HomeMy WebLinkAboutAMTECH ELEVATOR SERVICESC`J
INSURANCE ON FILE
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CLERK OF COUNCIL
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CONTRACTOR AGREEMENT
CITY OF SANTA ANA
A-2020-143
THIS AGREEMENT is made and entered into on this 7th day of July, 2020 by and AMTECH
Elevator Services, ("Contractor"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. The City desires to retain a Contractor having special skill and knowledge in the field of
elevator maintenance and repair services per RFP 20-068.
B. Contractor represents that Contractor is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF Work
Contractor shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in the Scope of Work, which is
attached hereto as Exhibit A, and incorporated herein by reference, and Contractor's proposal
attached hereto as Exhibit B, and incorporated herein by reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services
for City, the rates and charges identified in Exhibit B. The total amount to be
expended during the term of this Agreement shall not exceed $957,000 (including
extension periods). This sum shall be comprised in the amount of $1 16,400 annually
with a contingency amount of $75,000 for a total annual cost of $191,400 during the
initial three (3) year tern of this agreement and for any extension periods exercised by
the City per Section 3, below.
b. Payment by City shall be made within 45 days (forty-five) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
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3. TERM
This Agreement shall commence on July 1, 2020 for a three (3) year term with the option
for the City to grant up to two (2) one (1)-year renewals, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to
fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
This project is a public work and subject to the following: No contractor or subcontractor
may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015)
unless registered with the Department of Industrial Relations pursuant to Labor Code section
1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code
section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on
a public works project (awarded on or after April 1, 2015) unless registered with the Department
of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to
compliance monitoring and enforcement by the Department of Industrial Relations. Contractors
are further cautioned that certified payrolls shall be submitted electronically directly to the
Department of Industrial Relations.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
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authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Contractor, if Contractor has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Contractor agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
i. Contractor shall maintain all insurance required above in full force and
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effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance
provides coverage greater than those listed by this Agreement, the amounts
provided by the certificates of insurance shall be incorporated by reference
into the Agreement.
V. Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
g. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, but only to the extent
caused by the negligent operations of the Contractor, its subcontractors, agents, employees, or
other persons acting on its behalf which relates to the services described in section I of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting
that personal injury, damages, just compensation, restitution, judicial or equitable relief due to
personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, the above indemnity shall be limited, to the
extent caused by the negligence, recklessness, or willful misconduct of the Contractor.
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9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Contractor to the City pursuant to this Agreement.
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information' shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
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13. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Contractor affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Contractor. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other contractors retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
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17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party
waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy
shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor
shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further agree
that Orange County, California, shall be the venue for any action or proceeding that may be brought
or arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
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To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714- 647-5635
To Contractor:
Attn: Abdalla Robbin
Business Development Manager
AMTECH Elevator Services
12921 166th Street
Cerritos, CA 90703
Fax: (714)231-5609, (860)755-4189
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States snail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
[Signatures on the following page]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
i Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: V
Jose Montoya
Deputy City Attorney
RECOMMENDED FOR APPROVAL:
a it Saba, P.E.
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
AMTECH ELEVATOR SERVICES
X .i5-ZdZU
Tom Bertsch
Branch Manager
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EXHIBIT A
Appendix
ATTACHMENT 1: SCOPE OF WORK
SCOPE OF WORK
PROJECT OVERVIEW
The City of Santa Ana is seeking bids from qualified, experienced contractors to provide
elevator maintenance and repair services at the following locations:
City Hall (includes wheelchair lift)
20 Civic Center Plaza
Santa Ana, CA 92701
City Hall/Ross Annex
24 Civic Center Plaza
Santa Ana, CA 92701
Corporate Yard
215 S. Center Street.
Santa Ana, CA 92703
Santa Ana Main Library
26 Civic Center Plaza
Santa Ana, CA 92701
Santa Ana Zoo
1801 Chestnut Place
Santa Ana, CA 92701
Santa Ana Regional Transportation Center
1000 E. Santa Ana Blvd.
Santa Ana, CA 92701
El Salvador Community Center (wheelchair lift)
1825 W. Civic Center Drive
Santa Ana, CA 92703
Police Department
60 Civic Center Drive
Santa Ana, CA 92701
Southwest Senior Center (wheelchair lift)
2201 W. McFadden Ave
Santa Ana, CA 92704
ROUTINE PREVENTATIVE MAINTENANCE WORK
The preventative maintenance specified is considered the minimum for all equipment. If
specific equipment covered by this contract requires additional maintenance for safe
and reliable operation the Contractor shall perform the required maintenance.
The scope is full maintenance to regularly and systematically examine, lubricate, clean
and adjust vertical transportation equipment and provide callback service and, as
conditions warrant, repair or replace portions of the vertical transportation equipment
included under the following with the exclusions as outlined in the section Excluded
Services.
Contractor's employees conducting elevator maintenance at the Police Department will
have escorted access and will be continuously monitored while working at the Police
Facility. Projects requiring permanent or semi -permanent assignment to the Police
Facility for one to eight weeks will require a LiveScan, at Contractors expense.
Proposer agrees to regularly and systematically examine, clean, lubricate and adjust the
vertical transportation equipment and provide call-back service and, as conditions
warrant, repair or replace all portions of the vertical transportation equipment included
under this contract with the following exclusions only:
1. Repairs required because of negligence, accident, or misuse of the
equipment by anyone other than the Contractor, his employees, sub -
Contractors, servants or agents, or other causes beyond the Contractor's
control except ordinary wear.
2. Repairs or replacement building items, such as hoistway or machine room
walls and floors, car enclosures, car finish floor material, hoistway entrance
frames, doors and sills, telephone equipment and signal fixture faceplates.
3. Mainline and auxiliary disconnect switches, fuses, and feeders to control
panels.
4. Lamps for car and machine room illuminations.
In performing the above -indicated work, Contractor agrees to provide only genuine parts
used by the manufacturers of the equipment for replacement or repair, and to use only
those lubricants obtained from and/or recommended by the manufacturer of the
equipment.
PERFORMANCE REQUIREMENTS
Proposer agrees to maintain the following minimum performance requirements of the
elevators designated below:
1. Speed as certified: +/- 5% under any loading condition.
2. Capacity: Safety lower, stop and hold up to 125% rated load.
3. Leveling: +/- 3/8" under any loading condition.
4. Door Closing Time, Thrust and Kinetic Energy shall comply with ANSI Code.
5. Floor to Floor Performance Time: Floor to floor performance time (from time
doors starts closing atone floor to fully opened and level on next successive
typical floor, regardless of loading conditions or direction level).
