HomeMy WebLinkAboutORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) (C-0-2039)1
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Distributed 2/11/2021
Accounting
CAMM
FPA
PM A Kulkarni, P Grond
Vendor ✓
CAMM V Anderson
COOPERATIVE AGREEMENT NO. C-0-2039
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
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CITIES OF FOUNTAIN VALLEY, HUNTINGTON BEACH, AND SANTA ANA
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WARNER AVENUE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM PROJECT
THIS COOPERATIVE AGREEMENT (Agreement), is effective this _5_ day of
January_, 2021 ("Effective Date"), by and between the Orange County Transportation Authority,
550 South Main Street, P.O. Box 14184, Orange California 92863-1584, a public, corporation of the State
of California (herein referred to as "AUTHORITY") and the cities of Fountain Valley, Huntington Beach,
and Santa Ana (hereinafter referred to as "PARTICIPATING AGENCIES") each individually known as
"Party" and collectively known as the "Parties".
RECITALS:
WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working
together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Solutions
for Congested Corridors Program (hereinafter, "SCCP") and the Measure M2 Regional Traffic Signal
Synchronization Program (hereinafter, "RTSSP" or "Project P") to enhance countywide traffic flow and
reduce congestion; and
WHEREAS, the AUTHORITY has competed in the competitive 2018 SCCP Call for Projects
(hereinafter, "2018 SCCP CALL") in support of the SCCP and was awarded Senate Bill 1 funds based
on the application (hereinafter, "APPLICATION") prepared by the AUTHORITY (hereinafter referred to
as the "APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along
Warner Avenue between the intersections of Pacific Coast Highway in the City of Huntington Beach and
Pullman Avenue in the City of Santa Ana (hereinafter, "PROJECT"); and
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COOPERATIVE AGREEMENT NO, C-0-2039
WARNER AVENUE — ttTSSP
WHEREAS, the PARTICIPATING AGENCIES have elected to designate the AUTHORITY
and the AUTHORITY agrees to act as the implementing agency to carry out PROJECT; and
WHEREAS, the PROJECT will Include approximately forty-two (42) traffic signalized
intersections; and
WHEREAS, the PROJECT will include Intelligent Transportation System (ITS) elements
Identified in the APPLICATION including certain hardware and software upgrades to intersection and
central control systems Including Advanced Transportation Controller units (ATC), telematics and
Interconnect systems, Advanced Transportation Management Systems (ATMS), Roadside Units
(RSU), and other associated systems (hereinafter collectively referred to as "ITS ELEMENTS"), will
be constructed and/or installed and implemented as part of the PROJECT; and
WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
the inclusion of other ITS elements (hereinafter, "OTHER ELEMENTS") that should be Installed at the
same time as the construction of the PROJECT and are not part of this Agreement; and
WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS, If any, are
the sole responsibility of the Party owning each and any of those OTHER ELEMENTS during the
project; and
WHEREAS, AUTHORITY and each respective Party acknowledge and understand that in-
house resources (staff) from Party will provide various services for PROJECT; and
WHEREAS, AUTHORITY and each respective Party acknowledge and understand that
PROJECT costs for various types of additional work required by each respective Party, by its staff, or
by policy, may not have been Included in the original application and therefore costs to contractors or
consultants to comply with staff requirements are not Included in the PROJECT allocation; and
WHEREAS, AUTHORITY and Parties agree that these costs will be paid by PROJECT; and
WHEREAS, Parties and each respective Party acknowledge and understand that the costs for
the additional work may be reversed by AUTHORITY's Audit; and
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COOPERATIVE AGREEMENT NO. C-0-2039
WARNER AVENUE— RTSSP
WHEREAS, based on AUTHORITY's Board of Directors approved PROJECT ALLOCATION, the
AUTHORITY agrees to implement the PROJECT; and
WHEREAS, the PARTICIPATING AGENCIES agree to provide PROJECT funding in a cash
match of Two Hundred Four Thousand, Four Hundred Fifty -One Dollars ($204,451), as shown in
Attachment A, or equivalent to at least four percent (4%) of PROJECT cost; and
WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
Agreement to implement the PROJECT in support of SCCP and Project P; and
WHEREAS, this Agreement defines the spec terms, conditions, and funding responsibilities
between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of the
PROJECT; and
WHEREAS, the AUTHORITY'S Board of Directors authorized funding for the PROJECT on
January 27, 2020; and
WHEREAS, the City of Fountain Valley's City Council approved this Agreement on the
day of > , 2020.
WHEREAS, the City of Huntington Beach's City Council approved this Agreement on the 9
day of 2020.
WHEREAS, the City of Santa Ana's City Council approved this Agreement on the 9 day of
2020.
