HomeMy WebLinkAbout25G - AGMTS WITH GALLS AND GOODIES PD UNIFORMSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 18, 2020
TITLE
APPROVE AGREEMENTS WITH GALLS,
LLC IN THE AMOUNT OF $1,089,000 AND
GOODIES, LLC IN THE AMOUNT OF
$66,000 FOR POLICE UNIFORMS AND
EQUIPMENT FOR THE SANTA ANA
POLICE DEPARTMENT
/s/Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 11' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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FILE NUMBER
RECOMMENDED ACTION
1. Authorize the City Manager to execute a three-year agreement with Galls, LLC for the
purchase of police uniforms and equipment, for the period of February 18, 2020 through
January 31, 2023, $363,000 annually for a total amount not to exceed $1,089,000, subject
to non -substantive changes approved by the City Manager and City Attorney.
2. Authorize the City Manager to execute a three-year agreement with Goodies, LLC for the
purchase of police uniforms and equipment, for the period of February 18, 2020 through
January 31, 2023, $22,000 annually for a total amount not to exceed $66,000, subject to
non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Police Department's Central Distribution Center (CDC) provides uniforms and equipment to
approximately 400 uniformed and field personnel. Uniforms and equipment, including body armor,
help identify Department personnel by assigned duties, provide protection, and provide for a
professional appearance. New officers and employees are initially issued a full uniform, which
consists of a duty jacket, three shirts, two pants, leather gear, and a body armor vest. Thereafter,
uniforms are replaced on an annual basis (as requested) and the replacement allowance consists
of three shirts and two pants. Body armor is replaced every five years. Special units, such as SWAT,
Mounted Patrol, and K9 are issued different uniforms specialized for each unit, but are replaced in
a similar manner. In addition, the Planning and Building Agency purchases uniform items from
Galls for Agency staff members.
Traditionally, police uniforms and body armor vests have been handled as separate contracts.
Combining the two contracts will provide the option to select between the two vendors, will ensure
contract items stock availability, low price, and immediate service for required fittings and
alterations on uniforms and equipment. In order to maintain an adequate inventory and
continuously meet the needs of the Police Department, the contracts awarded to the listed vendors
25G-1
Agreements for Galls, LLC and Goodies, LLC
February 18, 2020
Page 2
affords the City the best coverage for providing uniforms and body armor to personnel without
interruption.
The Request for Proposal (RFP) No. 19-104 was advertised on November 4, 2019 and offers were
solicited. A summary of the RFPs and offers received is as follows:
232 Vendors were notified
28 Vendors downloaded the proposal
0 Proposal received from a Santa Ana vendor
2 Proposals received
Proposals were received and opened on November 21, 2019. Proposals were evaluated based on
experience and qualifications, level of service, and reasonableness of costs. The offers provided
from the recommended vendors received passing scores that meet or exceeds the evaluation
criteria.
The evaluation results are as follows:
Vendor
Location
Score
Galls
Orange
480
Goodies
Norwalk
385
Galls has been the Police Department's provider of uniforms and equipment for the past three
years. Galls is located in the nearby city of Orange, which makes it convenient for Police
Department employees to obtain their uniforms and equipment. The agreement with Galls will be
in the amount of $363,000 (including a 10% contingency) annually, which totals $1,089,000 over
the three-year agreement term. Goodies will serve as an alternate vendor. The agreement with
Goodies will be in the amount of $22,000 annually (including a 10% contingency), which totals
$66,000 over the three-year agreement term. The proposals from both Galls and Goodies are
responsive to the Police Department's requirements and staff recommends approval of both
agreements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 1 - Community Safety; Objective 3
(promote fiscal accountability to ensure financial responsibility at all levels of the organization),
Strategy 3A (continuously evaluate and assess fiscal aspect of service delivery to ensure that the
Police Department provides programs and services efficiently and effectively).
FISCAL IMPACT
Funds are available in the current fiscal year budget, and will budgeted in future fiscal years as
follows:
25G-2
Agreements for Galls, LLC and Goodies, LLC
February 18, 2020
Page 3
PBA Permit
PBA Code
PBA Permits
and Plan
Police CDC
Enforcement
and Ins.
Check
01114450-
01116540-
Services
01116530-
63001
63001
01116520-63001
63001
TOTAL
FY 19-20
$123,833
$0
$2,500
$1,000
$127,333
FY 20-21
$371,000
$6,000
$7,000
$1,000
$385,000
FY 21-22
$371,000
$6,000
$7,000
$1,000
$385,000
FY 22-23
$256,667
$0
$1,000
$0
$257,667
$1,122,500
$12,000
$17,500
$3,000
$1,155,000
David Valentin
Chief of Police
Santa Ana Police Department
Minh Thai
Executive Director
Planning and Building Safety Agency
Exhibits: 1. Agreement with Galls, LLC
2. Agreement with Goodies, LLC
APPROVED AS TO FUNDS AND
ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
25G-3
Exhibit 1
AGREEMENT WITH GALLS, LLC TO PROVIDE UNIFORMS
AND EQUIPMENT TO THE SANTA ANA POLICE DEPARTMENT
THIS AGREEMENT is made and entered into this 18TH day of February, 2020 by and
between Galls, LLC, a California Limited Liability Corporation, ("Consultant"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ("City").
RECITALS
A. On November 4, 2019, the City issued a Request for Proposal #19-104 ("RFP") in which
it sought proposals by qualified vendors to purchase and provide alteration services of
police uniforms, accessories, and miscellaneous equipment for its civilian and sworn
employees.
B. On November 20, 2019, Consultant submitted a timely responsive proposal which was one
of two selected vendors to provide the services described in the scope of services that was
included in the RFP and attached hereto as Exhibit A.
C. Consultant represents that Consultant is able and willing to provide such services to the
City.
D. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from aprofessional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, and incidental customary work required to fulfill the services
described in Exhibit A. Consultant's proposal is incorporated by reference as though fully set
forth herein.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services the
rates and charges set forth in Exhibit B. The total annual sum to be expended under
this Agreement shall not exceed $363,000 during each year of the three-year term of
this Agreement. This yearly sum includes a 10% contingency amount to fund any work
directed at the sole discretion of the City. The total amount to be expended during the
term of this Agreement shall not exceed $1,089.000,
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Page 1 of 8
25G-4
b. City agrees to compensate Consultant for any services provided to the City from
February 1, 2020, until the effective date noted above.
c. Payment by City shall be made within 45 days (forty-five) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above for a three (3) year term,
unless terminated earlier in accordance with Section 13, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
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25G-5
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
C. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
V. Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the right, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect Consultant's right to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
6. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
#26128v1
25G-6
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
9. CONFLICT 01" INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
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25G-7
10. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
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25G-8
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
14. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. The Agreement is the final and complete agreement and any prior or
contemporaneous agreements between the parties is superseded by this Agreement
C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
18. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
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25G-9
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Chief of Police
City of Santa Ana
60 Civic Center Plaza (M-97)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-245-8007
To Consultant:
Galls, LLC
Attn: Michael Wessner, CEO
1340 Russell Cave Road
Lexington, ICY 40505
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
#26128v1
[signature page to follow]
25G-10
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
C?:I
or
TAARkA BOGOSIAN
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
DAVID VALENTIN
Chief of Police
#26128v1
CITY OF SANTA ANA
Kristine Ridge
City Manager
GALLS, LLC:
Mic el Wessner
CE
25G-11
CITY OF SANTA ANA
EXHIBIT A: SCOPE OF SERVICES
A. BACKGROUND
Uniforms, equipment and alterations services are required by the City of Santa Ana Police Department for
approximately 400 employees working in the Patrol, Traffic, Investigations, SWAT, Reserves,
Communications, Community Services, CSI, Animal Services, Jail, and Administration Divisions.
B. SPECIFICATIONS
Uniforms and Equipment
Description of Goods to be Purchased — See Attachment B for a detailed listing of uniforms and
equipment to be provided. Uniform and equipment orders shall be completed within a two (2) week
turnaround time.
2. Location and Hours
Vendors must provide a full retail location no further than 30 miles from the City of Santa Ana Police
Department. Vendors that maintain a retail location within 15 miles of the Santa Ana Police Department
will be given additional consideration. Please provide list of locations.
The store must be open a minimum of 6 days a week from at least 8:00 a.m. — 5:00 p.m., Monday -
Friday, and 8:00 a.m. — 12:00 p.m. on Saturday. Wait times during personnel store visits shall be
reasonable as deemed by the City.
3. Samples
Upon request, vendor shall supply within 7 days, samples of all uniform items for inspection and
approval prior to contract award. During the term of the contract, if any items listed in Attachment B are
discontinued, the vendor is responsible for notifying the CDC Supervisor and providing samples of a
comparable substitute for inspection and approval. No substitutions will be authorized without prior
approval from the CDC Supervisor. No costs will be incurred due to substitutions being issued without
prior approval.
4. Services
Successful vendor(s) must agree to provide the following services:
Initial tailoring to include any necessary alterations to provide a professional fit. Tailoring shall be
completed within five (5) working days of fitting for all standard alterations and (15) working days for
non-standard alterations. All alterations will be stitched and bound to match the manufacturer's quality
and color of thread. Vendors are required to submit pricing for the alterations described. Proposers
shall specify whether charges are included in the original item price or are separate charges. Any
pricing not provided shall be assumed to be included in the purchase price.
Alterations must be completed at the retail site.
All uniform articles are to be processed in such a manner to render the finished product professional in
appearance. This shall be completed on first visit and shall not require numerous alteration repairs.
Send representative(s) to Santa Ana Police Department in cases where five or more employees are in
need of being fitted for body armor.
RFP No. 19-104 Police Department Uniforms and Equipment
Page 16
25G-12
CITY OF SANTA ANA
Vendor must assign an account representative or point of contact for the Santa Ana Police Department.
The account representative shall be assigned to manage the City's contract for specified services and
be the main contact for Police Department personnel. Account representative shall ensure proper
tracking of orders, invoices, and any other activities related to the awarded contract are handled in a
timely manner and in accordance with the specifications of this RFP.
5. Pricing
Pricing shall remain firm for the entire Agreement. Thereafter, any proposed pricing adjustment for follow-
on renewal periods shall be submitted to the City purchasing contact in writing at least ninety (90) days
prior to the new Agreement term. City reserves the right to negotiate any pricing adjustments.
6. Material Release
A "material release" form will be used by City employees to purchase against this agreement. The number
shown on the material release MUST appear on your invoice.
7. No Partial Orders
Vendor shall not invoice until the entire material release order has been fulfilled.
8. Report/ Invoicing
Invoices for completed orders must contain the following information:
• Date of Invoice;
• Item # per contract;
• Description;
• Price;
• Quantity;
• Material Release Number; and
• Employee name.
Payment will be made in approximately 30 days from the complete delivery and acceptance of each order,
unless alternate terms are proposed and accepted by the City.
Contractor must provide a monthly printed transaction status report listing completed, partial, and/or
pending orders with employee name, associated material release number, item quantities, dollar totals,
and completed delivery and/or expected due date. The report shall be sent to Santa Ana Police
Department CDC Supervisor in order for payment to be processed for completed orders.
9. No Guarantee of Usage
Any quantities listed in this RFP are estimated or projected and are provided for tabulation and
reference purposes only. No guarantee of quantities is given or implied by the City. Supplier must
furnish the City's needs as they arise. No minimum order proposals will be accepted.
10. Use of Other Governmental Contracts
The City reserves the right to reject any part or all of any proposals received and utilize other available
governmental contracts.
11. Substitution
If Supplier elects to propose an alternate manufacturer's item that is of the same or better quality,
samples of the items to be substituted are to be submitted with the Proposal by the RFP deadline.
RFP No. 19-104 Police Department Uniforms and Equipment
Page 17
25G-13
CITY OF SANTA ANA
Samples must be readily identified with the manufacturer's name, model number or order number,
along with the supplier's name, phone number, and contact name. All substitutions must be proposed
as options and clearly identified as a substitution. The City reserves the right to accept or reject any
proposed substitution items.
12. Guarantee of Continuity and Availability of Products
Unless the manufacturer discontinues the goods/commodities, all goods/commodities specified by the
Supplier in their RFP shall be available to the City during the life of the contract and extensions. All
material, color, labor, and construction shall equal or exceed the standards set forth in these
specifications as accepted by the City.