In accomplishing the above requirements, Contractor shall maintain a comfortable
elevator ride with smooth acceleration, retardation and a soft stop. Door operation shall
be quiet and positive with smooth checking at the extremes of travel.
MAINTENANCE PROCEDURES
The scheduling, frequency, and performance of the maintenance service procedures
specified above shall be carried out in accordance with the manufacturer's established
procedures.
The contract shall constitute the entire agreement between the parties and all prior
representations and agreements, whether written or oral, are merged herein.
The Contractor does not assume possession, management, or control of any part of the
equipment. The Contractor shall not, in any event, be responsible for or liable for any
loss or damage resulting from the overloading and/or misleading of elevator, escalator,
or other device covered by this contract and its rated capacity or operation of said
equipment, orfor any loss, damage, detention, delay, or for any failure to perform resulting
from accidents, strikes, lock -outs, fire, explosions, water, flood, wind, malicious mischief,
war, acts of civil or military authority, insurrection, riot act of God, or any consequential
damage.
The City agrees (except during periods of the inspection and work required by the terms
of this contract, when and if the Company's employees actually take charge of the
equipment), the control over, the management, observation, and operation of the
equipment is and remains the full and sole responsibility of the City. The City shall
immediately shut down any equipment from service when it appears to the City to be
unsafe or operating in a manner which might cause injury to anyone using said
equipment; and will give the Contractor written notice within a reasonable period of time
of any accident, alteration, or change affecting the equipment covered by this contract.
The contract shall be binding upon the heirs, personal representatives, successors, and
permitted assigns of the parties hereto.
The Agreement shall become a valid and binding contract only when accepted and signed
by the City representative; and subsequently approved and signed by an Officer of the
Contractor. This contract shall not be changed, modified, or terminated and none of its
terms or conditions shall be waived orally, but only in writing, signed by the City and by
an officer of the Contractor. A waiver at any time of the terms and conditions of this
contract shall not be considered a modification, cancellation, or waiver of such terms and
conditions.
HOURS OF SERVICE
The Contractor shall perform all work hereunder, except, emergency minor adjustment
callback service, during the regular working hours and the regular working days of the
elevator trade.
Should the City request examination, cleaning, lubrication, adjustments, repairs, or
replacements of elevator equipment be performed during other than regular working
hours of the elevator trade, the Contractor shall absorb the straight time labor changes,
and the City will compensate the Contractor for the overtime bonus hours at the
Contractor's normal billing rates.
CONDITIONS OF SERVICE- GENERAL, ALL UNITS
The City is to provide the Contractor with full and free access to the equipment to render
service thereon. Except at the Police Department where all technicians will be escorted
by Police Department staff.
Contractor shall maintain, at all times the original contract speed in feet per minute.
Perform all adjustments required to maintain the proper door opening and closing time,
within limits of applicable codes. Check the operating system for each unit or group of
units continuously and make necessary test and corrections to ensure all circuits are
correct and time settings are properly adjusted.
Contractor shall conduct periodic evaluations of equipment performance, including car
speed, door operations, riding quality, and car leveling. Following such evaluations, the
Contractor shall perform adjustment, repairs, and replacements required to maintain
manufacturer's operating performance. A copy of evaluations will be left with City and
reviewed with him on request.
ALTERATIONS AND ADDITIONS
Contractor shall make no alterations or additions to the equipment without prior written
approval from the City.
The maintaining of this equipment in a safe condition within proper operating limits, as
originally specified, and with minimum downtime is of paramount importance.
INVENTORY
The Contractor shall own and maintain a sufficient amount of replacement parts, by the
original manufacturer or approved equal, to maintain the equipment in first-class and
safe operating condition.
MICROPROCESSORS AND REPROGRAMMING
The Contractor shall maintain, in stock, available for immediate usage, an inventory of
replacement parts for any microprocessor equipment used in the elevator system.
The Contractor shall have full capabilities to reprogram or change the program of the
elevator microprocessor.
The Contractor's service technicians shall carry diagnostic equipment designed to
analyze programming and microprocessor functions and malfunctions.
All diagnostic equipment, microprocessor printed circuit boards, solid state circuitry
parts, and reprogramming capabilities shall be of the original manufacturer's parts only.
The specification herein relates to furnish of materials and services at the premises
upon the equipment enumerated at the rate prescribed in the Contractors proposal and
upon the terms and conditions as stated hereinafter:
In the performance of this contract, the Contractor agrees he will abide by all existing
laws, codes, rules and regulations set forth by all appropriate authorities having
jurisdiction in the location where the work is to be performed.
Contractor shall make periodic test and maintenance inspections of all elevator
equipment as required by current applicable safety codes for elevators, dumbwaiters,
escalators, and moving walks. Written reports of said tests shall be submitted to City
and, in the case of running safety tests, prior notification shall be given so that a
representative of City may witness said test.
Contractor shall not be required under this agreement it install new attachments as may
be recommended or directed by insurance companies, federal, state, municipal, or
governmental authorities, subsequent to the date of contract, unless compensated for
such installation.
EMPLOYEES OF CONTRACTOR TO BE SATISFACTORY
Contractor agrees that all work shall be performed by and under the supervision of
skilled, experience, elevator service, and repairmen directly employed and supervised
by Contractor. Any and all employees performing work under this contract shall be
satisfactory to City.
EXTENT OF COVERAGE
The work to be performed by the Contractor consists of furnishing all material, labor,
supervision, tools supplies, and equipment necessary to provide full maintenance
service; including; all inspections, adjustments, test, parts replacement, and repairs to
keep the elevators covered under this contract in continuous use at their established
capacity and efficiency for their intended purpose. Elevators shall be maintained in first-
class operating condition to meet the elevator's initial performance ability. All
maintenance adjustments and repairs shall be in compliance with the latest American
National Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks: ANSI
A17.1 including supplements (hereinafter referred to as ANSI A17.1)
Contractor shall be responsible for regular systematic execution of the work items
included in this contract as follows:
EXTENT OF COVERAGE — TRACTION ELEVATORS
Police Administration Building and Holding Facility
Regularly and systematically examine, clean, lubricate, adjust and when conditions
warrant, repair or replace the following:
• Elevator Machine — Geared
• Controllers, Selectors, Dispatcher, and Relay Panels
• Machine Brakes and Brake Pulleys and Parts thereof, including:
• Hoisting Motors
• Selector Motors, Exciter and Regulator
• Worms, Gears and Thrusts
• Bearings
• Rotating Elements
• Brake Magnet Coils
• Brushes, Brush Holders, and Commutators
• Brake Shoes, Linings, and Pins
• Windings and Coils
• Contacts, Relays and Timers
• Resistors and Transformers
• Solid State Devices
• Emergency Lighting, if furnished and installed by same manufacture
• Fireman's Service Equipment
• Deflector, Secondary and all other Sheaves, Shafters, Bearings, and Assemblies
• Automatic Power Door Operators, Landing and Car Door Hangers, Landing and
Car Door Contacts, Door Protective Devices, Hoistway Door Interlocks, Bottom
Door Guides, Manual Door Closures, and Auxiliary Door Closing Devices
Keep guide rails properly lubricated, except where roller guides are used.
