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Home My WebLink About23A - ROOF IMPROVEMENTS AT SA TRANSPORTATION CENTERREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 18, 2020 TITLE: AWARD A CONSTRUCTION CONTRACT TO C.I. SERVICES, INC. IN THE AMOUNT OF $997,647, FOR ROOF IMPROVEMENTS AT THE SANTA ANA REGIONAL TRANSPORTATION CENTER - ESTIMATED PROJECT COST: $1,247,060 (PROJECT NO. 20-6012) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 111 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION 1. Award a contract to C.I. Services, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $997,647, for construction of the Santa Ana Regional Transportation Center Roof Improvements Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,247,060, which includes $997,647 for the construction contract; $149,648 for contract administration, inspection and testing; and a $99,765 project contingency (approximately 10% of the construction contract amount), paid with PWA - SARTC Operations and Maintenance Funds. DISCUSSION The Santa Ana Regional Transportation Center (SARTC) was built in 1983 and is a regional transportation hub that brings together Amtrak, Metrolink, Orange County Transportation Authority, and interstate bus services. In addition, when complete, the OC Streetcar will have a platform stop at SARTC. The facility is open to the public seven days a week from 5:00 a.m. to midnight, and contains approximately 35,000 square feet of rental space, including ten bus bays, two surface parking lots and a parking structure (Exhibit 1). Due to normal wear and tear, the roof has deteriorated creating several leaks throughout the facility. During heavy rain pours, there is a substantial stream of water spilling into the main lobby creating a safety hazard. In addition, there are several leaks that have been detected in various tenant spaces, which creates a liability concern due to water accumulating behind walls and/or above ceiling tiles. Once completed, these improvements will extend the life of the facility. 23A-1 Award Contract to C.I February 18, 2020 Page 2 Services, Inc. for Roof Improvements at SARTC Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids to repair the roof, a Notice Inviting Bids was advertised in the Orange County Register newspaper on August 9 and 16, 2019, and bids were received electronically via the City's web -based electronic bidding system, PlanetBids, on September 26, 2019. Through the PlanetBids online portal, vendors may register to receive notifications on all current and future City projects, as well as download contract documents, receive project updates and submit bids electronically. A total of 71 vendors, including six located in the City of Santa Ana, were notified of the project via PlanetBids. Thirty-four vendors requested bidding documents and four bids were received, with none from Santa Ana contractors. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 C.I. Services, Inc. Mission Viejo $997,647 2 Best Contracting Services, Inc. Gardena $1,254,100 3 A Good Roofer, Inc. Lakeside $1,473,753 4 Chapman Coast Roof, Inc. Fullerton $1,521,066 C.I. Services, Inc. submitted the lowest responsive bid in the amount of $997,647 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to C.I. Services, Inc. (Exhibit 3). Protect Delivery In addition to the construction contract awarded to the lowest responsive bidder, the estimated total cost of the project includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection include construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and material testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the total estimated construction delivery cost of the project is $1,247,060. Construction Contract $997,647 Construction Administration, Inspection, and Testing $149,648 Contingencies $99,765 ESTIMATED CONSTRUCTION DELIVERY COST $1,247,060 These amounts will cover all staffing costs for delivery of this capital project and no additional funding will be used. 23A-2 Award Contract to C.I February 18, 2020 Page 3 Services, Inc. for Roof Improvements at SARTC STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard) and Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment Plan). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2020-5 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,247,060, which includes the construction contract, contract administration, inspection, testing, and project contingency. The following table summarizes the funds budgeted to deliver construction of this project: Fiscal Year Accounting Unit- Fund Accounting Unit, Account Amount Account # Description Description FY 2019-20 06717650-66200 PWA - SARTC Operations SARTC Operations, $571,646 February -June (20-6012) Fund Building Improvement FY 2019-20 01117650-66200 General Fund SARTC Maintenance, $675,414 July -June (20-6012) Building Improvement Total: $1,247,060 All funds are scheduled for expenditure in Fiscal Year 2019-20. Nabil Saba, PE Acting Executive Director Public Works Agency NS/TC/RA APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA Executive Director Finance and Management Services Agency 23A-3 Award Contract to C.I. Services, Inc. for Roof Improvements at SARTC February 18, 2020 Page 4 Exhibits: 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 23A-4 Exhibit 1 SANTA ANA PI Project No. 20-6012: �) WA Santa Ana Regional Transportation Center PUBLIC "SAGENCY Roof Improvements 23A-5 City of Santa Ana EXHIBIT 2 Page 1 SARTC Roof Improvements (20-6012), bidding on September 26, 2019 2:00 PM (Pacific) Bid Results Bidder Details Vendor Name C.I. Services, Inc. Address 26861 Trabuco Road #353 Mission Viejo, CA 92691 United States Respondee William A. Baley Respondee Title President Phone 714-867-9178 Ext. Email service@cisewicesinc.com Vendor Type CADIR License # 701434 CA DIR Bid Detail Bid Format Electronic Submitted September 26, 2019 11:08:14 AM (Pacific) Delivery Method Bid Responsive Bid Status Submitted Confirmation # 190865 Ranking 0 Respondee Comment Buyer Comment Attachments File Title File Name File Type General Bid Documents Signed General Bid Docs City of Santa Ana Train General Forms Station.pdf Ownership Affidavit Signed Ownership Affdavit.pdf Ownership Affidavit (Notary Public) - REQ Original Hard Copy Submittal in Addition Bid Band Signed Bid Bontl Bid Bond Guaranty (Notary Public) - RED Original Hard Copy Submittal in Addition Non Collusion Signed Non Collusion Affidavit.pdf Nan -Collusion Affidavit (Notary Public) - RED Original Hard Copy Submittal in Addition Line Items Type Item Code LION! Qty Unit Price Line Total Comment BASE BID 1 Roofing Tile LS 1 $882,424.01) $882,424.00 2 Urethane Roofing Restoration LS 1 $20,000.00 $20,000.00 3 Urethane Gutter Restoration LS 1 $89,000.00 $89,000.00 23A-6 City of Santa Ana SARTC Roof Improvements (20-6012), bidding on September 26, 2019 2:00 PM (Pacific) Page 2 Printed 01/18/2020 Bid Results Type Item Code UOM Qty Unit Price Line Total Comment 4 Plywood Sheet (4'x8') EA 25 $248.92 $5,223.00 Subtotal $997,647.00 Total $997,647.00 23A-7 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: C.I. Services, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Quantity Unit Unit Price Amount 1 Roofing Tile 1 LS $882,424.00 $ 882,424.00 2 Urethane Roofing Restoration I LS $20,000.00 $20,000.00 3 Urethane Gutter Restoration I LS $89,000.00 $89,000.00 4 Plywood Sheet (4'x8') 25 EA $248.92 $6,223.00 TOTAL BASE BID $997,647.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount, within sixty (60) working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications, shall be $2,500 per calendar day. Name of Firm C.I. Services, Inc. Signature of BIDDER Title President mow✓ "- / `" William A. Bale (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm C.I. Services, Inc. Signature of BIDDER Title President xel� William A. Bale (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) 2?31Pe'8 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS CONTRACTOR'S LICENSING AND REGISTRATION STATEMENT The undersigned contractor, or corporate officer, declares under penalty of perjury that he/she and all his/her subcontractors are registered with the State of California Department of Industrial Relations (DIR), and that the following is true and correct. Contractor's Name: C.I. Service, Inc. Business Address: 26861 Trabuco Rd. #353, Mission Viejo, CA 92691 Business E-Mail Address: service@ciservicesinc.com Telephone: 714-867-9178 State Contractor's License No. and Class: License Expiration Date: 01/31/2021 701434 - C-39 & C-46 State Dept. of Industrial Relations (DIR) Registration No.: 1000005311 State Dept. of Industrial Relations (DIR) Registration Expiration Date: Signed: Title: President 06/30/2022 William A. Baley 42,3AL1 0 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS PREVAILING WAGE COMPLIANCE AND MONITORING STATEMENT Contractor is aware of the requirements of California Labor Code Section 1720, et seq., as well as California Code of Regulations, Title 8, Section 16,000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The undersigned certifies that the foregoing is true and correct. Name of Firm C.I. Services, Inc. Signature of BIDDER Title President —It—� c (if an individual, so state) William A. Baley F3Aw1l CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS OWNERSHIP AFFIDAVIT STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS: CITY OF SANTA ANA ) William A. Baley , being duly sworn, deposes and says: ❑ INDIVIDUAL That he/she is the party