) {STRATEGIC PLAN NOS. 6, 1B; 1C; 1G} - Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–100 – Recognizing $3,158,896 in the Water Fund, Public Works Water Revenue, Prior Year Carry Forward account and appropriate the same amount to the Acquisition & Construction Fund, Water Utility Capital Projects, Improvements Other Than Building expenditure account, to complete the Riverview Neighborhood Water Main Improvements Project. CITY COUNCIL AGENDA 7 JANUARY 21, 2020 2. Approve an amendment to the Fiscal Year 2019-20 Capital Improvement Program to add $478,649 to the Riverview Neighborhood Water Main Improvements Project. 3. Award a construction contract to All Cities Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,399,040, for construction of the Riverview Neighborhood Water Main Improvements Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non-substantive changes approved by the City Manager and the City Attorney. 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,158,896, which includes $2,399,040 for the construction contract; $359,856 for contract administration, inspection, and testing; and a $400,000 project contingency (approximately 16.7% of the construction contract amount). 20C. APPROVE AN APPROPRIATION ADJUSTMENT, AMEND THE FY 2019-20 CAPITAL IMPROVEMENT PROGRAM, AND AWARD A CONSTRUCTION CONTRACT TO EBS GENERAL ENGINEERING, INC., IN THE AMOUNT OF $2,546,154, FOR THE GAS TAX LOCAL STREET IMPROVEMENT FY 19/20 AND FLOWER STREET SEWER MANHOLE IMPROVEMENTS PROJECTS, WITH AN ESTIMATED TOTAL PROJECT DELIVERY COST OF $3,226,287 (PROJECT NOS. 20-6956 & 20-6437) {STRATEGIC PLAN NOS. 6, 1B; C; AND G} - Public Works Agency RECOMMENDED ACTION: 1. Approve appropriation adjustments. (Requires five affirmative votes). a. APPROPRIATION ADJUSTMENT NO. 2020–098 – Recognizing $2,092,796 from prior year fund balance in the Special Gas Tax Fund, Prior Year Carry Forward revenue account, transferring the funds to the Select Street Construction revenue account, and appropriating the same to the Select Street Construction, HUTA 2103 Gas Tax, Improvements Other Than Building expenditure account. b. APPROPRIATION ADJUSTMENT NO. 2020–099 – Recognizing $1,133,491 from prior year fund balance in the Sanitary Sewer Capital Fund, and appropriating the same amount to the Capital Recovery Charges, Improvements Other than Buildings expenditure account. 2. Approve an amendment to the Fiscal Year 2019-20 Capital Improvement Program to include $2,092,796 in construction funds for the Gas Tax Local Street Improvements Fiscal Year 2019-20 Project. 3. Approve an amendment to the Fiscal Year 2019-20 Capital Improvement Program to include $1,133,491 in construction funds for the Flower Street Sewer Manhole Improvements Project. CITY COUNCIL AGENDA 8 JANUARY 21, 2020 4. Award a construction contract to EBS General Engineering, Inc., the lowest responsible bidder, in accordance with the Base Bid and Additive Alternate 1 in the amount of $2,546,154, for construction of the Local Street Improvement FY 2019-20 and Flower Street Sewer Manhole Improvements projects, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non- substantive changes approved by the City Manager and the City Attorney. 5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,226,287, which includes $2,546,154 for the construction contract; $381,922 for contract administration, inspection, and testing; and a $298,211 project contingency (approximately 11.7% of the construction contract amount). SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. AWARD BLANKET ORDER CONTRACT IN THE AMOUNT OF $250,000 TO GRAINGER, INC. AND AMEND CURRENT BLANKET ORDER CONTRACT ($157,000) WITH GRAINGER, INC. FOR MAINTENANCE, REPAIR AND OPERATIONS SUPPLIES (SPECIFICATION NO. 20-001) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency RECOMMENDED ACTION: 1. Award a blanket order contract to Grainger, Inc., for maintenance, repair and operations supplies for a three-year period expiring December 31, 2022, with provisions for two one-year renewal periods exercisable by the City Manager, in an annual not to exceed amount of $250,000, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Amend current blanket order contract amount with Grainger, Inc. (Specification 15-003) for maintenance, repair and operations supplies by $27,000 for a new total amount of $157,000 to allow for uninterrupted services through the end of the current contract term on January 31, 2020. 