HomeMy WebLinkAbout55B - RESO - LEAP GRANT APPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2020
TITLE
ADOPT A RESOLUTION TO AUTHORIZE
THE PLANNING AND BUILDING AGENCY
TO FILE A GRANT APPLICATION TO THE
DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT (HCD) FOR
LOCAL EARLY ACTION PLAN (LEAP)
GRANT PROGRAM FUNDS
/s/ Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1sl Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Adopt a resolution authorizing the Executive Director of the Planning and Building Agency to submit
a $750,000 grant application to the Local Early Action Planning Grants Program (LEAP).
DISCUSSION
On January 27, 2020, the State of California's Department of Housing and Community
Development (HCD) issued a Notice of Funding Availability (NOFA) for the Local Early Action
Planning Grants Program (LEAP). The purpose of the LEAP grant program is to provide funding to
jurisdictions for the preparation and adoption of planning documents and tools that accelerate
housing production, and facilitate compliance in implementing the sixth cycle of the Regional
Housing Need Assessment.
Recognizing that the LEAP program provides grants through a noncompetitive process and the
City of Santa Ana is eligible to receive up to $750,000 in funding, staff prepared an application with
a list of tasks to facilitate the production of housing to meet our regional and local housing needs.
The grant program guidelines require submission of a fully executed resolution authorizing
application for LEAP funds (Exhibit 1) to complete the grant application by July 1, 2020.
Projects submitted under the LEAP program must demonstrate a nexus to accelerate housing
production. The City's grant application includes two such eligible activities: 1) Complete revisions
to Chapter 41 (Zoning) of the Municipal Code to implement land use zoning and housing policies
from the upcoming comprehensive General Plan update; and, 2) Update the General Plan Housing
Element by October 2021. If awarded, the grant funding would allow for the implementation of
zoning code updates needed to facilitate timely development of new housing and development and
provide funding for the next update of the Housing Element.
55B-1
Authorize a Grant Application Submittal to the LEAP Program
June 2, 2020
Page 2
ENVIRONMENTAL IMPACT
Pursuant to Section 15061(13)(3) of the California Environmental Quality Act, this action is exempt
from further review as there is no potential for any environmental impact.
FISCAL IMPACT
There is no fiscal impact associated with this action.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #3 - Economic Development,
Objective #2 (create new opportunities for business/job growth and encourage private
development through new General Plan and Zoning Ordinance policies).
Exhibits: 1. Resolution
2. LEAP Application
3. HCD January 27, 2020 NOFA
55B-2
EXHIBIT 1
LS 6.2.20
RESOLUTION NO. 2020-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AUTHORIZING THE APPLICATION AND
RECEIPT OF FUNDS FROM THE LOCAL EARLY ACTION
PLANNING (LEAP) GRANTS PROGRAM
WHEREAS, the State of California, Department of Housing and Community
Development (Department) has issued a Notice of Funding Availability (NOFA) dated
January 27, 2020, for its Local Early Action Planning Grant Program (LEAP); and
WHEREAS, the City Council of Santa Ana desires to submit a project application
for the LEAP program to accelerate the production of housing and facilitate compliance
with the sixth cycle of the regional housing needs assessment and will submit a 2020
LEAP grant application as described in the NOFA and Program Guidelines released by
the Department for the LEAP Program; and
WHEREAS, pursuant to Health & Safety Code section 50515, et seq., the
Department is authorized to provide up to $119,040,000 million dollars under the Local
Government Planning Support Grants Program in the LEAP Program, of which Santa Ana
is eligible for $750,000 in funding.
NOW, THEREFORE, THE CITY COUNCIL OF SANTA ANA RESOLVES AS FOLLOWS:
SECTION 1. The Executive Director of Planning and Building Agency is hereby
authorized and directed to apply for and submit to the Department of Housing and
Community Development a 2020 LEAP Planning Grants Program application in the
amount of $750,000.
SECTION 2. In connection with the LEAP grant, if the application is approved by
the Department, the City Manager or designee is authorized to enter into, execute, and
deliver a State of California Agreement (Standard Agreement) for the amount of $750,000,
and any and all other documents required or deemed necessary or appropriate to
evidence and secure the LEAP grant, appropriate the grant funds, and authorize the City's
obligations related thereto, and all amendments thereto (collectively, the "LEAP Grant
Documents").
SECTION 3. The City shall be subject to the terms and conditions as specified in
the Standard Agreement, the LEAP Planning Grants Program Guidelines, and any
applicable LEAP guidelines published by the Department. Funds are to be used for
allowable expenditures as specifically identified in the Standard Agreement. The
application in full is incorporated as part of the Standard Agreement. Any and all activities
funded, information provided, and timelines represented in the application will be
enforceable through the executed Standard Agreement. The City Council hereby agrees
to use the funds for eligible uses in the manner presented in the application as approved
#38145v4
55B-3
by the Department and in accordance with the NOFA, the LEAP Planning Grants Program
Guidelines, and the 2020 Local Government Planning Support Grants Program
Application.
SECTION 4. The City Manager or designee, is authorized to execute the City of
Santa Ana LEAP Grant Program application, the LEAP Grant Documents, and any related
agreements or amendments thereto, on behalf of the City of Santa Ana as required by the
Department for receipt of the LEAP Grant.
SECTION 5. Pursuant to Section 15061(b)(3) of the California Environmental
Quality Act and the CEQA Guidelines, this action is exempt from further review as there
is no potential for any environmental impact.
SECTION 6. This Resolution shall take effect immediately upon its adoption by the
City Council, and the Clerk of the Council shall attest to and certify the vote adopting this
Resolution.
ADOPTED this 2nd day of June, 2020 by the following vote:
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: L ( .
Lisa Storck
Assistant City Attorney
AYES: Councilmembers:
NOES: Councilmembers:
ABSTAIN: Councilmembers:
NOT PRESENT: Councilmembers:
#38145v4 55B-4
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2020-xx to be the original resolution adopted by the City Council of the
City of Santa Ana on June 2, 2020.
Date:
Clerk of the Council
City of Santa Ana
#38145v4
55B-5
EXHIBIT 2
Local Early Action Planning Grant Application
State of California
Governor Gavin Newsom
Alexis Podesta, Secretary
Business, Consumer Services and Housing Agency
Doug McCauley, Acting Director
Department of Housing and Community Development
Zachary Olmsted, Deputy Director
Department of Housing and Community Development
Housing Policy Development
2020 West El Camino, Suite 500
Sacramento, CA 95833
Website: https://www.hcd.ca.gov/grants-funding/active-funding/leap.shtml
Email: EarlyActionPlanning(c)hcd.ca.gov
January 27, 2020
55B-6
LEAP Application Packaging Instructions
The applicant is applying to the Department of Housing and Community Development
(Department) for a grant authorized underneath the Local Early Action Planning Grants (LEAP)
provisions pursuant to Health and Safety Code Sections 50515 through 50515.05. LEAP
provides funding to jurisdictions for the preparation and adoption of planning documents,
process improvements that accelerate housing production and facilitate compliance in
implementing the sixth cycle of the regional housing need assessment. If you have questions
regarding this application or LEAP, email earlyactionplanningahcd.ca.gov.
If approved for funding, the LEAP application is incorporated as part of your Standard Agreement
with the Department. In order to be considered for funding, all sections of this application,
including attachments and exhibits if required, must be complete and accurate.
All applicants must submit a complete, signed, original application package and digital copy on
CD or USB flash drive to the Department and postmarked by the specified due date in the NOFA.
Applicants will demonstrate consistency with LEAP requirements by utilizing the following forms
and manner prescribed in this application.
o Pages 3 through 14 constitute the full application (save paper, print only what is needed)
o Attachment 1: Project Timeline and Budget: Including high-level tasks, sub -tasks, begin and
end dates, budgeted amounts, deliverables, and adoption and implementation dates.
o Attachment 2: Nexus to Accelerating Housing Production
o Attachment 3: State and Other Planning Priorities
o Attachment 4: Required Resolution Template
o Government Agency Taxpayer ID Form (available as a download from the LEAP webpage
located at https://www.hcd.ca.gov/qrants-funding/active-funding/leap.shtml
o If the applicant is partnering with another local government or other entity, include a copy of
the legally binding agreement; and
o Supporting documentation (e.g., letters of support, scope of work, project timelines, etc.)