making the foregoing proposal: ❑ PARTNERSHIP That he/she is a member of the co -partnership firm desi and een and is duly vested with the authority to make and execute instruments for the co -partnership by: who constitute the other members of the co -partnership. ® CORPORATION That he is of: C.I. Services. Inc. a corporation which is making the foregoing proposal: ❑ JOINT VENTURE That he is of one of the parties m egoing proposal as a joint venture, and the he/she has been vested with the authority to execute instruments for an on behalf of the parties making said bid who are: that such a bid is genuine and not collusive or sham, and has not in any manner sought by collusion to secure any advantage against the City of Santa Ana or any person interested in the proposed contract, for himself or any other person. Signature of Bidder Subscribed and sworn to before me this Signature of officer Public) SEE ATTACHED 20 23A21 2 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Orange On 9/26/2019 before me, Christopher D. Porter, Notary Public (insert name and title of the officer) personally appeared William A. Baley who proved to me on the basis of satisfactory evidence to be the person(a) whose name(s) is/efe, subscribed to the within instrument and acknowledged to me that he/shefthep executed the same in hislher' eiF authorized capacity(-ies), and that by hisiher/their signatureW on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. CHRISTOPHER 0. PORTER WITNESS my hand and official seal. Notary Public - California <:.�'e¢ = Orange County •�"]"�.r' Commission 8 2285347 My Comm. Expires Apr 15, 2023 SignatureL�LLdL.V—(Seal) 23A-13 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS KNOW ALL PRESENT that, C.I. Services Inc. as BIDDER, and Philadelohia Indemnity Insurance Company as SURETY, are held and firmly bound unto the CITY OF SANTA ANA, as AGENCY, in the penal sum of _ Ten percent of the total amount of the bidDollars ($ 10% ), which is ten percent of the total amount bid by BIDDER to AGENCY for the above -stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above -stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY. IN Wr17NESS WHEREOF the parties hereto have set their names, titles, hands, and seal this 24th day of September , 2019 . C.I. Services, Inc. Q� 26861 Trabuco #353, Mission Memo, CA 92691, 714-867-9178 SURETY* C Q - v/) 626-639-1321 Subscrib14 and swom to before me th' - day of 20_ Signature: Notary Public in and for the County o State of * Provide BIDDER/ TY name, address, and telephone number and the name, title, address, an ephone number of authori representative. 5U wt t "�1 pMx� ✓,{+ ZIAP14 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Orange On September 24, 2019 before me, Debra Swanson, Notary Public (insert name and title of the officer) personally appeared Douglas A. Rapp who proved to me on the basis of satisfactory evidence to be the person(e) whose name(q) is/are subscribed to the within instrument and acknowledged to me that he#-+&4 ey executed the same in hisfilteWOieif authorized capacity(ies), and that by his#Fiem4heir signature(* on the instrument the person(M, or the entity upon behalf of which the person(,&) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. No DEBRASWANSON COMM. M# 2170759 �NOTARlPUBLIC•CAUFORyORANGE COUNTY Signature � �� tTy::i_�n�.t (Seal) YCOMM. EXP. NOV 10. 2C20 23A-15 PHILADELPHIA INDEMNITY INSURANCE COMPANY 231 SL Asaph's Rd., Suite 100 Bala Cynwyd. PA 19004-0950 Power of Attorney KNOW ALL PERSONS BY THESE PRESENTS: that PHILADELPHIA INDEMNITY INSURANCE COMPANY (the Company), a corporation organized and existing under the laws of the Commonwealth of Pennsylvania, does hereby constitute and appoind Douglas A. Rapp & Timothy D. Rapp of Rapp Surety & Insurance Services, Inc. � its true and lawful Attorney(s) in fact with full authority to execute on its behalf bonds, undertakings, recognizanms and other tartrates of indemnity and writings obligatory in the nature thereof, issued in the course of its business and to bind the Company thereby, in an amount not to exceed P5,000,000.001 This Power of Attorney is granted and is signed and sealed by faciimile under and by the authority of the following Resolution adopted by the Board of Directors of PHILADELPHIA INDEMNITY INSURANCE COMPANY at a meeting duly called the 14 day of July, 2011. RESOLVED: That the Board of Directors hereby authorizes the President or any Vice President of the Company to: (1) Appoint Attorney(s) in Fact and authorize the Attorney(s) in Fact to execute on behalf of the Company bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof and to attach the seal of the Company thereto; and (2) to remove, at any time, any such Attomey-in-Fact end revoke the