22B. AWARD A BLANKET ORDER CONTRACTS TO CONSUMER PIPE AND SUPPLY, S & J SUPPLY COMPANY INC., UNITED WATER WORKS, AND FERGUSON ENTERPRISES, LLC, FOR COPPER TUBING, IN AN ANNUAL AGGREGATE AMOUNT NOT TO EXCEED $100,000 (TOTAL AGREEMENT AMOUNT NOT TO EXCEED $500,000) (SPECIFICATION NO. 19-122) (NON-GENERAL FUND) {STRATEGIC PLAN NO. 6, 1C} - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Award blanket order contracts for copper tubing for a two-year period, beginning February 1, 2020, and expiring January 31, 2022, with provisions for three one-year renewal options exercisable by the City Manager, in an annual aggregate amount not to exceed $100,000, for a total agreement amount CITY COUNCIL AGENDA 9 JANUARY 21, 2020 not to exceed $500,000, including the optional renewals, subject to non-substantive changes approved by the City Manager and City Attorney, with the following vendors: 1. Consumer Pipe and Supply Fontana 2. S & J Supply Company Inc. Santa Fe Springs 3. United Water Works Santa Ana 4. Ferguson Enterprises, LLC Santa Ana 22C. AWARD A CONTRACT IN THE AMOUNT OF $240,000 TO MOTOROLA SOLUTIONS, INC. FOR MOTOROLA 800 MHZ COMMUNICATIONS SYSTEM EQUIPMENT (SPECIFICATION NO. 19-128) {STRATEGIC PLAN NO. 1, 5} - Finance and Management Services Agency and Police Department RECOMMENDED ACTION: Award a blanket order contract to Motorola Solutions, Inc, for Motorola 800 MHz communications system equipment for a three-year period expiring January 20, 2022, in an amount not to exceed $240,000, subject to non-substantive changes approved by the City Manager and City Attorney. 22D. AWARD A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED $489,619 TO FAIRWAY FORD SALES, INC. FOR TWELVE FORD POLICE INTERCEPTOR VEHICLES (SPECIFICATION NO. 19-135) {STRATEGIC PLAN NO. 1, 5 and 6, 2} - Finance and Management Services Agency and Police Department RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to Fairway Ford Sales, Inc for twelve Ford Police Interceptor vehicles for the Santa Ana Police Department for a total amount not to exceed $489,619, subject to non-substantive changes approved by the City Manager and City Attorney. 22E. AMEND PURCHASE ORDER WITH LOS ANGELES TRUCK CENTERS, LLC, FOR TWO COMPRESSED NATURAL GAS DUMP TRUCKS IN THE AMOUNT OF $458,827 (SPEC. NO. 18-070) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Amend the contract with Los Angeles Truck Centers, LLC, for the procurement of two additional compressed natural gas dump trucks in the amount of $448,827, plus a contingency of $10,000, for a total amount not to exceed $458,827, subject to non-substantive changes approved by the City Manager and City Attorney. 22F. APPROVE A CONTRACT AMENDMENT FOR OFFICE FURNITURE, INSTALLATION, AND RELATED SERVICES FOR NEWHOPE LIBRARY WITH THE ESTABLISHED CITY VENDORS TO INCREASE THE AGGREGATE CITY COUNCIL AGENDA 10 JANUARY 21, 2020 AMOUNT BY $200,000, TO BE FUNDED BY THE CANNABIS PUBLIC BENEFIT FUND {STRATEGIC PLAN NO. 5, 6} - Finance and Management Services Agency, Library Department and Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute a contract amendment for office furniture, installation and related services for Newhope Library with the established City vendors to increase the aggregate amount by $200,000 to be funded by the Cannabis Public Benefit Fund, subject to non- substantive changes approved by the City Manager and City Attorney. PROJECTS/CHANGE ORDERS 23A. AMEND THE CONSTRUCTION CONTRACT WITH G.J. GENTRY GENERAL ENGINEERING, INC., BY $150,000, FOR A NEW CONTRACT DELIVERY TOTAL OF $1,779,500 TO CONSTRUCT THE CITYWIDE SEWER MAIN IMPROVEMENTS PROJECT (PROJECT