OW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of this
Agreement between AUTHORITY and PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings, and communications. The invalidity in whole or in part of any term or
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COOPERATIVE AGREEMENT NO. 0-0-2039
WARNER AVENUE — RTSSP
1 condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement.
2 The above referenced Recitals are true and correct and are Incorporated by reference herein.
3 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES'
4 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
5 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
6 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
7 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except when
8 specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written
9 amendment to this Agreement and issued In accordance with the provisions of this Agreement.
10 C. PARTICIPATING AGENCIES' failure to insist on any Instance(s) of AUTHORITY's
11 performance of any term(s) or conditions) of this Agreement shall not be construed as a waiver or
12 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
13 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue In full force
14 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
15 AGENCIES except when specifically confirmed in writing by an authorized representative of
16 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
17 accordance with the provisions of this Agreement.
18 ARTICLE 2, SCOPE OF AGREEMENT
19 This Agreement specifies the roles and responsibilities of the Parties as they pertain to the
20 subjects and projects addressed herein, (loth AUTHORITY and PARTICIPATING AGENCIES agree
21 that each will cooperate and coordinate with the other in all activities covered by this Agreement and any
22 other supplemental agreements that may be required to facilitate purposes thereof
23 ARTICLE 3 RESPONSIBILITIES OF AUTHORITY
24 AUTHORITY agrees to the following responsibilities for funding of the PROJECT;
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COOPERATIVE AGREEMENT NO. C-0-2039
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A. AUTHORITY shall implement the PROJECT based on the intent of the usage In the
APPLICATION prepared by the APPLICANT AGENCY in accordance with the policies and procedures
contained In the SCCP and Comprehensive Transportation Funding Program (CTFP) Guidelines.
B. AUTHORITY shall provide oversight to maintain inter -jurisdictional traffic signal
operational integrity between PROJECT and other similar type projects not older than three (3) years.
C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
necessary to comply with California Environmental Quality Act (CEQA) regulations for PROJECT.
D. AUTHORITY shall perform web -based public outreach activities for the project to
communicate major project milestones and results.
E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements as
described In the SCCP and CTFP Guidelines.
F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon closeout of
PROJECT, may perform a technical and/or field review to ensure that the guidelines, policies, and
procedures were followed. Such a review may be performed one hundred and eighty (180) days after the
PROJECT three-year grant period is complete. If the technical and or field review determines that any of
the activities performed are ineligible for SCCP funding, PARTICIPATING AGENCIES must reimburse
and return the amount of funding used to perform the ineligible activity to AUTHORITY.
G. AUTHORITY shall Invoice the PARTICIPATING AGENCIES as identified in
APPLICATION and Attachment A for the dollar cash match at the end of the Primary Implementation
phase or at a mutually agreed upon time to facilitate any respective AGENCY funding timeframes.
H. AUTHORITY shall request updates for the PROJECT as part of semi-annual review
process, Including documentation of in -kind match conforming to Attachment and will include the
PROJECT in the list of active projects in OC Fund Tracker until completion of the three-year grant period.
Documents to be provided Include, but are not limited to, payroll records, contracts, and purchase orders.
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COOPERATIVE AGREEMENT NO. C-0-2039
WARNER AVENUE RTSSP
ARTICLE 4 RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY
The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
Implementation of the PROJECT:
A. AUTHORITY shall act as the LEAD AGENCY forthe work necessary to manage, procure,
and complete the PROJECT as identified in APPLICATION.
B. To coordinate outreach with PARTICIPATING AGENCIES for PROJECT.
C. To collect all data necessary to provide new optimized timing plans including, but not
limited to, manual orvideo all movement counts at each PROJECT signalized intersection, and a mutually
agreed upon number and location of twenty-four (24) hour / seven (7) day automated machine traffic
counts with vehicle classification.
D, To develop and implement new timing plans optimized for signal synchronization.
E. To provide updated timing plans for all control systems and all relevant data used to
develop said plans to PARTICIPATING AGENCIES.
F. To prepare a "Before and After Study" for PROJECT as described in the Measure M2
Eligibility Guidelines adopted by the AUTHORITY. The "Before and After Study" for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No, 3, Section
B.111.9) for PROJECT. The AUTHORITY shall provide the "Before and After Study" to the
PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments
shall be noted In the final study. If specified in APPLICATION, AUTHORITY shall provide a "Before and
After Study" video of a representative portion of PROJECT at up to two (2) public meetings.
ARTICLES RESPONSIBILITIES OF THE PARTICIPATING AGENCIES
PARTICIPATING AGENCIES agree to the following responsibilities for implementation and
funding of PROJECT:
A. Provide a technical representative to meet and participate as a member of the
PROJECT"s Traffic Forum.
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COOPERATIVE AGREEMENT NO. C•0-2039
WARNER AVENUE— RTSSP
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of
PROJECT.
