HomeMy WebLinkAbout22B - PO FOR TRUCK CENTERS LLCREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 21, 2020
TITLE:
AWARD PURCHASE ORDER IN THE
AMOUNT OF $462,670 TO LOS ANGELES
TRUCK CENTERS, LLC, FOR TWO CNG
WATER TANK TRUCKS
(SANITATION FUND)
(SPECIFICATION NO. 20-020)
/s/Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
F-ITUNT1.07iirs,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
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FILE NUMBER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Los Angeles Truck Center,
LLC., for two CNG water tank trucks in the amount not to exceed $452,670, plus a contingency of
$10,000, for a total amount not to exceed $462,670, to be funded by the Sanitation Enterprise
Fund, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Fleet Services Division is responsible for the acquisition, maintenance,
repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works
Agency Maintenance Services Division is responsible for the maintenance of approximately 400
miles of streets and 50,000 street trees. The water tank trucks are specialized vehicles that are
utilized daily in construction and maintenance activities and include the primary tasks of distributing
water for the retention of new and young trees, as well as mature trees during times of excessive
heat or drought. Water trucks are also used to mitigate airborne dust by distributing water during
construction activities, are used in special events serving as portable water supply and can be used
to support emergency fire services. Due to their heavy use and age, the existing water trucks are
now unreliable and breaking down requiring costly repairs.
The existing vehicles are 1992 and 1995 models, have reached the end of their effective useful
lifecycle and have become unreliable. The vehicles exceed the Fleet Services Division's
recommended Equipment Lifecycle Guidelines, earning a "terrible" rating based on industry
standards from the Municipal Equipment Maintenance Association, the National Association of
Fleet Administrators, and the American Public Works Association. Additionally, the equipment will
not comply with the State of California Air Resources Board Portable Equipment Registration
Program after the current year due to their diesel fuel system. The new water trucks will utilize a
compressed natural gas (CNG) fueling system.
22B-1
Award Purchase Order for CNG Water Tank Trucks
April 21, 2020
Page 2
The Notice Inviting Bids for two water tank trucks was advertised on February 10, 2020, on the
City's online bid management and publication system. A summary of the bid invitation and bids
received is as follows:
323 Vendors were notified
4 Santa Ana vendors were notified
6 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
The bid was opened on March 4, 2020 and evaluated. The bid submitted from Los Angeles Truck
Center, LLC, is responsive to the specifications and meet the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $462,670 are available for expenditure in FY 2019-20 as follows:
Fiscal Year
Accounting Unit-
Fund Description
Accounting Unit,
Amount
Account #
Account Description
Public Works-
FY 2019-20
06817640-66400
Sanitation Fund
Environment/Sanitation,
$462,670
Machinery & Equipment
Total:
$462,670
NS/TC/GL
22B-2