NO. 17-6437) {STRATEGIC PLAN NOS. 6, 1B & 1C} – Public Works Agency RECOMMENDED ACTION: Approve an increase of $150,000 to the G.J. Gentry General Engineering, Inc. construction contract to cover costs related to unforeseen conditions encountered during construction. AGREEMENTS 25A. APPROVE AN AGREEMENT WITH DMS FACILITY SERVICES TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT CITY PARKS AND FACILITIES FOR AN ANNUAL AMOUNT NOT TO EXCEED $3,646,500 TO BE FUNDED BY THE GENERAL FUND AND PARKING METER FUND {STRATEGIC PLAN NO. 6, 1B} – Parks, Recreation and Community Services Agency and Police Department RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with DMS Facility Services to provide landscape maintenance services at city parks, Police Department PAAL, and other city parking lots and sites for an annual amount not to exceed $3,646,500, which includes a 10% contingency, for the period from February 1, 2020 to January 31, 2024 for a total agreement amount of $14,586,000, to be funded by the General Fund and Parking Meter Fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25B. APPROVE AN AGREEMENT WITH PCA ARBORISTS & CONSULTANTS, INC. DBA PACIFIC COAST HORTICULTURISTS TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT THE SANTA ANA ZOO AT PRENTICE PARK FOR AN ANNUAL AMOUNT OF $565,131.60 (TOTAL NOT TO EXCEED $2,260,526.40) TO BE FUNDED BY THE GENERAL FUND {STRATEGIC PLAN NO. 6, 1B} – Parks, Recreation and Community Services Agency CITY COUNCIL AGENDA 11 JANUARY 21, 2020 RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with PCA Arborists & Consultants, Inc., dba Pacific Coast Horticulturists, to provide landscape maintenance services at the Santa Ana Zoo at Prentice Park for an annual amount not to exceed $565,131.60, which includes a 10 percent contingency, for the period from February 1, 2020 to January 31, 2024 for a total agreement amount of $2,260,526.40 to be funded by the General Fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25C. APPROVE AN AGREEMENT WITH LANDSCAPE WEST MANAGEMENT SERVICES, INC. TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT THE CITY OF SANTA ANA CIVIC CENTER FOR AN ANNUAL AMOUNT OF $609,151.40 (TOTAL NOT TO EXCEED $2,436,604.60) TO BE FUNDED BY THE CIVIC CENTER FUND {STRATEGIC PLAN NO. 6, 1B} – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with Landscape West Management Services, Inc. to provide landscape maintenance services at the City of Santa Ana Civic Center for an annual amount not to exceed $609,151.40, which includes a 10 percent contingency, for the period from February 1, 2020 to January 31, 2024, for a total agreement amount of $2,436,605.60 to be funded by the Civic Center Fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020- XXX). 25D. APPROVE AGREEMENTS WITH MAJOR LEAGUE INFIELDS, INC. AND PROFESSIONAL SPORTS FIELD MAINTENANCE, INC. TO PROVIDE IN-FIELD BALL DIAMOND MAINTENANCE SERVICES AT CITY PARKS FOR AN ANNUAL AMOUNT NOT TO EXCEED $323,626.60 AND $66,595.10, (TOTAL AGREEMENT AMOUNTS OF $1,294,506.40 AND $266,380.40)TO BE FUNDED BY THE GENERAL FUND {STRATEGIC PLAN NO. 6, 1B} – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute agreements with Major League Infields, Inc. and Professional Sports Field Maintenance, Inc. to provide in-field ball diamond maintenance services at city parks for an annual amount not to exceed $323,626.60 and $66,595.10, which includes a 10 percent contingency, for the period from February 1, 2020 to January 31, 2024 for total agreement amounts of $1,294,506.40 and $266,380.40 to be funded by the General Fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX and Agreement No. A-2020-XXX). 