HomeMy WebLinkAboutORANGE, COUNTY OF/ CHILDREN'S BUREAU OF SOUTHERN CALIFORNIA/ HUMAN OPTIONS/ OLIVE CREST TREATMENT CENTERS / CORBIN FAMILY & COMMUNITY CENTERr
N-2009-151
1
2
3
4
5
G
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGREEMENT
BETWEEN
COUNTY OF ORANGE
AND
CHILDREN'S BUREAU OF SOUTHERN CALIFORNIA
AND
CITY OF SANTA ANA
AND
HUMAN OPTIONS, INC.
AND
OLIVE CREST TREATMENT CENTERS
FOR THE PROVISION OF
SERVICES PROMOTING SAFE AND STABLE FAMILIES
THIS AGREEMENT, entered into this Ist day of July, 2009, which date is
particularized for purpose of reference only, is by and between the COUNTY OF
ORANGE, hereinafter referred to as "COUNTY," and Children's Bureau of Southern
California, a California non-profit corporation; City of Santa Ana, a charter
city and municipal corporation duly organized and existing under the
Constitution and laws of the "e of California, Human Options, Inc., a
California non-profit corporation, and Olive Crest Treatment Centers, a
California non-profit corporation; hereinafter collectively referred to as
"CORBIN FAMILY & COMMUNITY CENTER" or "CONTRACTOR." Children's Bureau of
Southern California, City of Santa Ana, Human Options, Inc., and Olive Crest
Treatment Centers; shall each also be referred to individually as "Contractor
Partner Agency" or collectively as "Contractor Partner Agencies." This
Agreement shall be administered by the County of Orange Social Services Agency
Director or designee, hereinafter referred tows "ADMINISTRATOR."
(FNr10209)
1 of 40 (3118109)
1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
WITNESSETH;
WHEREAS, Federal legislation has provided funding under :the Promoting
Safe and Stable Families Program (formerly known as the 'Family Preservation
and Support Program" and currently known in the COUNTY as Families and
Communities Together [FaCTI Program) and other funding sources for the
provision of services intended to maintain the safety of children in their
homes, help families through crises that might lead to the removal of children
from their homes or speed the return of children to their homes, and to
alleviate stress and promote parental competencies;
WHEREAS, COUNTY desires to contract with CONTRACTOR to provide promoting
safe and stable families services in Orange County;
WHEREAS, CONTRACTOR agrees to render such services on the terms and
conditions hereinafter set forth; and
WHEREAS, such contracts are authorized and provided for pursuant to the
Adoptions and Safe Families Act of 1997 (Public Law 105-89), California
Welfare and Institutions Code Sections 16600-16605, All County Letter (ACL)
No. 01-20, and ACL No. 03-12;
(FNH0209)
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
2 of 40
(3/18/09)
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
I.
2.
3,
4.
5.
6.
7
8.
9.
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
.TABLE -OF.-CONTENTS
TERM........ ........... ............. ... .........
.............. 4
ALTERATION OF TERMS .................... .......
* .. ...... ......... * 4
STATUS OF CONTRACTOR ...... _ .........................
. .. 4
DESCRIPTION OF SERVICES, STAFFING ....... ................
.... .. 6
LICENSES AND STANDARDS, ..............................................
6
DELEGATION AND ASSIGNMENT/SUBCONTRACTS... ... ........
....... .... _ 6
FORM OF BUSINESS ORGANIZATION AND REAL PROPERTY
DISCLOSURE ......... 8
NON-DISCRIMINATION .............. ...............
_ ........... , 11
NOTICES.............................................................
14
INDEMNIFICATION AND INSURANCE ...... ........ . _
... _ .............. 14
CONFLICT OF INTEREST .... ......................................
20
ANTI -PROSELYTISM PROVISION ...................
....... ... 20
SUPPLANTING GOVERNMENT FUNDS ........................................
20
EQUIPMENT.............................. :1 ...
....... 11.1 . 21
BREACH SANCTIONS ............................................
....... 22
DESIGNATED FISCAL AGENCY ............................................
23
PAYMENTS .... __ ........................ .......
............... ... 24
OVERPAYMENTS ......... ........... ........ __
................. 25
FINAL REPORT. ....................................................
. 26
INDEPENDENT AUDIT . ..................
............ 26
RECORDS, INSPECTIONS AND AUDITS .....................................
27
PERSONNEL DISCLOSURE ................ ........
........ 29
EMPLOYMENT ELIGIBILITY VERIFICATION .................................
31
ENFORCEMENT OF CHILD SUPPORT OBLIGATIONS ...............
31
CHILD AND DEPENDENT ADULT/ELDER ABUSE REPORTING
..................... 32
CONFIDENTIALITY, . .........................................
........ 33
COPYRIGHT ACCESS . ........................ ..........................
34
WAIVER . . ......... .......... ........ _ ............
34
PETTYCASH ..........................................................
35
PUBLICITY ................................. ..........
....... ...... 35
COUNTY RESPONSIBILITIES .. .......................................
.... 35
REPORTS.............................................................
35
ENERGY EFFICIENCY STANDARDS ....................
........... ........ 35
ENVIRONMENTAL PROTECTION STANDARDS ... .......
............ ... _ 35
CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS
TO INFLUENCE CERTAIN
FEDERAL TRANSACTIONS, ... .......... ........
36
POLITICAL ACTIVITY ...... ......................
................ 37
TERMINATION PROVISIONS_ .. .................. _
........ ...... ___ 38
GOVERNING LAW AND VENUE .......................
. ................... 38
SIGNATURE. IN COUNTERPARTS ...... ........ __ .......
........ 39
(FNH02091
3 of 40
(3/18/09)
I
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28'
1, TERM
The term of this Agreement shall commence on July 1, 2009, and terminate
on June 30, 2010, unless earlier terminated pursuant to the provisions of
Paragraph 37 of this Agreement; however, CONTRACTOR shall be obligated to
perform such duties as would normally extend beyond this term, including but
not limited to obligations with respect to indemnification, audits, reporting
and accounting. CONTRACTOR and ADMINISTRATOR may mutually agree in writing to
extend the term of this Agreement, for up to twelve (12) additional months
upon the same terms and conditions, provided that COUNTY's maximum obligation
as stated in Subparagraph 17.1 of this Agreement does not increase as a
result.
2. ALTERATION OF TERMS
This Agreement, including any Exhibit(s) attached hereto and
incorporated by reference, fully expresses all understandings of the parties
and is the total Agreement between the parties as to the subject matter of
this Agreement. No addition to, or alteration of, the terms of this
Agreement, whether written or verbal, by the parties, their officers, agents,
or employees, shall be valid unless made in the form of a written amendment to
this Agreement which is formally approved and executed by both parties.
3. STATUS OF CONTRACTOR
CONTRACTOR is and shall at all times be deemed to be, an independent
contractor and shall be wholly responsible for the manner in which it performs
the services required of 'it by the terms of this Agreement. Nothing herein
contained shall be construed as creating the relationship of employer and
employee, or principal and agent, between COUNTY and CONTRACTORor, any of
CONTRACTOR's agents or employees CONTRACTOR assumes exclusively the
responsibility 'for the acts of its employees or agents as they relate to
services to be provided during the course and scope of their employment.
p {1'NN0269?
4 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
behavior.
5.2 In the performance of this Agreement, CONTRACTOR shall comply,
unless waived in whole or in part by ADMINISTRATOR, with all applicable
provisions of the California Welfare and Institutions Code (WIC); Title 45 of
the Code of Federal Regulations (CFR); Federal Office of Management and Budget
(OMB) Circulars A-21, A-122, and A-87; 48 CFR 31.2; and all applicable laws
and regulations of the United States, State of California, County of Orange
Social Services Agency and all administrative regulations, rules and policies
adopted thereunder as each and all may now exist or be hereafter amended.
5.3 CONTRACTOR shall cooperate with the California Department of
Social Services (CDSS) on the implementation, monitoring, and evaluation of
the State's Child Abuse and Neglect Prevention and Intervention Program, and
shall comply, to the mutual satisfaction of COUNTY and CDSS, with any and all
reporting and evaluation requirements established by CDSS.
6. DELEGATION AND ASSIGNMENT/SUBCONTRACTS
6.1 Delegation and Assignment:
In the performance of this Agreement, CONTRACTOR shall neither
delegate its duties or obligations nor assign its rights with respect to this
Agreement, either in whole or in part, without the prior written consent of
COUNTY. Any attempted delegation or. assignment shall be void. The transfer
of assets in excess of ten (10) percent of the total assets of CONTRACTOR, or
any change in the corporate structure, .the governing body, or the management
of CONTRACTOR, which occurs as a result of such transfer, shall be deemed an
assignment of benefits under the terms of this Agreement requiring COUNTY
approval.
6,2 Subcontracts:
With the exception of subcontractor services specified in
Subparagraph 5,2 in Exhibit A, CONTRACTOR shall not subcontract for services
VNH0209)
6of40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
under this Agreement without the prior written consent of ADMINISTRATOR. If
ADMINISTRATOR consents in writing to a subcontract, in no event shall the
subcontract alter, in any way, any legal responsibility of CONTRACTOR to
COUNTY. All subcontracts must be in writing and copies of same ,shall be
provided to ADMINISTRATOR. CONTRACTOR shall include in each subcontract any
provision ADMINISTRATOR may require.
6.2.1 Subcontracts of $10,000 or less:
CONTRACTOR shall develop a standard form Purchase Order,
subject to prior written approval of ADMINISTRATOR, to be utilized for the
purchase of services by CONTRACTOR when the cumulative total cost of the
services to be provided by any organization is anticipated to be ten thousand
dollars ($10,000) or less during the term of this Agreement. The basis for
costs incurred by any such Purchase Order(s) shall be the actual cost of
providing services or the usual and customary charges established by the
organization(s) providing the services.
6.2.2 Subcontracts in excess of $10,000:
CONTRACTOR shall develop and submit for approval to
ADMINISTRATOR a system for the procurement of subcontracts with any
organization in which the total cumulative cost of services provided by any
single organization is anticipated to exceed ten thousand dollars ($10,000)
during the term of this Agreement. CONTRACTOR's proposed procurement system
shall take into consideration such factors as: degree of price competition;
pricing policies and techniques; experience and quality of service; methods of
evaluating subcontractor responsibility; relationship of subcontractor to
CONTRACTOR; planning, award, and postaward management of subcontracts,
including internal audit procedures and monitoring of subcontractor's
performance until completion of services.
(FNH0209)
Upon ADMINISTRATOR's approvalof CONTRACTOR's proposed
7 of 4a
(3/18/09)
1
2
4
5
6
7
s
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
procurement system, CONTRACTOR shall comply with such procurement system in
obtaining subcontracts with a total cost in excess of ten thousand dollars
($10,000) during the term of this Agreement. In addition, CONTRACTOR shall
obtain ADMINISTRATOR's written consent prior to entering into a subcontract
with any organization when the total cumulative cost of services to be
provided by that organization is anticipated to exceed ten thousand dollars
($10,000) during the term of this Agreement.
CONTRACTOR and its subcontractors) shall establish and
maintain accurate and complete financial records related to services provided
under the terms .of this Agreement. Such records. may be subject to the
satisfaction of ADMINISTRATOR, and to the examination and audit by
ADMINISTRATOR or designee, for a period of five (5) years after the date of
final payment under this Agreement, or until any pending audit is completed.
7. FORM OF BUSINESS ORGANIZATION AND REAL PROPERTY DISCLOSURE
7.1 Form of Business Organization:
Upon the request of ADMINISTRATOR, CONTRACTOR shall prepare and
submit, within thirty (30) days thereafter, an affidavit executed by persons
satisfactory to ADMINISTRATOR containing, but not limited to, the following
information:
7.1.1 The form of CONTRACTOR's business organization, i.e.,
proprietorship, partnership, corporation, etc.
7.1.2 A detailed statement indicating the relationship of
CONTRACTOR, by way of ownership or otherwise, to any parent organization or
individual.
7.1.3 A detailed statement indicating the relationship of
CONTRACTOR to any subsidiary business organization or to any individual who
may be providing services, supplies, material or equipment to CONTRACTOR or in
any manner does business with CONTRACTOR under this Agreement.
(FNH0209)
8 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
7.2 Change in Form of Business Organization:
If during the term of this Agreement, the form of CONTRACTOR's
business organization changes, or the ownership of CONTRACTOR changes, or
CONTRACTOR's relationship to other businesses dealing with CONTRACTOR under
this Agreement changes, CONTRACTOR shall promptly notify ADMINISTRATOR, in
writing, detailing such changes. A change in the form of business
organization may, at COUNTY's sole discretion, be treated as an attempted
assignment of rights or delegation of duties of this Agreement.
7.3 Real Property Disclosure:
If CONTRACTOR is occupying any real property under any agreement,
oral or written, where persons are to receive services hereunder, CONTRACTOR
shall submit the following information in addition to a copy of the lease,
license or rental agreement, as well as any other information requested, prior
to the provision of services under this Agreement:
7.3.1 The location by street address and city of any such real
property.
7.3.2 The fair market value of any such real property as such
value is reflected on the most recently issued County Tax Collector's tax
bill.
7.3.3 A detailed description of all existing and pending
agreements, with respect to the use or occupation of any such real property.
Such description shall include, but not be limited to:
7.3..3.1 The term duration of any rental agreement, lease
or sublease;
7.3.3.2 The amount of monetary consideration to be paid
to the lessor, sublessor or licensor over the term of the rental agreement,
lease, or sublease;
7.3.3.3 The type and dollar value of any other
(FNH02O9)
9 of 4Q
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
consideration to be paid to
the lessor,
sublessor
or licensor;
7.3.3,4
The full
names and
addresses of all parties to
any agreement concerning
the real
property and a
listing of liens
(if any)
thereof, together with a
listing by
full names and
addresses of all
officers,
directors and stockholders of any private corporation and a similar listing of
all general and limited partners of any partnership which is a party.
7,3.4 A listing by full names of all of CONTRACTOR's officers,
directors and/or partners, members of its administrative and advisory boards,
staff and consultants, who have any family relationship by marriage or blood
with a party to any agreement concerning real property referred to in
Subparagraph 7.3.3, immediately above, or who have any present or future
financial interest in such person's business, whether the entity concerned is
a corporation or partnership. Such listing shall also include the full names
of all of CONTRACTOR's officers, directors, partners and those holding a
financial interest. Included are members of its advisory boards, members of
its staff and consultants, who have any family relationship by marriage or
blood, to an officer, director, or stockholder of the corporation or to any
partner of the partnership. In preparing the latter listing, CONTRACTOR shall
also indicate the names of the officers, directors, stockholders, or
partner(s), as appropriate, and the family relationship which exists between
such person(s) and CONTRACTOR's representatives listed.
7.3.5 True and .correct copies of all agreements with respect to
any such real property shall be appended to the affidavit described above and
made a part thereof. If, during the term of this Agreement, there is a change
in the agreement(s) with respect to real property where persons receive
services, CONTRACTOR shall promptly notify ADMINISTRATOR, in writing,
describing such changes.
flf
(FNI-10209)
10 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
,27
28
8. NON - DISCRIMINATION
8,1 In the performance of this Agreement, CONTRACTOR agrees that it
shall not engage nor employ any unlawful discriminatory practices in the
admission of clients, provision of •services or benefits, assignment of
accommodations, treatment, evaluation, employment of personnel or in any other
respect on the basis of sex, race, color, ethnicity, national origin,
ancestry, religion, age, marital status, medical condition, sexual
orientation, sexual preference, physical or mental disability or any other
protected group' in accordance with the requirements of all applicable Federal
or State law.
8.2 CONTRACTOR shall develop an Affirmative Action Program Plan which
meets the lawful and applicable requirements of the Department of Health and
Human Services.
8.3 CONTRACTOR shall furnish any and all information requested by
ADMINISTRATOR and shall permit ADMINISTRATOR access, during business hours, to
books, records and accounts in order to ascertain CONTRACTOR's compliance with
Paragraph 8 et seq.
8.4 CONTRACTOR shall comply with Executive Order 11246, entitled
"Equal Employment Opportunity," as amended by Executive Order 11375 and as
supplemented in Department of Labor regulations (41_CFR Part 60).
