HomeMy WebLinkAbout22B - PO FOR WATER METER TEST BENCHREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 17, 2020
TITLE
AWARD PURCHASE ORDER IN AN
AMOUNT NOT TO EXCEED $183,535 TO
UNITED WATER WORKS, INC. FOR A
WATER METER TEST BENCH
(SPECIFICATION NO. 19-138)
CLERK OF COUNCIL USE ONLY:
_••e•
❑ As Recommended
❑ As Amended
❑ Ordinance on 1sl Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to United Water Works, Inc. for the
purchase of a water meter test bench in an amount not to exceed $183,535, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana supplies approximately 13 billion gallons of water annually to over 44,500
customers, which includes all of the City's 334,800-plus residents, businesses and institutions. The
Public Works Agency — Water Resources Division is responsible for the installation, maintenance
and repair of the water meters used to measure the amount of water delivered to each of these
customers. To ensure that these meters are accurately measuring the amount of water delivered
to each customer, the meters must be periodically tested using specialized equipment such as a
test bench.
The requested water meter test bench will replace —and substantially upgrade —the existing 30-
year-old equipment. The new, automated test bench offers several advantages over the existing
equipment:
• The automated process will increase confidence in test results by reducing human error,
which in turn will reduce unaccounted water loss
• Automation allows staff to save and distribute test results for applications such as auditing
and reporting
• Recirculation systems will reduce the amount of water loss in the testing process
• With the upcoming move to Advanced Metering Infrastructure, the new test bench will allow
staff to efficiently meet the mandates for pre -installation testing
The Notice Inviting Bids was advertised on December 20, 2019, on the City's online bid
management and publication system. A summary of the Invitation for Bids and bids received is as
follows:
22B-1
Award Contract for Water Meter Test Bench
March 17, 2020
Page 2
422 Vendors notified
6 Santa Ana vendors notified
6 Vendors downloaded the bid packet
2 Bids received from Santa Ana vendors
Two Bids were received and opened on January 23, 2020, and evaluated. Bid results are as follows:
Bidder
United Water Works, Inc.
Location
Santa Ana, CA
Santa Ana, CA
Amount
$183, 534.87
$183, 534.88
The Bid received from United Water Works, Inc. was lowest, responsive to specifications, met the
City's requirements, and included a five-year warranty.
Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified six Santa Ana vendors, two of which submitted a bid
packet for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the Water Utility Water Meter Services Account (No.
06017646-66400). Funds are estimated to be spent as follows:
Fiscal Year
Accounting Unit —
Fund
Accounting Unit, Account
Amount
Account No.
Description
Description
FY 19/20
06017646-66400
Water
Water Utility Water Meter Services,
$183,535
Machinery & Equipment
22B-2
Award Contract for Water Meter Test Bench
March 17, 2020
Page 2
Nabil Saba, PE
Acting Executive Director
Public Works Agency
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Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
22B-3