Pursuant to Section XII of the LEAP 2020 Notice of Funding Availability (NOFA), the
application package must be postmarked on or before July 1, 2020, and received by the
Department at the following address:
Department of Housing and Community Development
Division of Housing Policy Development
2020 West El Camino Ave, Suite 500
Sacramento, CA 95833
LEAP NOFA Application Rev. 112412020
Page 2 of 14
55B-7
A. Applicant Information and Certification
Applicant (Jurisdiction)
City of Santa Ana
Applicant's Agency Type
Planning and Building Agency
Applicant's Mailing Address
20 Civic Center Plaza. Ross Annex (M-20)
City
Santa Ana
State
California
Zip Code
192702
County
Orange
Website
hftp://santa-ana.org
Authorized Representative Name
Minh Thai
Authorized Representative Title
Executive Director of Planning and Building Agency
Phone
714.667.2707
Fax
714.973.1461
Email
MThai@santa-ana.org
Contact Person Name
Melanie G. McCann
Contact Person Title
Senior Planner
Phone
714.667.2746
Fax
1714.973.1461
Email
mmccann@santa-ana.org
Proposed Grant Amount
1 $
1750,000
Pursuant to Health and Safety Code Section 50515.03 through (d) of the Guidelines, all applicants
must meet the following two requirements to be eligible for an award:
1. Does the application demonstrate a nexus to accelerating housing
as shown in Attachment 1?
2. Does the application demonstrate that the applicant is consistent
State Planning or Other Priorities; Attachment 2?
Is a fully executed resolution included with the application package?
Yes
No
El
Yes
No
El
Yes
*
No
❑
Does the address on the Government Agency Taxpayer ID Form
match the address listed above?
Is the applicant partnering with another eligible local government
entity? If Yes, provide a fully executed copy of the legally binding
Yes
No
El
Yes
❑
No
agreement.
As the official designated by the governing body, I hereby certify that if approved by HCD for funding
through the Local Early Action Planning Program (LEAP), the City of Santa Ana assumes the
responsibilities specified in the Notice of Funding Availability and certifies that the information,
statements and other contents contained in this application are true and correct.
Signature:
Minh Thai
Date: Title: Executive Director of Planning and Building Agency
LEAP NOFA Application Rev. 112412020
Page 3 of 14
55B-8
B. Proposed Activities Checklist
Check all activities the locality is undertaking. Activities must match the project description.
Rezoning and encouraging development by updating planning documents and zoning ordinances,
1
such as general plans, community plans, specific plans, implementation of sustainable communities'
strategies, and local coastal programs
2
❑
Completing environmental clearance to eliminate the need for project -specific review
Establishing housing incentive zones or other area based housing incentives beyond State Density
Bonus Law such as a workforce housing opportunity zone pursuant to Article 10.10 (commencing
3
❑
with Section 65620) of Chapter 3 of Division 1 of Title 7 of the Government Code or a housing
sustainability district pursuant to Chapter 11 (commencing with Section 66200) of Division 1 of Title
7 of the Government Code
4
Performing infrastructure planning, including for sewers, water systems, transit, roads, or other
public facilities necessary to support new housing and new residents
Planning documents to promote development of publicly owned land such as partnering with other
5
❑local
entities to identify and prepare excess or surplus property for residential development
❑
Revamping local planning processes to speed up housing production
6
7
Developing or improving an accessory dwelling unit ordinance in compliance with Section 65852.2
of the Government Code
Planning documents for a smaller geography (less than jurisdiction -wide) with a significant impact
on housing production including an overlay district, project level specific plan, or development
8
❑ standards modifications proposed for significant areas of a locality, such as corridors, downtown or
priority growth areas
Rezoning to meet requirements pursuant to Government Code Section 65583(c)(1) and other
❑9 rezoning efforts to comply with housing element requirements, including Government Code Section
65583.2(c) (AB 1397, Statutes of 2018)
Upzoning or other implementation measures to intensify land use patterns in strategic locations
10
■❑ such as close proximity to transit, jobs or other amenities
Rezoning for multifamily housing in high resource areas (according to Tax Credit Allocation
11
Committee/Housing Community Development Opportunity Area Maps);
Establishing Pre -approved architectural and site plans
Preparing and adopting housing elements of the general plan that include an implementation
12
component to facilitate compliance with the sixth cycle RHNA
Adopting planning documents to coordinate with suballocations under Regional Early Action
13
Planning Grants (REAP) that accommodate the development of housing and infrastructure and
accelerate housing production in a way that aligns with state planning priorities, housing,
transportation equity and climate goals, including hazard mitigation or climate adaptation
14
Zoning for by -right supportive housing, pursuant to Government Code section 65651 (Chapter 753,
Statutes of 2018)
15
Zoning incentives for housing for persons with special needs, including persons with developmental
disabilities
Planning documents related to carrying out a local or regional housing trust fund
Environmental hazard assessments; data collection on permit tracking; feasibility studies, site
16
17
❑
analysis, or other background studies that are ancillary (e.g., less than 15% of the total grant
amount) and part of a proposed activity with a nexus to accelerating housing production
Other planning documents or process improvements that demonstrate an increase in housing
18
❑
related planning activities and facilitate accelerating housing production
19
Establishing Prohousing Policies
LEAP NOFA Application Rev. 112412020 55B-9 Page 4 of 14
C. Project Description
Provide a description of the project and each activity using the method outlined below, and ensure the
narrative speaks to Attachment 1: Project Timeline and Budget.
a. Summary of the Project and its impact on accelerating production
b. Description of the tasks and major sub -tasks
c. Summary of the plans for adoption or implementation
Please be succinct and use Appendix A or B if more room is needed.
1. SANTA ANA GENERAL PLAN HOUSING ELEMENT UPDATE to facilitate compliance in
implementing the sixth cycle of the Regional Housing Need Allocation (RHNA). The Housing Element
Update will include a Community Outreach Program, evaluation of Housing Opportunity Sites,
Preparation of Draft Housing Element, HCD certification, City Council adoption, and creation of a
Housing Element Implementation web page to facilitate information to housing developers regarding
housing opportunity sites.
2. SANTA ANA ZONING CODE UPDATE will focus on amending City policies and development
standards to facilitate and accelerate housing production, and associated community outreach:
Implement land use and housing policies within the City's comprehensive General Plan Update
targeted for completion by the end of 2020 (https://www.santa-ana.org/general-plan) such as creating
new residential/ mixed use zoning districts and objective development standards to implement the
City's Draft Land Use Plan proposing additional residential density near high quality transit corridors.
Re-evaluating the current residential zoning districts related to permitted uses, building height, lot
coverage, parking, and open space. This could include amending Two -Family Residential Zoning
District (R2) and Townhouse standards to reflect best design practices.
Last comprehensively updated in the 1960's, the project will include the reorganizing of the Zoning
Code document to be formated in a more user friendly document for use by the community. The user
friendly Zoning Code document will improve the understanding of the City's housing policies and
standards, and help expedite project requests for new housing production, as well as improvements to
existing housing stock.
Completion of the Zoning Code Update will help improve processing time for a variety of residential
development projects. With the new General Plan land use designations and corresponding zoning
district for residential development updated to be consistent, housing developers with greater certainty
in pursing entitlements for new housing projects without delays related to discretionary actions to
amend the zoning. This will reduce development processing time by approximately two months. In
addition, the Zoning Code Update will incorporate best practices in design and development standards
for housing types to provide clear and consistent direction. Overall, the City anticipates an increase in
the feasibility of residential development with the code updates, which would reduce processing time
and approval certainty.
LEAP NOFA Application Rev. 112412020 55B-1 0 Page 5 of 14
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Attachment 2: Application Nexus to Accelerating Housing Production
Applicants shall demonstrate how the application includes a nexus to accelerating housing production
by providing data regarding current baseline conditions and projected outcomes such as a reduction
in timing, lower development costs, increased approval certainty, increases in number of entitlements,
more feasibility, orincreases in capacity. An expected outcome should be provided for each proposed
deliverable. If necessary, use Appendix B to explain the activity and its nexus to accelerating housing
production.