8.5 Non -Discrimination in Employment
8.5.1 All solicitations or advertisements for employees placed
by or on behalf of CONTRACTOR shall state that all qualified applicants wily
receive consideration for employment without regard to sex, race, color,
ethnicity, national origin, ancestry, religion, age, marital status, medical
condition, sexual orientation, sexual preference, physical or mental
disability or any other protected group in accordance with the requirements of
all applicable Federal or State law. Notices describing the provisions of the
(FNH0209)
11 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
equal opportunity clause shall be posted in a conspicuous place for employees
and job applicants.
8.5.2 CONTRACTOR shall refer any and all employees desirous of
filing a formal discrimination complaint to:
California Department of Social Services
Public Inquiry and Response Bureau
P.O. Box 944243, M.S. 8-3-23
Sacramento, California 94244-2430
Telephone: 1-800-952-5253
1-800-952-8349 (For the hard of hearing)
8.6 Non -Discrimination in Service Delivery
8.6.1 CONTRACTOR shall comply with Title VI and VII of the Civil
Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973,
as amended; the Age Discrimination Act of 1975, as amended; the Food Stamp Act
of 1977, as amended, and in particular Section 272,6; Title II of the
Americans with Disabilities Act of 1990; California Civil Code Section 51 et
seq., as amended; California Government Code Sections 11135-11139.5, as
amended; California Government Code Section 12940 (c), (h) (1), (i), and (j);
California Government Code Section 4450; Title 22, California Code of
Regulations Sections 98000-98413; Title 24, California Code of Regulations
Section 3105A(e); the Dymally-Alatorre Bilingual Services Act (California
Government Code Section 7290-7299.8); Section 1808 of the Removal of Barriers
to Interethnic Adoption Act of 1996; and other applicable Federal and State
laws, as well as their implementing regulations (including 45 Code of Federal
Regulations (CFR) Parts 80, 84, and 91, 7 CFR Part 15, and 28 CFR Part 42),
and any other law pertaining to Equal Employment Opportunity, Affirmative
Action and Nondiscrimination as each may now exist or be hereafter amended.
CONTRACTOR shall not implement any administrative methods or procedures which
(FNH0209)
12 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
would have a discriminatory effect or which would violate the California
Department of Social Services (CDSS) Manual of Policies and Procedures (MPP)
Division 21, Chapter 21-100. if there are any violations of this paragraph,
CDSS shall have the right to invoke fiscal sanctions or other legal remedies
in accordance with Welfare and Institutions Code Section 10605, or Government
Code Sections 11135-11139.5. or any other laws, or the issue may be referred
to the appropriate Federal agency for further compliance action and
enforcement of Subparagraph 8.6 et seq.
8.6.2 CONTRACTOR shall provide any and all clients desirous of
filing a formal complaint any and all information as appropriate:
8.6.2.1 Pamphlet: "Your Rights Under California Welfare
Programs" (PUB 13)
8.6.2.2 Discrimination Complaint Form
8.6.2.3 Civil Rights Contacts:
County Civil Rights Contact:
Orange County Social Services Agency
Program Integrity
401 S. Tustin Avenue
Orange, CA 92866-2503
Attn: Civil Rights Coordinator
Telephone: (714) 480-6501
State Civil Rights Contact:
California Department of Social Services
Civil Rights Bureau
P 0. Box 944243, M.S. 8-16-70
Sacramento, CA 94244-2430
Federal Civil Rights Contact:
U.S. Department of Health and Human Services
i (FNH0209)
13 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Office of Civil Rights
50 U.N. Plaza, Room 322
San Francisco, CA 94102
9. NOTICES
A11 notices, claims, correspondence, reports, and/or statements
authorized or required by this Agreement shall be addressed as follows:
COUNTY: County of Orange Social Services Agency
Contract Services
888 N. Main Street
Santa Ana, CA 92701
CONTRACTOR: Corbin Family & Community Center
C/o Children's Bureau of Southern California
50 S. Anaheim Blvd., Suite 241
Anaheim, CA 92805
All notices shall be deemed effective when in writing and deposited in
the United States mail, first class, postage prepaid and addressed as above.
Any notices, claims, correspondence, reports and/or statements authorized or
required by this Agreement addressed in any other fashion shall be deemed not
given. ADMINISTRATOR and CONTRACTOR may mutually agree in writing to change
the addresses to which notices are sent.
10. INDEMNIFICATION AND INSURANCE
10.1 CQNTRACTOR agrees to indemnify, defend with counsel approved in
writing by COUNTY, and hold Department of Health and Human Services, the
State, COUNTY, and their elected and appointed officials, officers, employees,
agents and those special districts and agencies which COUNTY's Board of
Supervisors acts as the governing Board ("COUNTY INDEMNITEES") harmless from
any claims, demands or liability of any kind or nature, including but not
limited to personal injury or property damage, arising from or related to the
services, products or other performance provided by CONTRACTOR pursuant to
this Agreement, If judgment is entered against CONTRACTOR and COUNTY by a
(FNH0209)
14 of 40,
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
court of competent jurisdiction because of the concurrent active negligence of
COUNTY or COUNTY INDENNITEES, CONTRACTOR and COUNTY agree that liability will
be apportioned as determined by the court. Neither party shall request a jury
apportionment,
10.2 Without limiting CONTRACTOR's liability for indemnification, prior
to the provision of services under this Agreement, CONTRACTOR agrees to
purchase all required insurance at CONTRACTOR's expense and to deposit with
ADMINISTRATOR Certificates of Insurance, including all endorsements required
herein, necessary to satisfy COUNTY that the insurance provisions of this
Agreement have been complied with and to keep such insurance coverage and the
certificates therefore on deposit with ADMINISTRATOR during the entire term of
this Agreement, and beyond, as set forth herein.
10.3 CONTRACTOR shall ensure that all subcontractors performing work on
behalf of CONTRACTOR pursuant to this Agreement shall be covered under
CONTRACTOR's insurance as an additional insured or maintain insurance subject
to the same terms and conditions as set forth herein for CONTRACTOR.
CONTRACTOR shall not allow subcontractors to work if subcontractors have less
than the level of coverage required by COUNTY from CONTRACTOR under this
Agreement. It is the obligation of CONTRACTOR to provide notice of the
insurance requirements to every subcontractor, and to receive proof of
insurance prior to allowing any subcontractor to begin work. Such proof of
insurance must be maintained by CONTRACTOR through the entirety of this
Agreement for inspection by COUNTY representative(s) at any reasonable time.
10.4 All insurance policies required by this Agreement shall declare
any deductible or self -insured retention (SIR) in an amount in excess of
$25,000 ($5,000 for automobile liability), which shall specifically be
approved by the County Executive Office (CEO)/Office of Risk Management.
CONTRACTOR shall be responsible for reimbursement of any deductible to the
(RH0209 )
15 of 40'
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
insurer. Any self -insured retentions (SIRs) or deductibles shall be clearly
stated on the Certificate of Insurance.
10.6 If CONTRACTOR fails to maintain insurance acceptable to COUNTY for
the full term of this Agreement, COUNTY may terminate this Agreement.
10.6 The policy or policies of insurance required herein must be issued
by an insurer licensed to do business in the State of California (California
Admitted Carrier). If the insurer is not licensed to do business in the State
of California, ADMINISTRATOR retains the right to approve or reject the
insurer after a review of the insurer's performance and financial ratings by
the County Executive Office (CEO)/Office of Risk Management.
10.7 The policy or policies of insurance required herein must be issued
by an insurer with a minimum rating of "A- (Secure Best's Rating)" and a
minimum financial rating of "VIII (Financial Size Category)," as determined by
the most current edition of the Best's Key Rating Guide/Property-
Casualty/United States or by going on-line to "ambest.com."
10.8 The policy or polices of insurance maintained by CONTRACTOR shall
provide the minimum limits and coverage as set forth below -
Coverage
Minimum Limits
Responsible Partner
Agencies
Per
Occurrence
Annual
Aggregate
Commercial General
Liability with broad
C-
hildren's Bureau of
form property damage
$2,000,000
Southern California;
and contractual
$1,000,000
City of Santa Ana;
liability
Human Options and
Olive Crest
Automobile Liability
Children's Bureau of
(covering all owned,
$l,OD0,000
Southern California;
non -owned and hired
City
City of Santa Ana;
vehicles)
Human Options, and
(FNH0209)
16 of 40 (3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
_
---
-- ---
— Olive C res t
Workers' Compensation
Children's Bureau of
Southern California,
Statutory
Statutory
City of Santa Ana,
Human Options, and
Olive Crest
Employer's Liability
�T
_
Children's Bureau of
Southern California,
$1,000,000
$1,000,000
City of Santa Ana,
Human Options, and
Olive Crest
Sexual Misconduct
Children's Bureau of
Liability
Southern California,
$1,000,000
$1,000,000
City of Santa Ana,
Human Options, and
Olive Crest
Professional Liability
Children's Bureau of
Southern California,
$1,000,000
$1,000,000
City of Santa Ana,
Human Options, and
Olive Crest
Employee Dishonesty
$57,853
N/A
Children's Bureau of
Southern California
10.9 All liability insurance, except Professional Liability, required
by this Agreement shall be at least $1,000,000 combined single limit per
occurrence. Professional Liability may also be provided on a "Claims Made"
basis. The minimum aggregate limit for the Commercial General Liability
policy shall be $2,000,000.
10.10 The County of Orange shall be added as an additional insured or
all insurance policies required by this Agreement with respect to the services
provided by CONTRACTOR under the terms of this Agreement (except Workers'
Compensation/Employers' Liability, Professional Liability, and Employee
Dishonesty). An additional insured endorsement evidencing that the County of
Orange is an additional -insured shall accompany the Certificate of Insurance.
For the Employee Dishonesty coverage, the County of Orange shall be the loss
payee/obligee.
(FNH02.09)
17 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
10,1.I
All
insurance policies required
by this
Agreement
shall be primary
insurance,
and
any insurance maintained by
COUNTY
shall be
excess and non-
contributing with insurance provided by these policies. An endorsement
evidencing that CONTRACTOR's insurance is primary and non-contributing shall
specifically accompany the Certificate of Insurance for the Commercial General
Liability and Sexual Misconduct Liability.
10.12 All insurance policies required by this Agreement shall give
COUNTY thirty (30) days notice in the event of cancellation. This shall be
evidenced by an endorsement separate from the Certificate of Insurance. In
addition, the cancellation clause must include language as follows, which
edits the pre-printed ACORD certificate:
"SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL
9NDEAVOR O MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE
HOLDER NAMED TO THE LEFT. BUT FAILUR€ TB MAIL SUEH NQTTrr
S LJAI 1MD(1CC NO 941 TGATTA OR Tn4; T14 OF ANY
T. n UPON THF
EOMPANY ITS AG€NT OR. REPRESENTATIVE."
10.13 All insurance policies required by this Agreement shall waive all
rights of subrogation against COUNTY and members of the Board of Supervisors,
its.. elected. and appointed officials, officers, agents and employees when
acting within the scope of their appointment or employment.
10.14 If CONTRACTOR's Professional Liability policy is a "claims made"
policy, CONTRACTOR shall agree to maintain professional liability coverage for
two (2) years following completion of this Agreement.
10,15 The Commercial General Liability policy shall contain a
severability of interests clause.
10,16 CONTRACTOR is aware of the provisions of Section 3700 of the
California Labor Code which requires every employer to be insured against
(FNH0209) 1€3 of 40 3/18/09?
1
2
3
4
5
6
7
8
9
l0
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
liability
for
Workers' Compensation or be
self -insured in accordance
with
provisions
of
that code. CONTRACTOR shall
comply with such provisions
and
shall furnish
COUNTY satisfactory evidence
that CONTRACTOR has secured,
for
the period
of
this Agreement, statutory Workers'
Compensation insurance
and
Employers'
Liability
insurance with minimum
limits of $1,000.000
per
occurrence.
10.17 If CONTRACTOR fails to provide the insurance certificates and
endorsements within seven (7) days of notification by County Procurement
Office or ADMINISTRATOR, award may be made to the next qualified proponent.
10.18 COUNTY expressly retains the right to require CONTRACTOR to
increase or decrease insurance of any of the above insurance types throughout
the term of this Agreement. Any increase or decrease in insurance will be as
deemed by County of Orange Risk Manager as appropriate to adequately protect
COUNTY.
10.19 COUNTY will notify CONTRACTOR in writing of changes in the
insurance requirements. If CONTRACTOR does not deposit copies of acceptable
certificates of insurance and endorsements with ADMINISTRATOR incorporating
such changes within thirty (30) days of receipt of such notice, this Agreement
may be in breach without further notice to CONTRACTOR, and COUNTY will be
entitled to all legal remedies.
10.20 The procuring of such required policy or policies of insurance
shall not be construed to limit CONTRACTOR's liability hereunder nor to
fulfill the indemnification provisions and requirements of this Agreement.
10.21 The County of Orange Certificate of Insurance and the Special
Endorsement for the County of Orange can be utilized to verify compliance with
the above-mentionedinsurance requirements in place of commercial insurance
certificates and endorsements.
(FNH0209) 19 of 40
(3/18/09)'
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
11. CONFLICT OF INTEREST
CONTRACTOR shall exercise reasonable care and diligence to prevent any
actions or conditions that could result in a conflict with the best interests
of COUNTY. This obligation shall apply to CONTRACTOR's employees, agents,
relatives, subcontractors, and third parties associated with accomplishing the
work hereunder.
CONTRACTOR's efforts shall include, but not be limited to, establishinc
precautions to prevent its employees or agents from making, receiving,
providing, or offering gifts, entertainment, payments, loans, or other
considerations which could be deemed to appear to influence individuals to act
contrary to the best .interests of COUNTY.
12. ANTI -PROSELYTISM PROVISION
No funds provided directly to institutions or organizations to provide
services and administer programs under 42 U.S.C. Section 604(a)(1)(A) shall be
expended for sectarian worship, instruction, or proselytization, except as
otherwise permitted by law.
13. SUPPLANTING GOVERNMENT FUNDS
CONTRACTOR shall not supplant and Federal, State or COUNTY funds
intended for the purposes of this Agreement with any funds made available
under this Agreement. CONTRACTOR shall not claim reimbursement from COUNTY
for, or apply sums received from COUNTY with respect to, that portion of its
obligations which have been paid by another source of revenue. CONTRACTOR
agrees that it shall not use funds received pursuant of this Agreement, either
directly or indirectly, as a contribution or compensation for purposes of
obtaining Federal, State or COUNTY funds under any Federal. State or COUNTY
program without prior written approval of ADMINISTRATOR.
(FNH0209)
20 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
14, EQUIPMENT
14.1 All items purchased with funds provided under this Agreement: or
which are furnished to CONTRACTOR by COUNTY which have a single unit cost of
at least five thousand dollars ($5.000.00), including sales tax, shall be
considered Capital Equipment. Title to all items of Capital Equipment
purchased vests and will remain in COUNTY as such shall be designated by
ADMINISTRATOR. The use of such items of Capital Equipment is limited to the
performance of this Agreement. Upon the termination of this Agreement,
CONTRACTOR shall immediately return any items of Capital Equipment to COUNTY
or its representatives, or dispose of them in accordance with the directions
of ADMINISTRATOR.
CONTRACTOR further agrees to the following:
14.1.1 To maintain all items of Capital Equipment in good working
order and condition, normal wear and tear excepted.
14.1.2 To label all items of Capital Equipment, do periodic
inventories as required by ADMINISTRATOR and to. maintain an inventory list
showing where and how the Capital Equipment is being used, in accordance with
procedures developed by ADMINISTRATOR. All such lists shall be submitted to
ADMINISTRATOR within ten (10) days of any request therefor.
14.1.3 To report in writing to ADMINISTRATOR immediately after
discovery, the loss or theft of any items of Capital Equipment. For stolen
items, the local law enforcement agency must be contacted and a copy of the
police report submitted to ADMINISTRATOR.
14.1.4 To purchase a policy or policies of insurance covering
loss or damage to any and all Capital Equipment purchased under this
Agreement, in the amount of the full replacement value thereof, providing
protection against the classification of fire, extended coverage, vandalism,
malicious mischief and special extended perils (all risks) covering the
(FNH0209)
21 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
parties' interests as they appear.
