HomeMy WebLinkAbout22B - SPEC - FREIGHTLINERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2020
TITLE:
AWARD A PURCHASE ORDER IN THE
AMOUNT OF $640,915 TO LOS ANGELES
TRUCK CENTERS, LLC, FOR TWO CNG
FREIGHTLINERS WITH CUSTOM BODIES
(NON GENERAL FUND)
(SPECIFICATION NO. 20-044)
/s/ Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
F-ITUNT1.07iirs,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
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FILE NUMBER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Los Angeles Truck Center, LLC,
for two CNG freightliners with custom bodies in the amount of $630,915, with a contingency of
$10,000, for a total amount not to exceed $640,915, subject to non -substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency, Fleet Services Division is responsible for the acquisition, maintenance,
repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works
Agency, Water Resources Division oversees and maintains the daily operations of the water
system and sanitary sewer system. The City of Santa Ana's water system has an average day
demand of 43 million gallons (MG) with 45,000 service connections. It is comprised of
approximately 444 miles of water main, 45 MG of water storage at seven sites, seven Metropolitan
Water District connections, 21 groundwater wells, seven pump stations, and four pressure -
regulating stations, and utilizes two pressure zones. The City's sanitary sewer system has
approximately 8,000 manholes, 390 miles of sewer mains, and two lift stations. The sewer system
collects all sewage and transports it to the Orange County Sanitation District for treatment.
The Water Resources Division is in need of two heavy duty service trucks to replace existing, aging
fleet vehicles utilized daily in the maintenance and repair of the water and sewer systems. The
existing vehicles are a 2004 water service truck and a 2001 sewer utility truck that have exceeded
the City's Fleet Services Division's recommended Equipment Lifecycle Guidelines, earning a
"terrible" rating, based on industry standards from the Municipal Equipment Maintenance
Association, the National Association of Fleet Administrators, and the American Public Works
Association. Both vehicles are essential to ensure the continued delivery of high quality water and
sanitary sewer services to the customers in the City of Santa Ana.
The Notice Inviting Bids was advertised on March 17, 2020, on the City's online bid management
and publication system. A summary of the bid invitation and bids received is as follows:
22B-1
Award Purchase Order for CNG Freightliners with Custom Bodies
June 2, 2020
Page 2
324 Vendors were notified
4 Santa Ana vendors were notified
6 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
The single bid received, from Los Angeles Truck Center, LLC, was opened on April 14, 2020, and
evaluated. The bid was responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds are budgeted and available for expenditure in the following accounts:
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit -Account #
Description
Account Description
2019-20
05617640-66400
Sewer
Sanitary Sewer Service,
$331,500
Enterprise
Machinery & Equipment
2019-20
06017641-66400
Water
Water Systems Maintenance,
$309,415
Enterprise
Machinery & Equipment
Total
$640,915
NS/CB
22B-2