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HomeMy WebLinkAboutHCI SYSTEMS, INCINSURANCE ON FILE VQRK MAY PROCEED A-2020-040 t t,71L INSURANCE EXPIRES 03/OZ/202t CLERK OF COUNCIL AGREEMENT TO PROVIDE AND INSTALL FIRE ALARM PANELS AT SANTA ANA JAIL 0•. �wtilj� yubvItilt loHe1''6 THIS AGREEMENT is made and entered into this 18th day of February, 2020 by and between HCI Systems, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On October 31, 2019, the City issued Request for Proposal No. 19-116, by which it sought a contractor to provide and install upgraded fire alarm panels at the Santa Ana Jail. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 19-116. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Contractor shall perform the services that were described in the scope of work that was included in RFP No. 19-116 and that is attached as Exhibit A, and as further delineated in Contractor's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit B. The total sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $245,422. This sum is comprised of (1) the base amount of $235,422 and (2) a contingency of $10,000 for additional services at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. Page 1 of 9 KID"IXT 1 This Agreement shall commence on the date first written above and terminate on December 31, 2020, unless terminated earlier in accordance with Section 18, below. The term of this Agreement may be extended for up to one 1-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 9 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Workers' Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for workers' compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. C. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Contractor, without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. Page 3 of 9 f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by Page 4 of 9 law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own infonnation of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. BACKGROUND CHECK REQUIREMENTS Contractor shall not assign any employee, agent, subcontractor or volunteer to provide services pursuant to this Agreement, if that employee, agent, subcontractor or volunteer is required to register as a sex offender under California Penal Code Section 290 et seq., has a conviction for any crime of moral turpitude, has a conviction for a violent felony as defined in California Penal Code Section 667.5(c), or has a conviction for a serious felony as defined in California Penal Code Section 1192.7(c). Disqualifying convictions include but are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a), 205, 206, 207-209.5, 211, 212, 212.5, 213, 214, 215, 218-219, 220, 236.1(b) or 236.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1, 266, 266c, 266h, 266i, 266j, 267, 269, 272, 273a, 273ab, 273d, 285, 286, 288, 288a, 288.2, 288.3, 288.4, 288.5, 288.7, 289, 290, 311.1, 311.2, 311.3, 311.4, 311.10, 311.11, 314, 347(a), 368, 417(b), 451(a), 518 with 186.22, 647.6, 653f(c), 664 and 187, 667.5(c), 18745, 18750, or 18755, 12022.53, 11418(b)(1) or (b)(2); Business and Professions Code Section 729. Failure to comply with this Section shall be grounds for immediate termination of this Agreement. The Santa Ana Police Department reserves the right to run a records check and/or Page 5 of 9 Live Scan on Contractor's employees working in its facilities. 14. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: HCI Systems, Inc. 1354 South Parkside Place Ontario, CA 91761 Attn: Dario Canizalez, CFO A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 15. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of anypurchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no Page 6 of 9 representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 16. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 19. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. Page 7 of 9 20. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 22. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA 2�� aisy Gomez Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: t K 7�'. -f.,L— Afin M. Funk Assistant City Attorney Kristffie Ridge City Manager CONTRACTOR 02/05/2020 Name: oano camza ez Title: CFO Page 8 of 9 FOR APPROVAL 2-7 k- Nabil Saba Acting Executive Director Public Works Agency Page 9 of 9 ���. t EXHIBIT A ATTACHMENT 1 SCOPE WORK' 1. GENERAL SCOPE OF WORK The Contractor shall furnish all supervision, labor, equipment, materials and supplies to furnish and install a replacement/upgrade to the fire alarm system control panel at the Santa Ana Jail facility. Contractor shall remove eight (8) existing Edwards IRC-3 addressable Network panel(s), components and install new EST3 panel(s), connect to the existing FireWorks System at the Police Department Building and install at the Jail Facility Control Center a FireWorks System Touch Screen for Monitoring, while maintaining RAI operation at all time prior to switching over to maintain an operable system at all times. The existing Edwards IRC-3 panels that will be removed will be turned over to City staff. Existing sequence of operations will be maintained along with system labeling. All existing field devices to remain as -is. The following work shall be performed