HomeMy WebLinkAbout22A - STOMMELL FOR PD VEHICLE INSTALLATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 17, 2020
TITLE
AWARD A CONTRACT TO STOMMEL INC.
DBA LEHR AUTO ELECTRIC FOR
POLICE VEHICLE CONVERSION
EQUIPMENT AND INSTALLATION
SERVICES FOR $200,000 FOR A ONE-
YEAR PERIOD WITH A TOTAL NOT TO
EXCEED $1,000,000 (INTERNAL SERVICE
FUND AND GENERAL FUND)
(SPECIFICATION NO. 20-007)
/s/ Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Stommel Inc. dba Lehr Auto Electric for police vehicle conversion equipment
and installation services for a one-year period, with provisions for four, one-year renewals
exercisable by the City Manager, in an annual amount not to exceed $200,000, for a total not to
exceed $1,000,000, subject to non-susbtantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency Fleet Maintenance Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Police
Department is transitioning to the Ford Interceptor Utility as the standard patrol vehicle. A total of
twelve (12) vehicles are scheduled to be purchased in FY 2019-20 with Surplus Allocation funds
and as part of the Equipment Replacement Funding. The Fleet Maintenance Division staff must
outfit each of these vehicles with police -related equipment such as light bars, sirens, weapon racks,
security seating, push bumpers, etc. before releasing them to the Police Department. As proposed,
the not -to -exceed amount of $200,000 is expected to cover the cost to purchase and install the
equipment necessary to outfit 12 vehicles.
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Placer County contract with Stommel Inc.,
for police vehicle conversion equipment and installation services has been awarded as a result of
open, competitive bidding and meets the City's requirements.
22A-1
Award Contract for Police Vehicle Conversion Equipment and Installation Services
March 17, 2020
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funding for the initial one-year term, FY 2019-20, and four subsequent one-year renewal periods
will be budgeted and made available as follows:
Fiscal
Accounting
Account Unit, Account
Year
Unit -Account
Fund Description
Description
Amount
o
FY 2019-20
01114420-66400
General Fund Police
Field Operations-
$30,000
March - June
Department
Machinery and Equipment
FY 2019-20
16614450-66400
US DOJ Asset
U.S. Dept. of Justice-
$60,000
March - June
Forfeiture Fund
Machinery and Equipment
FY 2019-20
07517101-66400
Fleet Maintenance
Equipment Replacement,
$60,000
March - June
Fund
Machinery and E ui ment
FY 2019-20
Fleet Equipment
Fleet Services Equipment
March - June
07017100-66400
Replacement Fund
Replacement- Machinery
$50,000
and Equipment
TOTAL
$200,000
Renewal Options
Fiscal
Accounting Unit-
Fund
Account Unit, Account
Amount
Year
Account No.
Description
Description
FY 2020-21
Fleet Equipment
Fleet Services Equipment
July - June
07017100-66400
Replacement Fund
Replacement -Machinery
$200,000
and Equipment
FY 2021-22
Fleet Equipment
Fleet Services Equipment
July - June
07017100-66400
Replacement Fund
Replacement -Machinery
$200,000
and Equipment
FY 2022-23
Fleet Equipment
Fleet Services Equipment
July - June
07017100-66400
Replacement Fund
Replacement -Machinery
$200,000
and Equipment
FY 2023-24
Fleet Equipment
Fleet Services Equipment
July - June
07017100-66400
Replacement Fund
Replacement -Machinery
$200,000
and Equipment
TOTAL
$1,000,000
22A-2
Award Contract for Police Vehicle Conversion Equipment and Installation Services
March 17, 2020
Page 2
Nabil Saba, PE
Acting Executive Director
Public Works Agency
David Valentin
Chief of Police
Santa Ana Police Department
19 > > :ii��l � �LF� ril 1�J ► I �> `y9 ► I �L�KK�1�J ► � �91
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
22A-3