HomeMy WebLinkAbout25C - AGMT WITH SA MANAGEMENT ASSOCIATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 21, 2020
TITLE:
ADOPT ASIDE LETTER AGREEMENT
WITH THE SANTA ANA MANAGEMENT
ASSOCIATION MOU
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize with City Manager to execute a Side Letter agreement modifying the Memorandum of
Understanding with the Santa Ana Management Association Memorandum of Understanding
(SAMA) to include representation for Part -Time Civil Service job classifications.
DISCUSSION
The City Council authorized the City Manager and the Clerk of the Council to execute a
Memorandum of Understanding (MOU) with the Santa Ana Management Association (SAMA) for
the period of January 1, 2019 through June 30, 2022 regarding wages and other terms of
conditions of employment. As part of the bargaining process, the parties agreed to move several
job classifications from another bargaining unit into SAMA, which was approved by the City
Council with the adoption of this MOU on July 19, 2019.
A position in one of these transferred job classifications is designated Part -Time Civil Service and,
consequently, the incumbent does not have a full-time work schedule. The parties to this MOU
have agreed that the salary and benefits of a Part -Time Civil Service (PTSC) employee should be
prorated to reflect the incumbent's reduced number of work hours per week. The Side Letter to
the SAMA MOU for 2019-2022 delineates the provisions applicable to PTCS employees and
describes the prorated amount of salary and benefits to be allocated to employees in this status
of employment.
Approval of the Side Letter will provide instruction on the proper application of MOU provisions for
Part -Time Civil Service employees and ensure that PTCS employees in this bargaining unit are
compensated fairly and equitably commensurate to their work hours.
STRATEGIC PLAN ALIGNMENT
Approval of item allows the City to meet Goal #7 — Team Santa Ana, Objective #4 (establish
employee compensation that attracts and retains a highly qualified workforce) and Objective #6
(provide a positive workplace environment that supports the health of its employees and celebrates
its success).
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Santa Ana Management Association Side Letter
April 21, 2020
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this action.
Exhibit: 1. SAMA MOU Side Letter #1
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EXHIBIT 1
FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF SANTA ANA AND THE SANTA ANA
MANAGEMENT ASSOCIATION FOR FISCAL YEARS 2019-2022
THIS FIRST AMENDMENT to the above -referenced Memorandum of Understanding is entered
into on April 21, 2020 by and between the Santa Ana Management Association, a recognized
employee bargaining group ("SAMA") and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
The Santa Ana City Council approved the Memorandum of Understanding for Fiscal Years 2019-
2022 between the City and SAMA on October 1, 2019. The parties inadvertently omitted a job
classification category, Senior Human Resources Analyst — PTCS, which the parties had agreed
to add to the list of represented classifications in the bargaining unit. The parties therefore
agree to amend the following provisions of the MOU as set forth below. New language in is
bold.
Article I, 1.0 RECOGNITION
1.1 The City hereby recognizes SAMA as the certified majority representative of the full time
and designated Part -Time Civil Service employees in said Unit. The term "employee" or
"employees" as used herein shall refer only to full-time and designated Part -Time Civil Service
employees employed by the City in said Unit in the employee classifications comprising said
Unit as listed in the attachments shown as listed "Exhibit A & B" as well as such classifications
as may be added hereafter by the employee designated as the employee relations officer
pursuantto Resolution No. 81-75.
Article IV, 4.0 ATTENDANCE, WORKDAY, WORKWEEK, & WORK SCHEDULE
Section 4.4 PTCS designated employees shall accrue vacation, sick leave, personal necessity,
holiday and any other types of leave at a rate of 75% of the monthly provided rate of the Full -
Time Civil Service equivalent as designated in this MOU.
Article V, 5.0 SALARIES
5.14 PTCS Salary. Wherever reference is made to a required number of days, months or years
for Full Time Civil Service employees in this Article, a rate of pay shall be computed for
designated Part -Time Civil Service employees by dividing the monthly salary rate plus any
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applicable premiums by 173.33 to determine an equivalent to 75% requirement.
Computations shall be made to the nearest whole cent and a computation resulting in an
even one-half cent shall fix the rate at the next higher whole cent.
Article Vill, 8.0 HOLIDAYS
8.4 Holiday time off may be taken in increments of eight (8) hours by employees who work 8
hour days. Employees assigned to the 4/10 work schedule must use their holiday in ten (10)
hour increments. Effective with the date of approval of this MOU by the City Council,
employees assigned to a 9/80 work schedule must use their holidays in nine (9) hour
increments. Holiday time off for PTCS employees must be taken increments equivalent to the
number of hours worked per day in their work schedule.
Article IX, 9.0 VACATION
9.2, F.4. PTCS designated employees shall accrue vacation leave and Management Vacation
at a rate of 75% of the monthly provided rate of the Full -Time Civil Service equivalent as
designed in this MOU.
Article X, 10.0 OTHER LEAVES OF ABSENCE
B. Accrual. PTCS designated employees shall accrue sick and personal necessity leave at a
rate of 75% of the monthly provided rate of the Full -Time Civil Service equivalent as
designated in this MOU.
Article XI, 11.0 EMPLOYEE INSURANCE
11.8 PTCS employees covered under this article will receive the same benefits as the Full -
Time employees covered under this MOU. City contributions to those benefits are 75% of the
value provided to the Full -Time Civil Service designated employees.
Article XIV, 14.0 TRAINING & EDUCATIONAL ASSISTANCE PROGRAM
14.3 Eligibility. Applications for tuition reimbursement shall be considered only from full-time
and designated Part -Time Civil Service permanent City employees who have completed their
probationary period.
Article XV, 15.0 ELECTRONIC DEVICE STIPEND
15.1 Electronic Device Stipend. All fulltime and designated Part -Time Civil Service employees
covered under this MOU, whose supervisor determines are required to have a cellphone or
tablet will be given the option to choose one of the following.
Exhibit A, ADMINISTRATIVE MANAGEMENT JOB TITLES
Part -Time Civil Service
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Senior Human Resources Analyst — PTCS
ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM
,Jat, a-/Z eA4y"---
SONIA R. CARVALHO
City Attorney
CITY OF SANTA ANA
MIGUEL PULIDO
Mayor
KRISTINE RID(
City Manager
-
STEVEN V. PHAVA
Executive Director of Human Resources
VINCE FREGOSO
SAMA President
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