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HomeMy WebLinkAboutRANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT (23)N-2020-081 APPLICATION/PERMIT FOR USE OF DISTRICT FACILITIES Santa Ana College INSL'P.r'.7;C" ON FILE 1530 W. 17th Street Santa Ana, CA 92706 (714)564-6227 1 City of Santa Ana (Name of Organization, Group, Etc.) a 2. Address 20 Civic Center Drive -o Fax #: WORT' ,.'pD UNTIL °IRES CLERK OF COUNCIL DATE: Return ORIGINAL executed copy to COTC, M-30 -- is FLl\CHU �:1\ Diarkt Date • Application / represented officially by Santa Ana Police Department city Santa Ana ame of owner, producer, etc. MUST BE PRESENT FOR ENTIRE EVENT) Zip 92702 Telephone# 7/r/-6'V7-,S-316' E-Mail Address: 6fQWA02A SM)f—A-AAIA, 024 1 Hereby requests the use of the following facilities subject to the rules and regulations on reverse side and N N the attached insurance requirements (exhibit a), which are made part of conditions under which permission 4= will be granted. The district reserves the right to cancel this permit upon 24-hour notice Room Date(s) Begin Time End Time See attached for full details 3. Type of Activity (banquet, meeting, forum, etc.) Food Drive Est. Attendance Admission Fees $ O Tax Exempt ID No. Net Proceeds will be used for (be specific): not applicable 4. Set -Up Required (auditorium, tables, etc.): See attached - handled by Santa Ana Police Department 5. District Safety/Security Protection Required (.t.ppk.o .e„,.nee) Yes X No FACILITY USER agrees that the District makes no representations or warranties as to the condition of the facilities that the FACILITY USER is entitled to use, and FACILITY USER agrees to take such property and facilities "AS IS." FACILITY USER acknowledges that it shall be FACILITY USER's responsibility and obligation to assure that the property and facilities are in proper and safe condition to be used for the purpose anticipated. The City/Applicant shall Indemnify and hold harmless The District, its officers, agents, employees, members or representatives from and against damages, liabilities, losses, costs, and expenses, including reasonable attorney fees, to the property or persons (user's agents, employees, representatives, guests and invitees included) that may arise from use or occupancy of school property, which arise out of the City's use or occupancy of school property under this agreement. except where caused by the active negligence, sole negligence, or willful misconduct of the District. I do hereby certify that the information stated in the foregoing application is true, that I have read the rules and regulations on the reverse side of this application. I do further certify that the organization on whose behalf I am making application for use of school property does not, to the best of my knowledge, advocate the overthrow of the Government of the United States or the State of California by force, violence or other unlawful means. This statement is made under the penalties of perjury. In executing this declaration, I certify that I have been duly authorized by the herein set forth applicant/organization to act in its behalf in making application for use of said facilities. L�,(�2juJ� SIGNATURE See attached DATE ..................................................................DO NOT WRITE BELOW THIS LINE ................................................................................... TERMS: 50% of fee payable with application, balances due FEES: seven working days prior to use. PAYMENTS: Payable to Facility $_(approximate) Rancho Santiago Community College District. Failure to comply with the terms will be cause to deny permission. Department Representative District Representative _ Permit for use: Granted Denied Date: Custodial $ _ (approximate) Safety Officer $ (approximate) Miscellaneous $ Deposit $ _ BALANCE DUE $ Revised 3/16/17 NONDISCLOSURE AGREEMENT This Nondisclosure Agreement (the "Agreement") is made by and between the Orange County Water District, a special governmental district organized and existing pursuant to the Orange County Water District Act, Chapter 924, Statutes of 1933, as amended ("OCWD"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("Producer"). This Agreement is based on the common interest existing between OCWD and Producer, which is one of the nineteen groundwater producers operating within OCWD's boundaries ("Producers"), as it pertains to anticipated and contemplated initiation of cost recovery litigation against persons responsible for PFAS in the Santa Ana River watershed (the "Litigation"). In furtherance of this existing common interest, OCWD has been asked to share with Producer the draft retention agreement that OCWD is considering entering into with the following seven law firms for the purpose of pursuing Litigation: SL Environmental Law Group PC; Kennedy & Madonna, LLP; Taft, Stettinius & Hollister, LLP; Douglas & London, P.C.; Levin, Papantonio, Thomas, Mitchell, Rafferty, & Proctor, P.A.; Kelley, Drye & Warren, LLP; and Robinson Calcagnie, Inc. (collectively the "Firms"). OCWD and Producer are individually referred to as "Party" and collectively referred to as "Parties". The Parties hereby agree to the following terms governing this Agreement so that OCWD may share Confidential Information, as defined below in Paragraph 2, and Producer: Purpose of the Agreement. For mutual consideration set forth herein, the sufficiency of which is hereby acknowledged, the Parties have agreed, pursuant to the common interest doctrine, to memorialize their existing common interest relationship for the propose of preventing unauthorized disclosure of Confidential Information related to the potential provision of legal services by the Firms to OCWD and interested Producers ("Legal Services") pursuant to a draft retention agreement (the "Retention Agreement") that OCWD is currently negotiating with the Firms. OCWD, the Producer and the Firms desire that the Producer be given the opportunity to review the Retention Agreement without jeopardizing its privileged character so that Producer can internally deliberate regarding the draft Retention Agreement and determine if the terms of the Retention Agreement meet their requirements with regards to the Litigation. 