HomeMy WebLinkAbout25A - AGMT- FJC OP SPECIALISTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2020
TITLE
APPROVE AN AGREEMENT WITH CASA
DE LA FAMILIA IN A TOTAL AMOUNT NOT
TO EXCEED $131,040 TO PROVIDE THE
SANTA ANA FAMILY JUSTICE CENTER
WITH AN OPERATIONS SPECIALIST
/s/ Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 s' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
RECOMMENDED ACTION
Authorize the City Manager to execute a six-month professional services agreement with Casa De
La Familia, with two six-month renewal options, in a total amount not to exceed $131,040, for the
period of July 1, 2020 through December 31, 2020, to provide an Operations Specialist to the Santa
Ana Family Justice Center, subject to non -substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
In 2019, the City Council appropriated funding through the FY 2019-20-budget process to establish
the Santa Ana Family Justice Center (SAFJC). The SAFJC is a partnership between the Santa
Ana Police Department and 17 social services organizations to provide a "one -stop -shop" where
survivors of domestic violence, sexual assault, child abuse, human trafficking, and elder abuse can
receive the assistance and support they need. The US Department of Justice has recognized the
Family Justice Center as a best practice model. The SAFJC has also joined 90 other Family Justice
Centers nationwide in their affiliation with Alliance for HOPE International, to ensure it is following
industry -standard best practices.
The SAFJC operates under the Criminal Investigations Commander, who also serves as the
Director of the center. An Operations Specialist is needed to oversee and facilitate the smooth
day-to-day operations of the center. Per the attached professional services agreement with Casa
de la Familia, the Operations Specialist will provide the necessary coordination and oversight to
ensure the center operates efficiently. The Operations Specialist will ensure the mission and core
values of the SAFJC are put into practice in every aspect of the center's operation and will maintain
strong relationships with both on -site and off -site community partners, interns, and volunteers, as
well as foster a positive working environment. The Operations Specialist will also act as a
spokesperson for media requests and collaborate with the National Family Justice Center Alliance
on various initiatives.
The Request for Proposal (RFP) No. 19-104 was advertised on November 4, 2019, and offers were
solicited. A summary of the RFPs and offers received is as follows:
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Agreement with Casa de la Familia for Santa Ana Family Justice Center
June 2, 2020
Page 2
294 Vendors were notified
7 Vendors downloaded the proposal
1 Proposal received from a Santa Ana vendor
1 Proposals received
A proposal was received and opened on March 25, 2020. The sole Proposal was evaluated based
on experience and qualifications, level of service, and reasonableness of cost. The offer provided
from the recommended vendor received passing scores that meet or exceed the evaluation criteria.
Casa de la Familia is a 501(c)(3) non-profit organization that has been providing counseling
services to victims of psychological trauma for over 20 years. They are also an on -site partner of
the SAFJC, providing a full-time domestic violence advocate.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 1 - Community Safety, Objective #1
(modernize the Community Policing philosophy to improve customer service, crime prevention and
traffic/pedestrian/bicycle safety).
FISCAL IMPACT
The Police Department will be requesting an encumbrance carry -forward of current FY 2019-20
Criminal Investigations — Contract Services funds to pay for FY 2020-21 and FY 2021-22
agreement costs.
Fiscal Year
Accounting Unit -
Account#
Accounting Unit, Account Description
Amount
FY 2020-21
01114435 62300
Criminal Investigations Division - Contracts
$87,360
FY 2021-22
01114435 62300
Criminal Investigations Division - Contracts
$43,680
Total
$131,040
Exhibit: 1. Agreement with Casa de la Familia
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AGREEMENT WITH CASA DE LA FAMHdA TO PROVIDE
AN OPERATIONS SUPERVISOR FOR THE
SANTA ANA FAMILY JUSTICE CENTER
THIS AGREEMENT is made and entered into on this 2nd day of June, 2020, by and between
Casa de la Familia, a 501(c)(3) non-profit organization ("Consultant"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RECITALS
A. The City of Santa Ana and the Santa Ana Police Department have sought federal funding
assistance to assist in the full implementation of the Santa Ana Family Justice Center
(SAFJC). The establishment of a Family Justice Center modeled after best practices from
across the country is uniquely situated to not only be vastly successful but is expected to
immediately and directly positively impact many lives.
B. On February 28, 2020, the City issued a Request for Proposal No. 20-036 ("RFP") seeking
a qualified firm to provide a professional and experienced specialist with a background in
community service, victim advocacy, and/or social services to coordinate and accomplish
the daily operations of the Santa Ana Family Justice Center (SAFJC), while maintaining
strong relationships with community partners, planning and coordinating special events,
and organizing staff.
