HomeMy WebLinkAbout29A - ARPOVE SOLE PO TO NATIONAL FITNESS FOR DELHI AND ROSITA PARKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 3, 2020
TITLE:
APPROVE A SOLE SOURCE PURCHASE
ORDER TO THE NATIONAL FITNESS
CAMPAIGN, LLC (NFC) FOR THE
PURCHASE OF A NFC FITNESS COURT
AT DELHI AND ROSITA PARKS FOR AN
AMOUNT NOT TO EXCEED $218,130 TO
BE FUNDED BY THE GENERAL FUND
/s/Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
F-ITUNT1.07iirs,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
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FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager to execute a sole source purchase order to the National Fitness
Campaign, LLC (NFC) for a NFC Fitness Court at Delhi and Rosita Parks for an amount not to
exceed $218,130, funded by the General Fund, subject to non -substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
On February 4, 2019, the City of Santa Ana submitted a grant application to the National Fitness
Campaign, LLC (NFC) to build five fitness courts at Jerome Park, El Salvador Park, Delhi Park,
Rosita Park, and Civic Center Plaza of the Flags.
On March 15, 2019, the City of Santa Ana received five $30,000 grants from NFC to participate as
a Model City in the 2019 National Fitness Campaign. Approval of the multi -site application was
based on the City of Santa Ana's commitment to free health and fitness options and development
of stakeholder consensus.
On June 4, 2019, the City Council adopted a resolution accepting the 2019 NFC grant of $30,000
per sight and agreeing to endeavor to provide $90,000 per site to fund the remaining purchase
price of the equipment plus the cost of installation at five City sites (Jerome Park, Delhi Park, El
Salvador Park, Memorial Park, and Rosita Park).
The Fitness Court is a 32' x 35' outdoor bodyweight circuit training system that supports 28
simultaneous users on 30 separate pieces of equipment that are grouped into seven stations. The
7-movement, 7-minute system provides a full -body workout to people of all ability levels. The
integrated system includes a sports floor to simulate the indoor gym exercise and steel bodyweight
training wall provides users with many exercise combinations.
29A-1
Approve Sole Source Purchase Order for Purchase of NFC Fitness Court
March 3, 2019
Page 2
The Fitness Court is supported by "National Campaign Resources." This is a digital ecosystem
that includes a mobile app, the Campaign's social media support team, promotional materials, and
programming to assist public agencies in building support for fit living in community spaces.
No other vendor, distributor or organization sells this system. The fitness court must be acquired
from the National Fitness Campaign, LLC.
The City held a ribbon cutting ceremony for the first outdoor fitness court installation at Jerome
Park on December 14, 2019. The next fitness court installations are scheduled for Delhi and Rosita
Parks by the end of the current fiscal year.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #5 - Community Health,
Livability, Engagement & Sustainability, Objective #6 (focus projects and programs on improving
the health and wellness of all residents).
FISCAL IMPACT
The total cost for the Fitness Court with the $60,000 grant included is $218,130 (Exhibit 1). Funds
are budgeted and available in the following account and fiscal year:
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit -Account #
Description
Account Description
FY 19-
01113250-
General Fund
PRCSA-Park Facilities
$218,130
20
66220
Im rovements Other Than Building
APPROVED AS TO FUNDS AND ACCOUNT:
Lisa Rudloff Kathryn Downs, CPA
Executive Director Executive Director
Parks, Recreation, and Community Finance and Management Services Agency
Services Agency
Exhibit: 1. Quote
29A-2
A ur.nm A
NATIONAL FITNESS
CAMPAIGN
E%C�4R1
QUOTE
City of Santa Ana
20 Civic Center Plaza
Parks, Recreation and Community Services Agency, M23
SANTA ANA CA 92701
USA
Description
Fitness Court and National Campaign Resources -
Includes Official Installation Kit
2020 National Grant Funding Award
Date
National Fitness
Feb 6, 2020
Campaign LLC
Expiry
For all questions
Aug 4, 2020
regarding this quote,
contact: info@nfchq.com
Quote Number
Q U-0411
Quantity Unit Price Tax Amount USD
2.00 128,000.00 9.25% 256,000.00
2.00 (30,000.00) 9.25% (60,000.00)
Freight, Packing and Insurance for shipment 2.00 2,000.00 Tax 4,000.00
Exem pt
Terms
1.PAYMENTTERMS
Subtotal
TOTAL CALIFORNIA9.25%
200,000.00
18,130.00
TOTAL USD 218,130.00
Purchaser will pay Seller 100% of the Purchase Price within 30 days of the Delivery Date. Purchaser is responsible for
payment of shipping costs, including packing, insurance and freight. These payment terms will apply unless other approved
payment terms have been agreed to by both parties.
2. TAX EXEMPTION
Registered Office: PO Box 2367, San Francisco, CA, 94126, USA. 29A-3
This quoted total is based upon Purchaser's tax exempt status, for which verifying documentation must be provided to Seller.
If Purchaser is not tax exempt, sales tax will be applied before Purchase Price is to be considered final or binding.
Registered Office: PO Box 2367, San Francisco, CA, 94126, USA. 29A-4