14.2 The purchase oP any Capital Equipment by 'CONTRACTOR shall be
requested in writing, shall require the prior written approval of
ADMINISTRATOR. and shall fulfill the provisions of this Agreement which are
appropriate and directly related to CONTRACTOR's service or activity under the
terms of the Agreement. COUNTY may refuse reimbursement for any costs
resulting from Capital Equipment purchased, which are incurred by CONTRACTOR,
if prior written approval has not been obtained from ADMINISTRATOR.
14.3 No personal computers or any component thereof may be purchased
with funds provided under this Agreement, regardless of purchase price,
without prior written approval of ADMINISTRATOR. Any personal computers or
any component thereof purchased shall be in accordance with computer
specifications provided by ADMINISTRATOR, be subject to the same inventory
control conditions specified in Subparagraphs 14.1.1 to 14.1.4 and. at the
sole discretion of ADMINISTRATOR, become the property of COUNTY upon
termination of this Agreement.
15. BREACH SANCTIONS
Failure by CONTRACTOR to comply with any of the provisions, covenants,
or conditions of this Agreement shall be a material breach of this Agreement.
In such event ADMINISTRATOR may, in its sole discretion, and in addition to
immediate termination and any other remedies available at law, in equity, or
otherwise specified in this Agreement:
15.1 Afford CONTRACTOR a time period within which to cure the breach,
which period shall be established at the sole discretion of ADMINISTRATOR;
and/or
15,2 Discontinue reimbursement to CONTRACTOR for and during the period
in which CONTRACTOR is in breach, which reimbursement shall not be entitled to
later recovery; and/or
(FN110209 )
22 of 40
(3/18/09)
l
3
4
5
6
7
s
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
15.3 Offset against any monies billed by CONTRACTOR but yet unpaid by
COUNTY those monies disallowed pursuant to Subparagraph 15.2, above.
ADMINISTRATOR will give CONTRACTOR written notice of any action
pursuant to this paragraph, which notice shall be deemed served on the date of
mailing.
16. DESIGNATED FISCAL AGENCY
16.1 Each of the Contractor Partner Agencies agree that Children's
Bureau of Southern California shall serve as the designated fiscal agent on
behalf of CONTRACTOR, with authority to present claims to COUNTY on behalf of
each of the Contractor Partner Agencies for services delivered by each of -them
pursuant to this Agreement. As designated fiscal agent, Children's Bureau of
Southern California shall receive the claims from each of the other Contractor
Partner Agencies on a monthly basis and shall submit these claims, along with
its own monthly claim, pursuant to Paragraph 17 herein. Claims submitted to
COUNTY by the designated fiscal agent shall clearly identify the services that
were performed by each Contractor Partner Agency. Any and all payments to be
made by COUNTY pursuant to this Agreement shall be made payable to the
designated fiscal agent. The designated fiscal agent shall thereafter
disburse payment as appropriate to the Contractor Partner Agencies. Each of
the Contractor Partner Agencies agree that COUNTY's disbursement of payment to
the designated fiscal agent shall satisfy COUNTY's payment obligation under
this Agreement.
16.2 As designated fiscal agent, :Children's Bureau of Southern
California shall also be responsible for, at a minimum, facilitating monthly
CONTRACTOR meetings; collecting documentation for invoices and outcome
measurements from each Contractor Partner Agency; and, maintaining complete
and accurate records of all financial and outcome measurement data on behalf
of CONTRACTOR.
(FNH0209)
23 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
17, PAYMLNTS
17.1 Maximum Contractual Obligation:
The maximum obligation of COUNTY under this Agreement shall be
$347,261, or actual allowable costs, whichever is less.
17.2 Allowable Costs:
During the term of this Agreement. COUNTY will pay CONTRACTOR
monthly in arrears, for actual allowable costs incurred and paid by CONTRACTOR
pursuant to this Agreement, as defined in OMB Circular A-122 or as approved by
ADMINISTRATOR. However, COUNTY, in it sole discretion, may pay CONTRACTOR for
anticipated allowable costs that will be incurred by CONTRACTOR for May and
June 2010, during the month of such anticipated expenditure.
17.3 Advance Payment:
ADMINISTRATOR may, in its sole discretion, advance to CONTRACTOR
an amount(s) not in excess of $57,853 or sixteen point sixty-six (16.66)
percent of the maximum obligation of COUNTY upon receipt of a written
request(s) by CONTRACTOR, which request(s) shall be accompanied by such
justification as ADMINISTRATOR may require. ADMINISTRATOR may, in its sole
discretion, deduct any such advances from any one or more payments owed to
CONTRACTOR prior to March 31, 2010. If, at the conclusion of this Agreement,
there is a balance owing COUNTY, CONTRACTOR, shall immediately refund said
monies to COUNTY.
17.4 Claims:
17.4.1 All claims must be submitted monthly by CONTRACTOR on a
form approved by ADMINISTRATOR. All claims submitted to COUNTY must be
supported with source documents including, inter alia, a monthly statement of
services, general ledgers, supporting journals, time sheets, invoices,
canceled checks, receipts, and receiving records, some of which may be
required to be copied and submitted with each monthly invoice. Source
(FNN0209)-
24 of 4O'
(3/28/09)
I
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
documents
that
CONTRACTOR must submit with
each monthly invoice
shall be
determined
by
ADMINISTRATOR and/or COUNTY's
Auditor -Controller.
CONTRACTOR
shall retain all financial records in accordance with Paragraph 21 (Records,
Inspections, Audits) of this Agreement.
17.4.2 Payments should be released by COUNTY within a reasonable
time period of approximately thirty (30) days after receipt of a correctly
completed claim form and required supporting documentation.
17.4.3 Final Claim/Settlement:
17.4.3.1 Any and all claims must be received by
ADMINISTRATOR no later .than August 30, 2010 at 5:00 p.m., said date being
approximately sixty (60) days after termination of this Agreement. Claims
received after this date and time may not be reimbursed. ADMINISTRATOR may,
in its sole discretion, modify the date upon which the final claim must be
received, upon notice to CONTRACTOR.
17.4.3.2 The basis for final settlement shall be the
actual allowable costs as defined in Title 45 of the Code of Federal
Regulations and OMB Circular A-122, incurred and paid by CONTRACTOR pursuant
to this Agreement: limited, however, to the maximum obligation of COUNTY. In
the event that any overpayment has been made. COUNTY may offset the amount of
the overpayment against the final payment. In the event overpayment exceeds
the final payment, CONTRACTOR shall pay COUNTY all such sums within five (5)
days of notice from COUNTY. Nothing herein shall be construed as limiting the
remedies of COUNTY in the event an overpayment has been made.
18. OVERPAYMENTS
Any payment(s) made by COUNTY to CONTRACTOR in excess of that to which
CONTRACTOR is entitled under this Agreement shall be repaid to COUNTY, in
accordance with any applicable regulations and/or policies in effect during
the term of this Agreement, or as established by COUNTY procedure. Any
(rNH0204) 25 of 40
(3/18/09)
1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
overpayments made by COUNTY which result from a payment by any other funding
source shall be repaid, at the discretion of ADMINISTRATOR, to COUNTY or the
funding source. Unless earlier repaid, CONTRACTOR shall make repayment within
thirty (30) days after the date of the final audit findings report, and prior
to any administrative appeal process. In the event an overpayment owing by
CONTRACTOR is collected from COUNTY by the funding source, then CONTRACTOR
shall reimburse COUNTY within thirty (30) days thereafter, and prior to any
administrative appeal process. CONTRACTOR agrees to pay all costs incurred by
COUNTY necessary to enforce the provisions set forth in this paragraph.
19, FINAL REPORT
CONTRACTOR shall complete and submit to ADMINISTRATOR a final report
within sixty (60) days after the termination of this Agreement, which shall
summarize the activities and services provided by CONTRACTOR during the term
of this Agreement. CONTRACTOR and ADMINISTRATOR may mutually agree in writing
to modify the date upon which the final report must be submitted.
20. INDEPENDENT AUDIT
20.1 CONTRACTOR shall employ a licensed certified public accountant,
who shall prepare and file with ADMINISTRATOR, an annual organization -wide
audit of related expenditures during the term of this Agreement in compliance,
with the OMB Circular A-133, Audits of States, Local Governments, and Non -
Profit Organizations. The audit must be performed in accordance with
Generally Accepted Government Auditing Standards (GALAS) and OMB Circular A-
122. CONTRACTOR shall cooperate with COUNTY, State and/or Federal agencies to
ensure that corrective action is taken within six (6) months after issuance of
all audit reports with regard to audit exceptions.
20.2 It is mutually understood that CONTRACTOR is responsible for
providing its organization -wide audit to cover the entire term of this
Agreement as follows:
(FNH0209)
26 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Partner Agency
Fiscal
Year
Independent
Report
Audit
Periods
Date(s) Due to
ADMINISTRATOR
Children's Bureau of
Southern• California
711
6/30
7/1/09 -
6/30/10
12/31/1.0
City of Santa Ana
7/1 -
6/30
7/1/09 -
6/30/10
12/31/10
Human Options, Inc.
7/1 -
6/30
7/1/09 -
6/30/10
12/31/10
Olive Crest Treatment
Centers
7/1 -
6/30
7/1/09 -
6/30/10
12/31/10
Failure to provide copies of the organization -wide audits by the dates
specified above shall be sufficient cause for ADMINISTRATOR, in its sole
discretion, to deny payment under this or any subsequent Agreement with
CONTRACTOR until such time as the required audits are provided to
ADMINISTRATOR. ADMINISTRATOR may, it its sole discretion, modify the dates
upon which the organization -wide audits must be received, upon notice to
CONTRACTOR.
21. RECORDS, INSPECTIONS AND AUDITS
21.1 Financial Records:
21.1.1 CONTRACTOR shall prepare and maintain accurate and
complete financial records. Financial records shall be retained, by
CONTRACTOR, for a minimum of five (5) years from the date of final payment
under this Agreement or until all pending COUNTY, State and Federal audits are
completed, whichever is later.
21.1.2 CONTRACTOR shall establish and maintain reasonable
accounting, internal control and financial reporting standards in conformity
with generally accepted accounting principles established by the American
Institute of Certified Public Accountants (AICPA) and to the satisfaction of
ADMINISTRATOR.
(F`00209)
27 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
21.2 Client Records:
21.2.1 CONTRACTOR shall prepare and maintain accurate and
complete records of clients served, and dates and type of services provided
under the terms of this Agreement in a form acceptable to ADMINISTRATOR.
21.2.2 All client records related to services provided under the
terms of this Agreement shall be retained by CONTRACTOR for a minimum of five
(5) years from the date of final payment under this Agreement or until all
pending COUNTY, State and Federal audits are completed, whichever is later.
Notwithstanding anything to the contrary, upon termination of this Agreement,
CONTRACTOR shall relinquish control with respect to client records to COUNTY.
in accordance with Subparagraph 37.2.
21.2.3 COUNTY may refuse payment for a claim if client records
are determined by COUNTY to be incomplete or inaccurate. In the event client,
records are determined to be incomplete or inaccurate after payment has been
made, COUNTY may treat such payment as an overpayment within the provisions of
this Agreement.
21.3 Public Records:
With the exception of client records or other records referenced
in Paragraph 26, entitled Confidentiality, all records, including but not
limited to, reports, audits,. noti,ces, claims, statements and correspondence,
required by this agreement may be subject to public disclosure. COUNTY will
not be liable for any such disclosure.
21.4 Inspections and Audits:
21..4.1 The Department of Health and Human Services, Comptroller
General of the United States, Director of the California Department of Social
Services, State Auditor -General, ADMINISTRATOR, COUNTY's Auditor -Controller
and Internal Audit Department, or any of their authorized representatives,
shall have access to any books, documents, papers and records, including
(W0209) 28 of 40 (3/18/09)
1
2
3,
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
medical records, of CONTRACTOR which any of them may determine to be pertinent
to this Agreement for the purpose of financial monitoring. Further, all the
above mentioned persons have the right at all reasonable times to inspect or
otherwise evaluate the work performed or being performed under, this Agreement
and the premises in which it is being performed.
21.4.2 CONTRACTOR shall make available its books and financial
records within the borders of Orange County within ten (10) days after receipt
of written demand by ADMINISTRATOR.
21.4.3 In the event CONTRACTOR does not make available its books
and financial records within the borders of Orange County, CONTRACTOR agrees
to pay all necessary and reasonable expenses incurred by COUNTY, or COUNTY's
designee, necessary to obtain CONTRACTOR's books and financial records.
21.4.4 CONTRACTOR shall pay to COUNTY the full amount of COUNTY's
liability to the State or Federal government or any agency thereof resulting
from any disallowances or other audit exceptions to the extent that such
liability is attributable to CONTRACTOR's failure to perform under this
Agreement.
22. PERSONNEL DISCLOSURE
22.1 CONTRACTOR shall make available to ADMINISTRATOR a current list of
all personnel providing services hereunder, including resumes and job
applications. Changes to the list will be immediately provided to
ADMINISTRATOR in writing, along with a copy of a resume. and/or job
application. The list shall include:
22.1.1 All full or part-time staff positions by title, including
volunteer positions whose direct services are required to provide the programs
described herein;
22.1.2
A
brief
description
of
the
functions
of each
position
and
the hours each
person
works
each week,
or
for
part-time
personnel
each day
or
( FNI-10209)
29 of40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
month, as appropriate;
22.1.3 The professional degree, if applicable, and experience
required for each position; and
22.1.4 The language skill, if applicable, for all personnel.
22.2 Where authorized by law, CONTRACTOR shall conduct criminal record
background checks on all employees and/or volunteers who will provide services
under this Agreement.
22.3 CONTRACTOR warrants that all persons employed or otherwise
assigned by CONTRACTOR to provide services under this Agreement have
satisfactory past work records and/or reference checks indicating their
ability to perform the required duties and accept the kind of responsibility
anticipated under this Agreement. CONTRACTOR shall maintain records of
background investigations and reference checks undertaken and coordinated by
CONTRACTOR for each employee and/or volunteer assigned to provide services
under this Agreement for a minimum of five (5) years from the date of final
payment under this Agreement or until all pending COUNTY, State and Federal
audits are completed, whichever is later, in compliance with all applicable
laws.
22.4 CONTRACTOR shall immediately notify ADMINISTRATOR concerning the
arrest and/or subsequent conviction, for offenses other than minor traffic
offenses, of any paid employee and/or volunteer staff performing services
under this Agreement, when such information becomes known to CONTRACTOR.
ADMINISTRATOR, in its sole discretion, may determine whether such employee
and/or volunteer may continue to provide services under this Agreement and
shall provide notice of such determination to CONTRACTOR in writing.
CONTRACTOR's failure to comply with ADMINISTRATOR's decision shall be deemed a
material breach of this Agreement, pursuant to Paragraph 15, above.
(FNH0209)
30 of 40
(3/18/09)
I
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
19
19
20
21
22
23
24
25
26
27
28
23, EMPLOYMENT ELIGIBILITY VERIFICATION
As applicable, CONTRACTOR warrants that it fully complies with all
Federal and State statutes and regulations regarding the employment: of aliens
and others and that all its employees performing work under this Agreement
meet the citizenship or alien status requirement set forth in Federal statutes
and regulations. CONTRACTOR shall obtain, from all employees performing work
hereunder, all verification and other documentation of employment eligibility
status required by Federal or State statutes and regulations including, but
not limited to, the Immigration Reform and Control Act of 1986. 8 U.S.C. §1324
et seq., -as they currently exist and as they may be. hereafter
amended. CONTRACTOR shall retain all such documentation for all covered
employees for the period prescribed by the law. CONTRACTOR shall indemnify,
defend with counsel approved in writing by COUNTY, and hold harmless, COUNTY,
its agents, officers, and employees from employer sanctions and any other
liability which may be assessed against CONTRACTOR or COUNTY or both in
connection with any alleged violation of any Federal or State statutes or
regulations pertaining to the eligibility for employment of any persons
performing work under this Agreement.