13. Miscellaneous/Additional Items and Upgrades
The City has provided a list of frequently purchased items for comparison purposes. However, the City
may require additional items of similar nature not specifically listed in the contract or wish to purchase
an item upgraded from that proposed by the Supplier throughout the term of the contract. In such
event, the Supplier shall provide the City with a price for the new or upgraded item based upon a
procedure or formula, which is the same, or very similar to that used in establishing the prices as
contained in the Supplier's proposal. If the price offered is not acceptable to the City, and the matter
cannot be resolved to the satisfaction of the City, the City shall procure the new or upgraded items from
other Suppliers or shall cancel the contract upon giving thirty (30) calendar days' written notice to the
Supplier.
Please specify percentage discount the City will receive and/or markup charged for items not separately
listed in this RFP in Cost Proposal.
RFP No. 19-104 Police Department Uniforms and Equipment
Page 18
25G-14
CADET ROCKERS (2 N X'/< ")
CPL. FTO CHEVRON
MOTOR WHEEL W/ARROW
SAPD INSIGNIA DIRECTORY
CPL. CHEVRONS
(in OD Green also)
CPL. CHEVRON W/STAR
EXPLORER ROCKERS (4 /� X 3K ")
FTO CHEVRONS
MOTOR WHEEL W/WINGS SGT. CHEVRONS
(in OD Green also)
RFP No. 19-104 Police Department Uniforms and Equipment
Page 19
25G-15
SGT. CHEVRONS CITY OF SANTA ANA W/ROCKER SGT.
CHEVRON VOLUNTEER ROCKERS (2'/a
X 1 '/a ")
W/ROCKER & STAR
STANDARD SHOULDER PATCH STANDARD CLOTH BADGE
STANDARD CLOTH
NAMETAG
(BLACK W/SILVERLETTE'RING)
SWAT SHOULDER PATCH SWAT CLOTH BADGE SWAT CLOTH NAMETAG
(OD GREEN W/BLACK LETTERING)
RFP No. 19-104 Police Department Uniforms and Equipment
Page 20
25G-16
STANDARD NAMEPLATE
NAMEPLATE
HONOR GUARD NAMEPLA
CITY OF SANTA ANA
NAMEPLATES
2 %2 X 5/8 BRUSHED SILVER
2 %2 X
SILVER
2 '/4 X '/2 CHROME/POLISI71ED FINISH
SWAT NAMEPLATE, 2 %2 X 5/8 BRUSHED SILVER (ALIGNED TO THE LEFT W/BLACK
LETTERS --SWAT PIN NOT INCLUDED
RFP No. 19-104 Police Department Uniforms and Equipment
Page 21
25G-17
CHIEF
SERGEANT
CITY OF SANTA ANA
DRESS CAPS/COVERS
DEPUTY CHIEF
OFFICER
RFP No. 19-104 Police Department Uniforms and Equipment
Page 22
25G-18
RFP #19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
1 Long sleeve shirt, 100% wool, Navy
Elbeco, Flying Cross
2 Long sleeve shirt, twill PDU, Class B,
5.11/#72345, #62065, Midnight navy (750)
3 Long sleeve shirt, TacLite Pro, black (019)
5.11/#72175
4 Long sleeve shirt, TDU, black (019)
5.11/#72002
5 Short sleeve shirt, 100%wool, navy
Elbeco, Flying Cross
6 Short sleeve shirt, twill PDU, Class B,
5.11/#71177,#61159, Midnight navy (750)
7 Short sleeve shirt, TacLite Pro, black (019)
5.11/#71175
8 Short sleeve shirt, Twill TDU, black (019)
5.11/#71339
9 Shirt, Blauer Armorskin Base
8371
11
12
13
14
15
Elbeco, Flying Cross
Trousers, twill PDU, Class B (750)
5.11/#74326, #64306
Trousers, TacLite Pro, black (019)
5.11/#74273
Trousers, Twill TDU, black (019)
5.11/#74004
Trousers, Tactical, black (019), khaki (055)
5.11/#74251,#64358
Breeches, 100% wool, navy, white or
NO SUBSTITUTION ALLOWED 200
$68.65
50
$47.75
100
$48.90
So
$45.00
NO SUBSTITUTION ALLOWED 400
$60.65
100
$47.75
100
$45.35
100
$48.35
80
$52.05
200 $46.25
100 $41.15
100 Discontinued
100 $42.40
40 $258.40
Page 1 of 10
25G-19
RFP #19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
JT�M#
_ _ ..� _;-� bE$�RIPTION/SPECIFICATION=_ _ _ ", _
OTflEI{ flItLUYD 013EI7
EST QTY
4LNI'f�LOST_
metallic silver piping, Flying Cross, Elbeco
16 Trousers, Tactical Apex Pants, Storm/Black/Navy
5.11 / TT824
17 Trousers, Tactical Stryke TDU Pants / Green
5.11 / TT348
18 Pants, Motor Stryke 5.11
5.11 / 74412
150 $58.35
50 $66.70
40 Discontinued
19 Long Sleeve Shirt / Vertx 37.5 Combat Shirt / Desert 40 $79.55
Vertx / VTX8525
20 Long sleeve shirt, 100% wool, navy
Elbeco, Flying Cross
21 Long sleeve shirt, twill PDU, Class B,
5.11/#72345, 462065, Midnight navy (750)
22 Long sleeve shirt, TDU (724)
5.11/#72002
23 Long sleeve shirt, 100% polyester, navy
24 Long sleeve shirt, 100% cotton, navy
(orly for individuals allergic to wool or polyester)
25 Long sleeve shirt, 100% polyester, light blue
26 Long sleeve shirt, 65% Dacron
polyester/35% Rayon, white
27 Long sleeve shirt, dress shirt,
65% polyester/36% cotton, white
28 Short sleeve shirt, 100% wool, navy
Elbeco, Flying Cross
29 Short sleeve shirt, twill PDU, Class B,
5.11/#71177, #61159, Midnight navy (750)
NO SUBSTITUTION ALLOWED 50 $68.65
60 $47.75
30 $45.00
SH1434 DutyPro 50 $20.35