Select at least one
*Baseline
**Projected
***Difference
Notes
Timing (e.g., reduced
3-month
1-month
2-month Zoning Code update
number of processing
reduction amendments
days)
Development cost (e.g.,
land, fees, financing,
construction costs per
unit
Zoning Code update
Approval certainty and
reduction in
and rezone for
discretionary review 5-month
3-month
2-month reduct General Plan
(e.g., prior versus
consistency
proposed standard and
level of discretion]
o
Entitlement streamlining
(e.g., number of
approvals)
Feasibility of development
Infrastructure capacity
(e.g., number of units)
Impact on housing supply
405
3,087
2,682
HE update: RHNA 2014-21 $
and affordability (e.g.,
2021-29, includes666
number of units)
(944-278) more lower income
* Baseline — Current conditions in the jurisdiction (e.g. 6-month development application
review, or existing number of units in a planning area)
**Projected — Expected conditions in the jurisdiction because of the planning grant actions
(e.g. 2-month development application review)
***Difference — Potential change resulting from the planning grant actions (e.g., 4-month
acceleration in permitting, creating a more expedient development process)
LEAP NOFA Application Rev. 112412020 55B-12 Page 8 of 14
Attachment 3: State and Other Planning Priorities Certification (Page 1 of 3)
Applicants must demonstrate that the locality is consistent with State Planning or Other Planning
Priorities by selecting from the list below activities that are proposed as part of this application or were
completed within the last five years. Briefly summarize the activity and insert a date of completion.
State Planning Priorities
Date of
Completion
Brief Description of the Action Taken
Promote Infill and Equity
Rehabilitating, maintaining, and improving existing infrastructure that supports infill development
and appropriate reuse and redevelopment of previously developed, underutilized land that is
presently served by transit, streets, water, sewer, and other essential services, particularly in
underserved areas.
5/9/16 Approved adaptive reuse project involving the conversion of an existing 5-story
office building to affordable multifamily development with commercial uses.
Seek or utilize funding or support strategies to facilitate opportunities for infill development.
3/24/ 17
Awarded SCAG Sustainability Planning Grant to identify sustainable infill housing /mixed use
development along transit corridors through a GP Update and creation of public realm plans.
Other (describe
how this meets subarea objective)
Promote Resource Protection
Protecting, preserving, and enhancing the state's most valuable natural resources, including working
landscapes such as farm, range, and forest lands, natural lands such as wetlands, watersheds,
wildlife habitats, and other wildlands; recreation lands such as parks, trails, greenbelts, and other
open space; and landscapes with locally unique features and areas identified by the state as
deserving special protection.
Installation of signage, channelization, and construction of raised bulb -outs, wheelchair ramps, and
8/ 1 / 17
crosswalks along the Maple Bicycle off -road Trail located in central Santa Ana.
Actively seek a variety of funding opportunities to promote resource protection in underserved
communities.
2/ 14/ 18
Santa Ana pursues an average of 10 grants per year to promote active transportation and
alternative mode of transportation improvements; many serving disadvantaged community areas.
Other (describe how this meets subarea objective)
Encourage Efficient Development Patterns
Ensuring that any infrastructure associated with development, other than infill development,
supports new development that does the following:
(1) Uses land efficiently.
LEAP NOFA Application Rev. 112412020 55B-13 Page 9 of 14
Attachment 3: State and Other Planning Priorities Certification (Page 2 of 3)
(2) Is built adjacent to existing developed areas to the extent consistent with environmental
protection.
(3) Is located
in an area appropriately planned for growth.
(4) Is served by adequate transportation and other essential utilities and services.
2/27/19 OC Streetcar Maintenance Building permits issued to serve the OC Streetcar which
will provide 4 miles of alternative transportation from SARTC to City of Garden Grove.
(5) Minimizes ongoing costs to taxpayers.
Other (describe
how this meets subarea objective)
Other Planning Priorities
Affordability and Housing Choices
Incentives and other mechanisms beyond State Density Bonus Law to encourage housing with
affordability terms.
Efforts beyond state law to promote accessory dwelling units or other strategies to intensify single-
family neighborhoods with more housing choices and affordability.
2/5/20 Awarded funding to create an pre -approved ADU plans to expedite the processing and
ease of pursing new ADUs in single family neighborhoods.
Upzoning or other zoning modifications to promote a variety of housing choices and densities.
6/18/19 City Council approved a zone change from single family residential (R1) to SD-94 to
allow the 5-story, 226 unit Segerstrom Legacy apartments.
Utilizing surplus lands to promote affordable housing choices.
Efforts to address infrastructure deficiencies in disadvantaged communities pursuant to Government
Code Section 65302.10.
2/5/19 The Central Santa Ana Complete Street Plan was drafted to provide Santa Ana more complete
array of aesthetic and safe travel options; serving disadvantaged area of the community.
Other (describe how this meets subarea objective)
LEAP NOFA Application Rev. 112412020 55B-14 Page 10 of 14
Attachment 3: State and Other Planning Priorities Certification (Page 3 of 3)
Conservation of Existing Affordable Housing Stock
Policies, programs or ordinances to conserve stock such as an at -risk preservation ordinance,
mobilehome park overlay zone, condominium conversion ordinance and acquisition and
rehabilitation of market rate housin programs.
Policies, programs and ordinances to protect and support tenants such as rent stabilization, anti -
displacement strategies, first right of refusal policies, resources to assist tenant organization and
education and "just cause" eviction policies.
Other (describe how this meets subarea objective)
Climate Adaptation
Building standards, zoning and site planning requirements that address flood and fire safety, climate
adaptation and hazard mitigation.
Long-term planning that addresses wildfire, land use for disadvantaged communities, and flood and
local hazard miti ation.
12/9/19
The City was awarded grant funds from FEMA to prepare a Hazard Mitigation Plan. A
consultant contract was approved by City Council on 5/5/20.
Community engagement that provides information and consultation through a variety of methods
such as meetings, workshops, and surveys and that focuses on vulnerable populations (e.g., seniors,
__people with disabilities, homeless, etc.).
Other (describe how this meets subarea objective)
Certification: I certify under penalty of perjury that all information contained in this LEAP State
Planning and Other Planning Priorities certification form (Attachment 2) is true and correct.
Certifying Officials Name:
Certifying Official's Title:
Certifying Official's Signature:
Date:
LEAP NOFA Application Rev. 112412020 55B-15 Page 11of14
Attachment 4: Required Resolution Template
RESOLUTION NO. [insert resolution number]
A RESOLUTION OF THE [INSERT EITHER "CITY COUNCIL" OR "COUNTY BOARD OF
SUPERVISORS"] OF [INSERT THE NAME OF THE CITY OR COUNTY] AUTHORIZING
APPLICATION FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING SUPPORT
GRANT PROGRAM FUNDS
WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department of Housing and
Community Development (Department) is authorized to issue a Notice of Funding Availability
(NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred
to by the Department as the Local Early Action Planning Grants program or LEAP); and
WHEREAS, the [insert either "City Council" or "County Board of Supervisors"] of [insert the
name of the City or County] desires to submit a LEAP grant application package
("Application"), on the forms provided by the Department, for approval of grant funding for
projects that assist in the preparation and adoption of planning documents and process
improvements that accelerate housing production and facilitate compliance to implement the
sixth cycle of the regional housing need assessment; and
WHEREAS, the Department has issued a NOFA and Application on January 27, 2020 in the
amount of $119,040,000 for assistance to all California Jurisdictions;
Now, therefore, the [insert either "City Council" or "County Board of Supervisors"] of
[insert the name of the city or county] ("Applicant") resolves as follows:
SECTION 1. The [insert the authorized designee's TITLE ONLY] is hereby authorized and
directed to apply for and submit to the Department the Application package;
SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department,
the [insert the authorized designee's TITLE ONLY] of the [insert the name of the City or
County] is authorized to submit the Application, enter into, execute, and deliver on behalf of the
Applicant, a State of California Agreement (Standard Agreement) for the amount of [$ enter the
dollar amount of the Applicant's request], and any and all other documents required or
deemed necessary or appropriate to evidence and secure the LEAP grant, the Applicant's
obligations related thereto, and all amendments thereto; and
SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the NOFA,
and the Standard Agreement provided by the Department after approval. The Application and
any and all accompanying documents are incorporated in full as part of the Standard Agreement.