24. ENFORCEMENT OF CHILD SUPPORT OBLIGATIONS
In order to comply with child support enforcement requirements of
COUNTY, CONTRACTOR agrees to furnish to ADMINISTRATOR within thirty (30) days
of the award of this Agreement:
(a) in the case of an individual contractor, his/her name, date of
birth, Social Security number, and residence address;
(b) in the case of a contractor doing business in a form other than as
an individual, the name, date of birth, Social Security number,
and residence address of each individual who owns an interest of
ten (10) percent or more in Lhe contracting entity;
(FNH0209) 31 of 40
(3/18/09)
l
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
(c) a certification that CONTRACTOR has 'fully complied with all
applicable Federal and State reporting requirements regarding its
employees; and
(d) a certification that CONTRACTOR has fully complied with all
lawfully served Wage and Earnings Assignment Orders and Notices of
Assignment, and will continue to so comply.
The failure of CONTRACTOR to timely submit the data or certifications
required by subsections (a), (b), (c), or (d), or to comply with all Federal
and State employee reporting requirements for child support enforcement or to
comply with al.] lawfully served Wage and Earnings Assignment Orders and
Notices of Assignment shall constitute a material breach of this Agreement,
and failure to cure such breach within sixty (60) calendar days of notice from
COUNTY shall constitute grounds for termination of this Agreement.
It is expressly understood that this data will be transmitted to
governmental agencies charged with the establishment and enforcement of child
support orders, and for no other purpose.
25. CHILD AND DEPENDENT ADULT/ELDER ABUSE REPORTING
CONTRACTOR shall establish a procedure acceptable to ADMINISTRATOR to
ensure that all employees, volunteers, consultants, or agents performing
services under this Agreement report child abuse or neglect to a child
protective agency as defined in Penal Code Section 11165.9 and dependent adult
or elder abuse as defined in Section 15610.07 of the Welfare and Institutions
Code (WIC) to an adult protection agency. CONTRACTOR shall require such
employee, volunteer, consultant or agent to sign a statement acknowledging the
child abuse reporting requirements set forth in Sections 11166 and 11166,05 of
the Penal Code and the dependent adult and elder abuse reporting requirements
as set forth in Section 15630 of the WIC and will comply wiLh the provisions
of these code sections as they now exist or as they may hereafter be amended
(FNH0209)
32 of 40
(3/18/091
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
26, CONFIDENTIALITY
26.1 CONTRACTOR agrees to maintain the confidentiality of its records
pursuant to Welfare and Institutions Code Sections 827 and 10850-10853, the
COSS Manual of Policies and Procedures, Division 19-000, and all other
provisions of law, and regulations promulgated thereunder relating to privacy
and confidentiality, as each may now exist or be hereafter amended.
All records and information concerning any and all persons
referred to CONTRACTOR by COUNTY or COUNTY's designee shall be considered and
kept confidential by CONTRACTOR, CONTRACTOR's staff, agents, employees and
volunteers. CONTRACTOR shall require all of. its employees, agents,
subcontractors and volunteer staff who may provide services for CONTRACTOR
under this Agreement to sign an agreement with CONTRACTOR before commencing
the provision of any such services, to maintain the confidentiality of any and
all materials and information with which they may come into contact, or the
identities or any identifying characteristics or information with respect to
any and all participants referred to CONTRACTOR by COUNTY, except as may be
required to provide services under this Agreement or to those specified in
this Agreement as having the capacity to audit CONTRACTOR, and as to the
latter, only during such audit. CONTRACTOR shall comply with any audits
specified in Paragraph 21, provide reports and any other information required
by COUNTY in the administration of this Agreement, and as otherwise permitted
by law.
26.2 CONTRACTOR shall inform all of its employees, agents,
subcontractors, volunteers and partners of this provision and that any person
knowingly and intentionally violating the provisions of said State law may be
guilty of a crime.
26.3 CONTRACiOR agrees that any and all subcontracts entered into shall
be subject to the confidentiality requirements of this Agreement.
(M02M 33 of 40 (3/18/09)
1
2
3
4
5
6
7
8
9
to
11
12
13
144
15
16
17
18
19
20
21
22
23
24
25
26
27
28
26.4 CONTRACTOR agrees that any and all subcontracts entered into shall
be subject to the confidentiality requirements of this Agreement,
26.5 Attorney Client Confidentiality Requirements; In the event
CONTRACTOR is a legal assistance provider, nothing in this Agreement shall
allow COUNTY or the State of California to engage in any conduct that would
impair the attorney -client relationship between CONTRACTOR and its clients, as
that relationship is customarily defined in the legal community; and, in
particular, nothing herein shall require CONTRACTOR to reveal attorney -client
privileged information, nor allow COUNTY or the State to interfere with any
other legal and ethical duties CONTRACTOR owes to its clients. To the extent
COUNTY, in fulfilling its contractual obligations and/or its obligations under
State or Federal law, finds it necessary to examine documents or files
prepared by CONTRACTOR in the course of its confidential relationships with
its clients, CONTRACTOR may delete information which would identify clients
from such documents or files before they are examined by COUNTY.
27. COPYRIGHT ACCESS
The Department of Health and Human Services, the California Department
of Social Services, and COUNTY shall have a royalty -free, nonexclusive and
irrevocable license to publish, translate, or use, now and hereafter, all
material developed under this Agreement including those covered by copyright.
28. WAIVER
No delay or omission by either party hereto to exercise any right or
power accruing upon any noncompliance or default by the other party With
respect to any of the terms of this Agreement shall impair any such right or
power or be construed to be a waiver thereof. A waiver by either of the
parties hereto of any of the covenants, conditions, or agreements to be
performed by the other shall not be construed to be a waiver of any succeeding
breach thereof or of any other covenant, condition or agreement herein
(FNI102091
04 of 40
(3/18/09)
1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
contained.
29. PETTY CASH
CONTRACTOR is authorized to establish a petty cash fund in an amount not
to exceed two hundred and fifty dollars ($250.00).
30, PUBLICITY
Information and solicitations, prepared and released by CONTRACTOR,
concerning the services provided under this Agreement, shall state that the
program, wholly or in part, is funded through COUNTY, State and Federal
government funds.
31. COUNTY RESPONSIBILITIES
ADMINISTRATOR will provide consultation and technical assistance, and
will monitor performance of CONTRACTOR in meeting the terms of this Agreement.
32. REPORTS
CONTRACTOR shall provide information deemed necessary by ADMINISTRATOR
to complete any State -required reports related to the services provided under
this Agreement.
CONTRACTOR shall maintain records and submit reports containing such
data and information regarding the performance of CONTRACTOR's services, costs
or other data relating to this Agreement as may be requested by ADMINISTRATOR,
upon a form approved by ADMINISTRATOR. ADMINISTRATOR may modify the
provisions of this paragraph upon written notice to CONTRACTOR.
33. ENERGY EFFICIENCY STANDARDS
As applicable, CONTRACTOR shall comply with the mandatory standards and
policies relating to energy efficiency in the State Energy Conservation Plan
(Title 24, California Code of Regulations).
34, ENVIRONMENTAL PROTECTION STANDARDS
CONTRACTOR shall be in compliance with Section,306 of the Clean Air Act
[42 USC 1857(h)], Section 50B of the Clean Water Act (33 USC 1368), Executive
(FNH0209)
35 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Order 11738 and Environmental Protection Agency, hereinafter referred to as
"EPA," regulations (40 CFR, Part 15) as any may now exist or be hereafter
amended. Under these laws and regulations, CONTRACTOR assures that:
34,1 No facility to be utilized in the performance of the proposed
grant has been listed on the EPA List of Violating Facilities:
34.2 It will notify COUNTY prior to award, of the receipt of any
communication from the Director, Office of Federal Activities, U.S. EPA,
indicating that a facility to be utilized for the grant is under consideration
to be listed on the EPA List of Violating Facilities:
34.3 It will notify COUNTY and the EPA about any known violation of the
above laws and regulations.
35. CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE
CERTAIN FEDERAL TRANSACTIONS
CONTRACTOR shall be in compliance with Section 319 of Public Law 101-121
pursuant to 31 U.S.C. 1352 and the guidelines with respect to those provisions
set down by the Federal Office of Management and Budget (OMB) and published in
the Federal Register dated December 20, 1989, Volume 54, No. 243, pp. 52306-
52332. Under these laws and regulations, it is mutually understood that any
contract which utilizes federal monies in excess of $100,000 must contain and
CONTRACTOR must comply with the following provisions:
A. The definitions and prohibitions contained in the clause at
FAR 52.203-12,. Limitation on Payments to Influence Certain Federal
Transactions, included in this solicitation, are hereby incorporated by
reference in paragraph (B) of this certification.
B. The offeror, by signing -its offer, hereby certifies to the
best of his or her knowledge and belief as of December 23, 1989 that
1) No Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or
(FNH0209)
36 of 40
(3 18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress on his or her behalf in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment or
modification of any Federal contract, grant, loan, or cooperative agreement;
2) If any funds other than Federal appropriated funds
(including profit or fee received under a covered Federal transaction) have
been paid, or will be paid, to any person for influencing or attempting to
influence an officer, or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress on his
or her behalf in connection with this solicitation, the offeror shall complete
and submit, with its offer, OMB standard form LLL, Disclosure of Lobbying
Activities, to the Contracting Officer; and
3) He or she will include the language of this
certification in all subcontract awards at any tier and require that all
recipients of subcontract awards in excess of $100,000 shall certify and
disclose accordingly.
C. Submission of this certification and disclosure is a
prerequisite for making or entering into this contract imposed by Section
1352, Title 31, United States Code. Any person who makes an expenditure
prohibited under this provision or who fails to file or amend the disclosure
form to be filed or amended by this provision, shall be subject to a civil
penalty of not less than $10,000, and not more than $100,000, for each such
failure.
36, POLITICAL ACTIVITY
CONTRACTOR agrees that the funds provided herein shall not be used to
promote, directly or indirectly, any political party, political candidate or
(FNH0209)
37 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
political activity, except as permitted by law.
37. TERMINATION PROVISIONS
37.1 ADMINISTRATOR may terminate this Agreement without penalty
immediately with cause or after thirty (30) days' written notice without
cause, unless otherwise specified. Notice shall be deemed served on the date
of mailing. Cause shall be defined as any breach of contract, any
misrepresentation or fraud on the part of CONTRACTOR. Exercise by
ADMINISTRATOR of the right to terminate this Agreement shall relieve COUNTY of
all further obligation under this Agreement.
37.2 Upon termination, or notice thereof, CONTRACTOR agrees to
cooperate with ADMINISTRATOR in the orderly transfer of service
responsibilities, active case records, and pertinent documents.
37.3 The obligations of COUNTY under this Agreement are contingent upon
the availability of Federal and/or State funds, as applicable, for the
reimbursement of CONTRACTOR's expenditures, and inclusion of sufficient funds
for the services hereunder in the budget approved by the Orange County Board
of Supervisors each fiscal year this Agreement remains in effect or operation.
In the event that such funding is terminated or reduced, ADMINISTRATOR may
immediately terminate this Agreement, reduce COUNTY's maximum obligation, or
modify this Agreement, without penalty. The decision of ADMINISTRATOR will be
binding on CONTRACTOR. ADMINISTRATOR will provide CONTRACTOR with written
notification of such determination. CONTRACTOR shall immediately comply with
ADMINISTRATOR's decision.
38. GOVERNING LAW AND VENUE
This Agreement has been negotiated and executed in the state of
California and shall be governed by and construed under the laws of the state
of California. In the event of any legal action to enforce or interpret this
Agreement, the sole and exclusive venue shall be a court of competent
€FNH0269)
38 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
jurisdiction located in Orange County,
California, and the parties
hereto
agree to and do hereby submit to
the jurisdiction of such
court,
notwithstanding Code of Civil Procedure Section 394. Furthermore, the
parties
specifically agree to waive any and aTl
rights to request that an action be
transferred for trial to another county.
39. SIGNATURE IN COUNTERPARTS
The parties agree that separate copies of this Agreement may be
signed
by each of the parties and this Agreement
will have the same force and
effect
as if the original had been signed by all
the parties.
(AH0209)
39 of 40
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
WHEREFORE, the parties hereto have executed this Agreement in the County of
Orange, California,,
BY: �:—i vc// )/imz.` t. By: (rUGflGtG l _-,
Lyn B4 mmer, Director of C NTY OF ORW
Community Services CHAIR OF THE
Children's Bureau of Southern California BOARD OF SUPERVISORS
Dated: A I y1__ O Dated: % L7
By: By:
Maricela Rios -Faust David N. Ream
Chief Operating Officer City Manager
Human Options. Inc. Santa Ana, California
Dated: (Z� ( Dated: 411e f,
By:�C/l
Donald Verleur
Chief Executive Officer
Olive Crest Treatment Centers. Inc.
Dated;. Y__61--C/
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE CHAIR OF
THE BOARD PER G.C. SEC. 25103, RESO 79-1535
ATTEST:
By; �:.
D LENE J. BLOOM
Clerk of the Board of Supervisors
Orange County, California
APPROVED AS TO FORM
COUNTY COUNSEL
COUNTY OF ORANGE, CALIFORNIA
By:
DEPUTY
Dated:_
(FNH0209) 4G of 4D
(3/18109))
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
EXHIBIT A
TO
AGREEMENT
BETWEEN
COUNTY OF ORANGE
AND
CHILDREN'S BUREAU OF SOUTHERN CALIFORNIA
AND
CITY OF SANTA ANA
AND
HUMAN OPTIONS, INC.
AND
OLIVE CREST TREATMENT CENTERS
FOR THE PROVISION OF SERVICES
PROMOTING SAFE AND STABLE FAMILIES
1. POPULATION TO BE SERVED
CONTRACTOR shall provide services to promoting safe and stable families
specified below to at risk families with children ages birth through eighteen
(0-18) years, who reside in Santa Ana, California, and surrounding communities
within Orange County.
2, SCOPE OF WORK
2.1 CONTRACTOR shall provide services/activities, as described in
Paragraphs 3 through 9 of this Exhibit, to address one (1) or more of the
seven (7) Promoting Safe and Stable Families (PSSF) outcomes as specified in
Subparagraph 2.2 of this Exhibit, and addressing all four (4) of the PSSF
service categories defined to Subparagraphs 2.2.2 through 2,1.4 of this
Exhibit. ADMINISTRATOR may, in the its sole discretion and upon written
(FNH0209)
Iof42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
notice to CONTRACTOR, modify: the terms or definitions, the particular type of
services/activities to be provided, the time -of -day and day -of -week
services/activities are to be provided, the location(s) where
services/activities shall be provided, the date(s) services/activities shall
begin and end, the service goal (s), measurement tools and outcome indicators,
and the number of participants to be provided services/activities as described
in Paragraphs 3 through 9, of this Exhibit, without changing COUNTY's maximum
obligation as set forth in this Agreement, CONTRACTOR under stands that such
modification(s) shall promote community participation. Any modification of
services/activities shall remain within the scope of defined PSSF service
categories and PSSF outcomes. CONTRACTOR shall not institute any modification
without prior, written approval of ADMINISTRATOR. The PSSF service categories
are as follows:
2.1.1 Family Preservation: Family Preservation services
typically are designed to help families alleviate crises that might lead to
out -of -home placement of children: maintain the safety of children in their
own homes; support families preparing to reunify or adopt; and assist families
in obtaining services and other supports necessary to address their multiple
needs in a culturally sensitive manner. Family Preservation services should
comprise approximately twenty-five (25) percent of the budget for total
services. FaCT-funded services must address a minimum of one (1) of the PSSF
outcomes for each contracted service (as specified in Subparagraph 2.2 of this
Exhibit).
2.1.2 Family Support: Family Support services are primarily
community -based preventive activities designed to alleviate stress and promote
parental competencies and behaviors that will increase the ability of families
to successfully nurture their children; enable families to use other resources
and opportunities available in the community; and create supportive networks
(FNH0209)
2 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
to enhance child -rearing abilities of parents and help compensate for the
increased social isolation and vulnerability of families, Family Support
services should comprise approximately thirty-five (35) percent of the budget
for total services. FaCT-funded services must address a minimum of one (1) of
the PSSF outcomes for each contracted service (as specified in Subparagraph
2.2 of this Exhibit).