Replace guide shoe gibs or rollers, when conditions warrant, to provide smooth and
quiet operation.
Repair or replace control cables, when conditions warrant.
Periodically drain the gear case, flushing to remove sediment and grit, and refill with
new gear oil.
Re -lamp all signals.
Furnish lubricants compounded to the Contractor's specifications.
Periodically examine, clean, lubricate, adjust, and when conditions warrant, repair or
replace the following safety devices:
• Interlocks and Door Closers
• Car and Counterweight Buffers
• Overspeed Governors, Governor Tension Sheave Assemblies, and Car and
Counterweight Safeties
• Limit, Landing and Slowing Switches
• Door Protective Devices and Alarm Bells
Conduct a yearly no-load, low speed test of car and counterweight safeties and a test of
buffers.
Periodically equalize the tension in all hoistway ropes. Replace all wire ropes and
fastenings, when conditions warrant.
Examine and when conditions warrant, regroove or replace all sheaves, governor
tension sheaves, secondary or deflection sheaves, and compensation sheaves.
Periodically examine, lubricate, adjust and when conditions warrant through normal
wear and tear, repair or replace the following accessory equipment:
• Car and Corridor Operating Push -buttons
• Load Weighing Equipment
• All Hall Lanterns, Car Positions, and Hall Position Indicators, Lobby Control
Panels, Car Operation Panels, and all other Signal and Accessory Facilities
furnished and installed as part of the whole equipment.
Periodically clean all elevator machine rooms, secondary areas, elevator hoistways, and
pit areas. Contractor will be responsible for keeping the machine rooms, the exterior of
the machinery, and any other parts of the equipment subject to rust, properly painted,
identified, and presented to all times. During the course of each examination, all
accumulated refuse in the pit areas will be discarded.
Annual clean the elevator hoistway and related equipment including rails, inductors,
hoistway door hangers and track relating devices, switches, buffers, car tops and pit
areas.
Steel parts cabinets will be maintained in the machine room areas to provide for the
orderly storage of replacement components.
Perform the following tests on the elevator equipment:
Tests of the car and counterweight safeties, governors, buffers, and all other
safety devices.
The car balance will be checked and the governor set. If required, the governor
will be
Re -calibrated and sealed for proper tripping speed.
All tests performed on the elevator equipment described herein will be in accordance
with the most recent ANSUASME Al Code requirements. Written reports of all tests
shall be submitted and reviewed with the City of the property within thirty (30) day
following completion of all tests.
Check the group dispatching systems and make necessary tests to insure that all
circuits and time settings are properly adjusted, and that the system performs as
designed and installed on an annual basis.
Bi-Annual testing of the Fireman's Emergency Service operation will be performed to
assure proper operation of the system.
EXCLUDED SERVICES
The following items of elevator equipment, hoistway, and machine room enclosures are
not included in this contract:
ELEVATORS -ALL
Refinishing, repairs to, or replacement of elevator car enclosures (including removable
panels), car gates, plenum chambers, hung ceiling, elevator handrails, mirrors, light
diffusers, fixtures and bulbs, emergency lighting including battery, car sill(s), car flooring
and platform. Hoistway enclosure, including hoistway door panels, frames, sills, fascia,
hoistway gates, and hoistway cleaning.
Signal fixture and operation station cover plates or plastic inserts. Braille and tactile
plates. Telephones or communication systems, Key mortise cylinders, instruction or
warning signs in connection with the use of the equipment by passengers.
Electric power supplies for equipment operation including signals and lighting; power
switches, circuit breakers, or fuses and feeders to the controllers. Emergency power
systems, mainline shunt trips and emergency power transfer switches.
Telephones installed by others, smoke and heat detectors with related wiring and
annunciation panels, air conditioning or cooling systems heating systems cad keys, or
touch pads, intercom, music or security systems, computer devices, keyboards or
display units.
Failure of hydraulic jack unit, buried or unexpected pipe or conduit from any cause
including, but not limited, to corrosion or electrolysis.
It is mutually agreed that all repairs and replacements covered by this Agreement are
limited to those necessitated by normal wear and tear, and that we shall not be required
to replace or repair equipment by reasons of negligence or misuse by others or for any
cause beyond our control; including, but not limited to incorrect use of key switches,
damages to the equipment by acts of God, forces or elements or changes in the normal
environment and/or operating conditions. We shall not be required to alter existing
equipment, or make replacements of obsolete or discontinued parts or part of changed
design whether recommended by you or directed by insurance companies, consultants,
third party audits or any governmental authority.
Unless provided elsewhere in this Agreement, any step/skirt performance index test or
modifications, replacements or repair necessary to meet the performance index on your
escalators that are required by applicable laws are not included in this Agreement.
Unless provided for elsewhere in this Agreement, any periodic safety tests required by
applicable laws or codes are not included under this Agreement, but will be performed
by Contractor upon request from the City and will be billed at regular billing rates.
Contractor shall not be responsible for any inspection fees, license, fees, certificate fees
or witness fees for any testing equipment which may be required by governmental or
other authorities.
City assumes responsibility for the cost of correcting all Elevator Code violations
existing on the date the contract is effective. If such Code violations or other
outstanding safety violations are not corrected in accordance with this Contract,
AMTECH ELEVATOR SERVICES may cancel this Contract by providing thirty (30) days
written notice.
Cleaning, adjustments, parts and repairs, which are not specifically included herein, are
excluded. Such additional work, when necessary, and authorized by you, shall be
performed at our regular billing rates for material and labor including travel time and
expenses.