and completed: • Furnish and Install eight (8) IRC-3 panels located in the following communication rooms: o Basement o I5° Floor 0 2"a Floor 0 3m East + West 0 4m East + West 0 5"' Floor Maintenance Area • Contractor is responsible for any rental equipment required to access detectors. • Furnish and install new control panels. • Provide technician labor to perform programming of the new devices and new EST3 Panel(s). • Provide technician labor to perform System Commissioning along with one (1) Re test and one (1) final acceptance testing with AHJ (Authority Having Jurisdiction). • Contractor to include a three (3) Year Warranty on the New EST3 Panel(s) and components. The warranty will begin upon final acceptance from the City. • Onsite training of the FireWorks System, • Plans and permits shall be included and are the responsibility of the contractor. Contractor shall produce engineered shop drawings, bill of materials and provide submittal packages for plan check to the AHJ and Project Manager, Gabricla P. Lomeli. All drawings to be produced in PDF format with as-builts. 2. BIDDER MINIMUM QUALIFICATIONS 1) Bidder must be an Edwards EST Authorized Distributor. 2) Bidders must have, at the time of bid submittal and for the duration of the contract, a valid, current B (General Building) OR C7 (Low Voltage Systems) OR C10 (Electrical) license issued by the California Contractors License Board (CSLB), for the type of work performed. 3) Bidders shall also ensure that any subcontractors also possess, at the time of bid submittal and for the duration of the contract, at least one of the licenses listed above, for the work they will perform for this contract. APPENDIX ;'. ATTACHMENT i --S,COPE OFWORK Bidder shall obtain, pay for and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non -responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by CSLB will be performed by the City of Santa Ana. A minimum of three (3) references, including municipality name and address, contact name, and phone number, for municipal customers receiving similar services are required and must be submitted with each bid, References must be located in Los Angeles County, Orange County, or Inland Empire. These references shall be used in the evaluation of this bid to determine award, 3. CHARGES Man-hours paid under this contract shall be only for productive hours at the job site. Time spent for transportation of workers, material acquisition, handling and delivery, or for movement of contractor owned or rental equipment is not chargeable directly but is overheard and shall be included in the rate bid for basic labor. 4. CLEAN UP The contractor shall be responsible for removing all debris from the site and cleaning affected areas after performing the work. Contractors shall keep the site free of debris and unstable material resulting from their work at all times and, upon completion, leaves all affected areas as they were prior to beginning work. 5. PROTECTION OF PROPERTY The contractor shall perform work in such a manner that does not damage property. In the event damage occurs to property by reason of any repairs of installation performed under this contract, the contractor shall replace or repair the same at no cost to the City. If damage caused by the contractors must be repairei or replaced by the City, the cost of such work shall be deducted from any outstanding balance due to the contractor. 6. GUARANTY All work performed and all material and equipment furnished under this contract shall be free from defects and shall remain so for a period of at least one (1) year from the date of acceptance. The full cost of maintenance, labor and materials required to correct any defect during this one year period shall be included in the submittal bid, All work performed by contractor shall be to professional standards, complying with the requirements of the applicable editions of State and Local building codes. The contractor shall comply with the applicable health and safety requirement of Cal/OSHA, State of California Construction Safety Orders, and the recommendations of the manufacturer of the product applied in the work. 7. POST CONTRACT MAINTENANCE 1) Complete maintenance and repair service for the fire alarm system shall be available from a factory trained authorized representative of the manufacturer of the major equipment for a period of three (3) years after expiration of the guaranty. APPI NDLN .,- ATTAC131VINT 1-SCOPE OI .WORK 2) As part of the bid/proposal, include a quote for a maintenance contract to provide all maintenance, tests, and repairs described below. Include also a quote for unscheduled maintenance/repairs, including hourly rates for technicians trained on this equipment, and response travel costs for each year of the maintenance period. Submittals that do not identify all post contract maintenance costs will not be accepted. Rates and costs shall be valid for the period of three (3) years after expiration of the guaranty. 