25E. APPROVE AN AGREEMENT WITH PEST OPTIONS, INC. TO PROVIDE INTEGRATED PEST MANAGEMENT AND PEST CONTROL SERVICES AT CITY PARKS AND FACILITIES, SANTA ANA ZOO AND CIVIC CENTER FOR AN ANNUAL AMOUNT OF $787,593.66 (TOTAL NOT TO EXCEED $3,150,374.64) TO CITY COUNCIL AGENDA 12 JANUARY 21, 2020 BE FUNDED BY THE GENERAL FUND AND CIVIC CENTER FUND {STRATEGIC PLAN NO. 6, 1B}– Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with Pest Options, Inc. to provide integrated pest management and pest control services at city parks and facilities, Santa Ana Zoo and Civic Center for an annual amount not to exceed $787,593.66, which includes a 10 percent contingency, for the period from February 1, 2020 to January 31, 2024 for a total agreement amount of $3,150,374.64 to be funded by the General Fund and Civic Center Fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25F. APPROVE AN AGREEMENT WITH BLUERAY MANAGEMENT, LLC. FOR MANAGEMENT AND OPERATION SERVICES OF THE AQUATICS PROGRAMS AT CITY POOLS FOR AN ANNUAL AMOUNT NOT TO EXCEED $169,467 (TOTAL AMOUNT OF $508,401) TO BE FUNDED BY THE GENERAL FUND AND CANNABIS FUND {STRATEGIC PLAN NO. 5, 6} - Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with Blueray Management, LLC. for management and operation services of the aquatic programs at City pools for an annual amount not to exceed $169,467 for the period January 21, 2020 to January 20, 2021, with two, one-year renewal options, for a total agreement amount of $508,401.00, to be funded by the General Fund and Cannabis Fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25G. APPROVE A THREE-YEAR AGREEMENT FOR VOLUME LICENSING AND MAINTENANCE FOR MICROSOFT SOFTWARE AND PRODUCTS THROUGH SOFTWARE ONE, INC. FOR AN AMOUNT NOT TO EXCEED $1,200,000 TO BE FUNDED BY THE INFORMATION TECHNOLOGY FUND {STRATEGIC PLAN NO. 7, 2D} - Information Technology Department RECOMMENDED ACTION: Approve and authorize the City Manager to execute an agreement to renew licensing solution provider agreement with Software One, Inc. for the purchase of Microsoft software licenses, for a three-year period, beginning February 1, 2020, through January 31, 2023, in the amount not-to-exceed $1,200,000, subject to non-substantive changes and approved by the City Manager and City Attorney. Authorize the City Manager to execute the Microsoft Enterprise Enrollment Agreement from February 1, 2020 to January 31, 2023 for volume licensing and maintenance (Agreement No. A-2020-XXX). 25H. APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE CALIFORNIA URBAN FORESTS COUNCIL AND WEST COAST ARBORISTS, INC., FOR STREET TREE PLANTING SERVICES {STRATEGIC PLAN NOS. 6, 1B & 1F} – Public Works Agency CITY COUNCIL AGENDA 13 JANUARY 21, 2020 RECOMMENDED ACTION: Authorize the City Manager to execute a Memorandum of Understanding with the California Urban Forests Council and West Coast Arborists, Inc., to plant trees, from February 2020 through March 2022, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25I. APPROVE AN AGREEMENT WITH IMMIGRANT DEFENDERS LAW CENTER FOR IMMIGRATION LEGAL DEFENSE SERVICES IN AN AMOUNT NOT TO EXCEED $180,000 TO BE FUNDED BY THE GENERAL FUND – City Manager’s Office RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents, for a term beginning February 1, 2020 and ending October 31, 2020, in an amount not to exceed $180,000, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25J. APPROVE AN AMENDMENT TO THE AGREEMENT WITH ATHENS SERVICES, INC. TO EXERCISE A FOUR-YEAR RENEWAL TERM FOR STREET SWEEPING SERVICES FOR AN ANNUAL AMOUNT OF $1,047,222 (TOTAL NOT TO EXCEED $4,188,888) (NON-GENERAL FUND) {STRATEGIC PLAN NO. 6, 1B} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to execute an amendment to the agreement with Athens Services, Inc., for street sweeping services for a four-year period, beginning July 1, 2020, and expiring June 30, 2024, increasing the rate to $17.63 per curb mile, for a total service cost of $952,020, plus a 10 percent contingency of $95,202, for a total annual amount not to exceed $1,047,222, and a four-year total of $4,188,888, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25K. APPROVE AN AGREEMENT WITH TETRA TECH, INC., TO PROVIDE DESIGN ENGINEERING SERVICES FOR THE FIRST STREET PEDESTRIAN IMPROVEMENTS PROJECT, IN AN AMOUNT NOT TO EXCEED $439,998 (PROJECT NO. 19-6944) (NON-GENERAL FUND) {STRATEGIC PLAN NOS. 6, 1A & 1F} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with