HomeMy WebLinkAboutORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER (17)0
ti
N
INSURANCE uN FILE
BU WORK MAY PROCEED
CVA, >�� UNTILI SURANCEEXPIREZ
IZ Zl 17OZO
CLERK OF COUNCIL
DATE
A-2020-140
AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT
-' THIS SUBAWARD AGREEMENT, made and entered into this 7' day of July, 2020,
by and between the City of Santa Ana, a charter city and municipal corporation duly organized and
existing under the Constitution and laws of the State of California ("CITY") and ,Orange County
Therapeutic At#s`_Genter, a non-profit corporation identified by the assigned Data Universal Numbering
System (DUNS) Number 014317940 ("SUBRECIPIENT").
RECITALS:
A. CITY has been designated a Local Workforce Development Area (LWDA)
under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"),
Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification
Number (FAIN) AA253421455A6.
B. The State of California has created the LWDA to administer the Act programs
operated by the State of California pursuant to the Act.
C. As a LWDA, CITY is entitled to receive federal funds to establish programs to
increase the employment, retention and earnings of Participants, and increase occupational skills
attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare
dependency, and enhance the productivity and competitiveness of the nation ("said program").
D. SUBRECIPIENT is experienced in operating workforce development programs
for at -risk youth that provide preparation for secondary and post -secondary education, occupational
training, and employment skills for entry into the labor market.
E. SUBRECIPIENT is willing to operate said program pursuant to the Act and
California law.
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
I.
SUBRECIPIENT'S OBLIGATIONS
A. SUBRECIPIENT agrees to provide the following services pursuant to said
program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit
A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA)
per 2 CFR §200.331(a)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR
§200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein.
SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of
payment to SUBRECIPIENT otherwise provided for hereinafter.
Page I of 17
B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the
activities and services funded by this Agreement ("Participants") in accordance with the standards and
requirements set forth in the Act.
C. SUBRECIPIENT agrees to perform the services set forth herein in a
professional, timely and diligent manner.
D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance
with the standards and requirements of the Act, including Section 181 of the Act.
E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act,
including Section 181 of the Act.
F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under
the WIOA", attached hereto as "Exhibit E" and incorporated herein as though fully set forth in 20 CFR
658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and
the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a
violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any
decision of CITY, the State or the federal government relating to the complaint shall be binding and
followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system
that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of
employment; these procedures shall be approved in writing by CITY.
G. As a condition of this award of financial assistance under the Act to
SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or
activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal
opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity
provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the
requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of
the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended;
the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and
with all applicable requirements imposed by or pursuant to regulations implementing those laws,
including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and
CITY have the right to seek judicial enforcement of this assurance.
H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the
approval of funding pursuant to Section 123 of the Act.
I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and
review requirements:
1. SUBRECIPIENT agrees to maintain such records and submit such
reports, data and information, on the form and containing such information, at such times as
CITY may request or require regarding the performance of SUBRECIPIENT'S services or
activities, costs or other data, including but not limited to, Participants' attendance, payroll
records and job duty statements.
Page 2 of 17
2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center
Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701
completed Workforce Innovation and Opportunity Act Application form and supporting
documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent
updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce
Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of
participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 15 days
following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter
information on the State of California's CalJobs database system as instructed and requested by
the Santa Ana WORK Center Administration.
3. CITY, the State of California and the United States government and/or
their representatives shall have access for purposes of monitoring, auditing and examining of
SUBRECIPIENT'S activities, performance, books, documents, papers, records of
SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants
related to this Agreement. Such agencies or representatives shall also schedule on -site
monitoring at their discretion. Monitoring activities may also include, but are not limited to,
questioning employees and Participants and entering any premises or onto any site in which any
of the services or activities funded hereunder are conducted or in which any of the records of
SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require
access to any privileged or confidential information as set forth in federal or state law.
4. hi the event SUBRECIPIENT does not make the above -referenced
documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay
all necessary and reasonable expenses incurred by CITY in conducting any audit at the location
where said records and books of account are maintained.
5. All accounting records and evidence pertaining to all costs of
SUBRECIPIENT and all documents related to this Agreement shall be kept available at the
location where SUBRECIPIENT conducted the program, as well as in the County of Orange,
for the duration of this Agreement and thereafter for three (3) years after completion of an audit.
Records which relate to (a) complaints, claims, administrative proceedings or litigation arising
out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which
CITY, the State of California or the United States Government take exception, shall be retained
beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or
exceptions.
J. Without prejudice to any other section of this Agreement, SUBRECIPIENT
shall, where applicable, maintain the confidential nature of information provided to it concerning
Participants in accordance with the requirements of federal and state law. Notwithstanding the
foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States
Government or their representatives, all records requested for administrative purposes, including
audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs
incurred and services rendered hereunder.