1232 Lion 10 $45.10
SH1434 DutyPro
45W66 Flying Cross
45W66 Flying Cross
50 $21.25
50 $54.50
15 $54.50
200 $60.65
100 $47.75
Page 2 of 10
25G-20
RFP 419-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
30 Short sleeve shirt, TDU (724)
5.11/#71339
31 Short sleeve shirt, 100% polyester, light blue
32 Short sleeve shirt, 65`v° Dacron polyester/
35%° Rayon, white
33 Short sleeve shirt, 100% cotton, navy
(only for individuals allergic to wool or polyester)
34 i re Users, lUU7. WO0l, Navy
Elbeco, Flying Cross
35 Trousers, 100% polyester, Navy
Elbeco, Flying Cross
36 Trousers, twill PDU, Class B (750)
5.11/#74326, #64306
37 Trousers, Twill TDU (724)
5.11/#74004
39
40
41
42
43
5.11/#72054
Long sleeve shirt, TDU (190), (019)
5.11/#72002
Rapid Assault Shirt (190)
5.11/#72194
Jacket, Sabre 2,0 Jacket (190)
5.11/#48112
Trousers, Taclite TDU (190), (019)
5.11/#74280
Trousers, Ripstop TDU (190), (019)
5.11/474003
30 $48.35
50 $19.60
50 $51.05
10 $42.45
NO SUBSTITUTION ALLOWED
200
$74.55
100
$48.50
100
$46.25
50
Discontinued
�NOSUBSTITUTION ALLOWED
60
$51.95
NO SUBSTITUTION ALLOWED
20
$45.00
NO SUBSTITUTION ALLOWED
30
$56.70
NO SUBSTITUTION ALLOWED
10
$205.55
NO SUBSTITUTION ALLOWED
60
$39.90
NO SUBSTITUTION ALLOWED
20
$39.90
Page 3 of 10
25G-21
RFP #19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
44 USMC Style Dress Blue Coat, Black
55% Polyester/45% Wool Gabardine
Flying Cross/#19B9996C
45 Trousers, black, double white piping NO SUBSTITUTION ALLOWED 16 $163.00
Flying Cross/#28P8696
46 White Shoulder Cord, Rayon, white 3SCO22 8 $14.15
47 Campaign Hat, felt, black
(WITH 2 EYELTS)
Stratton/#F40-BK05
48 Hat Cord/White Acorns, rayon, white
49 Chin Strap, 3pc swivel, black
50 Short sleeve shirt, 100% Polyester
Colors: Navy, Black, White, Khaki / 5.11 /71049
51 Long sleeve shirt, 100% Polyester
Colors: Navy / 5.11 /72049
52 Short sleeve shirt, 100% Cotton
Colors: Navy, Black, White, Khaki / 5.11/ 41060
53 Duty Jacket, black, badge tab,
Removable liner, 100% nylon
Spiewak, Outerwear
54 LawPro Flannel Lined Windbreaker/ Navy
JC382
55 5.11 Tactical Double Duty Jacket / Black
JA837 / 48096
56 5.11 Tactical Chameleon Soft -Shell Jacket / Black
Tact Squad F1003BK 50 $61.50
50 $19.00
50 $107.25
10 $100.15
Page 4 of 10
25G-22
RFP #19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
1TEM�f
_ _v_—� _ DESCRIRf14Sk�IFICQCLQ11i =
OTHER ��tAlk[� OFFE3fER
SST QTT
tINCfT°
JAS35 / 48U99
57 Three Season Jacket / Black
JA085/TR355
58 Windbreaker Jacket(724)
5.11/#48035
59 Ike Jacket, 100% wool, navy
United Uniform
20 $39.00
150 $34.65
10 $225.70
60 Uniform Skirt, 100% Polyester, navy 9799-007 10 $29.05
61 Bike Shorts, nylon, navy 30 $26.95
Mccean/Tech Nylon,#TR601
62 Bike Shorts, nylon (724) 30 $50.05
5.11/#43057
63 Cardigan, button up, acrylic, navy 6300 School Apparel 60 $27.20
64
Rocky, Portland 8", black
65
Danner, Striker Torrent, 8"black
66
Under Armour, Speedfreek, 7", black
67
Under Armour, Valsetz Tactical, 7", black
68
Nike, Special Field, 8" or 6", black
69
Motor Boots, All -American
70
Salomon XA Forces Mid GTX Boot
FT1115/ L40138100
Windsor knot, clip on
60
$144.65
20
Discontinued
20
Discontinued
20
$93.10
20
Discontinued
20
$440.60
30
$161.00
Page 5 of 10
25G-23
72
RFP #19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
x 2 3/8" QM4007
50
73 Summer Motor Gloves, black 20 Discontinued
74
75
76
77
93
94
95
96
Winter Motor Gloves, black
SWAT gloves, Hatch, black
Flight glove #BNG 190
SWAT gloves, Hatch, black
Mechanic glove #HMG100
SWAT Hood, Hatch, black
Nomex Hood #BFR10
Sam Browne Belt, black, plain leather
Uniform Belt, black, plain leather
Double Magazine Pouch, .40 cal / A510-PUN-Nll
Double Magazine Pouch, .45 cal / A510-PLN-NI<L-3
Handcuff Case, single / A508 -BP
Mace Holder
Keepers / A532-BP-V
Baton Holder
Beavertail Key Ring
Double Magazine Pouch, 9 mm Hidden Snap - A510-PLN-HS-3
Double Magazine Pouch, .45 cal Hidden Snap - A510-PLN-HS-3
Handcuff Case, Single with Hidden Snap Closure - A508-BP-H
Keepers with Hidden Snap Closure - A532-BP-HS
Baron Holder with Hidden Snap Closure - A550-BP-HS
Silent Key Holder, Plain Leather Finish / A564-BP
Dress Cap, R10-LAPD Style, Navy,
2 Eyletsl 5/8 spacing, silver P buttons
Silver Metal Band, for dress cap
Metallic Silver Band, for dress cap
Chief Dress Cap — R-10 LAPD style Admiral Aluminum Bullion Visor,
20 $19.00
50 $45.00
50 $25.50
50 $23.50
60
$48.00
30
$10.95
50
$33.00
50
$33.00
80
$30.00
50
$26.00
300
$12.50
60
$10.50
60
$14.25
60
$39.00
20
$39.00
100
$33.00
300
$12.50
60
$10.50
60
$22.00
60
40 $9.25
10 $6.55
Page 6 of 10
25G-24
