HomeMy WebLinkAbout25D - 3RD AMENDMENT TO SIEMENS AGMTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 17, 2019
TITLE:
APPROVE THIRD AMENDMENT TO
SIEMENS MASTER SERVICES AGREEMENT
IN THE AMOUNT OF $261,000 FOR ON-
GOING CITY-WIDE CAMERA SYSTEMS
MAINTENANCE (TOTAL AMOUNT NOT TO
EXCEED $1,777,824)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 11' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager to execute the third amendment to the Master Services Agreement with
Siemens, Inc., for on -going city-wide camera systems maintenance. The amendment includes
additions to the original scope of work for the third and final year of systems maintenance under
the Master Services Agreement, and increases the overall agreement amount of $1,516,824 by
$261,000, for a new not -to -exceed amount of $1,777,824, subject to non -substantive changes
approved by the City Manager and City Attorney. The term of the agreement remains November 9,
2017 through November 8, 2020.
DISCUSSION
In 2010, the City of Santa Ana contracted with Siemens, Inc. to design and build a complete video
security system for the Police Administration Building and the Orange County Civic Center. The
Orange County Civic Center (including the Police Administration Building) is located in the center
of Santa Ana and is the County Seat, which houses key Federal, State, County, and local
government facilities. Since that time, the City's Video Security System has been expanded to
include community centers, City parks, the Historic Downtown District, and the Santa Ana Jail.
Currently, there are approximately 430 cameras, including 11 Code Blue Help Points that comprise
the City's system.
Over the past 11 years, the system has expanded from just the Police Department, to City Parks,
Downtown, and the Civic Center Plaza. It has demonstrated its value time and again as a critical
investigative tool, visual deterrent, and evidentiary resource. Further, it is used by Police
Department personnel daily as an effective pro -active policing implement, and has enhanced the
public's safety since its implementation in 2008.
The Siemens Master Services Agreement also included funding for system maintenance for Fiscal
Year 2017-18 (Year 1), and approval for system maintenance for the full term of the agreement
(Years 2 and 3), contingent upon funding availability. The maintenance invoices for Years 1 and 2
have been processed, and the City now desires to fund the third and final year of maintenance
25D-1
Third Amendment to Siemens Master Services Agreement
March 17, 2020
Page 2
under this Master Services Agreement in the amount of $261,000. The term of the third year of
maintenance will be August 1, 2019 to July 31, 2020.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 - Community Safety, Objective #1
(modernize the Community Policing philosophy to improve customer service, crime prevention and
traffic/pedestrian/bicycle safety), Strategy J (partner with downtown business and merchant
associations to enhance security measures and provide a safe environment (e.g. video
surveillance, additional security and police efforts, etc.)).
FISCAL IMPACT
Funds for this agreement totaling $261,000 are currently available in the following accounts:
Fiscal Year
Accounting
Unit — Account#
Accounting Unit, Account
Description
Amount
FY 2019-20
12514491-62300-19422001182-3498
UASI (FY2018) PD / Civic Ctr.
$181,400
FY 2019-20
01114475-62300
SA City Jail Operations
$17,500
FY 2019-20
01111150 62300-20160001102-3090
SA Main Library
$6,000
FY 2019-20
02710133-62300
Downtown
$37,500
FY 2019-20
01113250-62320-20220001102-3090
SA Parks & Rec
$18,600
Total
$261,000
David Valentin
Chief of Police
Santa Ana Police Department
Lisa Rudloff
Executive Director
Parks, Rec. and Comm
Services Agency
Brian Sternberg
Library Services Director
Library Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
Steve Mendoza
Executive Director
Community Development Agency
Exhibit. 1. Third Amendment to Siemens, Inc. Agreement
25D-2
Exhibit 1
THIS THIRD AMENDMENT to the above -referenced agreement is entered into on March 17, 2020,
by and between Siemens Industry, Inc., a California corporation ("Consultant"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and laws
of the State of California ("City").