The Contractor shall be required to make all tests specified by governing code and
ordinances, but shall not be required to install new devices on the equipment, which
may be recommended or directed by insurance companies, federal, state, municipal, or
other authorities, to make changes or modifications in design, to make any
replacements with parts of a different design, or to perform cleaning of cab interior and
exposed sills.
State Testing
Hydraulic: Code requires an annual pressure relief valve test or a five year load test.
Traction: Code Requires and annual test or five year test
Wheelchair: Code requires a load test dependent on installation
These tests are not included in the Contract. The City agree to allow the Contractor to
conduct the tests on these units and it will be an addition to the contract with proposals
submitted by the Contractor's Representative. You agree to keep a record of such tests
and to provide this record to AMTECH .
Pre -Existing Conditions:
Due to the conditions of the existing elevators (excluding Jail/PD), the
City is subject to pre- existing repairs if applicable due to the condition of the elevator
from the previous vendor. Proposal(s) will be issued where applicable by the Contractor.
LIQUIDATED DAMAGES
When an elevator is out of service for a period in excess of forty-eight (48) hours, due to
Contractor's neglect or failure to comply with the provisions of this specifications, and
should the Contractor fail to respond with a qualified service man under the time frame
indicated herein, it is mutually agreed that the City may withhold as liquidated damages
for each twenty-four (24) hour period thereof, the sum of Two Hundred Fifty Dollars
($250.00) from the succeeding month's billing for each failure to timely respond to a
request for services. Further, it is mutually agreed that this sum is set our as liquidated
damages because of the impossibility of determining the amount of actual damages the
City would suffer as a result of the Contractor's failure to comply with this provision.
WIRING DIAGRAMS, INSTRUCTION MANUALS, ETC.
The Contractor agrees to furnish a complete set of electrical wiring diagrams for all of
the equipment covered by this contract, together with all supplemental information, such
as instruction manuals, lubrication charts, etc., that pertain to the equipment covered in
this agreement.
Should the Contractor not have this information available, the City agrees to furnish this
information to the Contractor, to the extent available, at the Contractor's expense.
However, requiring that the Contractor provide this information shall be considered part
of his previous experience with this specific type of equipment.
CONTRACTOR QUALIFICATIONS
Bids shall be considered only from Contractors who, in the judgement of the City, are
regularly established in business, are financially responsible, and are able to show
evidence of satisfactory past performance and competence.
Each Contractor must furnish evidence, satisfactory to the City, specifically stating
members of the firm, and the firm itself, have satisfactory maintained elevators of the
exact type included in the specifications for a period of at least five (5) years. To be
entitled to consideration, the Contractor shall furnish a statement to the effect that he has
available under his direct employment and supervision the necessary organization and
facilities, located within the City, to properly fulfill all the services and conditions required
under these specifications; and that personnel trained in the maintenance of this type of
equipment will be employed under this Agreement. References should include equipment
description, location, point of contact, and telephone number.
At least two (2) mechanics shall have previous experience (OEM Standard) with the
computer logic equipment. Specify name(s) of primary route mechanic(s) for this project,
along with brief resume. The Contractor must have been successfully engaged in his
business of such work and licensed as performed for a period of not less than five (5)
consecutive years personal experience in supervising maintenance crews.
ADDITIONAL REQUIREMENTS
The Contractor shall be an independent Contractor capable of providing experienced,
knowledgeable and professional staff. The Contractor shall adhere to established
schedules.
The Contractor shall comply with all federal, state and local laws, rules, regulations,
ordinances, and statutes.
The Contractor shall furnish a qualified elevator mechanic on the job site for performance
of examinations and preventative maintenance. Said elevator mechanic shall provide
preventative maintenance at the job site as follows:
Hydraulic elevators — 45 minutes to 1 hours
Traction elevators —1 to 2 hours
Wheelchair lifts — 30 minutes
Contractor's mechanic shall check into the manager's or maintenance office when he
arrives and when he leaves the building. Copies of mechanic's time ticket verifying time
spent on each visit, shall be left with building manager or maintenance supervisor.
---End of SCOPE OF WORK Section.---
EXHIBIT B
Page 1 I of 1 I
MTECN Elevator
Services
Pacific Coast Elevator DBA Amtech Elevator Services
RFP NO: 20-068 Elevator Maintenance and Repair Services
City of Santa Ana
May 2020
Submitted by: Abdalla Robbin, MBA
TABLE OF CONTENTS
STATEMENT OF QUALIFICATIONS
A. Cover Letter - 1
C. Firm and Team Experience 4-6
D. Understanding Scope of Services 7-9
E. Relevant Project Experience 10
F. References
FEE SCHEDULE — SUMBITTED SEPARATELY
CERTIFICATIONS
H. Non Collusion Affidavit
I. Non -Lobbying Certification
J. Non- Discrimination Certification
ADDITIONAL MATERIAL
Exhibit A — CQCC License
Exhibit B — CSLB C-11 License
Exhibit C — W-9
Exhibit D — City of Santa Ana — Business License
Exhibit E — Team Resumes
Exhibit F —Addendum No. 1 — Acknowledged
STATEMENT OF QUALIFICATIONS
E� Services
May 19, 2020
City of Santa Ana
Public Works Agency
20 Civic Center Plaza
Santa Ana, CA 92071
RE: RFP NO: 20-068 Elevator Maintenance and Repair Services
Dear Mr. Lomeli,
Thank you for inviting Amtech Elevator Services to provide pricing for the above
referenced bid. We appreciate your time and effort in allowing us to tour the facilities and
answer any questions we had.
We greatly recognize the City of Santa Ana's needs and we have composed a bid
package to meet them. In the package enclosed, Amtech has provided a complete bid
including the statement of qualifications, company history, team experience, references,
qualifications and fee schedule.
Based on the criteria for evaluation, we hope you find Amtech Elevator Services as the
company that is best suited to partner with the City to meet it's elevator needs. If you
have any questions, please feel free to contact our Business Development Manager,
Abdalla Robbin at (714) 231-5609.
Sincerely,
Thomas Bertsch
General Manager
Amtech Elevator Services
MTECH Elevator
Services
Firm and Team Experience
COMPANY INFORMATION
Amtech Elevator Services
12921 166th St.
Cerritos, CA 90703
Office Phone Number: (714) 231-5609
Office Fax: (860) 755-4189
www.amtechelevator.com
CONTACT INFORMATION
Abdalla Robbin, MBA.