Any and all activities funded, information provided, and timelines represented in the Application
will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and
in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the
funds for eligible uses and allowable expenditures in the manner presented and specifically
identified in the approved Application.
ADOPTED ON [insert the date of adoption], by the [insert either "City Council" or "County
Board of Supervisors"] of [insert the name of the City or County] by the following vote count:
AYES: NOES: ABSENT: ABSTAIN:
ATTEST: SSAS TO FORM:
[Signature of Attesting Officer]
APPROVED
[Signature of approval]
LEAP NOFA Application Rev. 112412020 Page 12 of 14
Appendix A
****OPTIONAL TASK******
A. ENHANCED PERMIT SYSTEM AND E-REVIEW.
Through the support of SB2 awarded funds ($200,000) the City has begun efforts to upgrade its current
in-house land use management system. As the overall cost is estimated at $3.3 million, the City
proposes to use an additional $125,000 in LEAP funds for this system used by City Planning, Building,
and Development Review staff for an on-line web portal for permit processing, and digital plan reviews
(E-Reviews). The City has projected that the Enhanced Permits System and E-review improvements will
reduce counter processing by 45 percent. Pre-COVID 19, the Planning and Building Counters have
averaged approximately 10 to 15 minutes with each customer.
B. MODERNIZE AND UPGRADE COMPUTER/PERMIT
Through the support of SB2 awarded funds ($100,000) the City will be modernizing computer to expedite
the Enhanced Permit System and E-Review Project (Task A above). To further this overall effort, the
City proposes to use an additional $50,000 in LEAP funds for costs related to physical improvements
such as upgrading staff computers for e-review capabilities and setting up computer stations for public
use. In addition, other uses of these funds could be for upgrades to QMatic customer assistance system
and digital archiving of planning entitlement records.
With these improvements identified above, it is estimated that half of the customers will not need to visit
City Hall to submit planning/building application/plans, receive corrections, as the processes will be digital
and accessible on-line. Depending on the type of development, pre-COVID 19 processing times have
been approximately four months (e.g. ADUs) to one year (e.g. entitlements), and anticipated to reduced
by two to four months. By offering expedited forms of our services, we can assist customers through the
process efficiently and increase productivity.
LEAP NOFA Application Rev. 112412020 55B-17 Page 13 of 14
Appendix B
LEAP NOFA Application Rev. 112412020 55B-18 Page 14 of 14
State of California
Financial Information System for California (FI$Cal) i Ca j
GOVERNMENT AGENCY TAXPAYER ID FORM ■ f
2000 Evergreen Street, Suite 215 cial information System for California
Sacramento, CA 95815
www.fiscal.ca.gov
1-855-347-2250
The principal purpose of the information provided is to establish the unique identification of the government entity.
Instructions: You may submit one form for the principal government agency and all subsidiaries sharing the same TIN. Subsidiaries with a
different TIN must submit a separate form. Fields bordered in red are required. Hover over fields to view help information. Please print the
form to sign prior to submittal. You may email the form to: vendors@fiscal.ca.gov, or fax it to (916) 576-5200, or mail it to the address above.
Principal City of Santa Ana/ Planning & Building Agency
Government
Agency Name
Remit -To 120 Civic Center Plaza
Address (Street
or PO Box)
City Santa Ana State CA Zip Code+4 92702
Government Type: El City
County
Special District Federal
Other (Specify)
Federal 95-6000785
Employer
Identification
Number
(FEIN)
List other subsidiary Departments, Divisions or Units under your principal agency's jurisdiction who share the same
FEIN and receives payment from the State of California.
Dept/Division/Unit
Complete
Name Citywide
Address
Dept/Division/Unit
Complete
Name
Address
Dept/Division/Unit
Complete
Name
Address
Dept/Division/Unit
Complete
Name
Address
Contact Person
I Melanie G. McCann
Title Executive Director of Planning and Building Agency
Phone number
714.667.2746 E-mail
address mmccann@santa-ana.org
Signature
IDate
55B-19
EXHIBIT 3
STATE OF CALIFORNIA- BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY Gavin Newsom, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FINANCIAL ASSISTANCE
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2771 1 FAX (916) 263-2763
www.hcd.ca.00v
January 27, 2020
MEMORANDUM FOR: All Potential Applicants
FROM: Zachary Olmstead, Deputy Director
Division of Housing Policy Development
Layxvmrr
P`
E (gyC
• CIIMOR��•
SUBJECT: NOTICE OF FUNDING AVAILABILITY -
LOCAL EARLY ACTION PLANNING GRANTS PROGRAM
The California Department of Housing and Community Development (Department) is
pleased to announce the release of this Notice of Funding Availability (NOFA) for
approximately $119,040,000 as part of the Local Early Action Planning Grants Program
(LEAP or Program). LEAP is made available as a portion of the Local Government
Planning Support Grants Program pursuant to Chapter 3.1 of Health and Safety Code
(Sections 50515 to 50515.05) (Chapter 159, Statutes of 2019). LEAP provides funding
to jurisdictions for the preparation and adoption of planning documents, process
improvements that accelerate housing production, and facilitate compliance in
implementing the sixth cycle of the regional housing need assessment (RHNA).
In order to be eligible for grant funding, an applicant must submit a completed, signed
original application and an electronic copy on CD or USB flash drive. Applications will
be accepted on an Over -the -Counter (OTC) basis as of the date of this NOFA through
July 1, 2020. The Department encourages early applications and will accept
applications post -marked by the July 1, 2020 deadline. Applicants may utilize various
carrier services, such as the U.S. Postal Service, UPS, FedEx, or other carrier services.
All applications must be submitted to the Department at the following address:
California Department of Housing and Community Development
Division of Housing Policy Development
2020 West El Camino Ave, Suite 500
Sacramento, CA 95833
Program applications, forms and instructions are available on the Department's website
at https://www.hcd.ca.gov/qrants-funding/active-funding/leap.shtml. If you have
questions regarding this NOFA, please email the Department at
EarlyActionPlanning(c)hcd.ca.gov.
Attachment
55B-20
LOCAL EARLY ACTION PLANNING GRANTS PROGRAM
(LEAP)
2020 NOTICE OF FUNDING AVAILABILITY
State of California
Governor Gavin Newsom
Alexis Podesta, Secretary
Business, Consumer Services and Housing Agency
Douglas R. McCauley, Acting Director
California Department of Housing and Community Development
Zachary Olmstead, Deputy Director
California Department of Housing and Community Development
Division of Housing Policy Development
2020 West El Camino Avenue, Suite 500
Sacramento, CA 95833
Telephone: (916) 263-2911
Website: https://www.hcd.ca.gov/grants-funding/active-funding/leap.shtml
Email: EarlyActionPlanningc-)hcd.ca.gov
January 27, 2020
55B-21
Table of Contents
VI.
Eligible Applicants..................................................................................................3
VI I.
Eligible Activities.....................................................................................................4
VIII.
Ineligible Activities..................................................................................................6
IX.
Eligible Uses...........................................................................................................7
X.
Ineligible Uses........................................................................................................7
XI.
Application Requirements.......................................................................................7
XII. Application Submission Requirements...................................................................8
XIII. Application Review.................................................................................................8
XIV. Award Letter and Standard Agreement..................................................................9
XV. Appeals..................................................................................................................9
/:I9W_r a Nl
XVII. Right to Modify or Suspend the NOFA, and Final Decision -making ...... ............... 13
XVIII. Definitions.............................................................................................................14
55B-22
2019 NOTICE OF FUNDING AVAILABILITY
LOCAL EARLY ACTION PLANNING GRANTS PROGRAM
I. Introduction
The California Department of Housing and Community Development (Department)
is pleased to announce the release of this Notice of Funding Availability (NOFA) for
approximately $119,040,000 as part of the Local Early Action Planning Grants
Program (LEAP or Program). LEAP is made available as a portion of the Local
Government Planning Support Grants Program pursuant to Chapter 3.1 of Health
and Safety Code (Sections 50515.03 (Chapter 159, Statutes of 2019). The
Program provides funding to jurisdictions for the preparation and adoption of
planning documents, process improvements that accelerate housing production,
and facilitate compliance in implementing the sixth cycle of the RHNA.
