HomeMy WebLinkAboutSERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) - FULL-TIME (2019 SIDE LETTER)0=fir
A-2019-240
SIDE LETTER #1
TO THE
2019-2022 MOO
BETWEEN
CITY OF SANTA ANA
AND
FULL-TIME EMPLOYEES UNIT
SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 721
Effective December 18, 2019, this Side Letter between the City of Santa Ana ("City") and the full-
time employees represented by the Service Employees International Union Local 721 ("Union"
or "SEIU") amends Section 17.8 — New Employee Orientations to read as follows:
The City shall notify the Union of all new employees entering the bargaining unit and
provide the information listed in Section 17.7 on each new employee no later than
thirty (30) days of hire or by the first pay period of the month following hire. For the
purpose of this section, new employees shall be defined to include any employee
whose classification is in the bargaining unit, including but not limited to employees
entering the unit through new hire, accretion, promotion, or demotion.
Each new employee shall be scheduled to attend an orientation. The City shall provide
the Union with no less than ten (10) calendar days' advance written notice of the date,
time and location of the orientation. The City may provide shorter notice only in a
specific instance where there is an urgent need critical to the City's operations that
was not reasonably foreseeable. Such notice shall be sent to the Union via an email
to membership a@seiu721.org, the designated SEW Worksite Organizer, and the
Chapter President. The notice shall also include the new employee's name, employee
identification number (if assigned yet), and job title.
After receiving notice of each employee orientation, the Union will inform Human
Resources as to whether an SEW representative will or will not attend.
If an SEIU representative will riot be able to attend the scheduled employee
orientation, the Union may deliver union related documents contained within an
envelope or welcome packet for each new employee for Human Resources staff to
hand to the new employee at the orientation, The City will not discuss or answer
questions related to these documents other than to inform the new employee that
they are from the union that exclusively represents his/her classification. In addition,
the employee will be informed that if he/she has any questions regarding the
documents and/or union, he/she should contact his/her Union representative.
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If the Union Informs the City that an SEIU representative will attend the employee
orientation, the City agrees to provide each new employee with up to thirty (30)
minutes, while remaining on paid duty time, to meet with his/her union
representative during the orientation. No management representative shall be
present during the Union's presentation of the employee orientation. In the event the
union representative providing the orientation is an employee of the City (i.e. Chapter
President, union officer, worksite leader, or steward), he/she shall also be provided
with up to thirty (30) minutes of paid release time in which to conduct the union's
portion of the orientation. No more than one (1) City employee at a time shall be
released to conduct the Union's presentation during the orientation.
If the City begins to provide an online on -boarding process, the Union shall have the
right to Incorporate up to a thirty (30) minute video and/or PowerPoint presentation
and a link to the SEIU Local 721 website Into that onilne orientation. The Union would
still reserve all other rights in this section, including but not limited to the scheduling
of an In -person thirty (30) minute meeting with the new employee and his/her union
representative while remaining on paid dutytime.
FOR THE CITY
FOR SEIU LOCAL 721
Wendy Thomas
SEIU Local 721 Chief Negotiator
APPROVIED AS TO FORM:
Peter J. Brown, Lleherl Casaidy PN?i(n ore
LEGAL COUNSEL FOR CITY 01' SANTA ANA
ATTL•"ST:
Daisy Gomez, Yei n/ the C'nmc'
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