C. The Consultant provided a timely proposal, incorporated by reference to this Agreement,
which was selected by the City and Consultant represents that it is able and willing to
provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that she is
knowledgeable in this field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
required to fully and adequately complete the services detailed in the scope of services related to
the SAFJC Operations Specialist project as set forth in Exhibit A. Consultant shall provide an
independent sub -contractor who demonstrates experience, knowledge, and capacity to carry out
services as specified herein with the intent that this subcontractor(s) shall be on -site at the SAFJC
between 30 — 40 hours per week staffmg the SAFJC Monday through Friday.
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2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for
City, the rates and charges provided in Exhibit B. The maximum amount to be paid
during the term of this Agreement, including any extension periods, shall not
exceed $131,040.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on July 1, 2020 and continue for a six month period
until December 31, 2020, with the option for the City to grant up to two (2) six (6) month
renewals, exercisable by a writing by the City Manager and the City Attorney, unless
terminated earlier in accordance with Section 16, below.
4. INDEPENDENT CONTRACTOR
Consultant, and any employees, subcontractors or substitutes shall, during the entire term
of this Agreement, be construed to be an independent contractor and not an employee of the City.
This Agreement is not intended nor shall it be construed to create an employer -employee
relationship, a joint venture relationship, or to allow the City to exercise discretion or control over
the professional manner in which Consultant performs the services which are the subject matter of
this Agreement; however, the services to be provided by Consultant shall be provided in a manner
consistent with all applicable standards and regulations governing such services. Consultant shall
pay all salaries and wages, employer's social security taxes, unemployment insurance and similar
taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
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6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
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V. Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section I of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
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charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRINIINATION
Consultant, and any employees, subcontractors or substitutes shall not discriminate
because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity,
gender expression, gender, medical conditions, genetic information, or military and veteran status,
age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, teaching, training, utilization, promotion, termination or other employment
related activities or any services provided under this Agreement. Consultant affirms that it is an
equal opportunity employer and shall comply with all applicable federal, state and local laws and
regulations.
13. LIVE SCAN BACKGROUND CHECK
Consultant, and any employees, subcontractors or substitutes, shall arrange for and submit
their fingerprints for a criminal background check through the Department of Justice through the
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City's Human Resources or Santa Ana Police Department process. Consultant shall be responsible
for all charges associated with fingerprinting. Consultant shall not perform any services pursuant
to this Agreement until clearance is received and Consultant is notified by the Santa Ana Police
Department.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
16. TERNIINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. hi such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
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the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Chief of Police
City of Santa Ana
20 Civic Center Plaza (M-97)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-245-8007
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To Consultant:
Casa de la Familia
Attn: Ana Nogales
1650 E. 4TH Street
Santa Ana, CA 92701
Fax: 714-619-5937
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
21. NIISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
C. The Agreement is the final and complete agreement and any prior or
contemporaneous agreements for similar services between the parties is superseded
by this Agreement. This clause shall not apply where the Parties are currently
engaged and Consultant is providing services not contemplated by this Agreement.
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IN WITNESS WIIEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
City : oniey
By: WA4=�_
Tamara Bogosian
Assistant City Attorney
I: •uUl ►It � •: :":• :
David Valentin
Chief of Police
CITY OF SANTA ANA
Kristine Ridge
City Manager
CAS A DE LA FAMILIA:
IL Ax
By:Karina Palma -Rojas
Title: Managing Program Director
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EXHIBIT A
SCOPE OF SERVICES
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EXHIBITA
SCOPE OF SERVICES
The City of Santa Ana is seeking a professional and experienced entity to provide a qualified specialist
who can oversee the daily operations of the Santa Ana Family Justice Center. Specific expected
responsibilities include, but are not limited to the specifications outlined herein.
DESCRIPTION
An Operations Specialist (OS) is expected to be onsite at the SAFJC between 30 to 40 hours per work
week, staffing the center Monday through Friday. The OS will be hired by the awarded entity and
deployed by that entity to the SAFJC, to provide services to the City under the direction of the Santa
Ana Police Department's Criminal Investigations Division Commander. The OS will be responsible for
the Justice Center's consistent achievement of its mission and objectives as they pertain to the
operation of the SAFJC. It is understood that the Subcontractor assigned to the SAFJC will have pre -
approved days off, vacation time, training days, etc. It shall be the Contractor's responsibility to ensure
5 day per week coverage at the center and the RFP response should indicate how the proposer will
ensure compliance with this need.
The SAFJC is a collaboration of 17 service organizations that create a one -stop service center for
survivors of domestic violence, sexual assault, child abuse, human trafficking, and elder abuse. This
service model houses a multidisciplinary team of professionals under one roof to provide support and
services, while promoting self-sufficiency and effectively breaking the cycle of violence.