2. Definition of Confidential Information. As used herein and for the purposes of this Agreement and the execution thereof, the term "Confidential Information" shall include the draft Retention Agreement, and any communications concerning or relating to the draft or final Retention Agreement, whether written or verbal. 3. Obligations of Parties. Any Party receiving Confidential Information ("Receiving Party") hereby agrees to the following: a. The Recelving, Party agrees not to share, provide or otherwise disclose with any An&viduaris or entities who are not employees, consultants, or members of the governing boards of Producers or 00%'D any Confidential Information unless otherwise compelled to do so by Paw. - -- b. Receiving Party shall hold and maintain the Confidential Information in confidence for all purposes. c. Upon written request by OCWD, Receiving Parry shall, to the extent reasonably feasible, return any and all records, notes, and other written, printed, or tangible materials in its possession pertaining to any Confidential Information. 4. Exclusion to the Parties' Obligations. Receiving Party's obligations under this Agreement do not extend to information that becomes public information pursuant to court order or which otherwise becomes part of the public domain not as a result of Receiving Party improperly releasing such information to persons unaffiliated with OCWD or Producer. 5. Time Periods Applicable to the Agreement. Receiving Party's obligations under this Agreement, and each of them, shall remain in effect until the Confidential Information is made publicly known by the other Party, or until the other Party sends Receiving Party written notice releasing Receiving Party from this Agreement, or until legal retention by Receiving Parry of the Firms under a superseding legal services agreement, whichever occurs first. 6. Waiver. The failure to exercise any right provided in this Agreement shall not be a waiver of prior or subsequent rights. Governing Jurisdiction. The Agreement shall be governed by the laws of the State of California. This Agreement and each Party's obligations shall be binding on the representatives, assigns, and successors of such Party. Each Party has signed this Agreement through its authorized representative. Orange County Water District: Dated: City of Santa Ana Dated: lal7ZoId M. Jeremy Jungreis General Counsel, OCWD By: 4i Kristine Ridge City Manager 2 RULES & REGULATIONS FOR USE OF COLLEGE FACILITIES Initial ,;WV At least one authorized college employee shall be on duty whenever a facility is being used. Such employee shall be in charge of facility use and will report any damage or problems and may request law enforcement support if necessary. The college shall determine when management or skilled college personnel must be present and will assess charges accordingly. The group or organization using the facilities will be liable for any damage to or destruction of District property. The applicant shall be fully responsible for damage to District property and equipment. Fees will be assessed for all damages and repairs required to restore said facility and equipment to its original condition. The college reserves the right to request a fee deposit from the applicant. �"o intoxicants or narcotics are permitted in any form on college property at any time. Any unauthorized use of intoxicants or narcotics by any individual, group or organization, will be reported immediately to the local law enforcement agency and, if necessary, the event will be immediately shut down. *The group or organization contracting for the use of facilities is responsible for preservation of order and enforcement of all regulations pertaining to the use of college facilities. Parking is enforced 24/7 and vehicles not displaying a valid parking permit will be cited. All groups, organizations, staff and participants shall adhere to posted parking regulations. No parking is allowed on any walkways or sidewalks without prior college approval. Playing music (live, DJ, recorded or other) is prohibited, unless administratively waived in writing by the campus Vice President of Administrative Services. /Selling or serving food and beverages, or allowing cooking or barbecuing or food brought in from the outside by participants is prohibited, unless administratively waived in writing by the college. ;W--:TQ1bacco use, including electronic cigarettes and/or unapproved nicotine delivery systems, is not permitted in any building, facility, or on campus grounds Special Regulations - All Weather Track Surface and Artificial Turf Field aIA 1. Gasoline/diesel or electric carts are NOT to be operated on the track surface or artificial turf field (emergency vehicles excepted). W�-2. There shall be no food and/or drinks, sunflower seeds, etc. on any athletic field. Furthermore, there shall be no animals (with the exception of service animals AR344) allowed on campus, in any college facilities or athletic fields. O2. Heavy equipment, heavy items, stools or any object with sharp or tapered protrusions are not to be used directly on the track or artificial turf field. The permittee must provide plywood or some type of approved protection for the track surface. All events shall conform to all city, county, and state ordinances and fire regulations. Failure to abide by these rules and regulations constitutes grounds for cancellation of the event and the organization to be barred from any future use. In case of emergency, please contact Campus Safety at 714-564-6330 EXHIBIT A Rancho Santiago Community College District INSURANCE REQUIREMENTS FOR USE OF FACILITIES Below are the insurance requirements for the use of Rancho Santiago Community College District facilities. 