RFP N19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
Silver Lace Front Strap, Silver P Buttons, 2 Eyelets 1 5/8 spacing
1 $120.75
97 Deputy Chief Dress Cap— R-10 LAPD style Army Aluminum Bullion
Visor, Silver Lace Front Strap, Silver P Buttons, 2 Eyelets 1 5/8 spacing
1 $120.75
98 Commander Dress Cap — R-10 LAPD style A Permasilver Visor, Silver
Lace Front Strap, Strap, Silver P Buttons, 2 Eyelets 1 5/8 spacing
1 $120.75
99 Sergeant Dress Cap — R-10 LAPD style 1085 Black Visor,
Silver Snake Front Strap, Silver P Buttons, 2 Eyelets 1 5/8 spacing
1 $81.40
101
102
103
104
105
106
107
108
Point Blank AXII Body Armor,
Navy, with 2 carriers (MALE & FEMALE)
Tactical outer carrierfor Point Blank
AXII Body Armor, black
With POLICE ID decals
With K9 ID decals
Armor Express Seraph II,
Navy, with 2 carriers (MALE & FEMALE)
Tactical outer carrier for AE Seraph II,
Black, with POLICE & I(9 patches
With POLICE ID decals
With K9 ID decals
Point Blank AXBIIIA Body Armor (Men's or Women's)
Navy, with (2) HiLite Carriers w/ Tails and (1) Speed plate (5x8)
AXBIIIA / BP1227
Point Blank AXBIIIA Body Armor (Men's or Women's)
Navy, with (2) HiLite Carriers w/ Tails and (1) Speed plate (7x10)
AXBIIIA / BP1228
Point Blank AXBIIIA Body Armor (Men's or Women's)
Navy, with (2) HiLite Carriers w/o Tails and (1) Speed plate (5x8)
AXBIIIA / BP1229
Point Blank AXBIIIA Body Armor (Men's or Women's)
Navy, with (2) HiLite Carriers w/o Tails and (1) Speed plate (7x10)
AXBIIIA / BP1230
Point Blank AXBIIIA Trufit Body Armor,
Navy, with (2) HiLite Carriers w/ Tails and (1) 5x8 or 7x10 Speed plate
NO SUBSTITUTION ALLOWED
NO SUBSTITUTION ALLOWED 1 $203.15
NO SUBSTITUTION ALLOWED 1 $577,15
NO SUBSTITUTION ALLOWED 1 $280.00
NO SUBSTITUTION ALLOWED 1 $713.80
NO SUBSTITUTION ALLOWED 1 $713.80
NO SUBSTITUTION ALLOWED 1 $713.80
NO SUBSTITUTION ALLOWED 1 $713.80
NO SUBSTITUTION ALLOWED 1 $713.80
Page 7 of 10
25G-25
RFP #19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
ITEMtt .__"�` _ _= pESCR1piICi411/SPECI��A'f10�L= _ _ r0T}t�$�139__6lD6PF�RED ES'}'_'fSF lj�y}��p��=
AXBIIIA/BP1231
109 Point Blank AXBIIIA Trufit Body Armor,
Navy, with (2) HiLite Carriers w/o Tails and (1) 5x8 or 7x10 Speed plate
AXBIIIA/ BP1231
110 SRV Base Vest in AXBIIIA, Black
SRVZADBVOJ
111 Omega 10x12 ICW Special Threat Plate
BP1442
112 Quick Release Buckles For SRV Base Vest
2XT000RHOT SRV
113 MAX PRO POLICE IIIA HELMET W/ FACE SHIELD / Black
TP154 BLK
114 MAX PRO ZIPPERED HELMET BAG / Black
TP281 BLK
115 Point Blank PTHIIA Helmet
116 Point Blank Ballastic Helmet, MICH cut w/ BOA, Premium Helmet Cover,
Picatinny Rail Systems, Front Mount NVG
117
Metal Nameplate, brushed silver,
2 5,18 x 5/8,1 line, all caps
118
Metal Nameplate, brushed silver,
2 5/8 x 5/8,2 line, all caps
119
Metal Nameplate, chrome finish,
x2 K ", 2line, all caps
120
Cloth Nametape, black with silver
lettering, all caps
121
Cloth Nametape, OD green with black
lettering, all caps
NO SUBSTITUTION ALLOWED 1 $713.80
NO SUBSTITUTION ALLOWED
1
$1,600.15
NO SUBSTITUTION ALLOWED
1
$568.85
NO SUBSTITUTION ALLOWED
1
$127,00
NO SUBSTITUTION ALLOWED
30
$325,95
NO SUBSTITUTION ALLOWED
30
$22.95
NO SUBSTITUTION ALLOWED
1
$405.00
NO SUBSTITUTION ALLOWED
1
$499.00
IN
200
$6.50
30
$6.50
20
$6.50
200
$3.50
60 $3.50
— uaviy ao umLn wuuu, grornrnec 50 $17.00
Page 8 of 10
25G-26
RFP #19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
ITN1#
t1ESGRIPTLDiV/�RECtF1�iIC1N',-
4fiF�ER BRAIUD OFFERED
E3�fiTY
UNIT GOSt
123 Handcuffs, peerless M700, nickel 100 $23.70
124 Ripp Restraint 50 $11.70
125 Mourning Band 60 $3.95
126 Plain Leather Badge Holder 40 $13.25
127
128
129
130
131
132
133
134
135
136
CPL Chevron, silver
SGT Chevron, silver
Chaplain Cross, Silver
One Star, small, silver
One Star, large, silver
Two Star, small, silver
Two Star, large, silver
Four Star, small, silver
Four Star, large, silver
S.A.P.D. collar letters, silver,''/a x 1 5/8"
137
Santa Ana Police Shoulder Patch
138
Santa Ana Police Cloth Badge
139
Service Stripes
140
Silver P Buttons
141
Cadet Rocker
142
CPL Chevrons, silver
143
CPL Chevron, OD Green
144
CPL Chevron with star
145
Explorer Rocker
146
FTO Chevron with star
147
Motor Wheel & Arrow
148
Motor Wings
149
SGT Chevron, silver
150
SGT Chevron, OD Green
151
SGT Chevron with rocker
152
SGT Chevron w/rocker and star
153
Volunteer Rocker
(1 line, 2 lines, and 3 lines)
155 SAPD Shoulder Patch, Silk-screening 1 $6.25
156 SAPID Badge, Silk-screening 1 $6.25
157 CPL Chevron, Silk-screening 1 $5.25
4442TN
4441N
QM448ON
QM4470N
QM4481N
QM4471N
QM4483N
QM4473N
MN38-S.A.P.D.
