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Home My WebLink About AGENDA_2020-02-18 City Council Meeting Agenda February 18, 2020 REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente Sarmiento David Penaloza Councilmember – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org DPenaloza@santa-ana.org Jose Solorio Phil Bacerra Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org PBacerra@santa-ana.org Juan Villegas Cecilia Iglesias Mayor Pro Tem - Ward 5 Councilmember - Ward 6 JVillegas@santa-ana.org CIglesias@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge Daisy Gomez City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. All staff reports and any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by noon on the Monday before the City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after the deadline will be uploaded to the City’s website at the earliest possible opportunity. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity · • Honesty •· Responsibility ·• Fairness ·• Accountability ·• Respect ·• Efficiency CITY COUNCIL AGENDA 2 FEBRUARY 18, 2020 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING FEBRUARY 18, 2020 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS BACERRA, IGLESIAS, PENALOZA, SARMIENTO, SOLORIO, AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION DOUG HARDIN, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS 1. CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM VILLEGAS recognizing Relampago del Cielo Grupo Folklorico for their 45th Anniversary and for their Outstanding Contributions to the Community. 2. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SOLORIO recognizing Curious Entertainment for their Outstanding Contributions to the Community. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 FEBRUARY 18, 2020 CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 25G. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF FEBRUARY 4, 2020 – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. APPOINT MANUEL ESCAMILLA NOMINATED BY COUNCILMEMBER SARMIENTO AS THE WARD 1 REPRESENTATIVE TO THE ARTS AND CULTURE COMMISSION FOR A PARTIAL-TERM EXPIRING DECEMBER 8, 2020 - Clerk of the Council Office RECOMMENDED ACTION: Nominate Manuel Escamilla for an appointment to the Arts and Culture Commission as the Ward 1 representative. 13B. APPOINT CARLOS PEREA NOMINATED BY COUNCILMEMBER SARMIENTO AS THE WARD 1 REPRESENTATIVE TO THE SANTA ANA 2018 MEASURE X CITIZENS’ OVERSIGHT COMMITTEE FOR A PARTIAL-TERM EXPIRING DECEMBER 8, 2020 - Clerk of the Council Office RECOMMENDED ACTION: Nominate Carlos Perea for an appointment to the Santa Ana 2018 Measure X Citizens’ Oversight Committee as the Ward 1 representative. 13C. APPOINT MICHAEL TARDIF NOMINATED BY COUNCILMEMBER IGLESIAS AS THE WARD 6 REPRESENTATIVE TO THE HISTORIC RESOURCES COMMISSION FOR A PARTIAL-TERM EXPIRING DECEMBER 13, 2022 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office CITY COUNCIL AGENDA 4 FEBRUARY 18, 2020 RECOMMENDED ACTION: Nominate Michael Tardif for an appointment to the Historic Resources Commission as the Ward 6 representative. 13D. APPOINT GISELA CONTRERAS NOMINATED BY COUNCILMEMBER IGLESIAS AS THE WARD 6 REPRESENTATIVE TO THE COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION FOR A PARTIAL-TERM EXPIRING DECEMBER 13, 2022 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate Gisela Contreras for an appointment to the Community Redevelopment and Housing Commission as the Ward 6 representative. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – Closed Session canceled. 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. RECEIVE AND FILE QUARTERLY REPORT FOR HOUSING DIVISION PROJECTS AND ACTIVITIES OCTOBER 2019 – DECEMBER 2019- Community Development Agency Community Redevelopment and Housing Commission approved the recommended action on January 22, 2020 by a vote of 5-0 (Garcia, Tardif and Vasquez absent). RECOMMENDED ACTION: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of October 2019 – December 2019. 