K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail
the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement
contract. Accounting records must be supported by such source documentation as invoices, bills,
Page 3 of 17
statements, proof of payment, such as cancelled checks, payment confirmations, account statements,
paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2
CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB
Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth
(loth) day of the month following the month in which SUBRECIPIENT'S services are performed.
Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said
deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said
deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the
option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT
ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues
over costs or use such excess revenues as program income for additional training activities authorized
under the Act.
L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable
federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at
SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM.
M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA
funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit
one original of each required audit report to CITY within thirty (30) days after the date received by
SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its
option, withhold payment of funds, disallow funds, or suspend additional grant funds.
N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide
services to any participant where costs of training are paid for by any other person or entity.
O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR
Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes
and executive orders and their implementing regulations, including regulations at 29 CFR Part 97.
P. SUBRECIPIENT shall comply with the requirements of federal regulations
found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient
of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or
attempting to influence an officer or employee of any agency, member of Congress or an officer or
employee of a member of Congress in connection with awarding of any federal contract, the making of
any federal grant or loan, entering into any cooperative agreement and the extension, renewal,
amendment or modification of any federal contract, grant, loan or cooperative agreement.
SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in
"Exhibit F," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit
said signed Certification to CITY prior to performing any of its obligations under this Agreement and
prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the
terms and conditions of this Agreement.
Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug
Free Workplace Certification as set forth in "Exhibit G" attached hereto and incorporated herein by
this reference.
Page 4 of 17
R. SUBRECIPIENT, in accordance with the Child Support Compliance Act,
recognizes and acknowledges the importance of child and family support obligations and shall fully
comply with all state and federal laws relating to child and family support enforcement, including, but
not limited to: disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to
the best of its knowledge is fully complying with the eamings assignment orders of all employees and
is providing the names of all new employees to the New Employee Registry maintained by the
California Employment Development Department (EDD).
S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and
all applicable federal regulations, including, but not limited to, the Code of Federal Regulations,
Subtitle A --Office of Management and Budget Guidance for Grants and Agreements, as well as all
applicable state and local regulations.
T. SUBRECIPIENT agrees to remain in compliance with the Certification
Regarding Debarment ("Exhibit B"), as required by the regulations implementing Executive Order
12549, Debarment and Suspension, (2 CFR Part 180).
U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible
spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for
veterans and eligible spouses in Department of Labor job training programs under the Jobs for
Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008.
V. SUBRECIPIENT acknowledges that the official name for the statewide system
of providing employment and training through the WIOA partnerships and various other local
programs is "America's Job Center". To achieve the goals of this grant, it is important that the public
has a quick and easy method to identify that the projects or programs they are taking part in are part of
the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in
accordance with the State of California guidelines for such use, on all public materials, such as
statements, press releases, brochures, advertisements, reports and other documents describing projects
or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is
used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a
proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job
Center logo in any manner that would imply that the State of California endorses a commercial
product, service or activity.
II.
CITY'S OBLIGATIONS
A. On May 14, 2020, the CITY was awarded a Department of Labor Workforce
Innovation and Opportunity Act youth grant of $828,120.00 for fiscal year 2020-2021. CITY agrees to
pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of
the Act a sum not to exceed $200,000.00 for SUBRECIPIENT'S performance in accordance with the
Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this
Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as
provided hereinabove.
Page 5 of 17
B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the
SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated
between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate
negotiated between the CITY and the SUBRECIPIENT, or a de minims indirect cost rate as defined in
2 CFR §200.414(b) Indirect (F&A) costs.
C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with
the approval of the Executive Director, so long as the total Budget amount does not increase.
D. CITY agrees to provide for on -site monitoring reviews of said program
operation at least annually. In addition, monthly desk -top reviews of pertinent information will be
conducted.
E. CITY has the right to de -obligate the funds hereunder, and take such funding
back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by
SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available
funding.
III.
TERM OF AGREEMENT
A. This Agreement shall commence on July 7, 2020, and all duties arising under
this Agreement shall have been performed by June"30, 2021. The Term of this Agreement may be
extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT
acknowledges and agrees that it must provide follow-up services for one (1) year after the Term,
whether funded or not.
B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2
CFR §200.343, including the following:
1. SUBRECIPIENT must submit, no later than ninety (90) calendar days
after the end date of the period of performance, all financial, performance, and other reports as required
by the terms and conditions of the Federal award;
2. Unless the CITY authorizes an extension, SUBRECIPIENT must
liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after
the end date of the period of performance as specified in the terms and conditions of the Federal award;
3. SUBRECIPIENT must promptly refund any balances of unobligated cash
that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for
use in other projects (See OMB Circular A-129 and 2 CFR §200.345);
4. SUBRECIPIENT must account for any real and personal property
acquired with Federal funds or received from the Federal government in accordance with 2 CFR
§§200.310-200.316 and 200.329; and,
Page 6 of 17
5. The CITY should complete all closeout actions for the Federal award no
later than one year after receipt and acceptance of all required final reports.
