HomeMy WebLinkAboutSTATE OF CALIFORNIA, CALIFORNIA DEPARTMENT OF PARKS AND RECREATION (2) Return ORIGINAL
2 INSURANCE NOT REQUIRED executed copy to COTC,
M-30 A-2017-029
WORK MAY PROCEED
;1ATC. CLERK OF COUNCIL AMENDMENT NO. 1
OOP RATIVE AGREEMENT BETWEEN THE CITY OF SANTA
ANA AND THE CITY OF COSTA MESA FOR THE
CONSTRUCTION OF THE SANTA ANA DELHI DIVERSION
FORCED SEWER MAIN UNDER BRISTOL STREET FROM
BAKER TO NEWPORT BEACH BOULVARD
This AMENDMENT NO. 1 ("Amendment No. 1") to the Cooperative Agreement between the
City of Santa Ana and the City of Costa Mesa for the Construction of the Santa Ana Delhi
Diversion Forced Sewer Main Under Bristol Street("Agreement")is made and entered into this
21st day of February, 2017, by and between the CITY OF COSTA MESA, a municipal
corporation ("COSTA MESA"), and the CITY OF SANTA ANA, a municipal corporation
("SANTA ANA").
RECITALS:
A. WHEREAS, pursuant to the Agreement, SANTA ANA, agreed to advance funds to
COSTA MESA in an amount not exceeding $1,100,000.00, which amount then
represented the entire estimated cost to pay COSTA MESA's contractor on the Bristol
Street Median Project to perform that portion of the Diversion Channel Project which calls
for forced sewer main pipelines to be installed within Bristol Street between Baker Street
to Newport Boulevard; and
B. WHEREAS, pursuant to the Agreement, although SANTA ANA agreed to advance funds
sufficient to pay the entire estimated cost to pay COSTA MESA's contractor, it was further
agreed by the parties to the Agreement that COSTA MESA would reimburse SANTA
ANA up to $600,000.00, which amount represented COSTA MESA's lump sum obligation
on the Diversion Channel Project; and
C. WHEREAS, in the time since the Agreement, SANTA ANA and COSTA MESA have
learned and acknowledged that the entire estimated cost to perform the aforementioned
Diversion Channel Project work within Bristol Street is actually an estimated
$1,700,000.00; and
D. WHEREAS, both SANTA ANA and COSTA MESA now desire that, rather than COSTA
MESA reimbursing SANTA ANA the $600,000.00, COSTA MESA will contribute that
amount to the total actual estimated cost to perform the aforementioned Diversion Channel
Project work within Bristol Street; and
E. WHEREAS, to effectuate and memorialize this new arrangement, the Parties desire to
amend the Agreement.
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1. If GRANT MONIES are advanced for DEVELOPMENT projects, the advanced
funds shall be placed in an interest bearing account until expended. Interest
earned on the advanced funds shall be used on the project as approved by the
STATE. If grant monies are advanced and not expended, the unused portion of the
grant and any interest earned shall be returned to the STATE within 60 days after
project completion or end of the Grant Performance Period, whichever is earlier.
2. The GRANTEE shall submit written project status reports within 30 calendar days
after the STATE has made such a request. In any event, the GRANTEE shall
provide the STATE a report showing total final project expenditures within 60 days
of project completion or the end of the grant performance period, whichever is
earlier. The Grant Performance Period is identified in Section I of this CONTRACT.
3. The GRANTEE shall make property or facilities acquired and/or developed
pursuant to this contract available for inspection upon request by the STATE.
E. Project Termination
1. Project Termination refers to the non-completion of a GRANT SCOPE. Any
grant funds that have not been expended by the GRANTEE shall revert to the
STATE.
2. The GRANTEE may unilaterally rescind this CONTRACT at any time prior to the
commencement of the project. The commencement of the project means the date
of the letter notifying GRANTEE of the award or when the funds are appropriated,
whichever is later. After project commencement, this CONTRACT may be
rescinded, modified or amended only by mutual agreement in writing between the
GRANTEE and the STATE, unless the provisions of this CONTRACT provide that
mutual agreement is not required.
3. Failure by the GRANTEE to comply with the terms of the (a) GUIDE, (b) any
legislation applicable to the ACT, (c) this CONTRACT as well as any other grant
contracts, specified or general, that GRANTEE has entered into with STATE, may
be cause for suspension of all obligations of the STATE unless the STATE
determines that such failure was due to no fault of the GRANTEE. In such case,
STATE may reimburse GRANTEE for eligible costs properly incurred in
performance of this CONTRACT despite non-performance of the GRANTEE. To
qualify for such reimbursement, GRANTEE agrees to mitigate its losses to the best
of its ability.
4. Any breach of any term, provision, obligation or requirement of this CONTRACT by
the GRANTEE shall be a default of this CONTRACT. In the case of any default by
GRANTEE, STATE shall be entitled to all remedies available under law and equity,
including but not limited to: a) Specific Performance; b) Return of all GRANT
MONIES; c) Payment to the STATE of the fair market value of the project property
or the actual sales price, whichever is higher; and d) Payment to the STATE of the
costs of enforcement of this CONTRACT, including but not limited to court and
arbitration costs, fees, expenses of litigation, and reasonable attorney fees.