authority given. And, be it FURTHER RESOLVED: That the signatures of such officers and the seal of the Company may be affixed to any such Power of Attorney or certificate relating thereto by facsimile, and any such Power of Attorney so executed and certified by facsimile signatures and facsimile seal shall be valid and biding upon the Company in the future with the respect to any bond or undertaking to which it is attached. IN TESTIMONY WHEREOF, PHILADELPHIA INDEMNITY INSURANCE COMPANY HAS CAUSED THIS INSTRUMENT TO BE SIGNED AND ITS CORPORATE SEALTO BE AFFDMD BY ITS AUTHORIZED OFFICE THIS 7m DAY OF FEBRUARY 2013. LU:TY("y f 1�:ss k 1927'i"I iyUf •• Fi}Etu f0 i (Seal) • \rA'�(D� Robert D. O'Leary Jr., President & CEO Philadelphia Indemnity Insurance Company On this 7ih day of February 2013, before me came the individual who executed the preceding instrument. to me personally known, and being by me duly sworn said that he is the therein described and authorized officer of the PHILADELPHIA INDEMNITY INSURANCE COMPANY; that the seal affixed to said instrument is the Corporate seal of said Company; that the said Corporate Seal and his signature were duly affixed. IarCul h�7H.NaWYPu00a&�y. (kivafemn 2019 Notary Public: residing at: Bala Cyrtwoed, PA (Notary Seal) My commission expires: March 22.2016 1, Craig P. Keller, Executive Vice President, Chief Financial Officer and Secretary of PHILADELPHIA INDEMNITY INSURANCE COMPANY, do herby certify that the foregoing resolution of the Board of Directors and this Power of Attorney issued pursuant thereto are true and correct and are still in full farce and effect 1 do further certify that Robert D. O'Leary Jr., who executed the Power of Attorney as President, was on the date of execution of the attached Power of Attorney the duly elected President of PHILADELPHIA INDEMNITY INSURANCE COMPANY. In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 24th J day of I September 112019- r.p�'_'+ Craig P. Keller, Executive Vice President, Chief Financial Officer & Secretary w 192 7 ST -. PHILADELPHIA INDEMNITY INSURANCE COMPANY No 23A-16 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Orange On 9/26/2019 before me, personally appeared William A. Baley Christopher D. Porter, Notary Public (insert name and title of the officer) who proved to me on the basis of satisfactory evidence to be the personal whose name(S) is/are subscribed to the within instrument and acknowledged to me that he/sheRh" executed the same in his�"� t e;r authorized capacityfies), and that by his/heNtheir signatureW on the instrument the person(a), or the entity upon behalf of which the personal acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS m hand and official seal. =i"- y ffia CHRISTOPHER D. PORTER :^+f4ti Notary Public - California Orange County Commission; 2285347 My Comm. Expires Apr 15, 2023 Signature (Seal) 23A-17 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS LIST OF SUB -CONTRACTORS Section 4100 et. seq. of the Public Contract Code requires listing of all subcontractors with the bid for all subcontract work exceeding the following amount: o Streets, highways including bridge projects: %s% of the bid or $10,000, whichever is greater o Buildings, parks, or other projects: %s% of the bid Section 1725.5 of the Public Contract Code requires all Subcontractors be registered with the State Department of Industrial Relations (DIR). BIDDER proposes to subcontract certain portions of the work to the firms listed below: Name License #Bxp. DIR Reg. #/Exp. Location Phone Type Of Work Amount $ Name License #Bxp. DIR Reg. #/Exp. License # _ Location _ Phone Type Of Work Amount $ Name License #Bxp. DIR Reg. #Bxp. License # Location _ Phone Work Signature of Bidder Name License #/Exp. DIR Reg.#/Exp. Location Phone Type Of Work Amount $ Name License DIR Re Phone _ Type Of Work Amount $ Name License #Bxp. DIR Reg. #/Exp. License # Location Phone Type Of Work Amount $ 23AL,18 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS The following are the names, addresses, and telephone numbers for THREE public agencies for which the BIDDER has performed similar work within the past three years. 1. Placentia Yorba Linda Unified School District - 1301 E. Orangethorpe Ave., Placentia, CA 92870 Name and Address of Owner. Don Rosales - 714-985-8470 Name and Telephone Number of person familiar with project. $469,700.00 Coating 9/20/2019 Contract Amount Type of Work Date Completed 2. San Bernardino Name and Ad endent of Schools - 601 North E Street, San Bernardino, CA 92415-0020 owner. Name and Telephone Number of person familiar with project. $1.331,801.83 BUR and Coating Contract Amount Type of Work 3. Hamel Contracting - 26431 Jefferson Ave., Murrieta, CA 92562 Name and Address of owner. 