HomeMy WebLinkAbout22C - ORDER FOR INMATE SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 16, 2020
TITLE:
AWARD BLANKET ORDER CONTRACTS
TO ACME SUPPLY CO. LTD., AMERICAN
TEXTILE SYSTEMS, AND VICTORY
SUPPLY LLC FOR INMATE SUPPLIES IN
AN ANNUAL AGGREGATE AMOUNT OF
$90,000, AND A TOTAL NOT TO EXCEED
AMOUNT OF $450,000 OVER THE FIVE-
YEAR PERIOD
(SPECIFICATION NO. 20-016)
(GENERAL FUND)
/s/ Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award blanket order contracts for inmate supplies for a three-year period beginning July 1, 2020,
and expiring June 30, 2023, with provisions for two one-year renewal options exercisable by the
City Manager, in an annual aggregate amount of $90,000, and a total not to exceed amount of
$450,000 over the five-year period, subject to non -substantive changes approved by the City
Manager and City Attorney, to the following vendors:
Vendor Categories
Acme Supply Co., Inc., LTD Uniforms
American Textile Systems Linens
Victory Supply LLC Undergarments, Shoes, and Personal Care Items
DISCUSSION
The City of Santa Ana maintains a 502-bed jail facility which provides short-term and long-term
contracted housing for inmates. Many inmates are housed by the Santa Ana Jail during
arraignment and hearing processes. State of California Title 15 provides standard local detention
facility guidelines, which mandate that all inmates be supplied with a clean shirt, pants,
undergarments, shoes, linens, and basic necessary hygiene items. Upon intake, inmates are
provided two full sets of clothing, including undergarments and one set of shoes. Personal care
items and linens such as towels, bed sheets, body soap, toothbrush, toothpaste, shampoo, and
deodorant are also issued. The contract is designed to facilitate daily operations by providing
clothes, shoes, personal care items on an as -needed basis at a significant cost savings based on
quantity pricing.
22C-1
Award Blanket Order Contracts for Inmate Supplies
June 16, 2020
Page 2
An Invitation for Bids for inmate supplies, materials, was advertised on February 11, 2020, on the
City's online bid and management publication system. A summary of the Invitation for Bids and
bids received is as follows:
384
Vendors notified
2
Santa Ana vendors notified
24
Vendors downloaded the bid packet
11
Bids received
0
Bids received from a Santa Ana
vendors
The bids were received and opened on March 9, 2020, and evaluated (Exhibit 1). Eight bids were
determined to be responsive. The bids received from Acme Supply Co. LTD., American Textile
Systems, and Victory Supply LLC were the lowest responsive to specifications, and met the City's
requirements. The aggregate annual amount of $90,000 is based on staff's projection for the
upcoming annual expenditures. The total blanket order contracts amount over a five-year period
will not exceed $450,000. Awarding three bidders in this aggregate amount provides the Jail with
availability to a wider selection of inmate supplies at the most advantageous cost.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Goal #1 - Community Safety, Objective #4
(ensure a sound fiscal model forjail operations through coordinated efforts with personnel from the
City Manager's Office, Police Department, City Attorney's Office, Finance, and Personnel).
FISCAL IMPACT
Funding for the initial three-year term and two subsequent one-year renewal periods will be
budgeted and made available in the accounts specified below:
Fiscal Year
Accounting Unit -
Account#
Accounting Unit, Account Description
Amount
FY
2020-21
01114475
63001
Jail Operations —
Misc.
Supplies
$90,000
FY
2021-22
01114475
63001
Jail Operations—
Misc.
Supplies
$90,000
FY
2022-23
01114475
63001
Jail Operations —
Misc.
Supplies
$90,000
FY
2023-24
01114475
63001
Jail Operations —
Misc.
Supplies
$90,000
FY
2024-25
01114475
63001
Jail Operations —
Misc.
Supplies
$90,000
Total
$450,000
KL
22C-2