II. Authority and Scope
This NOFA is authorized pursuant to Chapter 3.1 of Health and Safety Code
(Sections 50515 to 50515.05). The NOFA implements, interprets, and makes
specific provisions for purposes of implementing planning grants to jurisdictions
pursuant to 50515.03 (hereinafter "LEAP").
This NOFA establishes terms, conditions, forms, procedures and other
mechanisms as the Department deems necessary to exercise the powers and
perform the duties conferred by Chapter 3.1.
The matters set forth herein are regulatory mandates, and are adopted in
accordance with the authorities set forth below:
Quasi -legislative regulations ... have the dignity of statutes ... [and]... delegation of
legislative authority includes the power to elaborate the meaning of key statutory
terms...
Ramirez v. Yosemite Water Co., 20 Cal. 4th 785, 800 (1999)
Further, the Department may implement the Program through the issuance of
forms, guidelines, and one or more NOFAs, as the Department deems necessary,
to exercise the powers and perform the duties conferred on it by this chapter. Any
forms, guidelines, and notices of funding availability adopted pursuant to this
section are hereby exempted from the rulemaking provisions of the Administrative
Procedure Act (Chapter 3.5 (commencing with Section 11340) of Part 1 of Division
3 of Title 2 of the Government Code). (Health and Safety Code Section
50515.04(f)).
The Department reserves the right, at its sole discretion, to suspend or amend the
provisions of this NOFA, including, but not limited to, grant award amounts.
CA HCD Notice of Funding Availability 56B-23 Local Early Action Planning Grants 2020
III. Program Summary
The Local Early Action Planning Grants Program (LEAP or Program) is part of the
broader Program formerly known as the Local Government Planning Support
Grants Program, which was established as part of the 2019-20 Budget Act. The
2019-20 Budget Act provides a spectrum of support, incentives, resources and
accountability to meet California's housing goals. Some specific elements include:
• Planning Support (local and regional planning grants)
• Incentives (Prohousing preference and infill incentive grants)
• Funding Resources
• Accountability (penalties for noncompliant housing plans)
• Reform (collaborative processes to reform regional housing needs)
The Local Government Planning Support Grants Program provides one-time grant
funding to regions and jurisdictions for technical assistance, preparation and
adoption of planning documents, and process improvements. The over -arching
goals of the Program are to (1) accelerate housing production; and (2) facilitate
compliance to implement the sixth cycle of the regional housing need assessment
(RHNA).
IV. Program Timeline
Grants will be available to eligible applicants on a noncompetitive, Over -the -
Counter (OTC) basis. Applications will be accepted from the date of the release of
this NOFA and up until July 1, 2020. See Table 1 below for the anticipated
timeline for awards for the OTC period.
Event
Date
NOFA Release
January 27, 2020
NOFA Application Webinar
February 14, 2020
NOFA Application Workshops
February and March 2020
Final Due Date for OTC Applications
July 1, 2020
Technical Assistance
February 2020 through
December 31, 2023
Expenditure Deadline
December 31, 2023
CA HCD Notice of Funding Availability 56B-24 Local Early Action Planning Grants 2020
The Department will review applications within 30 days and target award of
applications within 60 days, with subsequent Standard Agreements processed
within 60 days of award. Applicants are encouraged to submit early in the
application window.
The Department will hold workshops and a webinar to review the LEAP NOFA
and application and will be conducting technical assistance to aid applicants
throughout the OTC period and implementation of the grant. For a list of dates,
times, and locations for the workshops as well as information on technical
assistance, please visit the Department's website at
https://www. hcd.ca.gov/grants-funding/active-funding/leap.shtml.
V. Award Amounts
This Program will make $119,040,000 dollars available to jurisdictions for Program
implementation, including state operations and expenditures, and technical
assistance. Maximum award amounts are based on population estimates as of
January 1, 2019.' The minimum award amount is $25,000. The maximum amount
that a jurisdiction may receive pursuant to this subdivision shall be as follows:
Jurisdiction Size (in population)
Maximum Award
Amount
750,000 or greater
$1,500,000
300,000 to 749,999
$750,000
100,000 to 299,999
$500,000
60,000 to 99,999
$300,000
20,000 to 59,999
$150,000
Less than 20,000
$65,000
Applicants seeking partnerships with other local governments will be additive. For
example, two jurisdictions between 100,000 and 299,999 people could submit a
proposal for up to $1.0 million.
Eligible Applicants
Eligible applicants are limited to local governments, i.e., cities and counties.
However, local governments may partner through legally binding agreements with
other forms of governments or entities where the proposal will have a direct effect
1 Population estimates, posted as of January 1, 2019, are based on the Department of Finance E-1 report. Official
maximum amounts per jurisdiction can be found at the Department's website at httpsI/www.hcd.ca.gov/grants-
fund i ng/active-fundi na/leap.shtml .
CA HCD Notice of Funding Availability 56B-25 Local Early Action Planning Grants 2020
on land -use or development within the participating localities. This includes, but is
not limited to, partnerships with other localities, regional governments, housing
authorities, school districts, special districts, community -based organizations, or
any duly constituted governing body of an Indian Reservation or Rancheria.
Applicants forming partnerships, must submit separate, completed and signed
application packages, including resolutions and a copy of the signed agreement
between partners to the Department in order to be awarded funds.
VII. Eligible Activities
Eligible activities must demonstrate an increase in housing related planning
activities and facilitate accelerated housing production. Eligible activities may be
part of a larger planning effort (e.g., a comprehensive zoning code update) if
proposed activities have not been completed prior to the NOFA date, are distinct,
and demonstrate a nexus to accelerating housing production. Eligible activities
are not necessarily jurisdiction -wide and may include a smaller geography with a
significant impact on housing production. For example, eligible activities may
include a housing development -related project with a significant community level
impact, or planning or process improvement for a project with an ongoing
community impact beyond the project. Eligible activities may include a variety of
planning documents and processes, including, but not limited to, the following as
set forth in Health and Safety Code section 50515.03(c):
1. Rezoning and encouraging development by updating planning documents
and zoning ordinances, such as General Plans, community plans, specific
plans, implementation of sustainable communities' strategies, and local
coastal programs;
2. Completing environmental clearance to eliminate the need for project -
specific review;
3. Establishing housing incentive zones or other area -based housing
incentives beyond State Density Bonus Law such as a workforce housing
opportunity zone pursuant to Article 10.10 (commencing with Section
65620) of Chapter 3 of Division 1 of Title 7 of the Government Code, or a
housing sustainability district pursuant to Chapter 11 (commencing with
Section 66200) of Division 1 of Title 7 of the Government Code;
4. Performing infrastructure planning, including for sewers, water systems,
transit, roads, or other public facilities necessary to support new housing
and new residents;
5. Planning documents to promote development of publicly -owned land, such
as partnering with other local entities to identify and prepare excess or
surplus property for residential development;
6. Revamping local planning processes to speed up housing production;
7. Developing or improving an accessory dwelling unit ordinance in
compliance with Section 65852.2 of the Government Code;
8. Planning documents for a smaller geography (less than jurisdiction -wide)
with a significant impact on housing production, including an overlay district,
project level specific plan, or development standards modifications
proposed for significant areas of a locality, such as corridors, downtown or
priority growth areas;
CA HCD Notice of Funding Availability 56B-26 Local Early Action Planning Grants 2020
9. Rezoning to meet requirements pursuant to Gov. Code Section 65583(c)(1),
and other rezoning efforts to comply with Housing Element requirements,
including Gov. Code Section 65583.2(c) (AB 1397, Statutes of 2018);
10. Upzoning or other implementation measures to intensify land use patterns in
strategic locations, such as close proximity to transit, jobs or other
amenities;
11. Rezoning for multifamily housing in high resource areas (according to Tax
Credit Allocation Committee/Housing Community Development Opportunity
Area Maps);
12. Establishing pre -approved architectural and site plans;
13. Preparing and adopting Housing Elements of the General Plan that include
an implementation component to facilitate compliance with the sixth cycle
RHNA;
14.Adopting planning documents to coordinate with suballocations under
Regional Early Action Planning Grants (REAP) pursuant to Health and
Safety Code Section 50515.02(f) that accommodate the development of
housing and infrastructure, and accelerate housing production in a way that
aligns with state planning priorities, housing, transportation equity and
climate goals, including hazard mitigation or climate adaptation;
15. Zoning for by -right supportive housing, pursuant to Gov. Code section
65651 (Chapter 753, Statutes of 2018);
16. Zoning incentives for housing for persons with special needs, including
persons with developmental disabilities;
17. Planning documents related to carrying out a local or regional housing trust
fund;
18. Environmental hazard assessments; data collection on permit tracking;
feasibility studies, site analysis, or other background studies that are
ancillary (e.g., less than 15 percent of the total grant amount) and part of a
proposed activity with a nexus to accelerating housing production; and
19.Other planning documents or process improvements that demonstrate an
increase in housing related planning activities and facilitate accelerating
housing production; and
20. Establishing Prohousing Policies, as follows:
Prohousing Policies
The Department encourages applicants to consider LEAP funds to facilitate
designation as a Prohousing jurisdiction.