2.1.3 Time -Limited Family Reunification: Time -Limited Family
Reunification services are services and activities that are provided to a
child who is removed from the child's home and placed in a foster family home
or a child care institution. These services are also for the parents nr
primary caregiver for such a child, in order to facilitate the reunification
of the child safely and appropriately, but only during the fifteen (15) month
period that begins on the date that the child is considered to have entered
the dependency system. Time -limited family reunification services include
individual, group and family counseling; inpatient, residential, or outpatient
substance abuse treatment services; mental health services; assistance to
address domestic violence; temporary child care and therapeutic services for
families, including crisis nurseries; and transportation to and from any of
the above services. Time -Limited Family Reunification services should
comprise approximately twenty (20) percent of the budget for total services.
FaCT-funded services must address a minimum of one (1) of the PSSF outcomes
for each contracted service (as specified in Subparagraph 2.2 of this
Exhibit).
2.1,4 Adoption Promotion and Support: Adoption Promotion and
Support services means services designed to encourage more adoptions out of
the foster care system, when adoptions promote the best interest of children,
including such activities as pre- and post -adaptive services designed to
expedite the adoption process and support adoptive families, Adoption
(FNH0209)
3of42
(3/18/09)
1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
>20
21
22
23
24
25
26
27
28
Promotion
and Support services
should comprise approximately twenty
(20)
percent: of
the budget for total services. FaCT-funded services must address
a
minimum of
one (1) of the PSSF
outcomes for each contracted service
(as
specified
in,Subparagraph 2.2 of
this Exhibit).
2.2
FaCT-funded services
must meet a minimum of one (1) of
the
following
PSSF outcomes for each
contracted service:
2.2.1 Children are,
first and foremost, protected from abuse
and
neglect.
2.2.2 Children are safely maintained in their own homes whenever
possible and appropriate.
2.2.3 Children have permanency and stability in their living
situations.
2.2.4 The continuity of family relationships and connections is
preserved for children.
2.2.5 Families have enhanced capacity to provide for their
children's needs.
2.2.6 Children receive appropriate services to meet their
educational needs.
2.2.7 Children receive adequate services to meet their physical
and mental health needs.
3. PSSF OUTCOME #1: SERVICES ADDRESSING HOW CHILDREN ARE, FIRST AND
FOREMOST, PROTECTED FROM ABUSE AND NEGLECT
3.1 Individual Counselin :
3.1 1 Olive Crest Treatment Centers (Olive Crest) shall provide
Individual Counseling services for low-income, high -risk parents and/or
caregivers and/or their children ages birth through eighteen (0-18) years who
are not Medi-Cal eligible and/or who do not meet the Medi-Cal requirements for
medical necessity and who may be experiencing a crisis due to interpersonal
4of42
(FNH0209)
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
conflicts, family crises, difficult parenting issues, challenging child needs,
and/or traumatic loss, hereinafter referred to as "PARTICIPANTS" for purposes
of Subparagraph 3.1 of this Exhibit.
3,1.2 Olive Crest shall provide Individual Counseling services
for a minimum of thirty (30) unduplicated PARTICIPANTS. Individual Counseling
shall address the PARTICIPANT's independent living skills, self-esteem, self-
control, parenting issues, and cycle of abuse and victimization. Individual
Counseling may be provided along with Group Counseling to more effectively
meet the therapeutic goals. Art or play therapy shall be provided to child
PARTICIPANTS who have not reached cognitive development and are unable to
resolve problems verbally.
3.1.3 Olive Crest shall offer a minimum of four (4) and a
maximum of twelve (12) Individual Counseling sessions for each PARTICIPANT
during the term of the Agreement. Each counseling session shall be a minimum
of fifty (50) minutes in duration, or as clinically assessed by the Clinical
Supervisor.
3.1.4 Olive Crest shall provide Individual Counseling services
at the Corbin Family & Community Center Family Resource Center (FRC) located
at 2215 West McFadden Avenue, Santa Ana, CA 92704: and/or at other community
locations, to be 'approved in advance and in writing by ADMINISTRATOR.
3.1.5 Olive Crest shall measure progress by ensuring that
PARTICIPANTS complete a FaCT registration form. Additionally, Olive Crest
shall complete the FaCT standardized Counseling Assessment Tool and the FaCT
standardized Mental Health Counseling Indicators Checklist.
3.1.6 Olive Crest's Individual Counseling services shall address
the fallowing PSSF service categories: Family Preservation, Family Support,
Time -Limited Family Reunification, and Adoption Promotion and Support.
lff
(FNH0209)
5of42
(3/I8/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
3,1.7
Olive Crest
shall provide
qualified
Counselor and
Clinical
Supervisor staff as
specified in
Subparagraphs
14.6 and
14,10 of this
Exhibit.
3.2 Family Counseling:
3.2.1 Olive Crest shall provide Family Counseling services for,
low-income, high -risk families with children ages birth through eighteen (0-
18) years who are not Medi-Cal eligible and/or who do not meet the Medi-Cal
requirements for medical necessity and who may be experiencing a crisis due to
interpersonal conflicts, family crises, difficult parenting issues,
challenging child needs, and/or traumatic loss, hereinafter referred to as
"PARTICIPANTS" for purposes of Subparagraph 3.2 of this Exhibit.
3.2.2 Olive Crest shall provide Family Counseling services for a
minimum of ten (10) unduplicated PARTICIPANTS. Family Counseling shall be
provided to enhance family dynamics, modify dysfunctional behaviors, and
incorporate appropriate family roles.
3.2.3 Olive Crest shall offer a minimum of four (4) and a
maximum of twelve (12) Family Counseling sessions for each PARTICIPANT during
the term of the Agreement. Each counseling session shall be a minimum of
fifty (50) minutes in duration, or as clinically assessed by the Clinical
Supervisor.
3.2.4 Olive Crest shall provide Family Counseling services at
the FRC and/or at other community locations, to be approved in advance and in
writing by ADMINISTRATOR.
3.2.5 Olive Crest shall measure progress by ensuring that
PARTICIPANTS complete a FaCT registration form. Additionally, Olive Crest
shall complete the FaCT Counseling Assessment Tool and the FaCT Mental Health
Counseling Indicators Checklist.
3.2.6 Olive Crest's Family Counseling services shall address the
following PSSF service categories: Family Preservation, Family Support, Time-
( FNH0209 )
6 of 42
(3/18/09)
l
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Limited Reunification. and Adoption Promotion and Support.
3.2.7 Olive Crest shall provide qualified Counselor and Clinical
Supervisor staff as specified in Subparagraphs 14.6 and 14.10 of this Exhibit
to provide this service.
3.3 Differential Response Family Advocacy Program:
3.3.1 Children's Bureau of Southern California (Children's
Bureau) shall provide Differential Response (DR) Family Advocacy Program
services to at -risk families in the community who have been identified by
ADMINISTRATOR and referred to CONTRACTOR as potential risks for child abuse
and/or neglect; hereinafter referred to as "PARTICIPANTS" for purposes of
Subparagraph 3.3 of this Exhibit.
3.3.2 Children's Bureau shall provide DR Family Advocacy Program
services to a minimum of one hundred twenty (120) PARTICIPANTS. DR Family
Advocacy Program services shall focus on a family centered approach to
maintain children safely in the home, reduce entry into the Child Welfare
System, to serve as support to families within the proposed community who are
in crisis, and provide assistance in accessing community resources to support
PARTICIPANTS.
3.3.3 ADMINISTRATOR does not guarantee CONTRACTOR any specified
minimum number of referrals for the DR Family Advocacy Program and
acknowledges that the number of PARTICIPANTS served is contingent in part,
upon the number of referrals to CONTRACTOR.
3.3.4 ADMINISTRATOR will refer PARTICIPANTS to Children's Bureau
by contacting the DR Advocate via telephone and/or referral forms as approved
by ADMINISTRATOR. PARTICIPANTS referred to Children's Bureau's DR Advocate
have been identified by ADMINISTRATOR as being at risk of child abuse or
neglect situations. Children's Bureau's DR Advocate will partner with
ADMINISTRATOR's Senior Social Worker and shall meet with PARTICIPANTS in their
(FNh10209)
7 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
homes, schools, or other community sites to assess PARTICIPANT's situation.
Children's Bureau's DR Advocate shall wort: with ADMINISTRATOR's Senior Social
Worker and PARTICIPANTS to devise a plan to identify resources that will
protect the child(ren) and preserve the family:
3.3.4.1 The plan shall outline PARTICIPANT goals and
activities to maintain PARTICIPANTS' children in their home safely and shall
include information about community resources to allow PARTICIPANTS to achieve
their goals established by the plan; and
3.3.4.2 Children's Bureau's DR Advocate shall provide
"one-on-one" support for PARTICIPANTS; facilitate PARTICIPANT access .to FRC
and other community resources as determined by the plan; ensure.services are
not duplicated and resources are maximized; and inform PARTICIPANTS about
after hours access. If DR Family Advocacy Program family stabilization funds
are required, Children's Bureau shall research available community resources
prior to approving expenditures.
3.3.5 Children's Bureau shall provide DR Family Advocacy Program
services Monday through Friday during FRC operating hours, and on evenings as
required by PARTICIPANTS, continuously throughout the term of this Agreement.
3.3.6 Children's Bureau shall provide OR Family Advocacy Program
services at the FRC, in PARTICIPANTS' homes or schools, and/or other community
sites.
3.3.7 Chi Idren's Bureau shall measure progress by ensuring
PARTICIPANTS complete a FaCT registration form. Additionally; Children's
Bureau shall complete a FaCT standardized Advocacy Outcomes and Tracking Log
and ADMINISTRATOR's Referral Feedback Form.
3.3.8 Children's Bureau's DR Family Advocacy Program services
shall address the following PSSF service category: Family Preservation.
(FNH0209) 6 of 42
(3/18/09)
l
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
3.3.9 Children's Bureau shall provide qualified DR Advocate
staff as specified in Subparagraph 1.4.12 of this Exhibit,
3.4 DR In -Home Parenting Program:
3.4.1 Chi Idren's Bureau shall provide DR In - Home Parenting
Program services to at -risk families with children ages birth to eighteen (0-
18) years in the community who have been identified by ADMINISTRATOR and
referred to CONTRACTOR as potential risks for child abuse and/or neglect,
hereinafter referred to as "PARTICIPANTS" for purposes of Subparagraph 3.4 of
this Exhibit.
3.4.2 Chi Idren's Bureau shall provide • DR In -Home Parenting
Program services for a minimum of thirty (30) unduplicated PARTICIPANTS. DR
In -Home Parenting Program services shall include, but not be limited to, the
following: parent education using NuParent and/or Young Parent curriculum, or
other curriculum to be approved in advance and in writing by ADMINISTRATOR, on
parenting skills, discipline, budgeting, child development, and child health
and safety conducting a comprehensive face-to-face assessment, and subsequent
reassessments as needed, of PARTICIPANTS' strengths and needs; developing an
individualized service plan; administering evaluation tools; and coordinating
service delivery with other service providers. Children's Bureau may offer DR
In -Home Parenting Program services to all other FRC participants who request
this service provided that all PARTICIPANTS referred by ADMINISTRATOR are
served as .a priority,
3.4.3 ADMINISTRATOR does not guarantee CONTRACTOR any specified
minimum number of referrals for the DR In -Home Parenting Program and
acknowledges that the number of PARTICIPANTS served is contingent in part,
upon the number of referrals to CONTRACTOR.
3.4.4 Chi Idren's Bureau shall provide DR In -Home
Program services Monday through Friday during FRC operating hours
(FNH0209)
9 of 42
Parenting
and on
(3/1.8/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
evenings as required by PARTICIPANTS, continuously throughout the term of this
Agreement.
3.4.5 Children's Bureau shall provide DR In - Home Parenting
Program services in PARTICIPANTS' homes and/or other community sites.
3.4.6 Children's Bureau shall measure progress by ensuring
PARTICIPANTS complete a FaCT registration form. Additionally, Children's
Bureau shall complete a FaCT standardized Parenting pre- and post-test.
3.4.7 Children's Bureau's DR In -Home Parenting Program services
shall address the following PSSF service category: Family Preservation.
3.4.8 Children's Bureau shall provide - qualified In -Home
Parenting Educator staff as specified in Subparagraph 14.13 of this Exhibit.
3.5 DR Individual Counseling:
3.5.1 Human Options, Inc. (Human Options) shall provide DR
Individual Counseling services to at -risk parents, caregivers, and/or their
children ages birth to eighteen (18) years of age in the community who have
been identified by ADMINISTRATOR and referred to CONTRACTOR as potential risks
for child abuse and/or neglect and/or referred by DR Family Advocate staff,
hereinafter referred to as "PARTICIPANTS" for purposes of Subparagraph 3.5 of
this Exhibit.
3.5.2 Human Options shall provide DR Individual Counseling
services to a minimum of thirty-five (35) PARTICIPANTS. DR Individual
Counseling services shall include, -but not be limited to: assessing family
needs; providing treatment planning; providing emotional support; stabilizing
immediate crisis; increasing PARTICIPANTS' coping skills and family coherence;
reducing PARTICIPANTS' exposure to violence in the home; providing assistance
developing time -limited goals for the family and the child in placement that
are targeted to PARTICIPANTS' particular reunification plans, if applicable;
and, making appropriate linkages to all needed treatment programs and social
(FNH0209)
10 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
support systems. The DR Counselor shall attend FRC's Comprehensive Case
Management Team meetings.
3.5.3
Human Options may offer
DR Individual
Counseling services
to all other FRC
participants who request
counseling services
provided that
all PARTICIPANTS
referred by ADMINISTRATOR
and DR Family
Advocate staff are
served as a priority
3.5.4 ADMINISTRATOR does not guarantee CONTRACTOR any specified
minimum number of referrals for DR Individual Counseling and acknowledges that
the number of PARTICIPANTS served is contingent in part, upon the number of
referrals to CONTRACTOR.
3.5.5 Human Options shall provide a minimum number of six (6)
and a maximum number of twelve (12) DR Individual Counseling sessions for each
PARTICIPANT during the term of the Agreement. Each counseling session shall
be a minimum of fifty (50) minutes in duration, or as clinically assessed by
the Clinical Supervisor.
3.5.6 Human Options shall provide DR Individual Counseling
services at the FRC, at PARTICIPANTS homes, in PARTICIPANTS' schools; and/or
other community sites as needed to assist in assessing family needs and
engaging PARTICIPANTS in counseling services.
3.5.7 Human Options shall measure progress ,by ensuring that
PARTICIPANTS complete a FaCT registration form. Additionally, Human Options
shall complete a FaCT standardized Counseling Assessment Tool and the FaCT
standardized Mental Health Counseling Indicators Checklist.
3.5.8 Human Options' DR Individual Counseling services shall
address the following PSSF service category: Family Preservation.
3.5.9 Human Options shall provide qualified DR Counselor and DR
Clinical Supervisor staff as specified in Subparagraphs 14.14 and 14.15 of
this Exhibit
(FNH0209)
11 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
3,6 DR Family Counseling:
3.6.1 Human Options shall provide DR Family Counseling services
to at -risk families with children ages birth to eighteen (18) years of age in
the community who have been identified by ADMINISTRATOR and referred to
CONTRACTOR as potential risks for child abuse and/or neglect and/or referred
by DR Family Advocate staff, hereinafter referred to as "PARTICIPANTS" for
purposes of Subparagraph 3.6 of this Exhibit.
3.6.2 Human Options shall provide DR Family Counseling services
to a minimum of twelve (12) PARTICIPANTS. DR Family Counseling services shall
include, but not be limited to: assessing family needs; providing treatment
planning; providing emotional support; stabilizing immediate crisis;
increasing PARTICIPANTS' coping skills and family coherence; reducing
PARTICIPANTS' exposure to violence in the home; providing assistance
developing time -limited goals for the family and the child in placement that
are targeted to PARTICIPANTS' particular reunification plans. if applicable;
and, making appropriate linkages to all needed treatment programs and social
support systems. The DR Counselor shall attend FRC's Comprehensive Case
Management.Team meetings.