1. A Certificate of Insurance must be provided for the following: Commercial General Liability with a $1,000,000 each occurrence, $2,000,000 Aggregate Limits of Liability per occurrence for Bodily Injury, Personal and Advertising Injury and Property Damage. The Rancho Santiago Community College District, its Board, Officers, employees, agents and volunteers are to be named as "Additional Insured" by separate endorsement. 2. These policies shall be in full force and effect for no less than 48 consecutive hours prior to the date of the activity shown on the Application/Permit for Use of Facilities, and it shall remain in full force and effect for no less than 48 consecutive hours afterthe termination of the activity. 3. Under"Description of Operations" on the Certificate of Insurance, the information must include the user, date/s and name of event, as well as the facility location. 4. Under "Certificate Holder" it must read: Rancho Santiago Community College District ATTN: Facilities 1530 W. 17th Street Santa Ana, CA 92706 5. The Certificate of Insurance must clearly indicate a typed "Date of Issuance". 6. The Certificate of Insurance must be an original (photocopies will not be accepted) and come directly from the producer. 7. The Certificate of Insurance must be signed by authorized issuer. 8. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days prior written notice has been provided to the District. 9. The original Certificate of Insurance should be sent via email to tavlor maria2Msac.edu or mailed to: Santa Ana College Maria Taylor/Administrative Services 1530 W. 17th Street Santa Ana, CA 92706 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: s,nre 1 APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: IAMA� AMARA BOGOSIAN Assistant City Attorney CITY OF SANTA ANA 1) VALE of Police FOR APPROVAL: Attachment — Facilities Use Agreement with Santa Ana College Dates of Use/Time(s): Every Saturday beginning on April 11, 2020 from 8:00 a.m. and 3:00 p.m. for the purpose of holding a drive through food distribution program to support families, students, and the members of the Community. Program volunteers and/or employees of the City of Santa Ana will be permitted to occupy the grounds before and after the times specified in this agreement for the purposes of setting up or taking down deployed resources. Parties shall mutually agree, in writing, as to end date upon review of termination of local emergency by the City Council of Santa Ana (Resolution No. 2020-016) or as long as the emergency conditions related to the COVID-19 crisis/pandemic continue and as long as the distribution of food to families in need is warranted and necessary; or until such time as SAC needs to resume use of the property. SAC Location: • Map attached City/SAPD Obligations: Based upon the availability of staff and resources and subject to the discretion of the Chief of Police, SAPD and/or the City of Santa Ana will provide the following resources to support the proper and safe administration of food drive to ensure the parking lot is used in a safe manner, including: • Portable restrooms • Portable handwashing and sanitary equipment • Personnel to provide traffic control • All necessary equipment and vehicles, including barriers traffic control barriers • Personnel to distribute food • Personnel to provide security SAC/District Obligations • Sergeant Ray Wert (overt raymondCcr�rsccd.edu) to act as SAC's point of contact to determine the location and traffic pattern for the point of distribution. • SAC shall provide routes for entry and egress from SAC • SAC to waive all fees • SAC to waive regulations regarding food distribution. No food to be served or sold during the distribution of food under this Agreement. #33959v2 Page 1 of 1 I �+bitif�r Imo' L� Rom MAYOR Miguel A. Pultdo MAYOR PRO TEM Juan Vlllegas COUNCILMEMBERS Phil Bacena Cecilia Iglesias David Penaloza Vicente Sarmfento Jose Sclotio CITY OF SANTA ANA HUMAN RESOURCES DEPARTMENT Steven V. Pham JD, EMBA Executive Director of auman Resources 20 Civic Center Plaza a P.O. Box 1988 Santa Ana, California 92702 www.santa-ans.oro April 6, 2020 Rancho Santiago Community College District ATTN: Facilities 1530 W. 17th Street Santa Ana, CA 92706 Re: City of Santa Ana Insurance Program To Whom It May Concern: CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez The City of Santa Ana is a member of Independent Cities Risk Management Authority (ICRMA(. Current coverage includes self-insurance, excess insurance, and reinsurance. The City self -insures and funds the first $2 million of claim payments. The City purchases excess coverage from $2 million to $3 million, and participates in ICRMA for coverage from $3 million to $40 million, which includes auto liability coverage. The City is permissively self -insured for workers' compensation. The City self -funds claim payments under $1.5 million. The City purchases excess coverage from $1.5 million to $2 million. The City, through ICRMA, purchases excess statutory coverage through Safety National above $2 million. The City is also a member of ICRMA's Property Insurance Program. Current property insurance is $250 million per occurrence for Ail Risk" coverage. The City purchases earth movement and flood coverage with a $25 million limit for earth movement and S 10 million limit for flood coverage. Should you have any questions concerning the City of Santa Ana's insurance program, please contact the Risk Management Division at (714( 647-5470. Sincerely, eborah Scott-Leistra Risk Manager cc: Santa Ana Police Department SANTA ANA CITY COUNCIL Miguel A. Pulido Juan Vlllegas Viwnle Sarmlenlo David Penaloza Jose Solaro Phil aacerns Cecilla Iglesias Mayor Mayor Pro Tem, Ward 5 Ward 1 Ward 7 Ward Ward Wrd 5 mouiido0santa-anaom Mileoas®eanta-ammaamni.ntoOsante-anaoro doenaiozsOaanla-anaota solodo(asanta-ane orc obaeerte(isante-an I oIant .