dT`CONTRAC'CI.TEM� _--
30
30
30
30
30
10
10
5
5
20
2000
500
500
400
100
300
100
200
100
100
300
100
200
50
100
50
100
$5.50
$3.50
$5.50
$4.30
$4.30
$5,50
$5.50
$6.50
$8.00
$17.65
$3.50
$3.50
$2.50
$2.00
$3.85
$5.10
$5.10
$7.05
$4.70
$7.05
$3.80
$3.80
$5.25
$5.25
$5.25
$7.05
$3.85
Page 9 of 10
25G-27
RFP #19-104 POLICE DEPARTMENT UNIFORMS AND EQUIPMENT
ATTACHMENT B: COST PROPOSAL FORM
UNIFORM SPECIFICATIONS
(ESTIMATED QUANTITIES)
FINAL SUBMISSION OF THIS ATTACHMENT SHALL BE IN EXCEL FORMAT
�NWIL1N,lTGf25T_
ITEMS
,, ,z�,�„___r_._. DESlrRIR7fdN/$1?Elrl(:IG�1TIdIV=- _ :
__ffT�I�RBRANDQEFEi{EO
158 SGT Chevron, Silk-screening
159
160
161
Shirts -Add material for maternity
Pants- Add material for maternity
Trousers
Open bottom hem
Adjust existing hem
Adjust Waist
Adjust crotch
Adjust Seat
Add Piping to Breeches
162 Shirts
Shorten sleeves
1
$6.50
Cut tails
1
$5.40
Adjust sides
1
$6.50
163 Jackets (Ike Jackets & Honor Guard Jackets)
Add sleeve braids
1
$16.20
Shorten sleeves
1
$15.10
Adjust sides
1
517.25
Sew Down Epaulets
$4.50
Zipper Application
$8.85
***See attached pricelist for applicable oversize charges.
Page 10 of 10
25G-28
RFP 19-104 Santa Ana Police Department Price List with Galls, LLC
Customer:
Acct M
Santa Ana Police Department
1000533978
Oversize Prices
Oversize Pricing
GQ Item#
Mft'Model #
Description
Unit Price
Sworn - Shirts
SR612
72345
5.11 Long Sleeve Shirt, Twill PDU, Class B, Sizes 3X - 6X
Tall
$ 53.70
SH2O9
72175
5.11 Long Sleeve Shirt, Taclite Pro, Black, Size 3X
$ 55.45
SH801
72002
5.11 Long Sleeve Shirt, TDU, Black, Size 3X - 4X
$ 51.00
SR611
71177
5.11 Short Sleeve Shirt, Twill PDU, Class B, Sizes 3X - 6X
Tall
$ 53.70
SR570
71175
5.11 Short Sleeve Shirt, Taclite Pro, Black, Sizes 3X, L - 5X
Tall
$ 51.30
SH697
71339
5.11 Short Sleeve Shirt, Twill TDU, Black, Sizes 3X - 4X Reg,
L-5X Tall
$ 54.30
SR110
8371
Blauer Long Sleeve Polyester Armorskin Base Shirt, Size 2X
$ 56.65
SR110
8371
Blauer Long Sleeve Polyester Armorskin Base Shirt, Size 3X
$ 61.25
SR110
8371
Blauer Long Sleeve Polyester Armorskin Base Shirt, Size 4X
$ 65.85
SR110
8371
Blauer Long Sleeve Polyester Armorskin Base Shirt, Size 5X
$ 88.10
Sworn - Trousers
TR666
74326
5.11 PDU Cargo Pants, Midnight Navy, Sizes 46 - 54
$ 50.80
TR506
74273L
5.11 Taclite Pro Trousers, Black, Sizes 46 - 54
$ 50.20
TR135
74251L
5.11 Tactical Pants, Men's, Cotton, Navy, Sizes 46 - 54
$ 50.80
Non -Sworn - Shirts
SR612
72345
5.11 Long Sleeve Shirt, Twill PDU, Class B, Sizes 3X - 6X
Tall
$ 53.70
SH801
72002
5.11 Long Sleeve Shirt, TDU, Sizes 3X - 4X
$ 51.00
SH1434 NAV
SH1434 NAM
DutyPro Long Sleeve 100% Polyester Shirt, Navy, Sizes 2X-
6X
$ 22.25
SH1434LTB
SH1434LTB
DutyPro Long Sleeve 100% Polyester Shirt, Light Blue, Sizes
2X-6X
$ 23.25
SR611
71177
5.11 Short Sleeve Shirt, Twill PDU, Class B, Sizes 3X- 6X
Tall
$ 53.70
SH697
71339
5.11 Short Sleeve Shirt, Twill TDU, Black, Sizes 3X - 4X Reg,
L - 5X Tall
$ 54.30
SH746 LTB
SH746 LTB
DutyPro Short Sleeve 100% Polyester Shirt, Light Blue, Sizes
2X- 6X
$ 21.75
Non -Sworn - Trousers
TR666
74326
5.11 PDU Cargo Pants, Midnight Navy, Sizes 46 - 54
$ 50.80
Sworn - SWAT
SR758
72054
5.11 Long Sleeve Shirt, Taclite TDU, Sizes 3X - 4X Reg, L -
5X Tall
$ 58.50
SH801
72002
5.11 Long Sleeve Shirt, TDU, Black, Sizes 3X- 4X
$ 51.00
SR653
72194
5.11 Rapid Assault Shirt, Size 3X
$ 63.85
JA935
48112-191
5.11 Sabre 2.0 Jacket, Moss Green, Sizes 3X - 4X
$ 235.30
TR643
74280.019 or 190
5.11 Taclite TDU Trousers, Black or TDU Green, Sizes 3X-
4X Sh/Reg/Long
$ 45.85
TR336
74003.019 or 190
5.11 TDU Ripstop Trousers, Black or TDU Green, Sizes 3X-
4X Sh/Reg/Long
$ 45.85
25G-29
RFP 19-104 Santa Ana Police Department Price List with Galls, LLC
Customer: Santa Ana Police Department Oversize Pricing
Acct #: 1000533978
1 Oversize Prices I
GQ Item#
Mft Model #
Description
Unit Price
Polo Shirts
SW724
71049
Short Sleeve Polo Shirt, 100% Polyester, Navy, Black, White,
Khaki, Sizes 3X, Reg, L - 5X Tall
$ 36.95
SW726
72049
Long Sleeve Polo Shirt, 100% Polyester, Navy, Sizes 3X Reg,
L-5XTall
$ 39.90
SW439
41060
Short Sleeve Polo Shirt, 100% Cotton, Navy, Black, White,
Khaki, Sizes 3X Reg, L - 5X Tall
$ 36.95
Jackets
JA808 BLK
F1003BK
Tact Squad Duty Jacket, Black, Badge Tab, Removable Liner,
100% nylon, Sizes 2X - 3X
$ 67.05
JAS08 BLK
F1003BK
Tact Squad Duty Jacket, Black, Badge Tab, Removable Liner,
100% nylon, Size 4X
$ 69.85
JA808 BLK
F1003BK
Tact Squad Duty Jacket, Black, Badge Tab, Removable Liner,
100% nylon, Sizes 5X - 6X
$ 72.60
JC382
JC382
LawPro Flannel Lined Windbreaker, Sizes 2X- 3X
$ 21.00
JC382
JC382
LawPro Flannel Lined Windbreaker, Sizes 4X - 6X
$ 23.00
JA837 BILK
48096-019
5.11 Double Duty Jacket, Black, Sizes 3X-4X
$ 122.75
JA835 BILK
48099-019
5.11 Chameleon Softshell Jacket, Black, Size 3X
$ 114.40
JA085 BLK
JA085 BILK
Galls Three -Season Jacket, Black, Sizes 2X - 3X
$ 41.00
JA085 BLK
JA085 BLK
Galls Three -Season Jacket, Black, Sizes 4X - 5X
$ 43.00
JA591
48035
5.11 Windbreaker Jacket, Sizes 3X-4X
$ 38.80
JA791
10513
United Ike Jacket, 100% Wool (Elastique Weave), Navy,
Sizes 48-52
$ 259.55
JA791
10513
United Ike Jacket, 100% Wool (Elastique Weave), Navy,
Sizes 54-56
$ 282.10
JA791
10513
United Ike Jacket, 100% Wool (Elastique Weave), Navy,
Sizes 58 - 62
$ 327.25
Skirts
TR970 DKNV
9799-007
Uniform Skirt, 100% Polyester, Navy, Sizes 22W - 24W
$ 31.55
TR970 DKNV
9799-007
Uniform Skirt, 100% Polyester, Navy, Sizes 26W - 28W
$ 41.00
Shorts
TR601
1080
Mocean Bike Shorts, Navy, Nylon, Tech, Sizes 3X - 5X
$ 30.40
Sweaters
ST453
6300
School Apparel Acrylic Sweater, Black or Navy, Sizes 2X - 3X
$ 30.95
ST453
6300
School Apparel Acrylic Sweater, Black or Navy, Sizes 4X- 5X