3.6,3 Human Options may offer DR Family Counseling services to
all other FRC participants who request counseling services provided that all
PARTICIPANTS referred by ADMINISTRATOR and DR Family Advocate staff are served
as a priority.
3.6.4 ADMINISTRATOR does not guarantee CONTRACTOR any specified
minimum number of referrals for DR Family Counseling and acknowledges that the
number of PARTICIPANTS served is contingent, -in part, upon the number of
referrals to CONTRACTOR.
3.6.5 Human Options shall provide a minimum number of six (6)
and a maximum number of twelve (12) DR Family Counseling sessions for each
(FNI10209)
12 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PARTICIPANT during the
term
of the
Agreement.
Each
counseling session shall
be a minimum of fifty
(50)
minutes
in duration,
or
as clinically assessed by
the Clinical Supervisor.
3.6.6 Human Options shall provide DR Family Counseling services
at the FRC, in PARTICIPANTS' schools, and/or other community sites.
3.6.7 Human Options shall measure progress by ensuring
PARTICIPANTS complete a FaCT registration form. Additionally, Human Options
shall complete a FaCT standardized Counseling Assessment Tool and the FaCT
standardized Mental Health Counseling Indicators Checklist.
3.6.8 Human Options' DR Family Counseling services shall address
the following PSSF service category: Family Preservation.
3.6.9 Human Options shall provide qualified DR Counselor and
Clinical Supervisor staff as specified in Subparagraphs 14.14 and 14.15 of
this Exhibit.
3.7 DR Crisis Counseli
3.7.1 Human Options shall provide DR Crisis Counseling services
to at -risk parents, caregivers, and/or their children ages birth to eighteen
(18) years of age in the community who have been identified by ADMINISTRATOR
and referred to CONTRACTOR as potential risks for child abuse and/or neglect
and/or referred by DR Family Advocate staff, hereinafter referred to as
"PARTICIPANTS" for purposes of Subparagraph 3.7 of this Exhibit.
3.7.2 Human Options shall provide DR Crisis Counseling services
to a minimum of thirteen (13) PARTICIPANTS; DR Crisis Counseling services
shall include, but not be limited to: assessing family needs: providing
treatment planning; providing emotional support; stabilizing immediate crisis;
increasing PARTICIPANTS' coping skills and family coherence; reducing
PARTICIPANTS' exposure to violence in the home; providing assistance
developing time -limited goals for the family and the child in placement that
(F*10209x
13 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
are targeted to PARTICIPANTS' particular reunification plans, if applicable;
and, making appropriate linkages to all needed treatment programs and social
support systems. The DR Counselor shall attend FRC's Comprehensive Case
Management Team meetings.
3.7,3 Human Options may offer DR Crisis Counseling services to
all other FRC participants who request counseling services provided that all
PARTICIPANTS referred by ADMINISTRATOR and DR Family Advocate staff are served
as a priority.
3.7.4 ADMINISTRATOR does not guarantee CONTRACTOR any specified
minimum number of referrals for DR Crisis Counseling and acknowledges that the
number of PARTICIPANTS served is contingent in part, upon the number of
referrals to CONTRACTOR.
3.7.5 Human Options shall provide a minimum number of one (1)
and a maximum number of three (3) DR Crisis Counseling sessions for each
PARTICIPANT during the term of the Agreement. Each counseling session shall
be a minimum of fifty (50) minutes in duration, or as clinically assessed by
the Clinical Supervisor.
3.7.6 Human Options shall provide DR Crisis Counseling services
at the FRC, in PARTICIPANTS' schools, and/or other community sites.
3.7.7 Human Options shall measure progress by ensuring that
PARTICIPANTS complete a FaCT registration form.
3.7.8 Human Options DR Crisis Counseling services shall address
the following PSSF service category: Family Preservation,
3.7.9 Human Options shall provide qualified DR Counselor and DR
Clinical Supervisor staff as specified in Subparagraphs 14.14 and 14,15 of
this Exhibit.
4. PSSF OUTCOME #2: _SERVICES ADDRESSING HOW CHILDREN ARE SAFELY MAINTAINED
IN THEIR OWN HOMES, WHENEVER POSSIBLE AND APPROPRIATE
( FN110209)
14 of 42
(3/18/09)
1
3
4
5
6
7
8
9
lO
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
4.1 Personal Empowerment Program - Famil Su wort:
4.1.1 Human Options shall provide Personal Empowerment Program
(PEP) - Family Support services to parents and/or caregivers of children ages
birth through eighteen (0 - 18) years, and who are victims .of domestic
violence; hereinafter referred to as "PARTICIPANTS" for purposes of
Subparagraph 4.1 of this Exhibit.
4.1.2 Human Options shall provide PEP - Family Support services
for a minimum of fifty-four (54) unduplicated PARTICIPANTS. PEP - Family
Support services shall include classes covering the following topics: causes
of domestic violence; anger issues and teaching "time out"; connection of drug
and alcohol abuse to domestic violence; effects of violence on children; legal
issues; safety planning; and maintaining healthy relationships. Services
shall be provided in Spanish and English.
4.1.3 Human Options shall provide a minimum of eight (8) series
of classes during the term of the Agreement. Each series shall meet for two
(2) hours per week for ten (10) weeks.
4.1.4 Human Options shall provide PEP Family Support services
at the FRC.
4.1.5 Human Options shall measure progress by ensuring that
PARTICIPANTS complete a FaCT registration form and the FaCT standardized PEP
pre- and post-tests.
4.1.6 Human Options' PEP - Family Support services shall address
the following PSSF service categories: Family Preservation, Family Support,
Time -Limited Family Reunification, and Adoption Promotion and Support.
4 1.7 Human Options shall provide qualified PEP Facilitator
staff as specified in Subparagraph 14.11 of this Exhibit.
4.2 PEP - Time -Limited Family Reunification:
4.2.1 Human Options shall provide PEP - Time -Limited Family
(FNH0209)
15 of 42
(3/18/09)
l
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Reunification (TLFR) services for parents and/or primary caregivers of
children ages birth through eighteen (0-18) years who have been removed from
the home within the last fifteen (15) months, and who are victims of domestic
violence; hereinafter referred to as "PARTICIPANTS" for purposes of
Subparagraph 4.2 of this Exhibit.
4.2.2 Human Options shall provide PEP TLFR services for a
minimum of eight (8) unduplicated PARTICIPANTS. PEP TLFR services shall
include classes covering the following topics: causes of domestic violence;
anger issues and teaching "time out"; connection of drug and alcohol abuse to
domestic violence; effects of violence on children; legal issues: safety
planning; and maintaining healthy relationships. Services shall be provided
in Spanish and English.
4.2.3 Human Options shall provide a minimum of eight (8) series
of classes during the term of the Agreement. Each series shall meet for two
(2) hours per week for ten (10) weeks.
4.2.4 Human Options shall provide PEP - TLFR services at the
FRC.
4.2.5 Human Options shall measure progress by ensuring that
PARTICIPANTS complete a Fa CT registration form and the FaCT standardized PEP
pre- and post-tests.
4.2.6 Human Options' PEP - TLFR services shall address the
following PSSF service category: Time -Limited Family Reunification.
4.2.7 Human Options shall provide qualified PEP Facilitator
staff as specified in Subparagraph 14.11 of this Exhibit.
5. PSSF OUTCOME #3: SERVICES ADDRESSING HOW CHILDREN HAVE PERMANENCY AND
STABILITY IN THEIR LIVING SITUATIONS
5 1 Comprehensive Case Management Team:
5.1.1 Children's Bureau shall coordinate with other
UNIH0209)
16 of 42
(3/18/09)
1
2
3
4
5
6
7
s
9
10'
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
collaborative partners to provide Comprehensive Case Management Team services
for families with children ages birth through eighteen (0-18) years,
hereinafter referred to as "PARTICIPANTS" for purposes of Subparagraph 5.1 of
this Exhibit.
5. 1,2 Children's Bureau shall coordinate with other
collaborative partners to provide Comprehensive Case Management Team services
for a minimum of one hundred (100) unduplicated PARTICIPANTS. Comprehensive
Case Management Team services shall include, but not be limited to, the
following components:
5.1.2.1 Assessment: The .assigned FRC staff shall
complete a comprehensive assessment of PARTICIPANTS' strengths and needs and
of the community resources available to PARTICIPANT. The assigned FRC staff
shall complete a FaCT registration form, FaCT consent forms, Case Management
Team Outcomes & Tracking Log, and a referral form.
5.1.2.2 Individualized Service Plan: On the basis of the
assessment, the assigned FRC staff, with the Comprehensive Case Management
Team, under the supervision of the FRC Program Coordinator and/or license
eligible clinician, shall develop an individualized service plan with the
PARTICIPANT that identifies priorities, desired outcomes, and the strategies
and resources to be used in attaining the outcomes.
6.1.2.3 Service Plan Implementation: The assigned FRC
staff, in conjunction with the appropriate providers, shall implement the
service plan aimed at mobilizing the community resources and services needed
to maximize the PARTICIPANT's physical, social, and emotional well-being; and
coordinate and monitor service delivery. The assigned FRC staff shall refer
PARTICIPANT, as appropriate, to other collaborative partners for services.
The assigned FRC staff shall track the referral on a referral form. Reporting
of referral outcomes shall be returned to the centralized data location.
(FNH0209) 17 of 42 (3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
5.I.2.4 Reassessment: The assigned FRC. staff shall
reassess the PARTICIPANT's status, with input from contact level personnel
from the referring and referral collaborative partners, in a weekly clinical
review of cases. Comprehensive• Case Management Team meetings shall provide
weekly evaluations and assessment for PARTICIPANTS.
5.1.2.5 Termination: The assigned FRC staff, with the
input from the FRC Program Coordinator and/or license eligible clinician and
the Comprehensive Case Management Team, shall terminate the case when the
desired outcomes have been attained, the PARTICIPANT is non -compliant, or the
PARTICIPANT withdraws.
5.1.3 Children's Bureau shall provide Comprehensive Case
Management Team services continuously during the term of this Agreement.
Comprehensive Case Management Team meetings shall be scheduled one (1) day per
week for a minimum of one (1) hour in duration. The FRC Program Coordinator
and/or license eligible clinician shall facilitate the Comprehensive Case
Management Team meetings.
5.1.4 Children's Bureau shall provide services at the FRC and/or
at other community locations, to be approved in advance and in writing by
ADMINISTRATOR.
5.1.5 Children's Bureau shall measure progress by ensuring that
PARTICIPANTS complete a FaCT registration form, and Children's Bureau shall
complete a FaCT referral form, the Case Management Team Tracking and Follow -Up
Log, and maintain a case review log. Children's Bureau shall provide an
evaluation of PARTICIPANT progress using the case plan provided by the
Comprehensive Case Management Team.
5,1.6 Children's Bureau's Comprehensive Case Management Team
services shall address the following PSSF service categories: family
Preservation, Family Support, Time -Limited Family Reunification, and Adoption
(FNH0209)
18 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Promotion and Support.
5.1.7 Children's Bureau shall provide qualified FRC Program
Coordinator staff as specified in Subparagraph 14.2 of this Exhibit.
5.2 Adoptive Parent and Relative Caregiver Respite Care.
5.2.1 Children's Bureau shall subcontract with The Raise
Foundation (Raise) to provide Adoptive Parent and Relative Caregiver Respite
Care services for pre- and post -adoptive parents and relative caregivers in
the community with children ages birth through eighteen (0-18) years,
hereinafter referred to as "PARTICIPANTS" for purposes of Subparagraph 5.2 of
this Exhibit.
5.2.2 Children's Bureau, through subcontract with Raise, shall
provide Adoptive Family and Relative Caregiver Respite services for a minimum
of five (5) unduplicated PARTICIPANTS. Respite Care services shall be offered
on a quarterly basis. Adoptive Family and Relative Caregiver Respite services
shall include, but not be limited to the following: supervised and organized
activities and events for children of relative caregivers and adoptive
parents, thereby providing support, and relief for said families. All services
will be offered in Spanish and English.
5.2.3 Children's Bureau, through subcontract with Raise, shall
provide a minimum of one (1) events to be scheduled on a date and time
convenient to PARTICIPANTS as determined by community outreach.
5.2.4 Children's Bureau, through subcontract with Raise, shall
provide pre- and post -Adoptive Parent and Relative Caregiver Respite services
at the FRC and/or at other community locations, to be approved in advance and
in writing by ADMINISTRATOR.
5.2.5 Children's Bureau, through subcontract with Raise, shall
measure progress by ensuring that PARTICIPANTS complete a FaCT registration
form.
(FNH0209), 19 of 42 (3118/091
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
5,2,6
Children's
Bureau's Adoptive
Parent
and Relative
Caregiver
Respite services
address the
following PSSF
service
category:
Adoption
Promotion and Support,
5.2.7 Children's Bureau shall provide qualified FRC Program
Coordinator staff as specified in Subparagraph 14.2 of this Exhibit,
Additionally, Children's Bureau, through subcontract with Raise, shall ensure
that Raise's marketing plan will include, but not be limited to: flyer and
calendar distribution to Family Resource Centers, school districts, social
services, and current families accessing Raise services and provide qualified
Family Support 'Coordinator staff as specified in Subparagraph 14.17 of• this
Exhibit.
6. PSSF OUTCOME #4: SERVICES ADDRESSING HOW THE CONTINUITY OF FAMLY
RELATIONSHIPS AND CONNECTIONS IS PRESERVED FOR CHILDREN
6.1 Parenting Education Classes:
6.1.1 Olive Crest shall provide Parenting Education classes for
at -risk, low-income parents and/or caregivers of children ages birth through
eighteen (0-18) years, hereinafter referred to as "PARTICIPANTS" for purposes
of Subparagraph 6.1 of this Exhibit.
6.1.2 Olive Crest shall provide Parenting Education classes for
a minimum of fifteen (15) unduplicated PARTICIPANTS. Parenting Education
Classes shall consist of the Active Parent curriculum and Common Sense
Parenting curriculum and shall include, but not be limited to, the -following
topics: psychologically based behavior principles, including consequences;
emotional reactivity; pro -activity in planning child(ren)'s growth process;
modeling appropriate behaviors; limit setting and boundaries; attachment and
bonding; child development; teaching effective praise; preventative teaching,
including safety issues; corrective teaching for when children) make(s)
mistakes; teaching self-control during stressful situations; teaching
II €FNF102091
20 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
decision -making processes; alcohol and substance abuse awareness; self esteem;
the role of parents in public education; nurturing ,your child(ren); health and
nutrition; communicating with adolescents; and teaching adolescents
responsible behavior. The instructor shall use lecture, visual aids, role-
playing techniques, workbooks, and textbooks, the last of which shall become
the property of PARTICIPANTS at the conclusion of the Parenting Education
Classes. Services shall also be offered in Spanish.
6.1.3 Olive Crest shall provide a minimum of one (1) series of
Parenting Education Classes. The series shall meet for a minimum of two (2)
hours per week for •a minimum of six (6) weeks. Classes shall be scheduled
Monday through Saturday, at times convenient for PARTICIPANTS as determined by
community outreach.
6.1.4 Olive Crest shall provide Parenting Education Classes at
the FRC and/or at other community locations, to be approved in advance and in
writing by ADMINISTRATOR.
6.1.5 Olive Crest shall measure progress by ensuring
PARTICIPANTS complete a FaCT registration form, FaCT standardized Parenting
pre- and post-tests, and the Parenting Class Assessment tool to be approved in
advance and in writing by ADMINISTRATOR.
6.1.6 Olive Crest's Parenting Education classes shall address
the following PSSF service categories: Family Preservation, Family Support,
Time -Limited Reunification, and Adoption Promotion and Support.
6.1.7 Olive Crest shall provide qualified Parent Educator staff
as specified in Subparagraph 14.7 of this Exhibit.
7. PSSF OUTCOME ¢#5: SERVICES ADDRESSING HOW FAMILIES HAVE ENHANCED
CAPACITY TO PROVIDE FOR THEIR CHILDREN'S NEEDS
7.1 Family Advocacy/Case Management Support:
7.1.1 Children's Bureau shall provide Family Advocacy/Case
(FNH0209)
21 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Management Support - Family Preservation and
Family Support services
for at -
risk, low income intact and/or
foster and/or
pre- and post -adoptive
families
with children ages birth through
eighteen (0-18)
years including those
who are
in crisis, and/or families in
the process
of reunification, hereinafter
referred to as "PARTICIPANTS"
for purposes
of Subparagraph 7,1
of this
Exhibit.