The 2019-20 Budget Act requires the Department to develop the
Prohousing designation emergency regulations by no later than July 1,
2021. This program will allow the Department to designate jurisdictions as
"Prohousing," when they demonstrate policies and strategies to accelerate
housing production. In turn, Prohousing jurisdictions will be awarded
additional points or preference in programs such as the Affordable Housing
and Sustainable Communities (AHSC), Transformative Climate
Communities (TCC), Infill Infrastructure Grant (IIG) programs and other
state funding programs. The Department anticipates developing emergency
regulations and Prohousing designations prior to July 1, 2021, and will seek
to designate jurisdictions prior to future rounds of AHSC, TCC and IIG
CA HCD Notice of Funding Availability 56B-27 Local Early Action Planning Grants 2020
programs.
Pursuant to Gov. Code Section 65589.9(f)(2), "Prohousing" policies mean
policies that facilitate the planning, approval, or construction of housing.
These policies may include, but are not limited to, the following:
A. Planning for local financial incentives for housing, including, but not
limited to, establishing a local housing trust fund;
B. Reducing parking requirements for sites that are zoned for residential
development;
C. Adoption of zoning allowing for use by right for residential and mixed -
use development;
D. Zoning more sites for residential development or zoning sites at
higher densities than is required to accommodate the minimum
existing RHNA for the current Housing Element cycle;
E. Adoption of accessory dwelling unit ordinances or other mechanisms
that reduce barriers for property owners to create accessory dwelling
units beyond the requirements outlined in Section 65852.2, as
determined by the Department;
F. Process improvements that reduce permit processing time;
G. Creating of objective development standards;
H. Studies and implementing actions that reduce development impact
fees; and
I. Establishing a Workforce Housing Opportunity Zone, as defined in
Section 65620, or a housing sustainability district, as defined in
Section 66200."
Vill. Ineligible Activities
1. Activities unrelated to preparation and adoption of planning documents, and
process improvements to accelerate housing production and facilitate
compliance to implement the sixth cycle of the RHNA;
2. Activities that obstruct or hinder housing production, e.g., moratoriums,
downzoning, planning documents with conditional use permits that
significantly impact supply, cost, approval certainty and timing, planned
development, or other similarly constraining processes; and
3. Project specific planning documents that do not have a significant impact on
accelerating housing production or significant community level or re-
occurring benefit beyond the project.
4. The Department may consider proposals that are combined with larger
proposals that have a positive housing component and the net effect on
accelerating housing production is significant. For example, an applicant
may propose combining an open -space designation, downzoning, or anti -
displacement measures with by -right upzoning that has a significant net
gain in housing capacity.
CA HCD Notice of Funding Availability 56B-28 Local Early Action Planning Grants 2020
IX. Eligible Uses
1. Grant funds may cover the costs of temporary staffing or consultant needs
associated with eligible activities;
2. Grant funds shall be used for the costs of preparing and adopting the proposed
activity;
3. A jurisdiction that receives funds under this Program may use a subcontractor.
The subcontract shall provide for compliance with all the requirements of the
Program. The subcontract shall not relieve the jurisdiction of its responsibilities
under the Program;
4. Eligible expenditures may be incurred and expended for the project(s) subject
to the terms and conditions of the Standard Agreement; and
5. Only approved and eligible costs incurred for work after the NOFA date,
continued past the date of the Standard Agreement, and completed during the
grant term, will be reimbursable.
X. Ineligible Uses
1. Program grant funds may not be used for administrative costs of persons
employed by the grantee for activities not directly related to the preparation and
adoption of the proposed activity;
2. No more than 5 percent of the grant amount may be used for administrative costs
for any proposed use, to be approved by the Department upon disbursement;
and
3. Approved and eligible costs incurred prior to the NOFA date are ineligible.
XI. Application Requirements
Until July 1, 2020, a jurisdiction may request an allocation of funds pursuant to this
section by submitting a complete application to the Department that demonstrates:
1. A budget, including timelines, deliverables, sub -steps and adoption, that
demonstrates funds will be utilized for eligible activities and uses;
2. How proposed activities will increase housing planning and facilitate
accelerating local housing production;
3. Completed or proposed activities consistent with the state or other planning
priorities; and
4. All other required information contained in the Department's application
Applicants will demonstrate consistency with these requirements utilizing the
forms and manner prescribed in the Department application.
Accelerating Housing Production: Applicants must propose and document plans
or processes that increase housing planning and facilitate accelerating local
housing production. The application must demonstrate a significant positive effect
on accelerating housing production through timing, cost, approval certainty,
entitlement streamlining, feasibility, infrastructure capacity, or impact on housing
CA HCD Notice of Funding Availability 56B-29 Local Early Action Planning Grants 2020
supply and affordability. An application must include an explanation and
documentation of the nexus to accelerating housing production based on a
reasonable and verifiable methodology and must utilize the Department's form
(see the Department's application). A verifiable methodology may include a
statement of support from a non-profit or for -profit developer that is active in the
locality.
State and Other Planning Priorities: Consistency with state or other planning
priorities may be demonstrated through proposed activities in the application OR
activities that were completed within the last five years. Applicants must self -
certify utilizing the Department's form (see Department's application).
XI I. Application Submission Requirements
In order to be eligible for grant funding, an applicant must submit a completed,
signed original application and an electronic copy on CD or USB flash drive.
Applications will be accepted on an OTC basis as of the date of this NOFA
through July 1, 2020. The Department encourages early applications and will
accept applications post -marked by the July 1, 2020 deadline. Applicants may
utilize various carrier services, such as the U.S. Postal Service, UPS, FedEx, or
other carrier services. All applications must be submitted to the Department at
the following address:
California Department of Housing and Community Development
Division of Housing Policy Development
2020 West El Camino Ave, Suite 500
Sacramento, CA 95833
Applications must be on Department forms and cannot be altered or modified by
the applicant. Program applications and forms are available on the Department's
website located at https://www.hcd.ca.gov/grants-funding/active-
funding/leap.shtml.
XIII. Application Review
1. The Program will not utilize a competitive process to award funds.
2. Funds will be available to eligible applicants on a rolling OTC basis that
begins as of the date of this NOFA and ends July 1, 2020.
3. An application form will be available upon release of the NOFA and will
include forms to demonstrate meeting eligibility requirements such as, among
other forms, a resolution, a proposed budget and timeline table and self -
certified attachments demonstrating a nexus to housing production and
consistency with state planning and other priorities;
4. Applications will first be reviewed for, among other things, completeness,
eligibility requirements, and accuracy;
5. In order to be considered complete, an application must contain requested
CA HCD Notice of Funding Availability 56B-30 Local Early Action Planning Grants 2020
M LTJ
XV
information and supporting documentation where appropriate;
6. All applications must meet the eligibility requirements as specified in this
NOFA;
7. If the application is ineligible, it will not be considered for funding, but may be
amended and resubmitted;
8. The Department may request additional information to complete and approve
the application for funding;
9. Applications recommended for funding are subject to conditions specified by
the Department;
10.Applications will be reviewed within 30 days from the date the Department
receives the application; and
11.AII applicants not meeting the eligibility requirements will be informed within
30 days from the date the Department receives the application.
