HomeMy WebLinkAbout22A - PO FOR TRAFFIC SIGNAL CONTROLLERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 16, 2020
TITLE
CLERK OF COUNCIL USE ONLY:
APPROVED
APPROVE A PURCHASE ORDER FOR
❑
As Recommended
MCCAIN, INC. IN AN AMOUNT NOT TO
El
❑
Amended
OOrrdinance on 111 Reading
EXCEED $73,823 FOR TRAFFIC SIGNAL
❑
Ordinance on 2n° Reading
CONTROLLER CABINETS
❑
Implementing Resolution
(SPEC. NO. 20-069)
❑
Set Public Hearing For
(NON -GENERAL FUND)
CONTINUED
TO
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to McCain, Inc., for the purchase
of nine traffic signal controller cabinets, in an amount not to exceed $73,823, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana currently maintains and operates 303 traffic signals, many of which have
aging steel cabinets with outdated components. Additionally, the controller cabinets are damaged
by weather, rust, electrical surges, traffic collisions and frequently malfunction. Once the computer
controllers are compromised, they must be replaced immediately to minimize delay and traffic
congestion impacts to the public.
To expedite cabinet replacement, the City will purchase nine aluminum traffic controller cabinets
that meet current Caltrans standards. These cabinets will be provided to the traffic signal
maintenance contractor as needed for authorized replacements or installations.
The notice inviting bids was advertised on May 4, 2020, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
375 Vendors notified
7 Santa Ana vendors notified
13 Vendors downloaded bid documents
3 Bids received
22A-1
Authorize Purchase Order for Traffic Controller Cabinets
June 16, 2020
Page 2
Three bids were received, opened on May 19, 2020, and evaluated. Bid results are as follows:
Bidder
Location
Amount
Cubic ITS, Inc.
Su ar Land, TX
$ 120,428.46
Econolite Control Products, Inc.
Anaheim, CA
$ 78,964.81
McCain, Inc.
Vista, CA
$ 73,822.41
The bid received from McCain, Inc., was lowest, responsive to the specifications, and met the City's
requirements.
Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified seven Santa Ana vendors. None of the Santa Ana
vendors submitted a bid packet for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the account specified below:
Fiscal
Accounting
Fund Description
Accounting Unit,
Amount
Year
Unit -Account #
Account Description
Traffic Signal
$73,823
2019-20
02917620-62300
Special Gas Tax
Maintenance, Contract
Services -Professional
TOTAL:
$73,823
NS/EWG/CR
22A-2