7.1.2 Chi Idren's Bureau shall provide Family Advocacy/Case
Management Support - Family Preservation and Family Support services for a
minimum of one hundred fifty (150) unduplicated PARTICIPANTS. Family
-Advocacy/Case Management Support - Family Preservation, and Family Support
services shall include, but not be limited to, assessing PARTICIPANT needs;
developing a service plan with the PARTICIPANT; connecting PARTICIPANTS with
needed services and following -up to ensure services were received; teaching
PARTICIPANTS how to access community services on their own; and coaching
PARTICIPANTS on parenting and daily living skills as needed for the safety and
stability of their child(ren).
7.1.3 Children's Bureau shall provide Family Advocacy/Case
Management Support services between the hours of 8:30 a.m. and 6:30 p,m
Monday through Thursday, continuously during the term of the Agreement.
Children's Bureau shall provide Family Advocacy/Case Management Support
services to PARTICIPANTS for a minimum of sixty (60) days and as often as needed
to address their needs and achieve their goals.
7.1.4 Children's Bureau shall provide Family Advocacy/Case
Management Support services at the FRC and/or at other community locations, to
be approved in advance and in writing by ADMINISTRATOR.
7.1 5 Children's Bureau shall measure progress by ensuring that
PARTICIPANTS complete a FaCT registration form Additionally, Children's
Bureau shall complete the FaCT Advocacy Tracking and Outcomes Log.
UNN0209)
22 of 42
(3/18/09}
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
7.1.6 Chi Idren's Bureau's Family Advocacy/Case Management
Support services shall address the following PSSF service categories: Family
Preservation, Family Support, Time -Limited Family Reunification, and Adoption
Promotion and Support.
7.1.7 Children's Bureau shall provide qualified Family Advocate
staff as specified in Subparagraph 14.3 of this Exhibit to provide this
service.
7.2 Adoptive Parent and Relative Caregiver Family Support Services
7.2.1 Chi Idren's Bureau shall subcontract with The Raise
Foundation to provide Adoptive Parent and Relative Caregiver Family Support
services for pre- and post -adoptive parents and relative caregivers in the
community with children ages birth through eighteen (0-18) years, hereinafter
referred to as "PARTICIPANTS" for purposes of Subparagraph 7.2 of this
Exhibit.
7.2.2 Children's Bureau, through subcontract with Raise, shall
provide Adoptive Parent and Relative Caregiver Family Support services for a
minimum of twenty (20) unduplicated PARTICIPANTS. Adoptive Parent and Relative
Caregiver Family Support services shall include, but not be limited to the
following: supervised and organized activities and events for pre- and post -
adoptive and relative caregiver families and children, promoting family unity,
positive parent/child interaction, parent education, encouragement and
support. All services will be offered in Spanish and English.
7.2.3 Children's Bureau, through subcontract with Raise, shall
provide a minimum of one (1) support service event during the term of this
Agreement.
7.2.4 Children's Bureau, through subcontract with Raise, shall
provide Adoptive Parent and Relative Caregiver Family Support services at the
FRC and/or at other locations within the community, to be approved in advance
(FNH0209)
23 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
and in writing by ADMINISTRATOR.
7.2.5 Children's Bureau, through subcontract: with Raise, shall
measure progress by ensuring that PARTICIPANTS complete a FaCT registration
form.
7.2,6 Children's Bureau, through subcontract with Raise, shall
provide a qualified Family Support Coordinator as specified in Subparagraph
14.17 of this Exhibit.
7.2.7 Children's Bureau's Adoptive Parent and Relative Caregiver
Family Support services shall address the following PSSF service categories:
Family Preservation, Family Support, Time -Limited Family Reunification, and
Adoption Promotion and Support.
7.3 Information and Referral:
7.3.1 City of Santa Ana (Santa Ana) shall provide Information
and Referral services for at -risk, low-income parents and/or caregivers with
children ages birth through eighteen (0-18) years; hereinafter referred to as
"PARTICIPANTS" for the purposes of Subparagraph 7.3 of this Exhibit.
7.3.2 Santa Ana shall provide Information and Referral services
for a minimum of eight hundred (800) unduplicated PARTICIPANTS. Information
and Referral services shall include an assessment of PARTICIPANT needs and
referral to a wide range of community services including, but not limited to,
emergency assistance; parenting resources; legal assistance; employment
services; academic support services; health services; counseling; child care;
substance abuse treatment; and other services based on the PARTICIPANT's
unique needs.
7.3.3 Santa Ana shall provide Information and Referral services
between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday,
continuously during the term of the Agreement.
(FNH0209)
24 of 42
(3/2B/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
7.3.4 Santa Ana shall provide Information and Referral services
at the FRC.
7.3.5 Santa
Ana
shall measure progress
by
completing
the FaC"
standardized Information
and
Referral Tracking Log in
the
FaCI*Track
database
system.
7.3.6 Santa Ana's Information
address the following PSSF service categories
Support, Time Limited Family Reunification,
Support.
and Referral services shall
Family Preservation, Family
and Adoption Promotion and
7.3.7 Santa Ana shall provide qualified Information & Referral
Specialist staff as specified in Subparagraph 14.5 of this Exhibit to provide
this service.
8. PSSF OUTCOME #6: SERVICES ADDRESSING HOW CHILDREN RECEIVE APPROPRIATE
SERVICES TO MEET THEIR EDUCATIONAL NEEDS
CONTRACTOR proposed no services under this PSSF Outcome.
9. PSSF OUTCOME #7: SERVICES ADDRESSING HOW CHILDREN RECEIVE ADEQUATE
SERVICES TO MEET THEIR PHYSICAL AND MENTAL HEALTH NEEDS
CONTRACTOR proposed no services under this PSSF Outcome.
10. ADDITIONAL CONTRACTOR RESPONSIBILITIES
10.1 In addition to the services specified in Paragraphs 3 through 9 of
this Exhibit, CONTRACTOR shall:
10.1.1 Provide ADMINISTRATOR a detailed marketing plan for each
contracted service, and revise, if necessary, as requested by 'ADMINISTRATOR.
10.1.2 Actively engage the community including local residents,
faith -based groups, businesses, public and private organizations, civic
groups, and others in the planning and implementation of services that promote
the well-being, safety, and permanency of children, families and communities.
(FNH0209)
25 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
10.1.3 Be community. based and maximize opportunities to provide
integrated, coordinated and easily accessible resources for families that
assure the successful linkage of program participants with needed services.
10.1.4 Affirm -families' cultural, ethnic,and linguistic
identities and enhance their ability to function in a multicultural society.
10.1.5 Be outcome driven and identify indicators that accurately
reflect progress towards stated goal(s).
10.1.6 Employ program strategies based on principles that have
been demonstrated to be effective with the target population to be served.
10.1.7 Identify and address family and child abuse issues in the
community with an emphasis on prevention, early intervention, and permanency.
10.1.8 Identify and address substance abuse problems, including
prevention and access to intervention strategies.
10.1.9 Demonstrate the ability, now and in the future, to
integrate multiple public, private, and collaborative partner funding sources.
10.2 CONTRACTOR maintain its Governance Structure outlining resource
sharing, accountability, decision -making strategies, conflict resolution plan
(including addition and/or deletion of any partner agency and change of
designated fiscal agency), ongoing community input and involvement, principles
of collaboration, and voting quorum (including what constitutes a quorum).
10.3 CONTRACTOR's FRC Coordinator shall participate in meetings, to be
held not more than once per month, of all FaCT FRC Program Coordinators for
the purpose of information sharing, joint problem solving, identification of
Best Practices, development of common approaches to case management and
intake, training, and other related matters. ADMINISTRATOR will provide
CONTRACTOR with
location(s).
0 0209)
detailed information regarding meeting date(s) and
26 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
10.4
CONTRACTOR
shall develop a
Community Action Council (CAC)
that
shall meet
a minimum of
quarterly. the
FRC will maintain a roster and a
copy
of minutes
for all CAC
meetings. The
composition of CONTRACTOR's CAC
will
vary, depending on the specific goals of, and the services to be provided by,
the FRC. The CAC shall consist of community members such as parents, youths,
teachers, businesses, religious community leaders, law enforcement, and city
representatives.
10.5 Appropriate CONTRACTOR staff shall participate in all required
training identified by ADMINISTRATOR, including, but not limited to,
management information system, FRC Program Coordinator's role in.the FRC, and
other FRC responsibilities and activities. ADMINISTRATOR will provide
CONTRACTOR with detailed information regarding training date(s) and
location(s).
10.6 CONTRACTOR shall follow ADMINISTRATOR's established procedures for
reporting any special incidents that occur during 'CONTRACTOR's performance of
duties under this Agreement, involving CONTRACTOR's staff, participants,
and/or property.
10.7 Human Options shall provide child care services at the FRC to
children of parents attending FRC programs during FRC operating hours, and on
evenings and weekends as required by participants, continuously throughout the
term of this Agreement. Human Options shall provide qualified Child Care
Activity Leader staff as specified in Subparagraph 14.17 of this Exhibit.
11. REPORTS
11.1 CONTRACTOR shall prepare and submit written reports regarding each
participant to the FaCT Program Coordinator including, but not limited to, the
following information:
(FNH0209)
I..1.1. Family identifier;
1.1.2. Family member identifier;
27 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
1.1.3. Ethnicity;
1.1.4. Date of birth;
1.1.5. Sex;
1.1.6. Referral reason(s);
1.1.7. Services recommended;
1.1.8. Services provided;
1,1.9. Date services delivery begins;
1.1.10. Status indicators (e.g. previous abuse reports, existing
health problems, etc.);
Primary language spoken;•
1.1.12. PSSF outcome measures as identified in Paragraphs 3
through 9 Date service delivery ends:
1.1.13. of this Exhibit; and
1.1.14. PSSF service categories as identified in Paragraphs 3
through 9 of this Exhibit.
11.2 Reports shall be prepared in a format approved in writing by
ADMINISTRATOR and shall be transmitted to the FaCT Program Coordinator and
Social Services Agency (SSA) Contract ADMINISTRATOR by the twentieth (20") day
of each month for the preceding month of services.
11.3 CONTRACTOR shall complete registration forms and attendance sheets
for every service delivered to participant(s) unless specifically exempted by
ADMINISTRATOR.
11.4 CONTRACTOR shall complete the Fa CT standardized Marketing Outreach
Log and shall submit to ADMINISTRATOR quarterly, ten (10) calendar days
following the end of each quarter.
11.5 ADMINISTRATOR and CONTRACTOR may mutually agree in writing to add,
delete, waive, or otherwise modify reporting requirements as stated -in this
paragraph.
(FNH0209)'
28 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
11..6 CONTRACTOR shall provide information deemed necessary by
ADMINISTRATOR to complete any state -required reports related to the services
provided under this Agreement.
12, SUSTAINABILITY
12.1 CONTRACTOR agrees to work with ADMINISTRATOR and/or FaCT in order
to pursue long-term sustainability of CONTRACTOR'S FaCT collaborative
programs. This includes, but is not limited to, participation in the
following:
12.1.1 Assessment of long-term need for and reasonableness of
FaCT collaborative programs;
12.1.2 Training programs developed by or for FaCT;
12.1.3 Outreach activities initiated by FaCT staff or FaCT
committees, as mutually agreed by CONTRACTOR and ADMINISTRATOR;
12.1.4 Research of other public/private funding sources and
opportunities;
12.1.5 Pursuit of linkages with other partners, as appropriate;
and
12.1.6 Development of marketing and community education materials
as mutually agreed upon by CONTRACTOR and ADMINISTRATOR.
12.2 CONTRACTOR agrees to cooperate in these efforts; as well as
independently pursue opportunities to improve sustainability of their
collaborative program. Independent activities may include activities
identified above as well as grant writing, and engaging in collaborative
agreements with other integrated service initiatives.
12.3 CONTRACTOR shall inform ADMINISTRATOR of its activities to sustain
CONTRACTOR's FaCT collaborative program by including written progress reports
in FaCT mandated reports.
(FNNd209)
24 of 42
(3/18/09)
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
13, BUDGET
The budget for services provided pursuant to Exhibit A of this Agreement
is set forth as follows:
LINE ITEMS:
Max Total
Hourly Contract
Rate "' FTE ` ' Budget
SALARIES:
Children's Bureau of Southern California (Children's Bureau):
Director/Program Manager (Administrative)
30.00 0.04
FRC Program Coordinator (Service: 5.1)
23.52 1.00
Family Advocate (Services: 7.1)
16.52 1.00
Data Entry/Client Tracking (Administrative)
14,33 0.50
Subtotal Children's Bureau Salaries
Children's Bureau Benefits (24%)0'
Subtotal Children's Bureau Salary &
Benefits:
City of Santa Ana:
Information & Referral Specialist (service: 7.3)
16.19 0.50
Information & Referral Specialist (service: 7.3)
16.19 0.50
Subtotal Santa Ana Salaries
Santa Ana Benefits (8.5%)`3'
Subtotal Santa Ana Salary and Benefits
Olive Crest Treatment Centers (Olive Crest):
Counselor (Services: 3.1, 3.2)
25.50 0,35
Program Supervisor (Administrative)
25.00 0.025
Administrative Staff (Administrative)
13,00 0.025
Subtotal Olive Crest Salaries
Olive Crest Benefits (1.8%)`37
Subtotal Olive Crest Salary and
Benefits
Subtotal All Salaries and Benefits
Children's Bureau:
The Raise Foundation Subcontract (Services:
5.2, 7.2)
Subtotal Consultants/Subcontracts
SUPPLIES/OPERATING EXPENSES:
Children's Bureau:
Office Expenses
Program Expenses
Emergency Assistance
Community Action Council Expenses
Telephone
(FNH0209)
30 of 42
$2,000
48.942
34.353
14,901
$100,196
21,047
$121,243
$15,400
14,900
$30,300
2,700
$33,000
$18,200
1,300
676
$20,176
3,051
$23,227
$177,470
$ 4,000
$ 4,000
$ 911
848
Soo
Soo
2,000
(3/18/09)
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Mi 1 eage "1
1, 349
Human Orations:
Personal Empowerment Program Expenses
(Services: 4.1, 4.2)
$ 9.700
Child Care Expenses'61 (Service: 10.7)
2,500
Olive Crest:
Clinical Supervisor (Services: 3.1, 3.2)
$1,200
Office Expenses
277
Program Expenses
100
Telephone
300
Mi 1 eage `41
150
General Liability Insurance
350
FRC Staff Training`''
60
Administrative Indirect Costs (9%)
2,469
Santa Ana:
Office Expenses
$ 300
Program Expenses
351
Subtotal Supplies/Operating Expenses
$23.865
DIFFERENTIAL RESPONSE (DR) PROGRAM
DR PROGRAM SALARIES:
Children's Bureau:
Director/Program Manager (Administrative)
30.00 0.12
$7,488
DR Advocate (Service: 3.3)
22.00 1.00
45,760
In-Home.Parenting Educator (Service: 3.4)
20.00 0.50
20,800
Data Entry/Client Tracking (Administrative)
14.00 0.10
2,912
Subtotal DR Program Salaries:
$76,960
DR Program Benefits (24%)"'
18,471
Subtotal DR Program Salaries and
Benefits
$95,431
DR PROGRAM SERVICES AND SUPPLIES:
Children's Bureau`.