Business Development Manager
Cell Phone: 714-231-5609
Fax: 860-755-4189
abd alla. robbin(cbamtechelevator. com
DETAILED HISTORY OF THE FIRM
INTRODUCTION/EXECUTIVE SUMMARY
Introduction
Amtech was founded in 1960 and is today the largest independent elevator
company in Southern California. We maintain, repair, retrofit, modernize and
install all types of vertical transportation systems including elevators, escalators
and lifts. We currently have two offices in Southern California (Cerritos and
Glendale) and service over 8,000 elevators with a staff of over 50 office and 120
field respectively. Amtech Cerritos currently services in excess of 4,500 elevators
in San Bernardino, Riverside, Orange, Los Angeles and San Diego Counties.
Though we are a local company, we are owned by Otis Elevator. This gives us
the advantage of access to worldwide engineering support, one of the largest
parts inventories in the country, and a comprehensive safety program. Through a
network of local account management, experienced workmanship, dispatching,
and warehousing, we take great pride in delivering added value and satisfaction
tailored to the individual needs of your elevator and building. In addition, our field
staff, all COCC licensed mechanics, are trained and experienced in all types of
makes and models.
Amtech currently services various locations in public or quasi -public locations.
These include malls, convention centers, theme parks, hotels, hospitals,
CI
MTECH Elevator
Services
universities and schools. Currently, the City of Santa Ana is one our customer as
we service the Jail/PD facility.
With exposure to public settings, Amtech is equipped with handling specific
issues. Such issues include reduced downtime to improve customer/guest
satisfaction and safety protocols to deal with the public. In terms of reduced
downtime, this process begins with trouble call placement. Once the City places
a call, Amtech's 24-7 dispatchers will transmit the call to the mechanic and
provide the City mechanic's ETA as well. If the elevator or lift is to be left down,
the City, Account Manager & Service Supervisor will be informed and a course of
action will be determined based on parts/labor. Internally, all down units are
tracked through a repair app on each person's telephone and the branch
manager is informed of down cars. In terms of safety, Amtech has a robust safety
program with dealing with the public. This includes safety barriers while working
on escalators and elevators and surprise audits performed by the supervisor and
branch manager.
Amtech Maintenance Agreements are custom designed for your unique building
and equipment, regardless of original manufacturer. We don't squeeze you into a
predetermined contract level that may not fit. Our maintenance partners get a
custom designed maintenance plan specific to their needs.
Our dedicated account managers maintain lines of communication with
monitored 24-hour dispatch and our supervisors are assigned speck territories
to support personalized service from your local technicians.
Key Personnel
Abdalla Robbin: Business Development Manager. Manages the RFP process,
submits the bid and facilitates all aspects of creating the account: approvals,
signatures, generating all identification numbers (customer, building and machine
numbers) insurances, supporting documents, kick off meetings and capital
planners.
Timothy Herter: Service Supervisor Orange County. Oversees maintenance of
the account. Manages the mechanic and all trouble calls, repair work and
maintenance issues related to your account. Performs equipment surveys and
safety audits on mechanic(s) to ensure equipment is maintained and work is
conducted to Amtech Safety Standards.
Mechanic (TBD): The mechanic will be responsible for performing all
maintenance, trouble calls and repairs on the elevators and escalators. Repair
Crews will handle major repairs.
Thomas Bertsch: Branch Manager. Manages all employees associated with
contract.
3
MTECH Elevator
Services
Leonard Patito: Repair Manager. Will schedule and oversee repair crews and
mechanics for major repairs, state testing, etc.
Alejandra Garcia: Repair Coordinator. Communicates with City Management to
schedule state work.
Stephanie Ybarra: State Inspection Coordinator. Reviews and submits all paper
work to the State.
Roche[ Baumann: Accounts Receivable. Responsible for account statements,
questions regarding your invoices and collections.
DESCRIPTION OF BUSINESS
Amtech is legally known as Pacific Coast Elevator dba Amtech Elevator Service
and the following licenses are associated to Amtech Elevator Services and in
good standing.
Business Form: Pacific Coast Elevator is part of a corporation — Otis Elevator
CQCC License CC-07-01-2845
Contractors License C11 — 737286
DIR Number 1000007601
Federal Tax ID: 061417004
• Amtech acknowledges this is a prevailing wage project.
• W-9 enclosed
CURRENT LICENSES
A copy of our current CQCC and C11 Licenses are enclosed
!:
MTECH Elevator
Services
UNDERSTADING SCOPE OF SERVICES
Readiness to perform
Amtech will be ready to perform at the commencement of the contract and may
set up pre -maintenance meetings prior to establishment of the contract.
Transition Plan
Amtech understands the City's need for communication, planning, and
proactivity. Amtech is dedicated to providing elite customer service tailored to the
needs of the City. The primary contact will be Abdalla Robbin, Business
Development Manager and Timothy Herter Service Supervisor — Orange County.
Amtech has developed a comprehensive transition plan in order to ensure a
smooth transition from the onset of the contract and to mitigate any issues from
the transition of the prior service company to Amtech. We believe that setting up
the contract and expectations initially will facilitate a smooth transition into the
commencement of the maintenance contract and beyond. Below are the steps
Amtech will take if awarded this contract.
Pre -Contract
At the award of the contract, Amtech will provide all required documents
including a fully executed contract and insurance requirements to City.
Meanwhile, Amtech will enter into its database all relevant equipment information
include year, make, model, testing information and customer designation of the
equipment. Each unit will be assigned a specific machine number that will be the
key identifier for the unit going forward. The City itself will be assigned a
customer number, contract number and building number.
Customer & Contract Numbers: For the purpose of account management and
invoices.
Building Number: For the purpose of placing a trouble call.
Machine Number. For the purpose of identifying specific elevators and escalators
and placing trouble calls.
The information provided into the database will be transition to the MMS
(Maintenance Management System). MMS will then determine what
maintenance procedures the mechanic will perform on a monthly, quarterly,
semi-annually and yearly basis to meet contractual requirements. This
information is provided to the mechanic via a tool/app which the mechanic uses
to check off maintenance procedures on their phone and transmitted to a digital
database as work history under the City's Maintenance Control Plan (MCP). The
tool/app has replaced paper time tickets. Amtech maintains a check chart on -site
but more detailed information will be provided to the City if requested.