RECITALS
A. Whereas, Consultant has provided continuing services to the City since 2010 related to
Consultant's unique institutional knowledge, proprietary equipment and technology required to
handle the installation and maintenance of this integrated solution that involves several sub-
systems they designed, engineered, built, and maintained including work done as set forth to
Agreement #A-2015-277; and
B. Whereas, the parties entered into Agreement #A-2017-289 ("Agreement") on October 17, 2017, to
enhance the video security enhancement program ("Program"), to provide video monitoring
services security/surveillance to protect and monitor critical City facilities, infrastructure and
provide expanded services to implement, design, install and maintain additional hardware and
software for the Program to include new sites, locations and departments as required by the City,
and the Agreement is current and in effect; and
C. Whereas, the parties entered into a First Amendment to the Agreement (A-2017-289-02) on
January 31, 2019, to clarify the scope of work to the Agreement and compensate Consultant for
prior necessary services performed for the benefit of the City's security and surveillance systems
that did not affect the not to exceed amount of the Agreement; and
D. Whereas, the patties entered into a Second Amendment to the Agreement (A-2019-035) on March
5, 2019, to increase the scopes of work related to the Year 2 maintenance for the Program and
install camera sub -systems to four (4) additional City parks. The parties also amended the
Agreement to include additional funds in the amount of $295,574 to cover the increased services
provided by Consultant and allowed for additional time to be added to the Agreement solely to
allow Consultant to work with the City to close out projects; and
E. Whereas, the parties wish to further amend the Agreement to add the scope of services for the Year
3 maintenance for the Program and increase the compensation amount to cover costs for said
services.
The Parties therefore agree:
Section 1, Scope of Services, is amended to include the attached Exhibit A-7 detailing the
additional statement of work for the Year 3 maintenance costs.
2. Section 2.a., Compensation, is amended to read:
2.a. The total amount to be expended for services during the term of this Agreement is increased
by $261,000 and shall not exceed $1,777,824.
#29133v1Page I oft
25D-3
3. Except as modified by this Third Amendment, all other terms and conditions of the Agreement and
any prior amendments, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement
on the date and year first written above.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
David Valentin
Chief of Police
CITY OF SANTA ANA
Kristine Ridge
City Manager
SIEMENS INDUSTRY, INC.:
k
By: C-�fn Si t
Title: 4jp Jt S T'jtA'
#29133v1Page 2 of 2
25D-4
Exhibit A-7 to Third Amendment
to Agreement #A-2017-289
SIEMENS
October, 22 2019
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, California 92702-1988
Michael Dietsch
Client Executive
Southern California
City of Santa Ana Security and Surveillance Maintenance Services Agri nt
(August 1, 2019 through July 31, 2020)
1. Siemens shall provide the extension of its Maintenan M j Repair and Support
Services (Siemens Service Program), at the City o anta e s scope of services
document
2. Term shall commence on August 1, 2019 and expir n 31, 2020 and include systems at
the following locations (but not limited to
a. Santa Ana City Hall, 20 Civic Center PI to Building, 605 Santa Ana Blvd
b. Ronald Reagan Federal Courthouse j. Federal Building, 34 Civic Center Plaza
Building, 411 West 4th Street City of Santa Ana Jail, 62 Civic Center Plaza
c. Santa Ana Police Department, 60 I. Downtown, Parks, Civic Center,
Center Plaza Communications and Camera Systems
d. Santa Ana Library, 26 Civi a la (Code Blue/ Cameras)
e. Santa Ana Civic Center a, I m. Roosevelt Community Center
street lights (7) n. Garfield Community Center
f. Orange County h e 1 W. Santa o. Madison Park
Ana Boule%ard p. Chepas Park
g. RobertTho B 10 Civic Center Plaza q. Santa Anita Park
h. Everest g Santa Ana Blvd . Windsor Park
s
(� . Memorial Park
3. erv' s ement shall provide Software Maintenance Agreements (SMA) for the
fo win pplications:
a. ilestone XProtect Software Upgrade Program (SUP)
b. Sureview Immx Software Annual Support and Maintenance (ASM)
c. Hiperwall Software Maintenance Agreement (SMA)
d. Health Monitoring SaaS Maintenance Agreement (SMA)
e. Lexray User Licenses (subscription)
4. Services agreement shall provide extended warranty "repair and replacement" coverage for
the following systems and components:
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25D-5
SIEMENS
Michael Dietsch
Client Executive
Southern California
a. Milestone XProtect system
i. Servers (7)
b. Hiperwall Video Wall
i. Servers
ii. Workstations (5)
iii. Network switches (2)
iv. Monitors (10)
c. Sureview lmmx
i. Server
d. All Siemens installed and connected cameras (304) to City Mileston pro tem
e. Power Supplies
f. Encoders
g. Siemens supplied network switches Qi
i. Cisco
ii. HP
h. Communication Radios
i. Ubiquiti
ii. Bridgewave
iii. Siklu
i. All connections and misc cabling ded ens.