DR Program Office Expenses
$1,500
DR Program Expenses
1,500
DR Program Family Stabilization Funds "'
3,000
DR Program Mileage `s'
2,250
DR Program Staff Training & Conferences '4'
850
Subtotal DR Program Services and Supplies
$9,100
DR PROGRAM OPERATING EXPENSES:
Children's Bureau:
DR Program Telephone/Cell and DSL line
$2,040
DR Program Utilities
552
DR Program Staff Recruitment Expenses
1,399
DR Program Computer/Printer/Fax
2,400
Administrative Overhead
5,004
(FNH0209) 31 of 42 (3/18,/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
- 26
27
28
Subtotal DR Program Operating Expenses
DR COUNSELING
Human Options:
DR Counselor (Services; 3,5, 3.6)
DR Clinical Supervisor (Services: 3.5, 3.6)
Benefits"'
Mi 1 eage15'
Training"'
Program Costs
Subtotal DR COUNSELING
MAXIMUM COUNTY OBLIGATION
$1.1 395
22.66 0.40 $18,853
38.00 0,025 1,976
4,374
400
20D
197
$26,000
$347,261
For hourly employees, Full -Time Equivalent (FTE) is defined as the
amount of time (stated as a percentage) the position will be providing
services under the terms of this Agreement. This percentage is based upon a
40-hour work week. For salaried employees, FTE is defined as the amount of
time (stated as a percentage) the position will be paid for under the terms of
this Agreement, regardless of the number of hours actually worked.
`Z' Maximum hourly rate which will be permitted during the term of this
Agreement; employees may be paid at less than maximum rate.
Medical, long term disability, retirement, pension, employee
assistance, FICA, SUI, Worker's Compensation and vacation accrual.
Travel costs will be in accordance with Title 41 CFR Chapter 301,
Federal Travel Regulation; Maximum Per Diem Rates; Final Rules. Travel must
be approved by ADMINISTRATOR in advance. CONTRACTOR shall be reimbursed for
actual expenses of lodging, up to the maximum allowed in Title 41 CFR Chapter
301, Travel Allowances. CONTRACTOR shall be reimbursed for per diem rate paid
to employees for meals and incidental expenses incurred during travel, up to
the maximum allowed in Title 41 CFR Chapter 301, Travel Allowances.
")Mileage is limited to the amount allowed by IRS.
`6' CONTRACTOR shall provide a minimum of two hundred twelve (212) hours
of child care during the term of this Agreement. Allowable costs include
OH0209)
32 of 42
(3/18/09)
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
direct child care services and the purchase of supplies directly related to
the provision of child care services. All purchases for child care related
supplies muss: be requested in advance and in writing for approval by
ADMINISTRATOR.
"'Differential Response (DR) Family Stabilization Funds line -item may be
changed, deleted, or otherwise modified only by ADMINISTRATOR. DR Family
Stabilization Funds are available for use by CONTRACTOR in providing Program
Services. DR Family Stabilization Funds shall be utilized for bus vouchers,
taxi vouchers, diapers, clothing vouchers, food vouchers, and other items
intended to stabilize a family in crisis. • CONTRACTOR must receive
ADMINISTRATOR approval in advance for any item in excess of one hundred
dollars ($100).
CONTRACTOR and ADMINISTRATOR may agree, subject to advance written
notice, to add, delete or modify line items and/or amounts and/or the number
and type of FTE positions without changing COUNTY's maximum obligation as
stated in Subparagraph 17.1 of this Agreement or reducing the level of service
to be provided by CONTRACTOR. Further, in accordance with Subparagraph 37.3
of this Agreement, in the event ADMINISTRATOR reduces the maximum obligation
as stated in subparagraph 17.1, CONTRACTOR and ADMINISTRATOR may mutually
agree in writing to proportionately reduce the service goals as set forth in
this Exhibit.
14. STAFF
Children's Bureau of Southern California shall provide the following
described staff positions:
14.1 Director/Program Manager:
14.1.1 Duties: Responsible for providing oversight and general
management of all Children's Bureau staff onsite; _attending Steering Committee
meetings, Case Management meetings, and other related partner meetings; acting
(FNH0209)
33 of 42
(3/18/09)
I
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
as a liaison between FRC partners, Children's Bureau Accounting Department and
the FaCT Program to pay funded partners prior to invoicing COUNTY and ensuring
accuracy of billings; maintaining complete and accurate records of all
financial and outcome measurement data for the FRC; providing leadership and
guidance to FRC Staff and programs; ensuring quality assurance; providing
leadership and coordination of FRC sustainability efforts; ensuring all FRC
partners submit required documents including, insurance certificates, resumes,
and audits; and providing a qualified facilitator for the Case Management Team
and ensuring the meetings follow the protocol.
14.1.2 Minimum Qualifications: Master's degree in Social Work or
a related field from an accredited university; three (3) years of experience
in management and supervision; some experience with budgeting, program
planning, and related administrative responsibilities; possess excellent
verbal and written communication skills; and proficiency in English is
required.
14.2 FRC Program Coordinator:
14.2.1 Duties: Responsible for providing direct supervision of
the Family Advocate and Data Entry staff; providing indirect supervision -of
other in -kind staff at the FRC; assisting the Family Advocate with conducting
objective assessments of family strengths and problems; providing assistance
in responding to emergencies at the FRC; coordinating the day-to-day
activities at the FRC; facilitating monthly FRC partner meetings; attending
FaCT meetings and Children's Bureau meetings, as required; overseeing the
collection of outcome measurements from each FRC partner in this Agreement;
assisting the Director/Program Manager with generating monthly reports;
preparing budget modifications for this Agreement; coordinating activities,
events, and services at the FRC; ensuring effective service delivery of
programs and outcomes; attending all required FaCT and Children's Bureau
(FNH0209) 34 of 4 3/181Q9?
1
2
3
4
5
6
7
8
9
to
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28.
trainings: coordinating outreach activities; coordinating services provided by
volunteers; providing public speaking to recruit adoptive families as well as
outreach for the FRC; providing recruitment, selection. and training;
conducting performance evaluations; disciplining staff when appropriate;
mentoring FRC staff when appropriate; facilitating the weekly Case Management
Team meetings, if qualified or under the direction of a license eligible
clinician; and performing other duties as assigned.
14.2.2 Minimum Qualifications: Bachelor's degree in social work
or a related field from an accredited college; three (3) years of experience
working with children and families one (1) year of supervisory experience;
one (1) year of experience working with low income, high -risk population;
knowledge of case management practices; possess excellent written and verbal
communication skills; computer literate; ability to work cooperatively and
effectively in collaborative environment; bilingual in Spanish is preferred;
and proficiency in English is required.
14.3 Family Advocate:
14.3.1 Duties: Responsible for assessing needs and assisting
families in crisis with accessing resources to meet those needs; coordinating
information for referrals; compiling and maintaining records; preparing
reports; and attending all required meetings.
14.3.2 Minimum Qualifications: Bachelor's degree in social work
or a related field from an accredited university; two (2) years of experience
working with children and families; possess excellent verbal and written
communication skills; ability to work in a multi -cultural environment;
bilingual in Spanish is required; and proficiency in English is required.
14.4 Data Entry/Client Tracking:
14.4.1 Duties: Responsible for correctly entering data in the
FaCT database and other data systems as required; following -up with
(FNii6209) 35 of 42 (3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
collaborative partners to collect. data timely; generating required reports;
and attending FaCT meetings and trainings as required.
14.4.2 Minimum Qualifications: High school diploma or equivalent:
experience working with an automated database tracking system; excellent word
processing and data entry skills; ability to interact with collaborative
partners to obtain accurate, complete, and timely data; and proficiency in
English is required.
City of Santa Ana shall provide the following described staff position:
14.5 Information & Referral Specialist:
14.5.1 Duties: Responsible for providing information and referral
assistance to PARTICIPANTS; greeting PARTICIPANTS and community members who
enter the FRC; providing linkages to service providers; researching
information regarding community services; collecting and inputting required
program data; promoting FRC program services: assisting in the evaluation of
PARTICIPANT needs; participating in FRC meetings as needed; maintaining
required documentation; updating and maintaining the monthly FRC calendar of
activities; creating flyers for FRC events; coordinating facility usage and
reservations for the FRC; and assisting FRC partners with FRC activities and
events as needed.
14.5.2 Minimum Qualifications: Two (2) years of community service
experience and one (1) year of college education, or a combination of both;
basic knowledge of community resources; ability to work with people; ability
to work effectively and cooperatively; demonstrated problem -solving ability;
strong organizational and interpersonal skills; good verbal and written
communication skills; ability to maintain all appropriate records and data;
bilingual in Spanish is preferred; and proficiency in English is required.
Olive Crest Treatment Centers shall provide the following described
staff positions:
(FNH0209)
36 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
29
14.6 Counselor:
14.6.1 Duties: Responsible for providing Individual and Family
Counseling services at the FRC; attending Comprehensive Case Management Team
meetings; attending' required FRC meetings and training; and completing
required documentation.
14.6.2 Minimum Qualifications: Master's degree in social work or
counseling from an accredited university, and licensed or license eligible; or
Ph.D. in clinical psychology: if not licensed, work under the direction of a
licensed clinician: one (1) year of counseling experience; and excellent
verbal and written communication skills; bilingual in Spanish is required: and.
proficiency in English is required.
14.7 Parent Educator:
14.7.1 Duties: Responsible for providing Parent Education
Classes; reviewing and maintaining program files; referring families to
available community resources as appropriate; maintaining program records; and
completing all required documentation.
14.7.2 Minimum Qualifications: Three (3) years of college course
work and/or high school diploma with three (3) years of parent education
experience; knowledge of community resources; bilingual in Spanish is
required; and proficiency in English is required.
14.8 Program Supervisor:
14.8.1 Duties: Responsible for overseeing the administration of
services provided by the Counselor and Parent Educator at the FRC; ensuring
staff are provided with adequate training; ensuring accuracy of data
collection; and attending FRC partner meetings as required.
14.8.2 Minimum QualificaLions: Bachelor's degree in human
services or a related field from an accredited university; five (5) years of
management and supervisory experience in the social service field; possess
(FNH0209)
37 of 42
(3/18/09)
I
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
excellent written and verbal communication skills; bilingual in Spanish is
preferred; and proficiency in English is required.
14.9 Administrative Staff:
14.9.1 Duties: Responsible for providing general secretarial
support to the Program Supervisor; collecting required data from FRC staff and
ensuring accuracy of data; and providing other administrative duties including
auditing files, copying, and gathering additional community resources as
needed.
14.9.2 Minimum Qualifications: High school diploma or equivalent
GED; some college course work is preferred; one (1) year experience working in
the social services field, excellent interpersonal and customer service
skills; excellent written and verbal communication skills; proficiency in
Microsoft Word and Excel; bilingual in Spanish is preferred; and proficiency
in English is required.
14.10 Clinical Supervisor:
14.10.1 Duties: Responsible for providing clinical supervision to
Counselor; monitoring cases; and reviewing documentation for clinical content.
14.10.2 Minimum Qualifications: Master's degree in social work or
related field from an accredited university; valid Licensed Clinical Social
Worker (LCSW) or Marriage and Family Therapist (MFT) license; excellent
written and verbal communication skills; and proficiency in English is
required.
Human Options shall provide the following described staff positions:
14.11 PEP Facilitator:
1.4,11,1 Duties: Responsible for planning and facilitating PEP
classes; participating in weekly supervision meetings; providing referrals or
services to PARTICIPANTS as needed; reporting suspected child abuse or other
safety issues as needed; ensuring PARTICIPANT confidentiality; and preparing
(FNH0209)
38 of 42
(3/18/09)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
and submitting data and reports as required by ADMINISTRATOR.
14.11.2 Minimum Qualifications; Bachelor's degree in counsel ing
or related field; two (2) years experience working in the counseling field;
possess an understanding of the problems of domestic violence; knowledge of
the principles of crisis counseling; excellent written and verbal
communication skills; demonstrate computer skills including word processing
experience; bilingual in Spanish is required; and proficiency in English is
required.
Chi Idren's Bureau of Southern California shall also provide the
following staff positions:
14.12 DR Advocate:
14.12.1 Duties: Responsible for providing DR Program services;
assessing participants' needs;. "one-on-one" support for participants with
participants' consent; participating in Comprehensive Case Management Team
meetings; assisting participants with the completion of necessary paperwork or
forms: ensuring participants access services; following -up with participants
as needed; performing home/school/other community site visits as needed;
working closely with FRC partners and ADMINISTRATOR's senior social workers,
and coordinating with other service providers providing services to
participants; preparing and submitting data and reports as required by
ADMINISTRATOR; and attending required meetings and training.
14.12.2 Minimum Qualifications: Bachelor's degree in social work
or related human services field from an accredited university; two (2) years
of experience and/or training in case management with children and families;
excellent knowledge of family dynamics, domestic violence, and community
resources; excellent verbal and written communication skills; computer
literate; ability to be self -motivated, flexible, good listener, and a team
player. Bilingual in Spanish, proficiency -in English, and valid California
(FNH0209)
39 of 42
(3/18/09)
I
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
29
"Class V driver's license are required. Master's degree is preferred.
14,13 In -Home Parentinq Educator:
14.13.1 Duties: Responsible for providing In -Home Parenting
Program services; providing resource brokering; coordinating with multiple
service providers to prevent abuse and out of home placement care; and
completing all required documentation.
14.13.2 Minimum Qualifications: Bachelor's degree in social work
or related field from an accredited university, two (2) years of experience
working with children and families, excellent verbal and written communication
skills, and ability to work in a multi -cultural environment. Bilinniial
Spanish, proficiency in English, and valid California "Class U driver's
license are required. Master's degree is preferred.
Human Options, Inc. shall also provide the following described staff
positions:
14.14 DR Counselor:
14.14.1 Duties: Responsible for providing DR Individual
Counseling services; preparing and submitting data and reports as required by
ADMINISTRATOR; and attending required meetings and training.
14.14.2 Minimum Qualifications: Master's Degree in social work or
counseling from an accredited university, and licensed or license eligible; or
Ph.D. in clinical psychology; if not licensed, work under the direction of a
licensed clinician; one (1) year of counseling experience; and excellent
verbal and written communication skills; bilingual in Spanish is required; and
proficiency in English is required.
14.15 DR Clinical Supervisor
14.15.1 Duties: Responsible for supervising DR Counselor and
overall program administration, personnel management, attending required
meetings, and completing required documentation.
(FNH0209J
40 of 42(3/18/09)
V
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
14.15.2 Minimum Qualifications: Master's degree 1n the behavioral
science field; three (3) years of counseling experience; knowledge of program
support and community development; excellent verbal and written communication
skills; computer literate; Valid California "Class C" driver's license is
required; valid Marriage and Family Therapist (MFT) or Licensed Clinical
Social Worker (LCSW) licensure is preferred; bilingual in Spanish is
preferred; and proficiency is English is required.
14.16 Child Care Activity leader:
14.16.1 Duties: Responsible for providing child care for children
of parents attending FRC programs and completing required documentation;
providing activities including, but not be limited to, arts and crafts,
playing with building blocks and play dough, and educational. games such as
counting, sorting, color recognition, and puzzles; keeping the child care room
intact and organized; maintaining confidential information pertaining to
parents and their children; communicating effectively with the FRC Coordinator
and Outreach Coordinator; and attending all required trainings and meetings.
14.16.2 Minimum Qualifications: High school diploma or one (1)
year of child care experience, which shall include working with infants;
professional demeanor; ability to deal with stressful situations; creative;
energetic; ability to work in a multicultural environment; ability to work
independently. First Aid/CPR Certificates are preferred; bilingual in Spanish
is preferred; proficiency in English is required.
14.17 Family Support Coordinator:
14.17.1 Duties: Responsible for developing and executing events
for adoptive/foster/relative caregiver families; events will range from
respite care events which serve birth through seventeen (0-17) years, as well
as family events for large groups; developing timeline of events; brochures
for events; maintaining records of events, including attendees; and
(FNH0209)
41 of 42
(3/18/09)
r
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
arranging/coordinating services such as entertainment, prizes, audio-visual,
and child care.
14.17.2 Minimum Qualifications: Bachelor's degree in social
work or related humanities field; ability to work in a multi -cultural
environment; knowledge of foster care/adoptive system; available to work
evenings and Saturdays, as needed; bilingual in Spanish is required; and
proficiency in English is required.
14.18 ADMINISTRATOR may approve modifications to Minimum Qualifications
for any staff position set forth in Paragraph 14 of this Exhibit on a case -by -
case basis, if modification is deemed by ADMINISTRATOR to be in the best
interests of COUNTY.
I/I
ill
ill
lI1
1/1
IJr'
J/
1/I
tJl
(FNH02Qg)
42 of 42 (3/18/09)