19D. RECEIVE AND FILE QUARTERLY REPORT OF INVESTMENTS AS OF DECEMBER 31, 2019 – Finance and Management Services Agency RECOMMENDED ACTION: Receive and file. 19E. QUARTERLY REPORT OF CONTRACTS UP TO $50,000 FOR NON-PUBLIC WORKS AND UP TO $250,000 FOR PUBLIC WORKS AUTHORIZED BY THE CITY MANAGER AS PERMITTED BY CHARTER SECTION 421 – Finance and Management Services Agency RECOMMENDED ACTION: Receive and file Quarterly Report of Contracts entered into between October 1, 2019 to December 31, 2019 valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements. CITY COUNCIL AGENDA 5 FEBRUARY 18, 2020 BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE AN APPROPRIATION ADJUSTMENT AND AMENDMENT TO THE FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM TO ACCOUNT FOR $94,010 IN NEWLY-AWARDED GRANT FUNDS; APPROVE AN AGREEMENT WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR $1,442,205 FOR THE WARNER AVENUE PROTECTED BIKE LANES PROJECT (NON-GENERAL FUND) – Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–119 - Recognizing $94,010 in Congestion Mitigation and Air Quality (CMAQ) funds into the Select Street Construction revenue account and appropriating $94,010 into the Select Street Construction expenditure account for FY 2019-20 capital operating expenses. 2. Approve an amendment to the Fiscal Year 2019-20 Capital Improvement Program to include CMAQ grant funds in the amount of $94,010 for the inclusion of the Warner Avenue Protected Bike Lanes project. 3. Authorize the City Manager to execute a cooperative agreement (C-9-1837) with the Orange County Transportation Authority (OCTA) in the amount of $1,442,205, for a term through December 21, 2024, or until final Project acceptance, subject to non-substantive changes approved by the City Manager and City Attorney, to provide Congestion Mitigation and Air Quality (CMAQ) funding for the Warner Avenue Protected Bike Lanes project (Agreement No. A- 2020-XXX). 20B. RECOGNIZE CLAIMS COST REIMBURSEMENT FUNDS AND APPROVE APPROPRIATION ADJUSTMENT TO FACILITATE PAYMENTS FOR REPAIRS AND RENOVATIONS ON VARIOUS DAMAGED CITY PROPERTIES – Human Resources Department RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–126 - Recognizing Fiscal Year 2019-20 claims cost reimbursement revenue in the estimated amount of $1,486,520 into general liability revenue account and appropriate the same amount to the general liability contract services-professional. CITY COUNCIL AGENDA 6 FEBRUARY 18, 2020 SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. AWARD BLANKET ORDER CONTRACT FOR AN AMOUNT NOT TO EXCEED $369,000 TO ALHAMBRA FOUNDRY CO., LTD. FOR SEWER MANHOLE FRAMES AND COVERS (SPECIFICATION NO. 19-143) - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Award blanket order contract to Alhambra Foundry Co., LTD., for sewer manhole frames and covers for a three-year period beginning February 19, 2020, and expiring January 31, 2023, with provisions for two one-year renewals exercisable by the City Manager, in an annual amount not to exceed $73,800, for a total amount not to exceed $369,000, subject to non- substantive changes approved by the City Manager and City Attorney. PROJECTS/CHANGE ORDERS 23A. AWARD A CONSTRUCTION CONTRACT TO C.I. SERVICES, INC. IN THE AMOUNT OF $997,647, FOR ROOF IMPROVEMENTS AT THE SANTA ANA REGIONAL TRANSPORTATION CENTER - ESTIMATED PROJECT COST: $1,247,060 (PROJECT NO. 20-6012) – Public Works Agency RECOMMENDED ACTION: 1. Award a contract to C.I. Services, Inc., the lowest responsive bidder, in accordance with the base bid in the amount of $997,647, for construction of the Santa Ana Regional Transportation Center Roof Improvements Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,247,060, which includes $997,647 for the construction contract; $149,648 for contract administration, inspection and testing; and a $99,765 project contingency (approximately 10% of the construction contract amount), paid with PWA - SARTC Operations and Maintenance