5. Services agreement shall provide prev 've tenance services on a quarterly basis for
the following systems:
a. Test and Inspection
i. Cameras (206
ii. Encoders
iii. Radios
iv. Ante
v..P pli
vi.7titetw Eakioment
it eras (206)
,ii. ower supplies
iii. Antennas
Preventative Maintenance (Test and Inspect): Siemens shall provide quarterly inspections and
testing on all covered equipment. Based on any abnormal findings, Siemens technicians will be
authorized to replace parts or alter settings and programming to optimize the systems. All
findings shall be provided in a quarterly report to the client. Siemens shall maintain quarterly
reports, as part of client services program portfolio. Siemens will provide all system software
updates, as part of annual preventative maintenance visits. All software updates are provided at
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25D-6
SIEMENS
Michael Dietsch
Client Executive
Southern California
no additional cost, with the valid software maintenance programs (included in this program). All
items included in this service shall be clearly delineated in the scope of work document. Siemens
excludes the test, inspection and cleaning of SA Jail cameras.
Extended Warranty (Repair and Replace): Siemens shall provide added warranty coverage for the
identified components of the clients system. Repair and replacement of worn, failed and
malfunctioned equipment will be provided during normal business hours, witil.,ext day service
response coverage times. Should the component be of critical or of an em cy nature,
Siemens shall provide 4 hour response in diagnosing of issue and beginning re ess.
Siemens may provide temporary replacement from back -stock, if availabl St ens es not
include back -stock equipment as part of this service. All afterhour�in wee ervices are
covered under this agreement, when required.
Systems Integrity/ Compliance Monitoring and Di,
realtime 24/7 monitoring of system components
edge network components). Health monitoring of
State mandated archiving requirements. Siemens ul
ability, uptime, optimized configurations of hardwan
ing that reduces life cycle costs to the system
o 'nJW. iemens to provide
and ge, core network and
is critical to the maintenance of
N@rk monitoring to maintain reli-
kware, and for diagnostic report -
Video Archiving Warranty: Siemens top ide�julM storage for maintaining compliance with
California Government Code 34090. to orage will be managed by Siemens on project
by project basis. Diagnostic Re&se
p v de data reports in support of storage calculations
on quarterly basis and will b APD system manager.
ClarificationsExclusions:
- Siemens pric Cass ecution of preventative maintenance and cleaning services to
be Derfor2i lda normal business hours.
• Sle lex al equipment not supplied and installed by Siemens, unless explicitly
t thl pe of work. Such items may include (but not limited to) Cisco Network
s ided by others, Promise storage arrays, servers and workstations not included
in cove ge material list. Siemens has extended warranty on Siemens to
equipment.
• Slem Integrity/Compliance Monitoring and Diagnostic Reporting service is provided
utilizing Siemens' cloud -based services. All software and hardware is maintained by
Siemens.
• Siemens excludes all foliage control, as may be required for radio communication.
• All permits and submittals to city, or local AHJ, are by others and excluded from this scope
of work.
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25D-7
SIEMENS
Michael Dietsch
Client Executive
Southern California
• SA Jail test, inspection and cleaning is excluded from base services. All equipment is
covered by repair and replace services.
• Siemens maintains HP OEM Partner status, Milestone Platinum Partner status and Cisco
Gold Certified status. Service and maintenance is executed by appropriately trained service
engineers.
• Siemens requires signed agreement or acceptable client Purchase Order, prior to all work
commencement, including parts acquisition or project mobilization.
• Services is limited to equipment and licensing provided by Siemens, per site on. All
equipment supplied, installed or programmed by 31 party is excluded fro
described. it
City of Santa Ana Security and Surveillance Mainten a Sex
(August 1, 2019 through July 31, 2020).................... .....
................$ 261,000.00
Santa Ana PD Systems Backbone (Storage, SMA, and t1 icns):
$ 156,000.00
Santa Ana Civic Center Systems:
$ 2SA00.00
Santa Ana Main Libr
$ 6,000.00
Santa Ana Downtown District:
$ 37,500.00
Santa Ana Jail:
$ 17 500.00
Garfield Community Center:
$ 6,100.00
Roosevelt Walker Community Center
0 /31/2020
Extended Warranty'
Madison Park:
$ 12,500.00
Che as Park 6/27/2020 to 7 3 2
Extended Warranty
Santa Anita Park (7/112/2020497ft�Oft
Extended Warranty
Windsor.
Excluded'
Memorial:
Excluded'
Jerome:
Excludedl
Sr. Client
SIEMENS
MBu.,,iy fi-u'k
irect: (619) 865-7609
1 Siemens Industry, Inc.
' Siemens shall include warranty services through 7/31/2020 at no additional charge
' Excluded from services agreement. Location may be under construction or under warranty for the duration of the
agreement term. Site shall be added to subsequent agreements.
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25D-8