3) Maintenance and testing shall be on a semi-annual basis or as required by the AHJ. A preventative maintenance schedule shall be provided by the contractor describing the protocol for preventative maintenance, The schedule shall include; a. Systematic examination, adjustment and cleaning of all detectors, manual fire alarm stations, control panels, power supplies, replays, waterflow switches and all accessories of the fire alarm system. b. Each circuit in the fire alarm system shall be tested semiannually. c. Each smoke detector shall be tested in accordance with the requirements of NFPA 72. Cencm Ontario o Burbank o San Diego o Irvine o Fresno a Sacramento o Hayward Systems llnc. Telephone:(877) 331-2084 Fax: (909) 628-7774 DIR#: 1000000046 CA Contractor Lic: 905493 Project: Santa Ana PD Fire Alarm Upgrade (Jail) Phase I 60 Civic Center Plaza Santa Ana, CA. 92701 RFP 19-116 PROPOSAL FOR FIRE ALARM SYSTEM REVISION #1 CUSTOMER Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA. 92702-1988 Fax:714-647-6956 January 8, 2020 Dario Canizalez dcaniza lezahcisystems.net Cell: (714) 932-8914 Office: (909) 781-6262 ,205 Fax: (909)-628-7774 Dario Canizalez CFO / Ontario o Burbank o San Diego o Irvine o Fresno a Sacramento o Hayward t,,..�-may,. Systems Inc. Telephone:(877) 331-2084 Fax:(909) 628-7774 DIR#: 1000000046 CA Contractor Lie: 905493 Project: Santa Ana PD Fire Alarm Upgrade (Jail) Phase I 60 Civic Center Plaza Santa Ana, CA. 92701 HCl proposes to install a complete system(s) as described below. This proposal is based on: Drawings Section Through: Spec Section Through: SCOPE OF WORK JOB WALK ONLY Date: January 8, 2020 Dated N/A Addendum A HCI proposes to upgrade the existing EST IRC fire alarm panels to the new EST-3, state of the art addressable fire panels. HCI will replace these on a one to one basis. HCI will not perform any upgrades to the intiating devices or visual alarms as part of this project. These to be done at a future time. This Proposal is based upon the provided points list and photo's provided by Santa Ana PD. This proposal excludes plan check, permit and inspection fees. HCl shall furnish asbuild drawings for the new panels being installed. This proposal excludes plan check, permit and inspection fees per your request. HCI shall furnish asbuild drawings for the new panels being installed and equipment provided in this proposal only. HCI proposes to furnish and install the fire alarm system with conduit, wire and boxes should any need to be provided. This proposal is based on a clean work flow with limited interuptions as well as easy access with the help of a Santa Ana PD escort. This proposal includes all HCI employees to be working on site will us the City required Live Scan fingerprinting services at the cost to HCI. This proposal includes prevailing page labor rates per specification. Applicable taxes and freight are included. This proposal includes a Cellular & POTS dialer (DACT) for connection to a 24 hour off -site monitoring facility. Programming shall be provided at an additional cost if the owner selects to utilize a monitoring service other than that provided by HCI. This proposal will provide for the new panels to communicate with the old panels so the need for firewatch will be limited as discussed on the bid walk dated 11/14/19. HCl will not provide firewatch for this project. This to be provided by the City of Santa Ana and is excluded from this proposal. Painting, patching, access hatches, fire caulking, fire stopping, underground raceway, trenching, X-Ray and coring are excluded unless specifically listed below. 4..-�i►o. systems Inc. Ontario a Burbank a San Diego a Irvine a Fresno a Sacramento o Hayward Telephone:(877) 331-2084 Fax:(909) 628-7774 7IR7I000000046 CA Contractor Lic: 905493 Project: Santa Ana PD Fire Alarm Upgrade (Jail) Phase I 60 Civic Center Plaza Santa Ana, CA. 92701 This proposal is contingent upon the owner providing HCI with a copy of the current fire alarm control panel operating software on a computer diskette at no additional cost. If this requirement cannot be met, additional cost shall apply. HCI will provide a performance bond as required in the RFP 19-116 This proposal includes three (1) year warranty that includes parts and labor for all parts provided in this proposal as well as additional two (2) years for the parts provide in this proposal. This does not include wiring as the existing wiring will be used for this project. This proposal is valid for (120) days from the date referenced on this document. This proposal includes demo of existing devices and cabling no longer required for future connections only. This proposal excludes parking fees. Asbestos containment and abatement are excluded. The following is a list of system components to be furnished by HCI based on the bid documents and the items listed below: FIRE ALARM SYSTEM OTY. DESCRIPTION 8 FIRE ALARM CONTROL PANEL W/BATTERIES (EST3) 1 PRINTER, 120VAC 1 CELLULAR DIALER 2 MONITOR MODULE, DUAL POINT (PANEL MT) 8 SIGNAL SYNC MODULE (POWER SUPPLY) 12 CONTROL RELAY (UIO MOUNT) 24 SIGNAL MODULE, SINGLE (UIO MOUNT) 12 INTERFACE RELAY, 10AMP RATING @ 120VAC 6 MCC BOARD 1 FIREWORKS WORKSTATION 8 40 WATT ZONED AMPLIFIER 17 SYSTEM SENSOR LOOP CONTROLLER 10 BATTERIES (12v 24AH) 6 BATTERIES (12v 40AH) LOT INSTALLATION DRAWINGS & SUBMITTALS LOT CUSTOMER TRAINING TOTAL PROPOSAL COST: $ 235,422.00 �1 HCISYST-01 PATS fal`oezo CERTIFICATE OF LIABILITY INSURANCE DA 316/2020 (MMsDOlYYvY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ias) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer riahts to the certificate holder In lieu of such endorsementlsl. PRODUCER .