7/28/2019 Date Completed Jim Flath - 951-600-2783 Name and Telephone Number of person familiar with project. $347,803.72 Coating 9/27/2018 Contract Amount Type of Work Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds. Arthur J. Gallaaher - INSURANCE 3697 Mt. Diablo Blvd, Suite 300, Lafayette, CA 94549 925-310-1013 Philadelphia Indemnity Insurance Company via Rapp Surety and Insurance - SURETY 120 Vantis Dr., Suite 300, Aliso Viejo, CA 92656 949-540-6770 23A,a -9 CITY OF SAWA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS ADDITIONAL REFERENCES The following are the names, addresses, and telephone numbers for THREE public agencies for which the BIDDER or Subcontractor has performed similar work in the past five years. 1. Jurupa Unified School District - 4850 Pedley Road, Jurupa Valley, CA 92509 Name and Address of Owner. Dana Tolad - 951-360-2851 Name and Telephone Number of person familiar with project. $387,979.00 BUR Cold Process and Monolithic 9/21/2018 Contract Amount Type of Work Date Completed 2. Riverside Community College District - 3801 Market Street, Riverside, CA 92601 Name and Address of owner. Name and Telephone Number of F $384,948.00 Tile Contract Amount Type of Work 3, Tustin Unified School District - 300 South C Street, Tustin, CA 92780 Name and Address of owner. Biff Dennev - 714- Name and Telephone Number of person $1,927,240.00 Contract Amount BUR Type of Work 9/5/2017 Date Completed 9/1/2016 Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance and bonds. Arthur J. Gallagher - INSURANCE 3697 Mt. Diablo Blvd, Suite 300, Lafayette, CA 94549 925-310-1013 Philadelphia Indemnity Insurance Company via Rapp Surety and Insurance - SURETY 120 Vantis Dr., Suite 300, Aliso Viejo, CA 92656 949-540-6770 23AE20 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 1 t2 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Subscribed and sworn to (or affirmed) before me on this day of 20 y , proved to me on the basis of satisfactory evade o be the person(s) who appeared before me Notary Public Signature _Nofa-ry Public Seal SEE ATTACHED ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Orange On 9/26/2019 before me, personally appeared William A. Baley Christopher D. Porter, Notary Public (insert name and title of the officer) who proved to me on the basis of satisfactory evidence to be the persona) whose name(2) is/we subscribed to the within instrument and acknowledged to me that he/shekhey executed the same in hisiherHheiF authorized capacity{i,-*, and that by his/her/their signature(ej on the instrument the person(a), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. otary Public D. PORTER WITNESS my hand and official seal. .r` Notary RPHER . POR ER 3 a'�-•:' Orange County Commission a 2285347 My Comm. Expires Apr 15, 2023 Signature (Seal) 23A-22 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS NON-DISCRIMINATION CERTIFICATE The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor of public works violating this Section is subject to all the penalties imposed for a violation _of the Chapter. Signed: "� ` " William A. Baley Title: President Firm: C.I. Services, Inc. Date: 9/2612019 233A&L 4 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS STATEMENT REGARDING APPRENTICESHIP REQUIREMENTS The undersigned BIDDER is familiar with the requirements of Section 1777.5 of the State Labor Code regarding employment of apprentices, and understands that contractors on contracts exceeding $30,000 or 20 working days shall: 1. Apply to the joint apprenticeship committee administering the apprenticeship standards of the craft or trade in the area of the site of the public work for a certificate approving the contractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected. 2. Employ the number of apprentices or the ratio of apprentices to journeymen stipulated in the apprenticeship standards. 3. Contribute to the fund or funds in each craft or trade in which he/she employs journeymen or apprentices on the public work, in the same amount or upon the same basis and in the same manner as the other contractors, except contractors not signatory to the trust agreement shall pay a like amount to the California Apprenticeship Council. Signed: William A. Baley Title: President Firm: C.I. Services, Inc. Date: 9/26/2019 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS STATEMENT REGARDING "ANTI -KICKBACK" REQUIREMENTS The undersigned is submitting this proposal for performing by contract the work required by these bid documents, agrees to comply with the Copeland "Anti -Kickback" Act (18 USC 74) as supplemented in the Department of Labor regulations (29 CFR, Part 3). This act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction or repair of public work, to give up any part of the compensation