IV.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer -employee relationship, a joint venture relationship, or to allow the City
to exercise discretion or control over the professional manner in which Consultant performs the
services which are the subject matter of this Agreement; however, the services to be provided by
Consultant shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Consultant shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
V.
WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A. SUBRECIPIENT shall use appropriate funds received from CITY to provide
workers' compensation to all those hired by SUBRECIPIENT under this Agreement.
B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees
or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard
does not violate Title VH of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any
other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer.
VI.
APPLICABLE GUIDELINES
A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable
federal and state laws and regulations, including, but not limited to the Performance Indicators
(Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and
applicable regulations, and the U.S. Department of Labor guidelines and regulations, including
amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby
incorporated by reference and made part of this Agreement as though fully set forth herein.
B. SUBRECIPIENT also assures and certifies that:
1. SUBRECIPIENT acknowledges and confirms that the U.S. Department
of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are
in education/training activities, or in unsubsidized employment during the 2"a quarter after exit; (b)
Percent of Participants who are in education/training, or in unsubsidized employment during the 4`s
quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2nd
quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or
secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who,
during the program, are in education or training that leads to a recognized postsecondary credential or
employment and who are achieving measurable skill gains; and, (f) effective in serving employers.
Page 7 of 17
SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may
be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal,
State, and local law.
2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of
1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the
grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.
3. SUBRECIPIENT shall comply with any and all federal laws limiting the
political activity of employees hired under this Agreement.
4. SUBRECIPIENT shall comply with the requirements that no program
under the Act shall involve political activities.
5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S.
Department of Labor and the Controller General, by and through any authorized representative, as well
as the WEB Administrative Office, access to and the right to examine all records, books, papers or
documents relating to the accounting and use of funds under this Agreement for a three-year period
from and after the effective date of this Agreement.
6. No person with responsibilities in the operation of any program under the
Act shall discriminate with respect to any program participant or any application for participation in
such program because of race, creed, color, national origin, sex, political affiliation or beliefs.
7. SUBRECIPIENT shall maintain appropriate standards for health and
safety in work and training situations.
8. SUBRECIPIENT shall comply with general provisions, assurances, and
execute the Assurances and Certifications attached hereto as "Exhibit P' and incorporated herein.
9. EQUAL OPPORTUNITY. Any literature distributed by
SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its
programs under this Agreement shall state that its programs are supported by the City of Santa Ana and
the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity
employer/program" and that "auxiliary aids and services are available upon request to individuals with
disabilities."
10. Based on the population eligible to be served, or likely to be directly
affected by the WIOA program or activity, the services or information may need to be provided in a
language other than English in order to allow such population to be effectively informed about or able
to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take
reasonable steps to provide services and information in appropriate languages after considering the
scope of the program or activity, and the size and concentration of the population that needs services or
information in a language other than English.
11. SUBRECIPIENT certifies that all property, finished or unfinished
documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of
Page 8 of 17
in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the
SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this
Agreement, will be limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and/or CITY. Upon termination of this Agreement,
SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them
in accordance with the direction of the CITY.
12. SUBRECIPIENT certifies that this Agreement does not provide for the
advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to
support or sustain any school, college, university, hospital or other institution controlled by any
religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the
Constitution of the State of California, regarding separation of church and state.
13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The
SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program
developed, or data assembled, as a result of performance of work under this Agreement, within
seventy-four (74) days of invention, development or assembly. The CITY, State of California, and
U.S. Department of Labor will have the right to patent any invention and copyright any written product
or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT
will transfer all pertinent information, specifications and right, title and interest to the designated
agency.
14. INVENTIONS, PATENTS AND COPYRIGHTS.
A. Reporting Procedure. If any project produces patentable items, patent rights,
processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or
agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall
report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY
and the DOL and its representative on these matters, the DOL shall determine whether to seek
protection on the invention or discovery. The DOL and its representative shall determine how the
rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated
and administered in order to protect the public interest consistent with the "Governmental Patent
Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23,
1971, and Statement of Government Patent Policy as printed in 36 FR 16889).
B. Copyright Policy.
1. Unless otherwise provided in the terms of the grant or agreement, when copyright -
able material is developed in the course of or under a DOL Grant or agreement, the author and the
CITY which developed the work is free to copyright material or to permit others to do so. The
SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free,
nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all
copyrighted material.