- —w o,.,,.,-.,, Orion Risk Management Insurance Services, An Alera Group Insurance Agency, LLC 1800 Quail Street Suite 110 Newport Beach, CA 92660 S�gE•r�• •snaroa rvav �A"�°NN 808.4924 Ess atodd�Torlonrisk ,-,_„___,_, „ INSURED HCI Systems, Inc. 1354 South Parkside Place Ontario, CA 91761 COVFRAGFS CERTIFICATE NUMBER: REVISION NUMBER - THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AWLbUBR POLICYNUMBEIR PODCV EFF POUCYEXPDI MM/Dnmm UNITS A X I COMMERCIAL GENERAL LIABILITY CLAIMS -MADE IX OCCUR X 51OL014270201 3/212020 3/212021 EACHOCCURRENCE 3 1,000,000 DAMAGETORENTED 100,00EREM1SES(Eaa:cumrI II MEDEXP h1my Me parecall A 10,000 PERSONAL & ADV INJ 1,000,000 GEN'L AGGREGATE LpIM�IT� APPLIES PER'. POLICY ❑X JECT 7 LOC OTHER: GENERALAG RE ATE s 2,000,000 PRODUCTS- COMPIOP AGO S 21000,000 PROFESSIONAL LI S 1,000,000 B AUTONOSILELIABIDTY X ANY AUTO OWNED SCHEDULED AU�ppTEEO��S ONLY AUTOS WN�p RUTOS ONLY Al]TOE ONLY X 54309497 31212020 31212021 COMBINED SINGLE LIMIT 1.000,000 BODILY IN dRY par pamml s BODILY INJURY Per said t P&OPE�R GE A X UMBRELLA LIM EXCESS LIAR X OCCUR CLAIMS -MADE 51CCO05185201 31212020 31212821 EACHOCCURRENCE 10,000,000 AGGREGATE S 10,000,000 DIED I X I RETENTIONS 10,000 B WORKERS ND EMPLOYOERS UABIUT' vr�LNN Mp�Y PROPREIETgO�"ARTNENEXECUTIVE � IMantlatory In NH) CLUOEO? CWuFeOr PERATIONS OeIax MIA 54309496 3l2PL020 3@I2021 OTH X PSIATM ER ER E.L. EACH ACCIDENT 1,000,000 E.L. DISEASE -EA EMPLOYEE s 1,gg8,99D E.L DISEASE- POLICY LIMIT '1,000,000 A Professional Liabill SIGLO14270201 31212020 31212021 Included in GL Limit DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule ma be attached if mose space is requiredl City of Santa Ana, officers, employees, agents and Volunteers are included as Additional Insured per the terms of the attached General Liability and Auto Liability Endorsements. Primary wording applies per the terms of the attached General Liability and Auto Liability Endorsements. 30 Days' "ties of Cancellation; 10 Days' Notice for Non -Payment (non -reporting If applicable) apply per policy provisions. CFRTIFICATE HOLDER _ IL, Vrt�-.�J%410N CANCELLATION gT '�1SkMpt1AG of Santa Ana (� City O9 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Risk Management Division 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE 6&utk C Santa Ana, CA 92702 ACORD 25 (2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy No. 54309497 4. Loss Payment —Physical Damage Coverages At our option, we may: a. Pay for, repair or replace damaged or stolen property; b. Return the stolen property, at our expense. We will pay for any damage that results to the "auto" from the theft; or c. Take all or any part of the damaged or stolen property at an agreed or appraised value. If we pay for the "loss", our payment will include the applicable sales tax for the damaged or stolen property. 5. Transfer Of Rights Of Recovery Against Others To Us If any person or organization to or for whom we make payment under this Coverage Form has rights to recover damages from another, those rights are transferred to us. That person or organization must do everything necessary to secure our rights and must do nothing after "accident" or "loss" to impair them. B. General Conditions 1. Bankruptcy Bankruptcy or insolvency of the "insured" or the "insured's" estate will not relieve us of any obligations under this Coverage Form. 2. Concealment, Misrepresentation Or Fraud This Coverage Form is void in any case of fraud by you at any time as it relates to this Coverage Form. It is also void if you or any other "insured", at any time, Intentionally conceals or misrepresents a material fact concerning: a. This Coverage Form; b. The covered "auto'; c. Your interest in the covered "auto'; or d. A claim under this Coverage Form 3. Liberalization If we revise this Coverage Form to provide more coverage without additional premium charge, your policy will automatically provide the additional coverage as of the day the revision is effective in your state. 4. No Benefit To Bailee — Physical Damage Coverages We will not recognize any assignment or grant any coverage for the benefit of any person or organization holding, storing or transporting property for a fee regardless of any other provision of this Coverage Form. 5. Other insurance a. For any covered "auto" you own, this Coverage Form provides primary insurance. For any covered "auto" you don't own, the insurance provided by this Coverage Form is excess over any other collectible insurance. However, while a covered "auto" which is a "trailer" is connected to another vehicle, the Covered Autos Liability Coverage this Coverage Form provides for the "trailer" is: (1) Excess while it is connected to a motor vehicle you do not own; or (2) Primary while it is connected to a covered "auto" you own. b. For Hired Auto Physical Damage Coverage, any covered "auto" you lease, hire, rent or borrow is deemed to be a covered "auto" you own. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". c. Regardless of the provisions of Paragraph a. above, this Coverage Form's Covered Autos Liability Coverage is primary for any liability assumed under an "insured contract". d. When this Coverage Form and any other Coverage Form or policy covers on the same basis, either excess or primary, we will pay only our share. Our share is the proportion that the Limit of Insurance of our Coverage Form bears to the total of the limits of all the Coverage Forms and policies covering on the same basis. 