Award Letter and Standard Agreement
Successful applicants will receive an Award Letter from the Department and will be
awarded funds. Applicants will enter into a state Standard Agreement (Standard
Agreement) for distribution of funds. The Standard Agreement process will specify,
among other things, the amount of funds granted, timeline for expenditure of funds, and
the approved use of funds. Expenditure report dates and other requirements will also be
identified in the Standard Agreement.
Appeals
Basis of Appeals:
A. Upon receipt of the Department's notice deeming an application
incomplete or ineligible, applicants under this NOFA may appeal such
decision(s) to the Department Director.
B. The decision of the Director is final and not subject to further
administrative or judicial review.
C. No applicant shall have the right to appeal a decision of the Department
relating to another applicant's eligibility, award, denial of award, or any
other related matter.
2. Appeals Process and Deadlines:
A. Process. In order to lodge an appeal, applicants must submit to the
Director by the deadline set forth in subsection (b) below, a written
appeal which states all relevant facts, arguments, and evidence upon
which the appeal is based. No new or additional information will be
accepted. Once the written appeal is submitted to the Director, no further
information or materials is required to be accepted or considered
thereafter. Appeals are to be submitted to the Director at following
address:
CA HCD Notice of Funding Availability 59B-31 Local Early Action Planning Grants 2020
California Department of Housing and Community Development
Division of Housing Policy Development
2020 W. El Camino Avenue, Suite 500
Sacramento, California 95833
EarlyActionPlanning(a�hcd.ca.gov
The Director will accept appeals delivered through a carrier service such
as the U.S. Postal Service, UPS, Fed -Ex, or other carrier services that
provide date stamp verification of delivery. Deliveries must be received
during the Department's weekday (non -state holiday) business hours of
9:00 a.m. to 5:00 p.m. Pacific Standard Time. Additionally, emails to the
email address listed above will be accepted if the email time stamp is
prior to the appeal deadline.
B. Filing Deadline. Appeals must be received by the Director no later than
(5) five business days from the date of the Department's determination.
3. Decision:
Any request to amend the Department's decision shall be reviewed for
compliance with this NOFA and its application. The Director shall render
his/her decision in writing within fifteen (15) business days of receipt of the
applicant's written appeal. The decision of the Director shall be the
Department's final decision, and shall not be appealable to any court or
tribunal.
I:��l der ul TT'iT13iFiiIMM
1. Grant Execution and Term
A. The Department will notify the grantee if they have been selected for a
grant award;
B. After the Standard Agreement has been drawn, the grantee will be
provided instructions for signing all required documents. The grantee must
submit all supporting materials and a signed Standard Agreement within
the timeline provided in the instructions, or risk forfeiting the grant award;
C. The grant term begins on the day the Department and the grantee have
fully executed the Standard Agreement. The Department will notify the
grantee and partners when work may proceed under the agreement.
However, eligible activities that are approved by the Department may be
retroactively reimbursed to the date of the NOFA; and
D. The end of the grant term will be determined by the state based on the
availability of grant funds and the administrative requirements for
liquidation.
CA HCD Notice of Funding Availability 568-32 Local Early Action Planning Grants 2020
2. Payment and Accounting of Grant Funds
A. Grant funds cannot be disbursed until the Standard Agreement has been
fully executed;
B. The grantee will be responsible for compiling and submitting all invoices
and reporting documents. Grantees will submit for reimbursements to the
Department based on actual cost incurred;
C. The grantee must bill the state based on clear deliverables outlined in the
Standard Agreement or budget timeline. Only approved and eligible costs
incurred for work after the NOFA date, continued past the date of the
Standard Agreement, and completed and processed prior to the
expenditure deadline, will be reimbursable. Approved and eligible costs
incurred prior to the NOFA date are ineligible;
D. Work must be completed prior to requesting reimbursement;
E. Grant fund payment will be made on a reimbursement basis; advance
payments are not allowed. The grantee and partners must have adequate
cash flow to pay all grant -related expenses prior to requesting
reimbursement from the Department. Project invoices will be submitted to
the Department by the grantee on a quarterly basis;
F. In unusual circumstances, the Department may consider alternative
arrangements to reimbursement and payment methods based on
documentation demonstrating cost burdens, including the inability to pay
for work;
G. Supporting documentation may include, but is not limited to: receipts,
progress payments, subcontractor invoices, time cards, etc.;
H. Invoices must be accompanied by reporting materials where appropriate.
Invoices without the appropriate reporting materials will not be paid. The
Department may withhold 10 percent of the grant until grant terms have
been fulfilled; and
I. Each recipient of funds under the Program shall expend those funds no
later than December 31, 2023.
3. Accounting Records and Audits
A. The grantee must establish a separate ledger account for receipts and
expenditures of grant funds and maintain expenditure details in
accordance with the budget and timeline. Separate bank accounts are
not required;
B. The grantee shall maintain documentation of its normal procurement
policy and competitive bid process (including the use of sole source
purchasing), and financial records of expenditures incurred during the
course of the project, in accordance with generally accepted accounting
principles;
C. The grantee agrees that the state or designated representative shall have
the right to review and to copy any records and supporting documentation
pertaining to the performance of the Standard Agreement;
D. The grantee agrees to maintain such records for possible audit for a
minimum of three (3) years after final payment, unless a longer period of
records retention is stipulated;
E. Subcontractors employed by the grantee and paid with moneys under the
CA HCD Notice of Funding Availability 5t'13-33 Local Early Action Planning Grants 2020
terms of this Standard Agreement shall be responsible for maintaining
accounting records as specified above;
F. At any time during the term of the Standard Agreement, the Department
may perform, or cause to be performed, a financial audit of any and all
phases of the award. At the Department's request, the awardee shall
provide, at its own expense, a financial audit prepared by a certified
public accountant. The State of California has the right to review project
documents and conduct audits during project implementation and over
the project life;
G. The Department may request additional information, as needed, to meet
other applicable audit requirements; and
H. The Department may monitor expenditures and activities of an applicant,
as the Department deems necessary, to ensure compliance with Program
requirements.
4. Remedies of Nonperformance
A. In the event that it is determined, at the sole discretion of the state, that
the grantee is not meeting the terms and conditions of the Standard
Agreement, immediately upon receiving a written notice from the
Department to stop work, the grantee shall cease all work under the
Standard Agreement. The Department has the sole discretion to
determine that the grantee meets the terms and conditions after a stop
work order, and to deliver a written notice to the grantee to resume work
under the Standard Agreement;
B. Both the grantee and the Department have the right to terminate the
Standard Agreement at any time upon 30 days written notice. The notice
shall specify the reason for early termination and may permit the grantee
or the Department to rectify any deficiency(ies) prior to the early
termination date. The grantee will submit any requested documents to the
Department within 30 days of the early termination notice; and
C. There must be a strong implementation component for the funded activity
through this Program, including, where appropriate, agreement by the
locality to formally adopt the completed planning document. Localities
that do not formally adopt the funded activity could be subject to
repayment of the grant.
D. The Department may, as it deems appropriate or necessary, request the
repayment of funds from an applicant, or pursue any other remedies
available to it by law for failure to comply with Program requirements
(Health and Safety Code section 50515.04(e).
5. Reporting
A. At any time during the term of the Standard Agreement, the Department
may request a performance report that demonstrates satisfaction of all
requirements identified in the Standard Agreement with emphasis on
eligible activities, eligible uses, ineligible uses, and expenditures,
according to timelines and budgets referenced in the Standard
Agreement;
B. Awardees shall submit a report, in the form and manner prescribed by
CA HCD Notice of Funding Availability 56%-34 Local Early Action Planning Grants 2020
XVII.
the Department, to be made publicly available on its internet website, by
April 1 of the year following the receipt of those funds, and annually
thereafter until those funds are expended, that contains the following
information:
• The status of the proposed uses listed in the entity's application
for funding and the corresponding impact on housing within the
region or jurisdiction; and
• A summary of building permits, certificates of occupancy, or other
completed entitlements issued by entities within the region, or by
the jurisdiction, as applicable.