$ 33.45
ST453
6300
School Apparel Acrylic Sweater, Black or Navy, Sizes 6X - 7X
$ 38.95
All Leather Gear: Black, Plain Leather
LP006 BLK PLN
LP 6006.1
Uniform Belt, black, plain leather, Sizes 46+
$ 11.50
25G-30
Exhibit 2
AGREEMENT WITH GOODIES, LLC TO PROVIDE UNIFORMS
AND EQUIPMENT TO THE SANTA ANA POLICE DEPARTMENT
THIS AGREEMENT is made and entered into this 181 day of February, 2020 by and
between Goodies, LLC, a California Limited Liability Corporation, ("Consultant"), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City").
RECITALS
A. On November 4, 2019, the City issued a Request for Proposal 419-104 ("RFP") in which
it sought proposals by qualified vendors to purchase and provide alteration services of
police uniforms, accessories, and miscellaneous equipment for its civilian and sworn
employees.
B. On November 20, 2019, Consultant submitted a timely responsive proposal which was one
of two selected vendors to provide the services described in the scope of services that was
included in the RFP and attached hereto as Exhibit A.
C. Consultant represents that Consultant is able and willing to provide such services to the
City.
D. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, and incidental customary work required to fulfill the services
described in Exhibit A. Consultant's proposal is incorporated by reference as though fully set
forth herein. Exhibit B provides the estimated quantity of items to be used for evaluation purposes
only. The estimated corresponding amounts do not alter the not to exceed amount set forth in
paragraph 2 below.
2, COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services the
rates and charges set forth in Exhibit B, The total annual sum to be expended under
this Agreement shall not exceed $22,000 during each year of the three-year term of this
Agreement. This yearly sum includes a 10% contingency amount to fund any work
directed at the sole discretion of the City. The total amount to be expended during the
term of this Agreement shall not exceed $66,000.
#25797v1
Page 1 of 8
25G-31
b. Payment by City shall be made within 45 days (forty-five) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above for a three (3) year term,
unless terminated earlier in accordance with Section 13, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but notbe
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not Iess than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
#25797v1
25G-32
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
C. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
1. Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
V. Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the right, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect Consultant's right to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
6. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered; or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
#25797v1
25G-33
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement, All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be, confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information' shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement, The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
#25797v1
25G-34
10. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
11. EXCLUSIMY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein,
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of.
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall he the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
#25797vl
25G-35
14. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
15. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
17, NUSCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. The Agreement is the final and complete agreement and any prior or
contemporaneous agreements between the parties is superseded by this Agreement
C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
18. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
#25797vt
25G-36
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax:714-647-6956
With courtesy copies to;
Chief of Police
City of Santa Ana
60 Civic Center Plaza (M-97)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-245-8007
To Consultant:
Goodies, LLC
Attn: Paulajean Eagleman
12158 Firestone Blvd.
Norwalk, CA 90650
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
#25797v1
[signature page to follow]
25G-37
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
T BOGOSIAN
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
DAVID VALENTIN
Chief of Police
#25797vl
CITY OF SANTA ANA
Kristine Ridge
City Manager
GOODIES, LLC:
An
Owner
25G-38
rrry rig: SANTA ANA
EXHIBIT A, SCOPE OFSERVICES
A. BACKGROUND
Uniforms, equipment and alterations services are required by the City of Santa Ana Police Department for
approximately 400 employees working in the Patrol, Traffic, Investigations, SWAT, Reserves,
Communications, Community Services, CSI, Animal Services, Jail, and Administration Divisions.
B. SPECIFICATIONS
1. Uniforms and Equipment
Description of Goods to be Purchased — See Attachment B for a detailed listing of uniforms and
equipment to be provided. Uniform and equipment orders shall be completed within a two (2) week
turnaround time.
2. Location and Hours
Vendors must provide a full retail location no further than 30 miles from the City of Santa Ana Police
Department. Vendors that maintain a retail location within 15 miles of the Santa Ana Police Department
will be given additional consideration. Please provide list of locations.