6. Premium Audit a. The estimated premium for this Coverage Form is based on the exposures you told us you would have when this policy began. We will compute the final premium due when we determine your actual exposures. The estimated total premium will be credited against the final premium due and the first Named Insured will be billed for the balance, if any. The due date for the final premium or retrospective premium is the date shown as the due date on the bill. If the estimated total premium exceeds the final premium due, the first Named Insured will get a refund. b. If this policy is issued for more than one year, the premium for this Coverage Form will be computed annually based on our rates or premiums in effect at the beginning of each year of the policy. CA 00 01 10 13 0 Insurance Services Office, Inc., 2011 3 qI Page 9 of 12 Policy No. 51GL014270201 COMMERCIAL GENERAL LIABILITY ECG 24 520 08 05 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT - OTHER INSURANCE (PRIMARY NONCONTRIBUTORY) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Condition 4. Other Insurance of SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: a. Primary Insurance This insurance is primary except when b, below applies. If this insurance is primary, our obliga- tions are not affected unless any of the other insurance is also primary. Then, we will share with all that other insurance by the method de- scribed in c. below, except that we will not seek contribution from any party with whom you have agreed in a written contract or agreement that this insurance will be primary and noncontribu- tory, if the written contract or agreement was made prior to the subject "occurrence" or of- fense. b. Excess Insurance This insurance is excess over: (1) Any of the other insurance, whether prima- ry, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Build- er's Risk, Installation Risk or similar coverage for "your work"; (b) That is Fire insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for "prop- erty damage" to premises rented to you or temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of Section 1 — Coverage A — Bodily Injury And Property Damage Liability. (2) Any other primary insurance available to you covering liability for damages arising out of the premises or operations, or the products and completed operations, for which you have been added as an addition- al insured by attachment of an endorse- ment. When this insurance is excess, we will have no duty under Coverages A or B to defend the in- sured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other in- surance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (1) The total amount that all such other Insur- ance would pay for the loss in the absence of this insurance; and (2) The total of all deductible and self -insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Method Of Sharing If all of the other insurance permits contribution by equal shares, we will follow this method al- so. Under this approach each insurer contrib- utes equal amounts until it has paid its applica- ble limit of insurance or none of the loss remains, whichever comes first. Au e ECG 24 520 08 05 Includes copyrighted material of Insurance Services Office, Inc., Page 1 of 2 ❑ with its permission. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this meth- od, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. ECG 24 520 08 05 Includes copyrighted material of Insurance Services Office, Inc. Used with its permission. Page 2 of 2 n Policy No.51GLO14270201 COMMERCIAL GENERAL LIABILITY CG 20 37 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Blanket where required by written contract. Information required to complete this Schedule if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to Include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for 'bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the 'products -completed operations hazard". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 37 04 13 © Insurance Services Office, Inc., 2012 I Page 1 of 1 Policy No. 51 GLO14270201 COMMERCIAL GENERAL LIABILITY CG 2010 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS -SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Blanket where required by written contract Information required to complete this Schedule, if not shown above will be shown in the Declarations. A. Section II — Who Is An Insured is amended to Include as an additional Insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", 'property damage" or 'personal and advertising injury' caused, in whole or in part, by: 1. Your acts or omissions; or B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to 'bodily injury" or "property damage" occurring after: 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 2. 1. The Insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or That portion of 'your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 0413 0 Insurance Services Office, Inc., 2012 Page 1 of 2 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 10 04 13