Day One
On the first day of the contract, Amtech will set up a kick off meeting with City
Management and Maintenance (as discussed prior, Amtech currently services
the Jail/PD and serviced the City in the past). Amtech's team will include Abdalla
Robbin (Business Development Manager), Timothy Herter (Service Supervisor)
and mechanic(s). Abdalla will manage your account and will be the primary point
of contact. Amtech will provide all relevant contractual, contact (account
management and trouble call placement), and equipment information described
above. Amtech will then discuss customer expectations, check in/check out (sign
in/sign out log) procedures, confirm billing information is correct, and any
additional information pertinent to a smooth transition. The mechanic will then
walk the property with facilities to be acclimated to the equipment and location
and perform Amtech "1- maintenance" procedures. Such procedures include
placing safety stickers and check charts, performing maintenance and re-
programming telephones (only if customer chooses to utilize Amtech 24-7
answering service) to be dialed directly from the elevator. Amtech will need to be
informed of any access issues to the equipment including machine room keys
and whether we can place lock boxes on the machine room doors.
The First 30 Days
Within the first 30 days, Amtech will have completed a capital planner for all
equipment. A capital planner is designed to mitigate any potential maintenance
issues that are considered prior to the contract, covered contractually, or to
provide proposals for upgrades. Note, due to the conditions of the City elevator at
the time of the job walk, proposal(s) may be issued.
Regular Meetings (if necessary
Amtech is a proponent of regular meetings with the City staff to discuss
maintenance, invoices, work orders and any items that need to be brought up in
order to strengthen the relationship. This is primarily of importance during the
season.
Spare Parts
Amtech will store some commonly used parts on -site at the City for replacement
unless they are obsolete. If the parts are obsolete, Amtech will provide a
proposal for upgrade. For parts that are not common, Amtech will also provide a
critical parts list for inventory that the City can buy for immediate replacement,
which Amtech will then replenish free of charge. If the City chooses to not keep
non -common parts on site, Amtech will utilize our warehousing and nationwide
parts management and inventory system to facilitate delivery to reduce
downtime. Standard shipping times apply but if need be, Amtech will expedite
parts at the City's request and approval.
MTECH Elevator
Services
Emergency Response
The coverage for emergency response under a full maintenance is non billable
during regular working hours unless the issue was due to an issue outside the
scope of the contract (misuse, vandalism, obsolescence, act of God, etc). Note
regular working hours is defined as 8:00 AM to 4:30 PM Monday through Friday.
Overtime is considered after 4:30 PM to 8 AM Monday to Friday and Saturday.
Sunday is considered Double Time.
Amtech will have emergency services available 24 hours a day, 7 days a week
through the Amtech Line answering service system. We will provide you with two
numbers for the dispatch, one for a routine call to fix and elevator or lift and a
second number specifically for emergencies, primarily for trapped passengers.
We will also provide you with all the building information to place the call.
Furthermore, you can request an ETA from your mechanic.
Your elevator service mechanic will be available from 8:00 AM - 4:30 PM Monday
through Friday and the escalator team from 6 AM - 2:30 PM. Any emergencies
past 4:30 PM or on weekends will be considered overtime (Sunday is
doubletime). You will be billed a special rate which will be provided in the next
section.
Response Times
During regular working hours entrapments and trouble calls are within 1 and 2
hours repsectively. If the trouble call occurs after hours, Amtech will make every
effort to be there within 2 hours depending on mechanic location and frequency.
You can choose to hold the call till the next morning if it is of non -importance.
Furthermore, you will have Abdalla Robbin's (Account Manager) and Timothy
Herter's (Service Supervisor) if needed. Abdalla and Timothy are available to
answer your calls anytime.
Implementation Timeline
Amtech will implement this plan from the onset of the contract depending on
when the approval is given. We plan to set out first meeting with the City to
introduce our team and our mechanic can start conducting a first service.
MTECH Elevator
Services
RELEVANT PROJECT EXPERIENCE
City of San Bernardino
Elevator Maintenance and Repair (11 Elevators). 2005 — Present. Rick Moreno
(909)208-4018
County of San Bernardino
Elevator, Escalator and Lift Maintenance and Repair (69 units) 2019-Present. Bill
Ogg (909) -387-2227
City of Fullerton
Elevator Maintenance and Repair (8 Elevators) 2005 — Present. Dana Huffman
(714)620-5618
City of Norwalk
Elevator and dumbwaiter maintenance and repair (10 total) 2005 — Present.
George Mesa (562) 929-5626
City of Rancho Cucamonga
Elevator and lift maintenance and repair (5 total) 2017 — Present. Jeff Geith 909-
477-2730 x 4093
10
Appendix
ATTACHMENT 4: REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to
provide the supplies, equipment or services included in the scope of the proposal specifications.
Attach additional pages if required. The City reserves the right to contact each of the references
listed for additional information regarding your firm's qualifications.
Reference
Customer Name: Loma Linda University Contact Individual: Randy Stevens
Address: 10935 Parkland Ave. Phone Number: (909)SSR_455R
Loma Linda, CA 92354 Facsimile Number: rctPVPnc(rTltn Prin
Contract Amount: S8,556.88 per mo Year: 2010 - Present
Description of supplies, equipment, or services provided:
Elevator Maintenance, Repair, Modernization and Testing
Reference
Customer Name: Children's Hospital of Orange Contact Individual: Cindy Grant
County
Address: 1201 W. La vela Phone Number. (714) 509-8502
Orange, CA 92868 Facsimile Number: (714) 509-8377
Contract Amount: $8,864.00 per mo Year: 2005 - Present
Description of supplies, equipment, or services provided:
Elevator Maintenance, Repair, Modernization and Testing
Reference
Customer Name: City of San Bernardino Contact Individual: Rick Moreno
Address: 555 W. 6th St.
Phone Number. (909)208-4018
San Bernardino, CA 92408 Facsimile Number: Moreno nosbcitv.org
Contract Amount:$1,504.00 per month Year:
Description of supplies, equipment, or services provided:
Elevator maintenance, repair and testing
2005- Present
Citv of Santa Ana — RFP 20-068
Elevator Maintenance
25
CERTIFICATIONS
APPENDIX
ATTACHMENT 6: CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are
cautioned that making a false certification may subject the certifier to
criminal prosecution.
Signed
State of C lifornia
County of�s
Subscri�b7ed an swom to (or affirmed) before me on this 2v-61 day of N� 20_Q, by
7`�inuas /serfs , proved to me on the basis of satisfactory eJidence to be
the person(s) who appeared before me
SEYOUNGLEE
Noldry Public' Calihmia 7
LOS Angeles County S
Commission t 218W
My Conun. Expires Apr 27. 2021
Wary Public Signature Notary Public Seal
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City of Santa Ana - RFP 20-068
Elevator Maintenance
45
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordingly.