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H. Financial Records
1. The GRANTEE shall maintain satisfactory financial accounts, documents, including
loan documents, and all other records for the project and to make them available to
the STATE for auditing at reasonable times. The GRANTEE also agrees to retain
such financial accounts, documents and records for five years following project
termination or issuance of final payment, whichever is later.
2. The GRANTEE shall keep such records as the STATE shall prescribe, including
records which fully disclose (a) the disposition of the proceeds of STATE funding
assistance, (b) the total cost of the project in connection with such assistance that is
given or used, (c) the amount and nature of that portion of the project cost supplied
by other sources, and (d) any other such records that will facilitate an effective
audit.
3. The GRANTEE agrees that the STATE shall have the right to inspect and make
copies of any books, records or reports pertaining to this contract or matters related
thereto during regular office hours. The GRANTEE shall maintain and make
available for inspection by the STATE accurate records of all of its costs,
disbursements and receipts with respect to its activities under this CONTRACT.
Such accounts, documents, and records shall be retained by the GRANTEE for at
least five years following project termination or issuance of final payment,
whichever is later.
4. The GRANTEE shall use a generally accepted accounting system.
I. Use of Facilities
1. The GRANTEE agrees that the GRANTEE shall operate and maintain the property
acquired or developed with the GRANT MONIES, for the duration of the Contract
Performance Period.
2. The GRANTEE agrees that, during the Contract Performance Period, the
GRANTEE shall use the property acquired or developed with GRANT MONIES
under this contract only for the purposes of this grant and no other use, sale, or
other disposition or change of the use of the property to one not consistent with
its purpose shall be permitted except as authorized by the STATE and the
property shall be replaced with property of equivalent value and usefulness as
determined by the STATE.
3. The property acquired or developed may be transferred to another entity if the
successor entity assumes the obligations imposed under this CONTRACT and
with the approval of STATE.
4. Any real Property (including any portion of it or any interest in it) may not be used
as security for any debt or mitigation, without the written approval of the STATE
provided that such approval shall not be unreasonably withheld as long as the
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aay;o JO uo!ss!Wpe u! seouala}}!p algeuoseaa ;eq;;uapca ag; o; ;daoxa eouep!sa!
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lea! ail;}o amen;avew on; pe;e!-o!d all Jo 31t/ls wog pan!aaa! S31NOlN
1NV2iO}o;unowe aq; o; lenba;seal ;e ;unowe ue 31b'1S asingw!a! !legs
331NVele 'u!ewop ;uau!We}o asn Aq uw!e; s! A ladold ;oafoad eq;}I '31`d18
GUI Aq panoldde s;ueuanoa!o '8146!! `a1;!; and;o!l;sal vo w!O} a;e!!doldde ue o;
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'10VaLNO0;uelO ail;
Japun eouewlopad aolo}ue o; s;g6p s31b'1S aq; an!enn;! seop!ou `uo!;e6!;!w
JO ;clap Aue !o}A;alns a JO Jo;uelen6 e 31t/1S ail; aNew jou seop pe;uea6 s! ;eg;
uo!ss!wJed qons Auy •pau!e;u!ew we papleMe seM;uele ail; go!4M Jo} sasodlnd
against poor workmanship, fraud, or other potential loss associated with
completion of the grant project.
M. Assignability
Without the written consent of the STATE, the GRANTEE'S interest in and
responsibilities under this CONTRACT shall not be assignable by the GRANTEE
either in whole or in part.
N. Use of Grant Monies
GRANTEE shall not use any grant funds (including any portion thereof) for the
purpose of making any leverage loan, pledge, promissory note or similar financial
device or transaction, without: 1) the prior written approval of the STATE; and 2)
any financial or legal interests created by any such leverage loan, pledge,
promissory note or similar financial device or transaction in the project property
shall be completely subordinated to this CONTRACT through a Subordination
Agreement provided and approved by the STATE, signed by all parties involved in
the transaction, and recorded in the County Records against the fee title of the
project property.
O. Section Headings
The headings and captions of the various sections of this CONTRACT have been
inserted only for the purpose of convenience and are not a part of this CONTRACT
and shall not be deemed in any manner to modify, explain, or restrict any of the
provisions of this CONTRACT.
P. Waiver
Any failure by a party to enforce its rights under this CONTRACT, in the event of a
breach, shall not be construed as a waiver of said rights; and the waiver of any
breach under this CONTRACT shall not be construed as a waiver of any
subsequent breach.
City of Santa Ana
GRANTEE
By: See attached signature page ��
Signature of Authorized Representative
Title:
Date:
STATE OF CALIFORNIA
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A-2017-029
CITY OF SANTA ANA, a
Municipal corporation of the
State of California ATTEST:
"77 —'4. ak.
•
Krist% edge / Daisy Gomez
City Manager / Clerk of the Council
APPROVED AS TO FORM: R COMMENDED FOR APPROVAL:
Sonia R. Carvalho, City Attorney
le /
` S
Jr n M. Funk Nabil Saba
Assistant City Attorney Executive Director
Public Works Agency
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