C. To participate and support PROJECT implementation within the timeframe outlined in
APPLICATION and consistent with the SCCP and CTFP Guidelines adopted by AUTHORITY.
D. To provide AUTHORITY all current intersection as -built drawings, all current
intersections controller assembly plans as provided by the manufacturer and modified by Party since
original installation, local field master, local controller, and ATMS timing plans and other ITS related
data upon request.
E. To provide the local cash match for PROJECT in accordance with Attachment A.
Failure to provide local cash match may result In the loss of future participation for competitive funding
opportunities.
F. PARTICIPATING AGENCIES that have included a dollar match as Identified in
Attachment A shall provide payment for the dollar match to AUTHORITY within thirty (30) calendar
days of receipt of an Invoice.
H. To waive all fees associated with any local agency permits that may be required of the
consultant, sub consultants, and/or service or equipment providers in the performance of the PROJECT.
I. PARTICIPATING AGENCIES shall provide updates on PROJECT to AUTHORITY as
part of semiannual review process until completion of the three-year PROJECT grant period. Documents
to be provided Include, but are not limited to, payroll records, contracts, and purchase orders.
K. The project is partially funded by Senate Bill 1 (88-1) and PARTICIPATING AGENCIES
agree to comply with all applicable SBA Accountability Guidelines, Solutions to Congested Corridors
Program and State requirements.
ARTICLES. DELEGATEDAUTHQRITY
The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
Agreement are delegated to their respective City Manager, or designee, and the actions required to be
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COOPERATIVE AGREEMENT NO. C-0-2039
WARNER AVENUE — RTSSP
taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
Executive Officer or designee.
ARTICLE7. AUDIT AND INSPECTION
AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
AGENCIES shall permit the authorized representatives of AUTHORITY to Inspect and audit all work,
materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
period of five (5) years after final payment, final closeout, or until any on -going audit is completed,
whichever is later, For purposes of audit, the date of completion of this Agreement shall be the date of
AUTHORITY's payment of consultant's final billing (so noted on the paid Invoice) under this Agreement.
AUTHORITY shall have the right to reproduce any such books, records, and accounts. The above
provision with respect to audits shall extend to and/or be included in contracts with PARTICIPATING
AGENCIES' contractor,
ARTICLE S. INDEMNIFICATION
A. To the fullest extent permitted by law, PARTICIPATING AGENCIES shall defend
(at PARTICIPATING AGENCIES' sole cost and .expense with legal counsel reasonably acceptable to
AUTHORITY), indemnify, protect, and hold harmless AUTHORITY, and its officers, directors, employees,
and agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits,
claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders,
penalties, and expenses including legal costs and attorney fees (collectively "Claims"), Including but not
limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES' employees
Included), for damage to property, including property owned by AUTHORITY, or from any violation of any
federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or willful
misconduct of PARTICIPATING AGENCIES, Its officers, directors, employees or agents in connection
with or arising out of the performance of this Agreement.
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COOPERATIVE AGREEMENT NO. C-0.2039
WARNER AVENUE — RTSSP
B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES), indemnify,
protect, and hold harmless PARTICIPATING AGENCIES, including their officers, directors, employees,
and agents (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits,
claims, demands, losses, costs, Judgments, arbitration awards, settlements, damages, demands, orders,
penalties, and expenses Including legal costs and attorney fees (collectively "Claims"), Including but not
limited to Claims arising from Injuries to or death of persons (AUTHORITY's employees Included), for
damage to property, including property owned by PARTICIPATING AGENCIES, or from any violation of
any federal, state, or local law or ordinance, alleged to be caused by the negligent acts, omissions or
willful misconduct of AUTHORITY, its officers, directors, employees or agents in connection with or arising
out of the performance of this Agreement,
C. The Indemnification and defense obligations of this Agreement shall survive Its expiration
or termination.
2025.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall be in full force and effect through June 30,.
B. Amendment: This Agreement may be extended or amended 1n writing at any time by the
mutual consent of all Parties and AUTHORITY. No amendment shall have any force or effect unless
executed in writing by all Parties and AUTHORITY.
C. Termination: In the event any Parry defaults In the performance of their respective
obligations under this Agreement or breaches any of the provisions of this Agreement, a non defaulting
Party(s) shall have the option to terminate this Agreement upon thirty (30) calendar days prior written
notice to the Party In default.
O. Termination for Convenience: Either Party may terminate this Agreement for its
convenience by providing thirty (30) calendar days prior written notice of its intent to terminate for
convenience to the other party.
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COOPERATIVE AGREEMENT NO. C-0-2038
WARNER AVENUE — RTSSP
E. Compliance: AUTHORITY and PARTICIPATING AGENCIES shall comply with all
applicable federal, state, and local laws, statues, ordinances and regulations of any governmental
authority having jurisdiction over the PROJECT.