Funds. AGREEMENTS 25A. APPROVE AGREEMENTS WITH LIEBERT CASSIDY WHITMORE FOR SPECIAL LEGAL COUNSEL SERVICES AND CONSORTIUM EMPLOYEE TRAINING SERVICES ($220,000) – Human Resources Department RECOMMENDED ACTION: 1. Authorize the City Manager to execute an agreement with Liebert Cassidy Whitmore for special legal counsel services for labor contract negotiation assistance and legal consultation services for the period of January 1, 2020 through June 30, 2022 in the amount of $200,000.00 subject to non-substantive CITY COUNCIL AGENDA 7 FEBRUARY 18, 2020 changes approved by the City Manager and City Attorney (Agreement No. A- 2020-XXX). 2. Authorize the City Manager to execute an agreement with Liebert Cassidy Whitmore for expert training and consultation services for a one-year period beginning January 1, 2020 through December 31, 2020, with three one-year renewal options, for a total contract amount not-to-exceed $20,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25B. APPROVE AGREEMENT WITH DN TANKS, INC. IN AN AMOUNT NOT TO EXCEED $460,800 FOR INSTALLATION AND DESIGN SERVICES FOR FALL ARREST SYSTEMS ON WATER FACILITIES – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with DN Tanks, Inc. for design and installation services for fall arrest systems on water facilities for the three-year period beginning February 18, 2020 through February 17, 2023, with provisions for one two-year extension, in an amount not to exceed $460,800, which includes the contract amount of $384,000 and a 20% contingency of $76,800, subject to non-substantive changes approved by the City Manager and City Attorney(Agreement No. A-2020-XXX). 25C. APPROVE AMENDMENTS TO AGREEMENTS WITH MERCY HOUSE LIVING CENTERS, INC. TO INCREASE EMERGENCY SOLUTIONS GRANT AND TO UTILIZE HOMELESS EMERGENCY AID PROGRAM FUNDS FOR THE LINK SHELTER ($2,305,911) – Community Development Agency RECOMMENDED ACTION: 1. Authorize the City Manager to execute a third amendment to the agreement with the Mercy House Living Centers, Inc. to increase funding for the operation of the Link shelter, in the amount of $398,123, for a total amount not to exceed $6,398,123, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 2. Authorize the City Manager to execute an agreement with Mercy House Living Centers, Inc. to utilize Homeless Emergency Aid Program funds in an amount not to exceed $2,300,000, to count toward the total amount of $6,398,123 through October 14, 2020 for the Link shelter agreement, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A- 2020-XXX). *The Homeless Emergency Aid Program will fund the additional $393,123 noted in Recommended Action #1. 3. Authorize the City Manager to execute an amendment to the Emergency Solutions Grant agreement increasing the amount of funding for the Link Shelter by $5,910.43, for a total amount not to exceed $322,401.43 for program CITY COUNCIL AGENDA 8 FEBRUARY 18, 2020 year 2019-2020, to count toward the $6,398,123 for the Link shelter, subject to non-substantive changes approved by the City Manager and City Attorney. 25D. AWARD AGREEMENT WITH SYSTEMS AND SOFTWARE, INC. IN THE AMOUNT OF $3,361,516 AND AMEND AGREEMENT WITH UTILIWORKS CONSULTING, LLC IN THE AMOUNT OF $75,592 FOR UTILITY BILLING SOFTWARE UPGRADE PROGRAM MANAGEMENT; AMEND APPLEONE AGREEMENT IN THE AMOUNT OF $350,000 FOR CONTRACT EMPLOYEE SERVICES; AMEND INVOICE CLOUD, INC. AGREEMENT IN THE AMOUNT OF $210,000 FOR CONTINGENT UTILITY PAYMENT KIOSK AND PAYGO SERVICES) – Public Works Agency, Finance and Management Services Agency, Information Technoloy Department and Human Resources Department RECOMMENDED ACTION: 1. Authorize the City Manager to execute an agreement with Systems and Software, Inc. for a comprehensive upgrade of enQuesta, the City’s utility customer service and billing system, necessary for Advanced Meter Infrastructure integration, an integrated workforce management system (enQuesta Link Mobile) and an enhanced Customer Portal environment (Capricorn). The agreement would