HomeMy WebLinkAbout22A - PO FOR ONE CHEVY TRUCKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2020
TITLE:
AWARD A PURCHASE ORDER IN THE
AMOUNT OF $44,227 TO COURTESY
CHEVROLET CENTER, FOR ONE
CHEVROLET SILVERADO 250OHD TRUCK
(NON -GENERAL FUND)
(SPECIFICATION NO. 20-071)
/s/ Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
F-ITUNTIRSAW91
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
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FILE NUMBER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Courtesy Chevrolet Center for
one Chevrolet Silverado 250OHD Truck in the amount of $44,227, plus a contingency of $5,000 for
a total amount not to exceed $49,227, subject to non -substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Public Works Agency, Fleet Services Division (Fleet Division) is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment. The Water Resources Division is in need of one Chevrolet Silverado 250OHD Pickup
Truck to replace an aging fleet vehicle that is used daily to perform water systems maintenance.
The existing vehicle is a model -year 1992 truck that has exceeded its useful life according to the
Fleet Division's recommended Equipment Lifecycle Guidelines. Replacing this vehicle with a more
reliable vehicle is essential to ensure the continued delivery of high quality water service to the
customers in the City of Santa Ana.
The Notice Inviting Bids was advertised on April 29, 2020, on the City's online bid management
and publication system. A summary of the bid invitation and bids received is as follows:
357 Vendors were notified
6 Santa Ana vendors were notified
12 Vendors downloaded the bid packet
2 Bids received
0 Bids received from Santa Ana vendors
Two bids were received and evaluated. The results are as follows:
22A-1
Award Purchase Order for Chevrolet Silverado 2500HD Truck
June 2, 2020
Page 2
Vendor Location Amount
Courtesy Chevrolet Center San Diego, CA $44,226.38
Penske Chevrolet Cerritos, CA $46,740.44
The bid submitted by Courtesy Chevrolet Center is responsive to the specifications and meets the
City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds are budgeted and available for expenditure in the account specified below:
Fiscal
Accounting
Fund Description
Accounting Unit,
Amount
Year
Unit -Account #
Account Description
Water System
$49,227
2019-20
06017641-66400
Water
Maintenance, Machinery
& Equipment
Total
$49,227
22A-2