Tetra Tech, Inc., to provide engineering consultant services for the First Street Pedestrian Improvements Project, for a one-year term beginning January 21, 2020, and expiring January 20, 2021, with an option for a one-year extension exercisable by the City Manager and City Attorney, in the amount of $399,998, plus a 10 percent contingency of $40,000, for a total amount not to exceed $439,998, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). CITY COUNCIL AGENDA 14 JANUARY 21, 2020 25L. APPROVE AN AGREEMENT AMENDMENT WITH ARAMARK CORRECTIONAL SERVICES IN THE AMOUNT OF $500,000 FOR INMATE FOOD AND COMMISSARY SERVICES {STRATEGIC PLAN NO 1, 3A} – Police Department RECOMMENDED ACTION: Authorize the City Manager to execute an amendment to an agreement with Aramark Correctional Services to provide inmate food and commissary services for the period of February 1, 2020 through June 30, 2020, for a total-not-to-exceed amount of $500,000 (including a $35,000 contingency), subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR RESOLUTIONS 55A. ADOPT A RESOLUTION SUPPORTING EXTENSIONS OF THE OC STREETCAR (NON-GENERAL FUND) {STRATEGIC PLAN NOS. 3, 2C, 4B; 6, 1G} – Public Works Agency RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA IN SUPPORT OF EXTENSIONS OF THE OC STREETCAR ADMINISTRATIVE MATTERS - BUSINESS 60A. ORDINANCE SECOND READING: APPROVING DEVELOPMENT AGREEMENT NO. 2018-01 WITH AC 2525 MAIN, LLC AND AMENDMENT APPLICATION NO. 2018-10 TO ESTABLISH SPECIFIC DEVELOPMENT NO. 93 (SD-93) FOR 2525 NORTH MAIN STREET; OR DIRECT STAFF TO PREPARE AN INITIATIVE MEASURE FOR CITY COUNCIL CONSIDERATION AT THE NEXT REGULAR MEETING {STRATEGIC PLAN NO. 3,2} – Planning and Building Agency and City Attorney’s Office Continued from the December 17, 2019 City Council meeting by a vote of 7-0 and December 3, 2019 City Council meeting by a vote of 7-0. CITY COUNCIL AGENDA 15 JANUARY 21, 2020 Placed on first reading at the November 19, 2019 City Council meeting and approved by a vote of 4-3 (Bacerra, Pulido and Villegas dissented). Published in the Orange County Reporter on November 22, 2019. RECOMMENDED ACTION: 1. Conduct second readings of the ordinances and adopt. a. ORDINANCE NO. NS-2979 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2018-01 BETWEEN THE CITY OF SANTA ANA AND AC 2525 MAIN, LLC FOR CERTAIN REAL PROPERTY LOCATED AT 2525 NORTH MAIN STREET WITHIN THE CITY OF SANTA ANA PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65864, ET SEQ. b. ORDINANCE NO. NS-2980 - AN ORDINANCE OF THE CITY COUNCIL APPROVING AMENDMENT APPLICATION NO. 2018-10 REZONING THE PROPERTY LOCATED AT 2525 NORTH MAIN STREET FROM PROFESSIONAL (P) TO SPECIFIC DEVELOPMENT NO. 93 (SD-93) (AA NO. 2018-10) AND ADOPTING SPECIFIC DEVELOPMENT NO. 93 (SD-93) FOR SAID PROPERTY OR 2. Discuss and direct staff to prepare an initiative measure for City Council consideration at the next regular meeting to submit the proposed zone change and development agreement to the voters of Santa Ana in accordance with California Elections Code Section 9222. REPORTS 65A. APPROVE DISPLAY OF “E PLURIBUS UNUM” IN CITY COUNCIL CHAMBERS AND DIRECT STAFF TO INSTALL THE PREFERRED INSTALLATION OPTION {STRATEGIC PLAN NOS. 1-7} – Public Works Agency Continued from the December 3, 2019 City Council meeting by a vote of 5-0 (Iglesias and Sarmiento absent). RECOMMENDED ACTION: 1. Approve the display of “E Pluribus Unum,” Latin for “Out of Many, One,” in City Council Chambers. 2. Direct staff to install one of the following installation options: Option #1 or #2 – $19,000 estimated budget CITY COUNCIL AGENDA 16 JANUARY 21, 2020 Option #1: Install the Motto and Seal in a stacked configuration, above the existing alcove. Option #2: Install the Motto and Seal side-by-side, above the existing alcove. Option #3 or #4 – $25,000 estimated budget Option #3: Install the Motto and Seal in a stacked configuration, above the existing alcove, with a curtain system. Option #4: Install the Motto and Seal side-by-side, above the existing alcove, with a curtain system. 