HomeMy WebLinkAbout22A - PO FOR 2 TRUCKS FROM TRANSWEST TRUCK CENTERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 7, 2020
TITLE:
AUTHORIZE A PURCHASE ORDER FOR
AN AMOUNT NOT TO EXCEED $170,760
TO TRANSWEST TRUCK CENTER LLC
FOR TWO FORD F550 CHIPPER BODY
TRUCKS (ENTERPRISE FUND)
(SPECIFICATION NO. 20-003)
/s/ Kristine Ridge
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Transwest Truck Center LLC.,
for two Ford F550 chipper body trucks for a total amount not to exceed $160,760, plus a
contingency of $10,000, for a total amount not to exceed $170,760, to be funded by the Sanitation
Enterprise Fund, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency Fleet Services Division is responsible for the acquisition, maintenance,
repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works
Agency, Maintenance Services Division, is responsible for the maintenance of approximately 400
miles of streets and 50,000 street trees. Chipper trucks are necessary to mobilize and tow the
brush chippers and collect the wood chip debris and brush, at multiple job sites daily in the removal
of tree trimming and landscaping, felled tree branches and limbs, tree stump removal, and for use
in emergency response situations involving downed trees during storm events. Due to their heavy
use and age, the trucks on -hand are now unreliable, constantly breaking down requiring costly
repairs.
The existing vehicles are 1990 and 2000 models. Both vehicle have reached the end of their
effective useful lifecycle and have become unreliable. The vehicles exceed the recommended
Equipment Lifecycle Guidelines of the City's Fleet Services Division, earning a "terrible" rating,
based on industry standards from the Municipal Equipment Maintenance Association, the National
Association of Fleet Administrators, and the American Public Works Association. Furthermore,
the equipment will not comply with the 2021 State of California Air Resources Board Portable
Equipment Registration Program, which will render them unusable.
22A-1
Award Purchase Order for Ford F550 Chipper Body Trucks
April 7, 2020
Page 2
The Notice Inviting Bids was advertised on January 9, 2020, on the City's online bid management
and publication system. A summary of the bid invitation and bids received is as follows:
442 Vendors were notified
22 Santa Ana vendors were notified
13 Vendors downloaded the bid packet
5 Bids received
0 Bids received from Santa Ana vendors
Five bids were received and opened on February 6, 2020. After evaluating the bids (Exhibit 1), one
was determined to be responsive. Out of the four bids deemed nonresponsive, one bid did not
meet minimum truck specification requirements, while the remaining three bids were missing
required bid forms. The bid received from Transwest Truck Center LLC., was lowest, responsive
to specifications, and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds are budgeted and available in the following accounts for the following fiscal year:
Fiscal
Accounting
Fund Description
Accounting Unit,
Amount
Year
Unit -Account #
Account Description
Public Works —
2019-20
06817640-66400
Sanitation
Environment/Sanitation,
$170,760
Machinery & Equipment
1:1011i117MA_1MM15Mne dl-rip,
22A-2
EXHIBIT 1
ABSTRACT OF BIDS
FORD F550 CHIP BODY TRUCKS (20-003)
BIDDER
Fritts Ford*
Rush Truck Center Whittier*
South Bay Ford Lincoln*
Transwest Truck Center LLC
West Covina Car Stop*
*Nonresponsive Bid
LOCATION TOTAL
Riverside, CA $79,634.52
Pico Rivera, CA $100,263.71
Hawthorne, CA $87,119.48
Fontana, CA $80,378.48
West Covina, CA $80,472.69
22A-3