Signed: c�
Title:
Firm:
Date: S '7 o ZFrLo
City of Santa Ana — RFP 20-064
Fuel Site Designated Operator, Maintenance and Repair Services
46
NON-DISCRIMINATION CERTIFICATION
The undersigned Contractor or corporate officer, during the performance of this contract, certifies as
follows:
1. The Contractor shall not discriminate against any employee or applicant for employment because
of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard
to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to,
the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of
the Contractor, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Contractor shall send to each labor union or representative of workers with which he/she has
a collective bargaining agreement or other contract or understanding, a notice to be provided
advising the said labor union or workers' representatives of the Contractor's commitments under
this section, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Contractor shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Contractor may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
City of Santa Ana — RFP 20-064
Fuel Site Designated Operator, Maintenance and Repair Services
47
The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204
of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each
subcontract or purchase order as the administering agency may direct as means of enforcing such
provisions, including sanctions for noncompliance; provided, however, that in the event the
Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor
as a result of such direction by the administering agency, the Contractor may request that the United
States enter into such litigation to protect the interests of the United States.
6. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended, no discrimination shall be made in the employment of persons upon public works because
of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition,
marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of
public works violating this Section is subject to all the penalties imposed for a violation of the
Chapter.
Signed:
Title:
Firm: lnfa�k
Date:
City of Santa Ana - RFP 20-064
Fuel Site Designated Operator, Maintenance and Repair Services
48
ADDITIONAL MATERIAL
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General Instructions
Section relerereea are to the Inleral Revenue Code unless othervase
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Future devebpmanta. For the latest information about developments
related to Four W-9 and its Instiuctms, such as "islation enacted
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Purpose of Form
An inQrvidual or entity (For W-9 requester) who is reoubed to file an
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Identification number MIN) which may be your social Sao^ number
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taxpayer Identification number (ATIN). or empkryer identification number
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• Form 1099-K (merchant card and Invd {arty network transacions)
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CITY OF SANTA ANA
BUSINESS TAX SECTION (.N-15)
20 CIVIC CENTER PLAZA, FIRST FLOOR, P.O. BOX 1964, SANTA ANA, CA 92702 (714) 647-5/47
BUSINESS TAX NUMBER:
BUSINESS TYPE:
BUSINESS NAME:
BUSINESS ADDRESS:
BUSINESS PHONE NO:
OWNER NAME:
OWNERSHIP TYPE:
START DATE:
EXPIRATION DATE:
STATUS:
EXTRACT DATE: 5/18/2020
BUSINESS LICENSE TAX RECORD
113208
CONTRACTORS, MISC.
AMTECH ELEVATOR SERVICES
1550 S SUNKIST ST. #A ANAHEIM, CA 92806
(714)939-6516
BUTTERY,DANIELJ- BRANCH MGR
CORPORATION
05/26/1981
12/31 /2020
ACTIVE
Disclaimer: The information presented here is gather.-d fmm the City of Santa Ana Business License Tax Application. The City cannot
guardntce the accuracy 25 this information is "self-mponcd" by the individual businesses.
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C kk- k F
MAYOR
Miguel A. Pulido
MAYOR PRO TEM
Juan Villegas
COUNCILMEMBERS
Cecilia Iglesias
Phil Bacerra
David Penaloza
Vicente Samniento
Jose Solorio
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
20 Civic Center Plaza • M-21 • P.O. Box 1988
Santa Ana, California 92702
W WW santa-ana ma
(714) 647-5690
ADDENDUM NO. 1
Request for Proposal (RFP) 20-068
Elevator Maintenance and Repair Services
May 12, 2020
CITY MANAGER
Kristine Ridge
CITY ATTORNEY
Sonia R. Carvalho
CLERK OF THE COUNCIL
Daisy Gomez
Notice is hereby given to bidders that, where applicable, the City of Santa Ana Public Works Agency
has made certain clarifications, modifications, additions, and/or deletions, for specifications of RFP
20-068 Elevator Maintenance Services. ALL OTHER TERMS, CONDITIONS, AND
SPECIFICATIONS REMAIN UNCHANGED.
A. CLARIFICATIONS AND CHANGES:
1. The title of this RFP has been changed to Elevator Maintenance and Repair Services.
2. The RFP has been revised, please submit proposal based on the RFP uploaded on May 12,
2020.
3. The Fee Proposal (Attachment 2) is to be uploaded separate from the proposal onto PlanetBids.
4. The deadline to submit questions has been extended to Friday, May 16, 2020 at bpm.
SANTA ANA CITY COUNCIL
1,1g 6 A Pu do Juan Wn V:cenle Sam W. Da,:d Penn Jose So'mo Pntl axzna CepLa lg;ezas
Maya Mayo Pr T, Wad 5 Wad f Vf 2 Wa 3 Wad a
mpyl�(�sa�la.Ta om __ _______g,o(�sa .xu aro tlmw'ozN san �a IXy sa'de�za�u-a�uxP p0acerraq��� Wad6
�Sanv.aN Q9 OLLPS�a6�eJ^�la-dN IX�
Appendix
ATTACHMENT 2: FEE PROPOSAL
Certification - I certify that I have read, understand and agree to the terms and conditions
of this Request for Proposals. I have examined the Scope of Services (Appendix:
Attachment 1) and am familiar with the scope of work. I am familiar with all the existing
conditions and limitation that may impact work requests. I understand and agree that I
am responsible for reporting any errors, omissions or discrepancies to the City for
clarification prior to the submission of my proposal.
Proposer Item Price - Pricing shall be based on a unit cost for services described in
Scope of Services. Fee must be inclusive of all costs, including but not limited to, direct
and indirect costs for labor, overhead, incidental supplies, travel, mileage and fuel. Any
special materials will be purchased by the Contractor only after discussed and authorized
by City Public Works Agency in writing. The prices will remain firm for term of the
agreement.
Contractor's labor and equipment rate sheet shall list rates for all labor designations,
equipment and materials. Specify and estimate any other costs associated with the
system.
Total quotation is to be firm offer for no less than ninety (90) days and will be regarded
by the City as bidder's best and final offer.
Note: This contract is subject to prevailing wages.
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
4:fre 01
Pacific Coast Elevator dba Amtech Elevator Services
Item
Routine Services
Price
1.
City Hall: 20 Civic Center Plaza
3: U.S. Elevator Geared Passenger, 2. 10 stop, 1.9 stop
g 1,500.00
per month
2.