C. The awardee must, in lieu of a separate report, provide the above
described information as part of its annual report pursuant to Gov. Code
Section 65400;
D. The Department may request additional information, as needed, to meet
other applicable reporting requirements;
E. Upon completion of all deliverables within the Standard Agreement, the
awardee shall submit a close out report. See Attachment 1; and
F. The Department shall maintain records of the following and provide that
information publicly on its internet website:
The name of each applicant for Program funds and the status of
that entity's application;
The number of applications for Program funding received by the
Department; and
The information described in 5(B) above for each recipient of
Program funds.
Right to Modify or Suspend the NOFA, and Final Decision -making
The Department reserves the right, at is sole discretion, to suspend, amend, or
modify the provisions of this NOFA at any time, including, without limitation, the
amount of funds available hereunder. If such an action occurs, the Department
will notify all interested parties and will post the revisions to the Department's
website. You may subscribe to the Department's email list here:
http://www.hcd.ca.gov/HCD SSI/subscribe-form.html.
Further, the Department's decision to approve or deny an application or request
for funding pursuant to the Program, and its determination of the amount of
funding to be provided, shall be final.
CA HCD Notice of Funding Availability 56kb-35 Local Early Action Planning Grants 2020
XVIII. Definitions
All terms not defined below shall, unless their context suggests otherwise, be
interpreted in accordance with the meanings of terms described in Health and
Safety Code section 50470.
A. "Accelerating Housing Production" means improving the timing, cost,
feasibility, approval and amount of development through various mechanisms
such as zoning incentives (e.g., increased density and heights, reduced
parking requirements), upzoning, zoning amendments to permit residential in
non-residential zones, corridor planning, development standards
modifications, non -discretionary review, financing strategies, sliding scale fee
modifications, facilitating adequate infrastructure to support development,
approval streamlining that addresses quickness and ease of entitlements,
and other mechanisms that promote production or remove or mitigate
regulatory barriers.
B. "Affordability" means a housing unit that satisfies at least one of the following
criteria:
It is available at an "affordable rent' as that term is used and defined in
Section 50053 of the Health & Safety Code;
2. It is offered at an "affordable housing cost', as that term is used and defined
in Section 50052.5 of the Health & Safety Code; or
3. It is available at an "affordable rent' or an "affordable housing cost'
according to the alternative percentages of income for agency -assisted
rental and cooperative housing developments pursuant to Department
regulations adopted under Health and Safety Code section 50462(f).
C. "Annual Progress Report' (APR) means the annual report required to be
submitted to the Department pursuant to paragraph (2) of subdivision (a) of
Section 65400 of the Government Code.
D. "Completed entitlement' means a housing development project that has
received all the required land use approvals or entitlements necessary for the
issuance of a building permit and for which no additional action, including
environmental review or appeals, is required to be eligible to apply for and
obtain a building permit.
E. "Council of governments" means a single or multicounty council created by a
joint powers agreement pursuant to Chapter 5 (commencing with Section
6500) of Division 7 of Title 1 of the Government Code that is responsible for
allocating regional housing need pursuant to Sections 65584, 65584.04, and
65584.05 of the Government Code.
F. "Department' means the California Department of Housing and Community
Development.
CA HCD Notice of Funding Availability 58t-36 Local Early Action Planning Grants 2020
G. "Housing" means any development that satisfies both of the following criteria:
1. At least two-thirds of the square footage of the development must be
designated for residential use; and
2. Includes a house, an apartment, a mobile home or trailer, a group of
rooms, or a single room that is occupied as separate living quarters,
or, if vacant, is intended for occupancy as separate living quarters.
Separate living quarters are those in which the occupants live
separately from any other individuals in the building, and which have a
direct access from the outside of the building, or through a common
hall.
Note: accessory dwelling units (ADU) and junior accessory dwelling units
(JADU) pursuant to Gov. Code sections 65852.2 and 65852.22 meet the
definition above.
H. "Housing Element" or "element" means the Housing Element of a
community's General Plan, as required pursuant to subdivision (c) of Section
65302 of the Government Code and prepared in accordance with Article 10.6
(commencing with Section 65580) of Chapter 3 of Division 1 of Title 7 of the
Government Code.
I. "Jurisdiction" means any city, including a charter city, county, including a
charter county or city and county, including a charter city and county.
J. "Local government" or "Locality" means any city, including a charter city,
county, including a charter county or city and county, including a charter city
and county.
K. "Objective zoning standard", "objective subdivision standard", and "objective
design review standard" means standards that involve no personal or
subjective judgment by a public official, and are uniformly verifiable by
reference to an external and uniform benchmark or criterion available, and
knowable by both the development applicant or proponent and the public
official prior to submittal. "Objective design review standards" means only
objective design standards published and adopted by ordinance or resolution
by a local jurisdiction before submission of a development application, which
are broadly applicable to development within the jurisdiction.
L. "Other Planning Priorities" means planning, policies, programs or investments
to promote housing choices and affordability to lower and moderate income
households, the encouragement of conservation of the existing affordable
housing stock, and efforts to take into account current and future impacts of
climate change, including hazard mitigation.
M. "Regional housing need assessment" means the existing and projected need
for housing for each region, as determined by the Department pursuant to
Section 65584.01 of the Government Code.
CA HCD Notice of Funding Availability 5bvB-37 Local Early Action Planning Grants 2020
N. "State Planning Priorities" means priorities which are intended to promote
equity, strengthen the economy, protect the environment, and promote public
health and safety in the state, including in urban, suburban, and rural
communities pursuant to Gov. Code Section 65041.1.
O. "Streamlined Housing Production" means improving the entitlement process
through actions such as removing, mitigating or minimizing local regulatory
requirements, reforming the local approval process to reduce processing
times, the number of local discretionary approvals and permits needed for
projects, improving approval certainty, establishing non -discretionary
processes, modifying development standards, such as reducing parking
requirements and increasing height limits, or other efforts, such as taking the
fullest advantage of existing streamlining mechanisms provided in state law.
CA HCD Notice of Funding Availability 5bl'B-38 Local Early Action Planning Grants 2020
Attachment 1
Close Out Reporting Form
CA HCD Notice of Funding Availability 566-39 Local Early Action Planning Grants 2020
LEAP Grant Close Out Reporting Template
Brief Summary
• Overview of the project
• Project start date and duration
• Project goals and relevance to LEAP goals
• Quantified outcomes
Lead Agency and Partnerships
• List lead agency and partnerships (including names, titles, organizations, and
roles and responsibilities of each)
• What did those collaborative relationships and processes look like?
Drivers
• Did any local, state, or federal legislation or mandates drive the project? (SB 35,
AB 1397, etc.)
• Was it a community driven effort?
• Were there additional funding opportunities present?
Engagement Process
• Who were your stakeholders?
• What did the engagement process look like?
• What role did stakeholders play in the process? (Keep in mind: training,
education, council formation, technical assistance, etc.)
• What were the outcomes of the engagement process?
Challenges
• What challenges were encountered?
• What solutions were encountered or created?
. Are there areas for improvement of policy alignment at the state or federal level
to help achieve this project more easily?
CA HCD Notice of Funding Availability 56%-40 Local Early Action Planning Grants 2020
LEAP Grant Close Out Reporting Template
Outcomes
• What are the current or projected outcomes? Benefits?
• Were outcomes as anticipated?
• Have new opportunities arisen as a result of this project?
• What are the next steps?
Replicability
• What aspects of the project could be replicated in other communities?
• Useful resources and tools? For a specific region or sector?
Additional Resources
• Links to the project itself
• Links to resources used throughout and any other relevant resources
Further Information
• Who can be reached to ask more questions about this project?
. Name
• Number and/or email
CA HCD Notice of Funding Availability 56 % 1 Local Early Action Planning Grants 2020