II. MINIMUM CONTRACTOR QUALIFICATIONS
Contractor must possess the following minimum qualifications:
A. Three (3) years of non-profit experience in community service, victim advocacy or social
services.
B. Familiarity with the Alliance for HOPE and the national Family Justice Center model.
III. ESSENTIAL CONTRACTOR FUNCTIONS
Contractor shall be responsible for, but not be limited to providing personnel capable of performing the
following:
A. Ensuring the mission and core values of the SAFJC are put into practice in every aspect of the
center's operation.
B. Maintaining strong relationships with both on -site and off -site community partners, interns and
volunteers as well as a positive trauma -informed working environment.
C. Developing and continuously improving appropriate systems, policies, protocols and
procedures that create a trauma -informed coordinated service delivery model and support the
effective victim -centered operation of the SAFJC (e.g. information handling and confidentiality).
D. Working closely with experts in the field to implement best practices and guiding principles.
RFP No. 20-036 SAFJC OPERATIONS SPECIALIST Page 17 of 32
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E. Initiation/collaboration for the procurement of grants for programs, general operating expenses,
and special events.
F. Developing strategic partnerships with, nonprofits and formal and non -formal community
leaders.
G. Producing content for use in communications (Newsletters / Letters to targeted groups, social
media, etc.).
H. Collaborating with SAPD CID Commander to produce financial data and financial reporting for
special events, programs, operating budget, and all financial reporting responsibilities.
I. Planning and managing special events with assistance from various event committees.
J. Facilitating graphic creation/writing, printing, addressing and mailing and/or emailing invitations,
sponsor packets, programs and display signage for special events.
K. Acting as spokesperson for media requests, proactive communication and special events for
the Santa Ana Family Justice Center at the direction of the SAPD CID Commander.
L. Supervising volunteers/interns.
M. When directed by the SAPD CID Commander, to collaborate with the National Family Justice
Center Alliance on various initiatives and participate in relevant train ings/we binars hosted by
the Alliance.
N. Performing other duties as assigned by the SAPD CID Commander.
IV. MINIMUM SUBCONTRACTOR QUALIFICATIONS
A. Three (3) years of non-profit experience in community service, victim advocacy or social
services.
B. Familiarity with the Alliance for HOPE and the national Family Justice Center model.
C. Bilingual, biliterate in English and Spanish.
V. DESIRABLE SUBCONTRACTOR KNOWLEDGE, SKILLS, AND ABILITIES
A. Prior supervisory experience.
B. Degree from an accredited college or university in social science, business administration, or
similar field.
C. Knowledge of Microsoft Office programs and database management programs.
RFP No. 20-036
SAFJC OPERATIONS SPECIALIST
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RATES AND COMPENSATION
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EXHIBIT B
PROPOSER'S CERTIFICATION AND PROPOSAL ITEM PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am familiar with the
products and services being requested. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Pricing shall be all inclusive and based on the scope of services described in
this RFP, including Exhibit 1. Cost proposal shall include all costs for the provision of a 6 month
subcontractor(s) to perform the duties of the SAFJC Operations Specialist. Item A refers to the
proposers pricing for a 30 hour per week subcontractor while item E lists hourly wage for a 40 hour per
week position. Please complete both sections.
Item
Service
Pricing
Equation
Subtotal
A.
Operations Specialist (30 Hours Per
$ 28 Per Hour /
780 hours X's
$ 21,840
Week)
Hourly Wage
Hourly Wage
B.
Contractor Expected Contract
Management Costs (Percentage of
Percentage 20 %
%x's 780 Hours
$ 4,368
Hourly Wage - 30 hours)
C.
Employers social Security Taxes,
Unemployment Insurance, Workers
Percentage 30 %
%x's 780 Hours
$ 6,552
Compensation Insurance, Other
Associated Employee Costs 30 hours
D.
$ 32,760
30 Hour Subcontractor
6 Month Total
E.
Operations Specialist (40 Hours Per
$ 28 Per Hour /
1040 hours X's
$ 29,120
Week)
Hourly Wage
Hourly Wage
F.
Contractor Expected Contract
Management Costs (Percentage of
Percentage 20 %
% x's 1040 Hours
$ 5824
Hourly Wage - 40 hours)
G.
Employers social Security Taxes,
Unemployment Insurance, Workers
Percentage 30 %
%x's 1040 Hours
$ 8,736
Compensation Insurance, Other
Associated Employee Costs 40 hours
H.
$
40 Hour Subcontractor
6 Month Total
43,680
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
RFP No. 20-036 SAFJC OPERATIONS SPECIALIST Page 9
25A-16