F. Legal Authority,: AUTHORITY and PARTICIPATING AGENCIES hereto consent that they
are authorized to execute this Agreement on behalf of said Parties and that, by so executing this
Agreement, the Parties hereto are formally bound to the provisions of this Agreement.
G. Severability: if any term, provision, covenant or condition of this Agreement is held to be
Invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
H. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original and all
of which together shall constitute the same agreement. Facsimile signatures shall be permitted.
I. Assignment: Neither this Agreement, nor any of the Parties' rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall be deemed consent to any subsequent
assignment, nor the waiver of any right to consent to such subsequent assignment.
J. Govemina Law: The laws of the State of California and applicable local and federal laws,
regulations and guidelines shall govern this Agreement.
K, Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing Party.
L. Notices Any notices, requests, or demands made between the Parties pursuant to this
Agreement are to be directed as follows:
Fj
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COOPERATIVE AGREEMENT NO. C-0-2039
WARNER AVENUE — RTSSP
To FOUNTAIN VALLEY:
To AUTHORITY:
City of Fountain Valley
Orange County Transportation Authority
10200 Slater Avenue
550 South Main Street
Fountain Valley, CA 92708
P. 0. Box 14184
Orange, CA 92863-1584
Attention: Temo Galvez
Attention: Venita Anderson
Deputy Public Works Director/ City Engineer
Senior Contract Administrator
Tel: (714) 593-4517
Tel: (714) 560-5427
Email: temo.galvezngfountainvalley.org
E-mail: vandersonocta.net
To SANTA ANA:
To HUNTINGTON BEACH:
City of Santa Ana
City of Huntington Beach
20 Civic Center Plaza
2000 Main Street
M-43
Huntington Beach, CA 92648
Santa Ana, CA 92702
Attention: Cesar Rodriguez
Attention: William Janusz
Acting Senior Civil Engineer
Principal Civil Engineer
Tel: (714) 647-5626
Tel: (714) 374-1628
Email: CrodriauezQsanta-ana.org
Email: wianusznc surfcity-hb.org
M. Force Maieure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to: any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government; national
fuel shortage; or a material act or omission by the other Party, when satisfactory evidence of such cause
is presented to the other Party, and provided further that such nonperformance is unforeseeable, beyond
the control and is not due to the fault or negligence of the Party not performing.
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COOPERATIVE AGREEMENT NO. C-0-2039
WARNER AVENUE— RTSSP
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement No. C-0-2039 to be
executed on the date of the last signature below.
CITY OF HUNTIN ACH
By:
L e eta
Mayor
Date: ��T • 9 Ztl 20
_1
' :.. /
City Clerk F
Date: t��
APPROVED AS TO FORM
By: v In
� ) "L—
'fWichael E. Gates
City Attorney
Date:
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COOPERATIVE AGREEMENT NO. C-0-2039
WARNER AVENUE - RTSSP
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement No. C-0-2039 to be
executed on the date of the last signature below.
CITY OF SANTA ANA
By: _tVA---Z,,
Kristine Ridge
City Manager
Date: L • I I- 20 z
ATTEST:
Daisy Gomez
Clerk of the Council
Date: JS-
APPROVED AS TO FORM
Sonia R. Carvalho, City Attorney
By; 'M, -f.-&
JcVnn M. Funk
Assistant City Attorney
Date: April 30, 2020
RECO MENDED FOR APPROVAL
�-sa i�4\
Nabil Saba, PE
Executive Director
Public Works Agency
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COOPERATIVE AGREEMENT NO. C-0-2039
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement No. C-0-2039 to be
executed on the date of the last signature below.
FOUNTAIN ALLEY ORANGE COUNTY TRANSPORTATION AUTHORITY
By: _ 1�1_
Chem rothers Meena Katakia
Mayor Manager, Capital Projects
Date: 210 - Date:
ATTEST:
APPROVED AS TO FORM:
By.
Rick MI ler By:
City Clerk Ja s M. Domch
Z Date: &' /O- O
eneral Counsel
Date: ;:20do20
APPROVED AS TO FORM
Colin Burns
City Attorney
Date:
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COOPERATIVE AGREEMENT NO. C-9-2039
WARNERAVENUE-RTSSP
ATTACHMENT A
DETAILED LOCAL MATCH COMMITMENT
gj 4
TOTAL CASH MATCH* t`
AGENCY._
--
��Pnma`ry"
Implementation, _ `
Operations &1�aintenance"
$ 60,911.00
$ 3,840.00
City of Fountain Valley
$ 64,751.00
$ 48, 743.00
$ 7, 680.00
City of Huntington Beach
$ 66.423,00
74, 637.00
$ 8, 640.00
City of Santa Ana
$ 83,277.00
$1$4,291.09
$ 2gr6b 00
{ TOTAL
*No in -kind match allowed on this project
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