include software license and support for a 6- year period commencing March 1, 2020, and expiring December 31, 2025, with provision for 2 renewal options ending December 31, 2029 exercisable by the City Manager and City Attorney, in a base amount of $3,144,516 and a contingency amount of $217,000, for a total not to exceed $3,361,516 for the term of the agreement, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 2. Authorize the City Manager to execute an agreement amendment with UtiliWorks Consulting, LLC for project management related to the City’s utility customer service and billing system upgrade in a base amount of $68,720 and a contingency amount of $6,872, for a total not to exceed $75,592 for the term of the agreement, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 3. Authorize the City Manager to increase the Human Resources part-time vendor contract with AppleOne Employment Services, an ActOne Group Company, to pay for five (5) part-time Customer Service Representatives (two and a half (2.5) full-time equivalent bilingual Customer Service Representatives) for a time- limited amount of twenty-one (21) months beginning April 1, 2020, not to exceed $350,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 4. Authorize the City Manager to execute an agreement amendment with Invoice Cloud, Inc. for contingent forty-five (45)-month pre-paid lease for Payment Kiosk equipment, software and services in the amount of $135,000, and PayGo 7- Eleven store/CVS Pharmacy remote utility bill payment services for 36 months CITY COUNCIL AGENDA 9 FEBRUARY 18, 2020 in the amount of $58,500, including a contingency of $16,500 ($5,500 per year), for a total amount not to exceed $210,000 (Agreement No. A-2020-XXX). 25E. AMEND AND RENEW AGREEMENTS WITH HIGH LINE CORPORATION FOR PAYROLL /HUMAN RESOURCE SYSTEM MAINTENANCE, SERVICES, AND LICENSES ($503,144) – Information Technology Department and Human Resources Department RECOMMENDED ACTION: Authorize the City Manager to amend and renew the agreements with High Line Software Corporation (High Line) for Payroll and Human Resources system maintenance, services, and software licenses in an amount not to exceed $503,144 over a two -year period, from April 1, 2020 to March 31, 2022, with three-one-year renewals, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25F. APPROVE AGREEMENT WITH TESLA, INC. FOR UTILITY WORK AND INSTALLATION OF 20 TESLA SUPERCHARGERS AT THE FIFTH AND SPURGEON PARKING STRUCTURE FOR A FIVE-YEAR TERM, WITH TWO FIVE-YEAR EXTENSIONS; APPROVE EASEMENT WITH SOUTHERN CALIFORNIA EDISON COMPANY – Community Development Agency, Public Works Agency and Planning and Building Agency RECOMMENDED ACTION: 1. Authorize the City Manager to execute an agreement with Tesla, Inc. for the installation and maintenance of twenty Tesla Superchargers at the City-owned Fifth and Spurgeon parking structure, for a five-year term with two five-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 2. Approve a Grant of Easement with Southern California Edison Company for utility work and equipment at the Fifth and Spurgeon parking structure and authorize the City Manager to execute any and all documents necessary to effectuate the Grant of Easement. 25G. APPROVE AGREEMENTS WITH GALLS, LLC IN THE AMOUNT OF $1,089,000 AND GOODIES, LLC IN THE AMOUNT OF $66,000 FOR POLICE UNIFORMS AND EQUIPMENT FOR THE SANTA ANA POLICE DEPARTMENT – Police Department and Planning and Building Agency RECOMMENDED ACTION: 1. Authorize the City Manager to execute a three-year agreement with Galls, LLC for the purchase of police uniforms and equipment, for the period of February 18, 2020 through January 31, 2023, $363,000 annually for a total amount not to CITY COUNCIL AGENDA 10 FEBRUARY 18, 2020 exceed $1,089,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 2. Authorize the City Manager to execute a three-year agreement with Goodies, LLC for the purchase of police uniforms and equipment, for the period of February 18, 2020 through