HomeMy WebLinkAbout22D - PO FOR SIX SEDANSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2020
TITLE:
AWARD A PURCHASE ORDER IN THE
AMOUNT OF $131,608 TO COURTESY
CHEVROLET CENTER, FOR SIX
CHEVROLET MALIBU SEDANS FOR THE
POLICE DEPARTMENT
(NON -GENERAL FUND)
(SPECIFICATION NO. 20-073)
/s/ Kristine Ri
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
F-ITUNT1.07iirs,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Courtesy Chevrolet Center, for
six Chevrolet Malibu sedans in the amount of $131,608, subject to non -substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency's Fleet Maintenance Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The City's
Vehicle Replacement Policy provides guidelines and criteria for determining when vehicles need
replacement. This criteria includes vehicle age, mileage, maintenance costs, and safety history. In
addition to patrol vehicles, the Santa Ana Police Department has sedans assigned to the
Investigations Bureau that are used by detectives and other staff members during the course of
their workday. The Police Department uses standard sedans with minimal equipment for this
application.
This contract award will provide six Chevrolet Malibu sedans for the Santa Ana Police Department's
Investigations Bureau. The FY 2019-20 budget includes funding for six existing vehicles that have
reached the end of their useful life. These vehicles will not increase the number of vehicles
assigned to the Police Department.
Courtesy Chevrolet Center has a 180 day lead time for the delivery of these vehicles from receipt
of purchase order. Once the vehicles are received, they are prepared to be placed in service. With
these timelines, it is expected that the new vehicles will go into service in the Fall of 2020.
22D-1
Award Purchase Order for Chevrolet Malibu Sedans
June 2, 2020
Page 2
The Notice Inviting Bids was advertised on April 30, 2020, on the City's online bid management
and publication system. A summary of the bid invitation and bids received is as follows:
298 Vendors were notified
3 Santa Ana vendors were notified
8 Vendors downloaded the bid packet
4 Bids received
0 Bids received from Santa Ana vendors
Four bids were received, opened on May 14, 2020, and evaluated (Exhibit 1). The bid submitted
from Courtesy Chevrolet Center is responsive to the specifications and meets the City's
requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds for this purchase are available in the following Fleet Division account:
Fiscal
Accounting Unit-
Fund Description
tion
Accounting Unit, Account
Amount
Year
Account #
Description
2019-20
07017100 66400
Equipment
Equipment Replacement,
$131,608
Replacement
Machinery & Equipment
Total
$131,608
22D-2
EXHIBIT 1
ABSTRACT OF BIDS
CHEVROLET MALIBU SEDANS (20-073)
Total Price per vehicle
1 % Local Vendor Preference
Final Bid Amount as
Determined by Basis of Award
Courtesy Chevrolet Folsom Chevrolet Mark Christopher Penske Chevrolet
Center Folsom, CA Auto Center Cerritos, CA
San Diego, CA Ontario, CA
$21,934.60 $29,604.54
N/A N/A
$21,934.60 $29,604.54
EXHIBIT 1
$22,324.31
N/A
$22,324.31
$22,885.70
N/A
$22,885.70
22D-3