The store must be open a minimum of 6 days a week from at least 8:00 a.m. — 5:00 p.m., Monday -
Friday, and 8:00 a.m. — 12:00 p.m. on Saturday. Wait times during personnel store visits shall be
reasonable as deemed by the City.
3. Samples
Upon request, vendor shall supply within 7 days, samples of all uniform items for inspection and
approval prior to contract award. During the term of the contract, if any items listed in Attachment B are
discontinued, the vendor is responsible for notifying the CDC Supervisor and providing samples of a
comparable substitute for inspection and approval. No substitutions will be authorized without prior
approval from the CDC Supervisor. No costs will be incurred due to substitutions being issued without
prior approval.
4. Services
Successful vendor(s) must agree to provide the following services:
initial tailoring to include any necessary alterations to provide a professional fit. Tailoring shall be
completed within five (5) working days of fitting for all standard alterations and (15) working days for
non-standard alterations. All alterations will be stitched and bound to match the manufacturer's quality
and color of thread. Vendors are required to submit pricing for the alterations described. Proposers
shall specify whether charges are included in the original item price or are separate charges. Any
pricing not provided shall be assumed to be included in the purchase price.
Alterations must be completed at the retail site.
All uniform articles are to be processed in such a manner to render the finished product professional in
appearance. This shall be completed on first visit and shall not require numerous alteration repairs.
Send representative(s) to Santa Ana Police Department in cases where five or more employees are in
need of being fitted for body armor,
RFP No. 19-104 Police Department Uniforms and Equipment
Page 16
25G-39
CITY OF SANTA ANA
Vendor must assign an account representative or point of contact for the Santa Ana Police Department.
The account representative shall be assigned to manage the Ciity's contract for specked services and
be the main contact for Police Department personnel. Account representative shall ensure proper
tracking of orders, invoices, and any other activities related to the awarded contract are handled in a
timely manner and in accordance with the specifications of this RFP.
6. Pricing
Pricing shall remain firm for the entire Agreement. Thereafter, any proposed pricing adjustment for follow-
on renewal periods shall be submitted to the City purchasing contact in writing at least ninety (90) days
prior to the new Agreement term. City reserves the right to negotiate any pricing adjustments.
6. Material Release
A "material release" form will be used by City employees to purchase against this agreement. The number
shown on the material release MUST appear on your invoice.
7. No Partial Orders
Vendor shall not invoice until the entire material release order has been fulfilled.
8. Report/ Invoicing
Invoices for completed orders must contain the following information:
• Date of Invoice;
• Item # per contract;
• Description;
• Price;
• Quantity;
• Material Release Number; and
• Employee name.
Payment will be made in approximately 30 days from the complete delivery and acceptance of each order,
unless alternate terms are proposed and accepted by the City.
Contractor must provide a monthly printed transaction status report listing completed, partial, and/or
pending orders with employee name, associated material release number, item quantities, dollar totals,
and completed delivery and/or expected due date. The report shall be sent to Santa Ana Police
Department CDC Supervisor in order for payment to be processed for completed orders.
9. No Guarantee of Usage
Any quantities listed in this RFP are estimated or projected and are provided for tabulation and
reference purposes only. No guarantee of quantities is given or implied by the City. Supplier must
furnish the City's needs as they arise. No minimum order proposals will be accepted.
10. Use of Other Governmental Contracts
The City reserves the right to reject any part or all of any proposals received and utilize other available
governmental contracts.
11. Substitution
If Supplier elects to propose an altemate manufacturer's item that is of the same or better quality,
samples of the items to be substituted are to be submitted with the Proposal by the RFP deadline.
RFP No. 19-104 Police Department Uniforms and Equipment
Page 17
25G-40
CITY OF SANTA ANA
Samples must be readily identified with the manufacturer's name, model number or order number,
along with the supplier's name, phone number, and contact name. All substitutions must be proposed
as options and clearly identified as a substitution. The City reserves the right to accept or reject any
proposed substitution items.
12. Guarantee of Continuity and Availability of Products
Unless the manufacturer discontinues the goods/commodities, all goods/commodities specified by the
Supplier in their RFP shall be available to the City during the life of the contract and extensions. All
material, color, labor, and construction shall equal or exceed the standards set forth in these
specifications as accepted by the City.
13. Miscellaneous/Additional Items and Upgrades
The City has provided a list of frequently purchased items for comparison purposes. However, the City
may require additional items of similar nature not specifically listed in the contract or wish to purchase
an item upgraded from that proposed by the Supplier throughout the term of the contract. In such
event, the Supplier shall provide the City with a price for the new or upgraded item based upon a
procedure or formula, which is the same, or very similar to that used in establishing the prices as
contained in the Supplier's proposal. If the price offered is not acceptable to the City, and the matter
cannot be resolved to the satisfaction of the City, the City shall procure the new or upgraded items from
other Suppliers or shall cancel the contract upon giving thirty (30) calendar days' written notice to the
Supplier.
Please specify percentage discount the Citywill receive and/or markup charged for items not separately
listed in this RFP in Cost Proposal.
RFP No. 19-104 Police Department Uniforms and Equipment
Page 18
25G-41
EXHIBIT 2_ EXAMPLES OF CURRENT CONTRACT ITEMS
CADET ROCKERS (2 /< X %")
CPL. FTO CHEVRON
MOTOR WHEEL W/ARROW
SAPD INSIGNIA DIRECTORY
CPL. CHEVRONS
(in OD Green also)
CPL. CHEVRON WlSTAR
EXPLORERROCKERS (4 G XY4 ")
MOTOR WHEEL W/WINGS SOT. CHEVRONS
(in OD Green also)
No. 19-104 Police Department Uniforms and Equipment
Page 19
25G-42
VOLUKHER
CITY OF SANTA ANA
NAMEPLATES
JSHED SILVER
SILVER
2'/a X %2 CHROME/POLISHED FINISH
SWAT NAMEPLATE, 2'/a X 5/8 BRUSHED SILVER (ALIGNED TO'I HE LEFT W/BLACK
RFP No. 19-104 Police Department Uniforms and Equipment
Page 21
25G-44
CHIEF
SERGEANT
CITY OF SANTA ANA
DRESS CAPS/COVERS
DEPUTY CHIEF
COMMANDER
OFFICER
RFP No. 19-104 Police Department Un'rforms and Equipment
Page 22
25G-45
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