January 31, 2023, $22,000 annually for a total amount not to exceed $66,000, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). **END OF CONSENT CALENDAR** ADMINISTER OATH OF OFFICE: 1. GISELA CONTRERAS, COMMUNITY REDEVELOPMENT AND HOUSING COMMISSIONER 2. MANUEL ESCAMILLA, ARTS AND CULTURE COMMISSIONER 3. CARLOS PEREA, SANTA ANA 2018 MEASURE X CITIZENS’ OVERSIGHT COMMITTEE MEMBER 4. MICHAEL TARDIF, HISTORIC RESOURCES COMMISSIONER BUSINESS CALENDAR RESOLUTIONS 55A. ADOPT A RESOLUTION AMENDING RESOLUTION NO. 2019-111 TO UPDATE AND CENTRALIZE THE CITY’S MASTER PAY SCHEDULE IN CONFORMANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) – Human Resources Department RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 2019-111 TO UPDATE AND CENTRALIZE THE CITY COUNCIL AGENDA 11 FEBRUARY 18, 2020 CITY’S MASTER SALARY SCHEDULE IN CONFORMANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS, SECTION 570.5 AND THE CALIFORNIA EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) 55B. APPROVE AN APPROPRIATION ADJUSTMENT FOR $140,000; ADOPT A RESOLUTION APPROVING A RELOCATION PLAN FOR WARNER AVENUE PHASE 2 IMPROVEMENTS BETWEEN OAK STREET AND GRAND AVENUE (PROJECT NO. 18-6901) (NON-GENERAL FUND) – Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–120 - $140,000 in Measure M2 Competitive, Arterial Capacity Enhancements grant funding from the Measure M-Street Construction revenue account and appropriate the same amount to the Measure M2 Competitive Street expenditure account for the relocation plan. 2. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE RELOCATION PLAN FOR PHASE 2 IMPROVEMENTS OF THE WARNER AVENUE IMPROVEMENTS PROJECT BETWEEN OAK STREET AND GRAND AVENUE 55C. ADOPT A RESOLUTION AMENDING RESOLUTION 91-087 REGARDING FLOWER PARK PERMIT PARKING DISTRICT HOURS – Public Works Agency RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION 1991-087 RELATED TO THE FLOWER PARK PERMIT PARKING DISTRICT FOR THE PURPOSE OF EXPANDING THE EFFECTIVE HOURS OF SUCH DISTRICT 55D. ADOPT A RESOLUTION DECLARING CITY-OWNED PROPERTY AT 625 SOUTH CYPRESS AVENUE AS SURPLUS LAND AND DIRECTING THE CITY MANAGER TO COMPLY WITH THE REQUIREMENTS OF GOVERNMENT CODE 54220 FOR THE SALE OF SURPLUS LAND – Community Development Agency and Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING CITY-OWNED PROPERTY LOCATED AT 625 SOUTH CYPRESS AVENUE, APN# 404-102-06, AS SURPLUS LAND AND DIRECTING THE CITY CITY COUNCIL AGENDA 12 FEBRUARY 18, 2020 MANAGER TO FOLLOW THE PROCEDURES SET FORTH IN THE SURPLUS LAND ACT, CALIFORNIA GOVERNMENT CODE SECTION 54220, ET SEQ., AS AMENDED ON JANUARY 1, 2020, FOR THE SALE OF SURPLUS LAND 55E. ADOPT A RESOLUTION DECLARING OPPOSITION TO THE COUNTY OF ORANGE’S CONSTRUCTION AND OPERATION OF A HOMELESS SHELTER ON YALE STREET AND ANYWHERE ELSE IN SANTA ANA UNTIL THE COUNTY OF ORANGE IS OPERATING A PROPORTIONAL AMOUNT OF SHELTER BEDS IN THE SOUTH SERVICE PLANNING AREA AS EXISTS IN THE CENTRAL AND NORTH SERVICE PLANNING AREAS – City Manager’s Office RECOMMENDED ACTION: Adopt a resolution. A RESOLUTION OF THE SANTA ANA CITY COUNCIL DECLARING ITS OPPOSITION TO THE COUNTY OF ORANGE’S CONSTRUCTION AND OPERATION OF A HOMELESS SHELTER ON YALE STREET AND ANYWHERE ELSE IN SANTA ANA UNTIL THE COUNTY OF ORANGE IS OPERATING A PROPORTIONAL AMOUNT OF SHELTER BEDS IN THE SOUTH SERVICE PLANNING AREA AS EXISTS IN THE CENTRAL AND NORTH SERVICE PLANNING AREAS ADMINISTRATIVE MATTERS - BUSINESS 60A. APPROVE THE FISCAL YEAR 2020-2022 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR A TOTAL AMOUNT OF $7,560,549 – Community Development Agency Community Redevelopment and Housing Commission approved the recommended action on January 22, 2020 by a vote of 5-0 (Garcia absent). RECOMMENDED ACTION: 1. Approve the proposed Fiscal Year 2020-2021 Community Development Block Grant Program in the estimated amount of $7,560,549, subject to adjustment upon notification of the Grant Year 2020 and 2021 award from the United States Department of Housing and Urban Development. The estimated amount of $7,560,549 includes $5,701,154 from the Grant Year 2020 allocation, re-allocation of prior year program funds in the amount of $1,004,222, and $855,173 from 2021 Grant Year allocation for public services from the United States Department of Housing and Urban Development. 2. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments awarded funds as part of the approved Community Development Block Grant Program for a term beginning July 1, 2020 through June 30, 2021, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A- 2020-XXX). CITY COUNCIL AGENDA 13 FEBRUARY 18, 2020 3. Direct the City Attorney to finalize and authorize the City Manager to execute agreements with non-profit organizations awarded funds as part of the approved Community Development Block Grant Program for a two-year term beginning July 1, 2020 through June 30, 2022, subject to non-substantive changes approved by the City Manager and City Attorney. Funding for Public Services approved for FY 2020-2021 will be renewed at the same award amount for 2021-2022 subject to review of the non-profit organization’s performance (Agreement No. A-2020-XXX). City Department 2020-2021 Award 1. Community Development Agency - Administration of the CDBG $1,080,230 Program. Proposed funding amount calculated based on 20% administrative cap less Fair Housing amount. 2. Orange County Fair Housing Council Inc. – Provides fair housing education, landlord tenant counseling and enforcement services to combat housing discrimination $60,000 and city administrative support for the residents of the City of Santa Ana. A commitment to further fair housing is a requirement of CDBG funding. 3. Code Enforcement – Community Preservation Services $800,000 4. Economic Development - Funds are used to make award grants of up to $72,926 $5,000 to eligible microenterprise businesses in the City. 5. Library Services - Library Renovation $700,000 6. Parks, Recreation, and Community Services Agency – Raitt $1,400,000 and Myrtle Park 7. Planning and Building Agency – Neighborhood Sponsored Improvements to $50,000 address property maintenance and life safety violations, which contribute to the visual blight and general decline of an area. 8. Housing – To address rehabilitation of single-family and multi-family housing as well as $1,687,047 a homebuyer down payment assistance program TOTAL $5,850,203 2020-2022 Public Service Organizations Award 9. AIDS Services Foundation of OC dba Radiant Health $60,000 Centers – HIV Care Services 10. America on Track – Brighter Futures for Children of Prisoners $60,000 11. Boys & Girls Club of Santa Ana – College Bound $75,000 12. Community Action Partnerships of OC – Economic Empowerment, $60,000 Your Money Your Goals 13. Community Health Initiative Orange County - Provides outreach, $60,000 education, enrollment, and case management services to vulnerable populations 14. Community Legal Aid SoCal - Provides free, holistic legal assistance to $75,000 survivors of domestic violence 15. Community SeniorServ – Lunch Cafe $60,000 16. Community SeniorServ – Home Delivery Meals $60,000 17. Delhi Center/Public Law Center - Family Economic Success Initiative $80,000 Program CITY COUNCIL AGENDA 14 FEBRUARY 18, 2020 2020-2022 Public Service Organizations Award 18. Delhi Center - Teens Engaged in Learning and Leadership Program $75,000 19. Girl’s Inc. of Orange County – Literacy Lab $77,500 20. Human Options – Assisting Domestic Violence Victims $60,000 21. Lutheran Social Services of So. Cal. – Victims intervention Program $60,000 22. Nati's House (dba Neutral Ground) - Gang Prevention $60,000 23. OC Children's Therapeutic Arts Center – CARR Neighborhood $60,000 Crime Prevention and Intervention 24. OC Children's Therapeutic Arts Center – WILLARD Neighborhood $60,000 Crime Prevention and Intervention 25. Public Law Center - Affordable Housing & Homelessness Prevention Program $80,000 26. Pure Game – STAR Sports $60,000 27. Relámpago del Cielo – Folklorico Dance Instruction $114,650 28. Taller San Jose Hope Builders – Business Applications $60,000 29. The Cambodian Family – Plan Ahead Youth Program $68,196 30. WISEPlace – Steps to Independence $90,000 31. Women’s Journey Foundation – Next Generation, Emotional Intelligence $115,000 Through the Arts 32. Young Men's Christian Association of OC – Financial Assistance $80,000 Program TOTAL $1,710,346 Note: The public service organizations and the amounts are subject to change pending Recommended Action 3 above. REPORTS 65A. RECEIVE AND FILE FISCAL YEAR 2019-20 GENERAL FUND MID-YEAR UPDATE; ADOPT A RESOLUTION TO AMEND FISCAL YEAR 2019-20 BUDGET TO ADD TWO FULL-TIME POSITIONS; APPROVE MID-YEAR APPROPRIATION ADJUSTMENTS – Finance and Management Services Agency RECOMMENDED ACTION: 1. Receive and file Fiscal Year 2019-20 General Fund Mid-Year Update, including revised revenue estimates. 2. Adopt a resolution to amend Fiscal Year 2019-20 Budget to add the full-time position of Executive Secretary in Parks, Recreation and Community Services Agency (General Fund) and the full-time position of Business Tax Collector- Inspector in the Finance and Management Services Agency (Cannabis Public Benefit Fund). CITY COUNCIL AGENDA 15 FEBRUARY 18, 2020 3. Approve appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–125 - Recognizing various adjustments (Exhibit 3 of staff report) to revenue in the amount of $6,470,951 and expenditures in the amount of $(6,483,912) in selected funds. 65B. PRESENT CERTIFICATE OF SUFFICIENCY FOR PETITION TO RECALL COUNCILMEMBER CECILIA IGLESIAS; ADOPT RESOLUTION ACCEPTING THE CERTIFICATE AS TO VERIFICATION OF SIGNATURES AND THE CERTIFICATE OF SUFFICIENCY; EITHER ADOPT RESOLUTIONS CALLING FOR SPECIAL ELECTION AND ADOPTING A REGULATION FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS AND APPROVE APPROPRIATION ADJUSTMENT; OR DIRECT STAFF TO PREPARE RESOLUTIONS CALLING A SPECIAL ELECTION AT THE MARCH 3, 2020 CITY COUNCIL MEETING – Clerk of the Council Office RECOMMENDED ACTION: 1. Adopt a resolution accepting the certificate as to verification of signatures from the Orange County Registrar of Voters and the certificate of sufficiency from the Clerk of Council; and 2. Approve appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–124 - In the amount of $710,000 to pay for the costs of the signature verification and the special election. 3. Select either Option 1 or Option 2 below. OPTION 1: Adopt resolutions calling for a special municipal election for the submission of (1) the question of the recall of Councilmember Cecilia Iglesias; (2) the election of candidates to fill the vacancy if the recall prevails; and (3) adopting Candidate Statement regulations for candidates pursuant to Elections Code section 13307. OR OPTION 2: Provide direction to staff to bring back at the March 3, 2020 Council meeting resolutions to call a special municipal election for the submission of: (1) the question of the recall of Councilmember Cecilia Iglesias; (2) the election of candidates to fill the vacancy if the recall prevails; and (3) adopting Candidate Statement regulations for candidates pursuant to Elections Code section 13307. CITY COUNCIL AGENDA 16 FEBRUARY 18, 2020 65C. DESIGNATE A VOTING DELEGATE FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL CONFERENCE AND GENERAL ASSEMBLY MEETING – Clerk of the Council Office RECOMMENDED ACTION: Designate a voting delegate for the 55th Southern California Association of Government’s (SCAG) Regional Conference and General Assembly scheduled for May 6-8, 2020. JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY 80A. JOINT SESSION - PUBLIC HEARING - APPROVE A JOINT POWERS AGREEMENT WITH THE COUNTY OF ORANGE; APPROVE AN OPTION AGREEMENT AND SIXTY-FIVE YEAR GROUND LEASE WITH WASHINGTON SANTA ANA HOUSING PARTNERS, L.P. FOR THE DEVELOPMENT OF THE CROSSROADS AT WASHINGTON PROJECT LOCATED AT 1126 AND 1146 E WASHINGTON AVENUE (APNS 398-092-13 AND 398-092-14); ADOPT A RESOLUTION AUTHORIZING THE ORANGE COUNTY HOUSING