Santa Ana Library: 26 Civic Center Plaza
1: AmlifUMCE Hydraulic Passenger, 3 stop
$ 225.00
per month
3.
City Hall Annex: 24 Civic Center Plaza
2: Dover Hydraulic Passenger, 5 stop
$ 450.00
per month
City of Santa Ana - RFP 20-068
Elevator Maintenance
21
4.
Corporate Yard: 215 S. Center Street
4: Dover Hydraulic Passenger, 2 stop
$ 90000
per month
5.
City Hall (Wheelchair Lift): 20 Civic Center Plaza
EXAMINATION AND LUBRICATION ONLY
QUARTERLY SERVICE
1: Wheel-O-Vator, 2 stop chair lift
$ 22500
per quarter
6.
Santa Ana Zoo: 1801 Chestnut Place
1: Schindler Elevator, 2 stop
$ 250.00
per month
7.
Santa Ana Transportation Center: 1000 E. Santa Ana Blvd.
4: Schindler Hydraulic, 4, 3, 2 stop
$ 1.100.00
per month
8'
El Salvador Community Center: 1825 W. Civic Center Dr
QUARTERLY SERVICE
1: Wheel-O-Vator, 2 stop chair lift
$ 225.00
per quarter
9
Police DepartmenUHolding: 60 Civic Center Dr
10: 8 Traction Elevator; 2 Hydro Electric 4 stop; 1 dumb
waiter
5.oso 00
$
per month
10.
Southwest Senior Center:
QUARTERLY SERVICE
1: 1 wheelchair lift at stage
$ 22500
per quarter
TOTAL ANNUAL COST:
Sub -Total Monthly (Line items 1,2,3,4,6,7,9 x 12 months):
$ 113.700.00
Sub -Total Quarterly (Line Items 5, 8 and 10 x 4):
$ 2,700.00
TOTAL ANNUAL COST (Sum of both sub -totals above):
$ 116.400-00
LABOR RATES
Same Business Day Service Calls (service calls made by 1:00 p.m. PST).
The Contractor shall quote labor rates and provide explanation as re uired herein:
11.
Straight Time Mechanic$300.00 per hour
Team: $500.00 per hour
$ See to the left
per hour
12.
Over Time Mechanic $510.00 per hour
Team: $950.00 per hour
$ See to the left
per hour
13.
Double Time Mechanic: $600.00 per hour
Team: $950.00 per hour
$ See to the left
perhour
Next Business Day Service Calls (service calls made after 1:00 p.m. PST).
The Contractor shall quote labor rates and provide explanation as re uired herein:
14.
Mechanic. $300.00 per hour
Straight Time Team: S500.00 per hour
$ See to the left
per hour
15.
Over Time Mechanic $510.00 per hour
Team: $950.00 per hour
$ See to the left
er hour
16.
Double Time a aoic per our
$ See to the left
City of Santa Ana - RPP 20-068
Elevator Maintenance
22
per hour
17.
1 Travel *Where applicable. billing rate above plus S95.00 gat rate veh.ae fee
Contractor shall define what constitutes Straight Time, Over Time and Double Time:
Straight Time: (please specify if a minimum time is billed for each call. ec amc:
Team: 6:00 AM - 2:30
Over Time: (please specify when overtime is paid.) earn giG' 1 M - :5 ' ay Saturday ,
vrhich .
holida s. Me snit: All Day aturday. Sun ay an non olidays. ear or overtime. E
Double Time: lease spects. when doubae time Paig For hyidaxlRperhour
Emergency Service Calls (Response by phone required within 30 minonsite
res nse required within 2 hours of service call).
18.
Minimum Time Charge (if any) per hour or min (circle one)
ates above pl
ur or min
le one
19
Hourly Emergency Call Out charge during regular business
hours 7:30 a.m. — 4:30 .m., Monday-Friday)r
straight time l
hourHourly
Emergency Call Out charge during non -business
hours (4:31 p.m. — 7:29 a.m., Monday -Friday, weekends andehourholida s
overtime and20.
21,
Where applicaule, billing rate above p us 1 r
Travel vehicle surcharge
$ See above
per hour
Contractor shall define whether this time includes travel time (flat rate, portal to portal.
actual time to reach location billed at an hourly rate, etc.). Travel billed at an hourly rate
should be measured in increments of 0.25 with a maximum of 1 hour one way).
Pacific Coast Elevator dba Amtech Elevator Services 06-14170D4
COMPLETE LEGAL NAME OF COMPANY TAXPAYER I.D. NO,
12921 166th St. Cerritos, CA 90703
BUSINESS ADDRESS STREET CITWSTATE ZIP CODE
thomas.bertsch@amtechelevator.com or abdalla.robbin@amteehelevalor.com (714) 231-5609
EMAIL ADDRESS PHONE NUMBER
C-11 737286
CSLB NUMBER
City of Santa Ana — RFP 20-068
Elevator Maintenance
23
1000007601
DIR REGISTRATION NUMBER
1 PM M-F
N M-F
Sunday and Holidays
closed Union Holiday
ll h+a�Cr of
tAoUac3
travel charge. No
minimum
irges above if
applicable
oubletime charges
per hour rate portal to
portal plus vehicle
surcharge
Ejhjubmmz!tjhofe!cz!Upsj!Qjfstpo!
Upsj!Qjfstpo
Ebuf;!3133/13/1:!27;39;46!.19(11(
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor
Amtech Elevator Services
Name:
Project
A-2020-143
Number:
Project
Contractor Agreement City Of Santa Ana
Name:
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
POLICY EXPIRATION
TYPE OF INSURANCE COI DATE FILE NAME
NUMBER DATE
City of Santa
Ana_10931781_AMTECH
AUTOMOBILE LIABILITY 7281055AOS 12/01/2023 11/08/2022
ELEVATOR
SERVICES.pdf
City of Santa
Ana_10931781_AMTECH
GENERAL LIABILITY 9584109 12/01/2023 11/08/2022
ELEVATOR
SERVICES.pdf
cert_NYC_City of Santa
PROFESSIONAL LIABILITY 9584131 12/01/2023 02/14/2023 Ana_Professional
Liability_11557645_12.pdf
City of Santa
WORKERS COMPENSATION AND Ana_10931781_AMTECH
35901953AOS 12/01/2023 11/08/2022
EMPLOYERS' LIABILITY ELEVATOR
SERVICES.pdf
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
2/22/2023 12:30 PM