65B. DIRECT STAFF TO PREPARE A RESOLUTION ESTABLISHING A CHARTER REVIEW COMMITTEE AND CALLING FOR APPLICATIONS {STRATEGIC PLAN NO. 5, 1} – City Manager’s Office RECOMMENDED ACTION: 1. Direct staff to prepare a resolution establishing a Charter Review Committee for consideration at the February 4, 2020 City Council meeting. 2. Call for applications to serve on a Charter Review Committee. 65C. DISCUSS AND PROVIDE DIRECTION TO STAFF REGARDING AMERICAN SIGN LANGUAGE SERVICES FOR CITY COUNCIL MEETINGS {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Discuss and provide direction to staff regarding American Sign Language Translation Services at City Council meetings. 65D. DISCUSS AND CONSIDER DIRECTING STAFF TO RESTRUCTURE OR DISBAND ONE OR MORE EXISTING CITY COUNCIL COMMITTEES AND MAKE ANY APPOINTMENT CHANGES {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Discuss and consider directing staff to restructure or disband one or more existing City Council Committees and make any appointment changes. CITY COUNCIL AGENDA 17 JANUARY 21, 2020 PUBLIC HEARINGS 75A. PUBLIC HEARING – CONDITIONAL USE PERMIT NO. 2019-10 TO ALLOW THE SALE OF DISTILLED SPIRITS FOR ON-PREMISE CONSUMPTION AND CONDITIONAL USE PERMIT NO. 2019-11 TO ALLOW AFTER HOURS OPERATIONS FOR MARISCOS HECTOR #1 LOCATED AT 1801 SOUTH MAIN STREET, UNITS D AND E {STRATEGIC PLAN NO. 3, 2} – Planning and Building Agency Legal Notice published in the Orange County Reporter on January 10, 2020 and notices mailed on January 9, 2020. RECOMMENDED ACTION: It is recommended that the City Council take one of the following actions: 1. a. Adopt a resolution approving Conditional Use Permit No. 2019-10 as conditioned for a Type 47 Alcoholic Beverage Control (ABC) License and allow the sale of distilled spirits in addition to the beer and wine currently sold on the premises; and b. Continue Conditional Use Permit No. 2019-11 to allow after-hours operation to July 28, 2020 for Planning Commission consideration; or 2 a. Adopt a resolution approving Conditional Use Permit No. 2019-10 with added conditions for a Type 47 Alcoholic Beverage Control (ABC) License and allow the sale of distilled spirits in addition to the beer and wine currently sold on the premises; and b. Continue Conditional Use Permit No. 2019-11 to allow after-hours operation to July 28, 2020 for Planning Commission consideration; or 3. Adopt a resolution denying Conditional Use Permit No. 2019-10 and Conditional Use Permit No. 2019-11. 75B. PUBLIC HEARING – AMENDMENT APPLICATION NO. 2018-09 FOR THE CALVARY CHURCH MASTER PLAN LOCATED AT 1010 AND 1100-B NORTH TUSTIN AVENUE {STRATEGIC PLAN NO. 3, 2} – Planning and Building Agency Planning Commission approved recommended action on December 9, 2019 by a vote of 5- 0 (Cano absent). Legal Notice published in the Orange County Reporter on January 10, 2020 and notices mailed on January 9, 2020. RECOMMENDED ACTION: CITY COUNCIL AGENDA 18 JANUARY 21, 2020 1. Adopt a resolution adopting the Mitigated Negative Declaration and Mitigation Monitoring Reporting Program for the Calvary Church Master Plan, Environmental Review No. 2009-19; and, 2. Adopt an ordinance approving Amendment Application No. 2018-09 to create the Specific Development No. 95 (SD-95) zone. COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. Only action available to City Council is to provide direction to City Manager. 85A. DISCUSS THE FORM 602 AND DIRECT CITY MANAGER TO DIRECT STAFF TO MAIL THE FORM 602 TO ALL BUSINESS OWNERS IN SANTA ANA ASK STAFF TO PROVIDE THE FORM 602 TO ALL BUSINESSES APPLYING FOR A LICENSE – Councilmember Iglesias HOUSING AUTHORITY MEETING (Blue Agenda) SUCCESSOR AGENCY MEETING (Salmon Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1. AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 2. ORAL REPORTS FROM STANDING OR AD-HOC CITY COUNCIL COMMITTEES ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, February 4, 2020 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. CITY COUNCIL AGENDA 19 JANUARY 21, 2020