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Home My WebLink About19C - RECEIVE AND FILE CAP IMPROVEMENTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 7, 2020 TITLE: RECEIVE AND FILE PUBLIC WORKS AGENCY PROJECT STATUS AND CAPITAL IMPROVEMENT PROGRAM QUARTERLY REPORT FOR APRIL 2020 THROUGH JUNE 2020 CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For 11111161►III1►lI1011r[01 /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Receive and file the Public Works Agency Project Status and Capital Improvement Program (CIP) Quarterly Report for April 2020 through June 2020. DISCUSSION This report highlights some of the major project and/or program activities that are currently underway. OC Streetcar The streetcar is a complex project requiring careful coordination with stakeholders, material suppliers, and construction contractors. While the primary goals are quality control and ensuring OC Streetcar project specifications are met, City staff is also committed to minimizing impacts to our businesses and residents along the route. Safety — Safety concerns are the highest priority among City staff. Safety is a standing topic in weekly OC Streetcar meetings. Paving — City staff is in daily communication with the OC Streetcar construction team to address construction site areas, particularly the temporary paving conditions. Cleanup — Regular reminders are sent to the OC Streetcar contractor (Walsh) to ensure that daily street cleaning takes place including sweeping with dust suppression, especially before weekends. Traffic Plates — City staff has expressed safety concerns related to the use of steel traffic plates, and has requested that steel plates used over trenches for more than a few days be placed flush to the surrounding pavement. The pace of utility work at the North Broadway and 4th Street intersection has been increased in order for the steel plates to be removed as soon as possible. 19C-1 Project Status and Capital Improvement Program Report April 2020 through June 2020 July 7, 2020 Page 2 Bristol Improvement Phases Bristol Street Phase 3A — Civic Center Drive to Washington Avenue • Design and property acquisition are complete. • Authorization for full construction funding is pending. o Grant award is pending and funding is anticipated in summer/early Fall 2020. o Commencement of construction is contingent on Southern California Edison finalizing their underground plans. • COVID-19 could affect the construction schedule including authorization delays and preparatory work delays, which would be beyond city control. Bristol Street Phase 4 — Warner Avenue to St. Andrew Place • Design and property acquisition are complete. • Authorization for full construction funding is pending. o Grant award is pending and funding is anticipated in summer/early Fall 2020. o Commencement of construction is contingent on Southern California Edison finalizing their underground plans. • COVID-19 could affect the construction schedule including authorization delays and preparatory work delays, which would be beyond city control. Bristol Street Phase 5 (Final Phase) — 17th Street to Elm Street Unfunded - environmental update, design, property acquisition, and construction have no funding options or grant opportunities at this time. Warner Improvement Phases Warner Avenue Phase 1 — Main Street to Oak Street • Design is 95% complete. • Property acquisition is nearly completed; one full acquisition, one partial acquisition and two tenant relocations are pending. • Grant deadline to award construction is June 30, 2021. o Commencement of construction is contingent on Southern California Edison/outside utilities finalizing the underground plans. o Anticipate starting storm drain and water utility construction Winter 2020. • COVID-19 has impacted property acquisitions and construction schedules due to limited ability to coordinate with stakeholders, property owners, and tenants and is beyond city control. Warner Avenue Phase 2A — Oak Street to Grand Avenue • Design is 95% complete. • Property acquisition underway: four full acquisitions in escrow, relocation process has been on hold due to COVID-19. • Grant funding application will be submitted for construction funds in October 2020. 19C-2 Project Status and Capital Improvement Program Report April 2020 through June 2020 July 7, 2020 Page 3 COVID-19 has impacted property acquisitions and construction schedules due to limited ability to coordinate with stakeholders, property owners, and tenants, and is beyond city control. Public Works — City Hall Counter Now Open to the Public The Public Works counter is now open to the public. Appointments can be made using the Public Works website (https://www.santa-ana.orq/pw) and are concentrated during morning hours, in 30-minute increments. The website contains instructions and appointment information, as well as a link to schedule an appointment. Behind -the -Scenes Work Traffic Signal Synchronization Projects Because of the nature of the work, the public is likely unaware of a traffic signal synchronization project that is currently underway. While these improvements do not involve traditional construction activity, the work on the Fairview Street corridor is significant due to the size (approximately five miles including 16 Santa Ana traffic signals), the funding benefits to the City, and the traffic flow improvements the community will experience. The project consists of multi -agency (Santa Ana, Costa Mesa and Caltrans) traffic signal synchronization and Intelligent Transportation Systems improvements. In addition to installation of communication hardware, and software/hardware upgrades to our Traffic Management Center, field monitoring equipment such as system detectors and CCTV cameras to support and maintain new traffic flow synchronization will also be added. The public may see some light construction to install new underground conduits with fiber optics and to replace traffic controller cabinets. The project cost is $1,088,060, and the City's cost share is $217,612. Active Transportation Applications for Grants City engineering staff is preparing grant applications for 22 Active Transportation Projects (ATP). The combined application requests exceed $40 million. While there is no guarantee that the City will secure any funds, the City has an outstanding track record and should receive millions. The grants requested will be utilized for traffic safety, traffic calming, bicycle lane projects, and safe routes to school improvements. All of the ATP proposed are a result of extensive community input. Report The Public Works Agency quarterly status report (Exhibit 1) provides project schedule updates and the latest status as of the end of the 2nd Quarter of 2020. A Gantt Chart for each CIP project is also available. The Capital Improvement Program schedule is frequently updated and posted on the City's website: https://www.santa-ana.org/pw/capital-improvement-program-schedule/. 19C-3 Project Status and Capital Improvement Program Report April 2020 through June 2020 July 7, 2020 Page 4 FISCAL IMPACT There is no fiscal impact associated with this item. Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency Exhibit: 1. Capital Improvement Program schedule may be reviewed at: https://www.santa- ana.org/pw/capital-improvement-program-schedule/ 19C-4