AUTHORITY TO ADMINISTER PROJECT-BASED VOUCHERS IN SANTA ANA; APPROVE A REGIONAL HOUSING NEEDS ALLOCATION AGREEMENT WITH THE COUNTY OF ORANGE; APPROVE A SUBSTANTIAL AMENDMENT TO THE NEIGHBORHOOD STABILIZATION PROGRAM ANNUAL ACTION PLAN – Community Development Agency Legal Notice published in the Orange County Register on February 2, 2020. CITY COUNCIL ACTION RECOMMENDED ACTION: 1. Authorize the City Manager to execute a Memorandum of Understanding with the County of Orange regarding the County’s and City’s Regional Housing Needs Allocation for future Housing Element planning periods pertaining to development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to approval by the County of Orange Board of Supervisors, and subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 2. Approve a Substantial Amendment to the Neighborhood Stabilization Program Annual Action Plan in order to reallocate $963,951 in Neighborhood Stabilization Program I, II and III grant funds to the Crossroads at Washington affordable housing project and authorize its submission to the United States Department of Housing and Urban Development. HOUSING AUTHORITY ACTION RECOMMENDED ACTION: CITY COUNCIL AGENDA 17 FEBRUARY 18, 2020 1. Authorize the Executive Director of the Housing Authority to enter into a Joint Powers Agreement with the County of Orange for the joint ownership of the adjacent properties located at 1126 and 1146 E Washington Avenue, Santa Ana, CA 92701 (APNs 398-092-13 and 398-092-14) in order to develop the Crossroads at Washington affordable housing project, subject to approval by the County of Orange Board of Supervisors and Orange County Housing Authority, and subject to non-substantive changes approved by the Executive Director of the Housing Authority and Housing Authority General Counsel. 2. Authorize the Executive Director of the Housing Authority to execute an Option Agreement with Washington Santa Ana Housing Partners, L.P., a California limited partnership formed by The Related Companies of California LLC and A Community of Friends for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to approval by the County of Orange Board of Supervisors, and subject to non-substantive changes approved by the Executive Director of the Housing Authority and Housing Authority General Counsel. 3. Authorize the Executive Director of the Housing Authority to execute a joint sixty-five (65) year Ground Lease with Washington Santa Ana Housing Partners, L.P., a California limited partnership formed by The Related Companies of California, LLC and A Community of Friends, for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to approval by the County of Orange Board of Supervisors, and subject to non-substantive changes approved by the Executive Director of the Housing Authority and Housing Authority General Counsel. 4. Adopt a resolution granting consent to the Orange County Housing Authority to administer project-based vouchers in the City of Santa Ana for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398- 092-14). COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. Only action available to City Council is to provide direction to City Manager. 85A. DISCUSS AND CONSIDER DIRECTING CITY MANAGER TO RECOGNIZE SANTA ANA RESIDENTS SERVING IN THE MILITARY – Mayor Pro Tem Villegas and Councilmember Iglesias Continued from the February 4, 2020 City Council meeting by a vote of 6-0 (Iglesias absent). CITY COUNCIL AGENDA 18 FEBRUARY 18, 2020 85B. DISCUSS AND CONSIDER DIRECTING THE CITY MANAGER TO DEVELOP A HOMELESS WORK PROGRAM TO PROVIDE MEANINGFUL WORK FOR THE HOMELESS – Councilmember Iglesias Continued from the February 4, 2020 City Council meeting by a vote of 6-0 (Iglesias absent). HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, March 3, 2020 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS 1. DOG PARK FEASIBILITY 2. SUB-AGREEMENT FOR PRISON TO EMPLOYMENT 3. YMCA SURPLUS RESOLUTION 4. SALES TAX WITH TACENERGY CITY COUNCIL AGENDA 19 FEBRUARY 18, 2020