to which he/she is otherwise entitled. Signed: William A. Baley Title: President Firm: C.I. Services, Inc. Date: 9/26/2019 h '' CITY OF SANTA ANA PROPOSAL PROJECT NO.: 20-6012 SARTC ROOF IMPROVEMENTS PUBLIC CONTRACT CODE SECTION 10162 OUESTIONNAIRE In conformance with Public Contract Code Section 10162, the BIDDER shall complete, under penalty of perjury, the following questionnaire: Has the BIDDER, any officer of the BIDDER, or any employee of the BIDDER who has a proprietary interest in the BIDDER, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation? Yes No X If the answer is yes, explain the circumstances in the following space. N/A EXHIBIT 3 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 20-6012 SARTC ROOF IMPROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 18th day of February, 2020 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and C.I. Services, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the SARTC Roof Improvements Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Docuur ents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Nine Hundred Ninety Seven Thousand Six Hundred Forty Seven Dollars and No Cents ($997,647.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rev. 09/01/2017 23A-28 Page 1 of 3 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timetrame therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-aiia.orgi'pwa/documeiits/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 23A-29 Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALIIO City Attorney By. OHN FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Acting Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: C.I. Services, Inc. WILLIAM BALEY— President 23A-30 Page 3 of 3 City of Santa Ana EXHIBIT A Page I SARTC Roof Improvements (20-6012), bidding on September 26, 2019 2:00 PM (Pacific) Bid Results Bidder Details Vendor Name C.I. Services, Inc. Address 26861 Trabuco Road #353 Mission Viejo, CA 92691 United States Respondee William A. Baley Respondee Title President Phone 714-867-9178 Ext. Email service@cisewicesinc.com Vendor Type CADIR License # 701434 CA DIR Bid Detail Bid Format Electronic Submitted September 26, 2019 11:08:14 AM (Pacific) Delivery Method Bid Responsive Bid Status Submitted Confirmation # 190865 Ranking 0 Respondee Comment Buyer Comment Attachments File Title File Name File Type General Bid Documents Signed General Bid Docs City of Santa Ana Train General Forms Station.pdf Ownership Affidavit Signed Ownership Affdavit.pdf Ownership Affidavit (Notary Public) - REQ Original Hard Copy Submittal in Addition Bid Band Signed Bid Bontl Bid Bond Guaranty (Notary Public) - RED Original Hard Copy Submittal in Addition Non Collusion Signed Non Collusion Affidavit.pdf Nan -Collusion Affidavit (Notary Public) - RED Original Hard Copy Submittal in Addition Line Items Type Item Code LION! Qty Unit Price Line Total Comment BASE BID 1 Roofing Tile LS 1 $882,424.01) $882,424.00 2 Urethane Roofing Restoration LS 1 $20,000.00 $20,000.00 3 Urethane Gutter Restoration LS 1 $89,000.00 $89,000.00 23A-31 City of Santa Ana SARTC Roof Improvements (20-6012), bidding on September 26, 2019 2:00 PM (Pacific) Page 2 Printed 01/18/2020 Bid Results Type Item Code UOM Qty Unit Price Line Total Comment 4 Plywood Sheet (4'x8') EA 25 $248.92 $5,223.00 Subtotal $997,647.00 Total $997,647.00 23A-32 CITY OF SANTA ANA PROPOSAL PRO.1F,CT NO. 20-60I2 SARTC; ROOF IMPROVEMENTS RID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SAN i,A ANA FROM: C.I. Services, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans and the specifications for the unit price(s) or lump sums) set forth in the following schedule. ittent Deseription Quantity Unit il'uitpriee _ Ata aunt t IReefing Tile t LS $882,424.00 $ 882,424.00 2 Urethane Roofing Mstoration i LS $20,000,00 $ 20 000.00 3 Urethane butter Restoration t LS $89,000,00 $ 89,000.00 4 Plywood Sheet(4'x8) 25 EA. $248.92 $6,223.00 TOTAL BASE BID $997,647.00 The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any; all; or none of the add-ahernate bid items (if any). TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount; within slat i(60) working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in subsection 6-9 of the Standard Specifications, shall be $2,500 per calendar day. Name of Firm C.I. Services, Inc. r Signature of BIDDER -T'1 William A. Baley Title President (if an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Z3AL313 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 20-6012: SANTA ANA REGIONAL TRANSPORTATION CENTER ROOF IMPROVEMENTS Construction Contract $ 997,647.00 Contract Administration, Inspection and Testing $ 149,648.00 Contingencies $ 99,765.00 TOTAL ESTIMATED CONSTRUCTION COSTS $ 1,247,060.00 W4011-1111iI 23A-34