2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or
subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases
Page 9 of 17
ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29
CFR Part 97.34.
C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data
first procured or delivered under this Agreement.
15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds
$100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)];
Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental
Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter
amended. Under these laws and regulations, the SUBRECIPIENT assures that:
(a) No facility to be utilized in the performance of the proposed grant has been listed
on the EPA List of Violating Facilities;
(b) It will notify CITY prior to award of the receipt of any communication from the
Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be
utilized for the grant is under consideration to be listed on the EPA List of
Violating Facilities; and,
(c) It will notify the CITY and the EPA about any known violation of the above laws
and regulations.
16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF
CONDUCT:
a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in
order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This
Agreement will be administered in an impartial manner, free from errors to gain personal, financial,
political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias,
special interest or desire for personal gain.
b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of
its employees who were formerly employed by the State of California or CITY, in a position that could
have enabled such individuals to impact policy regarding or implementation of programs covered by
this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this
Agreement for a period of not less than two (2) years following the termination of such employment.
c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any
executive or employee of SUBRECIPIENT will receive favorable treatment when considered for
enrollment in programs provided by, or employment with, SUBRECIPIENT.
d. Conducting Business Involving Close Personal Friends and Associates. Executives and
employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can
be exerted by personal friends and associates and, in administering this Agreement, will exercise due
diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to
friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with
Page 10 of 17
a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or
a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the
transaction will be retained.
e. Avoidance of Conflict of Economic Interest. No executive or employee of
SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or
accept money or any other consideration from a third person, for the performance of an act reimbursed
in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased
with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No
voting member of the WDB will cast a vote on the provision of services or vote on any matter which
would provide direct financial benefit to that member or any business or organization which the
member directly represents.
f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to
comply with federal requirements regarding the limitations on salary and bonus payments in
accordance with Public Law 109-149, Section 7013.
VII.
HOLD HARMLESS
A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, workers' compensation
claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its
employees or subcontractors.
B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits,
actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of
SUBRECIPIENT, its employees or subcontractors.
VIII.
INSURANCE
1. Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force
during the term of this Agreement a policy of comprehensive commercial general liability insurance
insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or
death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not
less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in
any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of
comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of
California, Employment Development Department, at least thirty (30) days written notice prior to
cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California,
its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to
Page 11 of 17
any other coverage or self-insurance of the State of California and CITY (in substantially the form as
Exhibit J , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a
certificate of self-insurance.
2. Automobile Liability. Coverage:; SUBRECIPIENT shall also obtain and maintain,
during the effective period of this Agreement, broad form automobile liability coverage with at least
$1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned
automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or,
in the event that CITY will not utilize such owned/leased automobiles but intends to require
employees, Participants or other agents to utilize their own automobiles in the performance of this
Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants,
or agents as self -certification of automobile insurance coverage. Governmental entities may substitute
a certificate of self-insurance.
3. _,.. Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in
California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in
California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the
term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by
Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of
cancellation or modification. SUBRECIPIENT shall cant' medical and accident insurance for those
Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to
California Labor Code Section 3350, et seq.
4. . Equipment% Coverage SUBRECIPIENT shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full
replacement value thereof, providing protection against the classification of fire, extended coverage,
vandalism, malicious mischief, theft, and special extended perils. Governmental entities may
substitute a certificate of self-insurance.
5. .Youth Protection. To maintain a safe environment, funded youth providers that
serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual
Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held
responsible for conducting a background clearance (live -scan) for staff that have direct interaction with
youth Participants that are under the age of 18.
6. Proof of Insurance. Certificates and endorsements must be submitted and approved by
CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no
payments under this Agreement until the required certificates and endorsements have been approved by
CITY.
IX.
CORPORATE STATUS
All corporate SUBRECIPIENTs shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in
corporate status or suspension shall be reported immediately to CITY.
Page 12 of 17
X.
ASSIGNABILITY
None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior written
consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to
this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement
regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or
alter the legal obligations of SUBRECIPIENT pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, SUBRECIPIENT shall fully comply with the
requirements of the following, whether or not otherwise referred to in this Agreement:
1. The Act and all applicable federal statutes, regulations, policies, procedures and directives,
including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654
2. All applicable State statutes, regulations, policies, procedures and directives;
3. All applicable CITY policies, procedures and directives;
4. All applicable local ordinances and requirements, including use permits and licensing;
5. Court orders applicable to its operation; and,
6. The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with
such or will notify CITY after enactment or modification that it cannot so comply. CITY may
thereupon terminate this Agreement, if necessary.
XII.
EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains
all the covenants and agreements between the parties with respect to such employment. Each party to
this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that no other agreement or amendment hereto shall be effective unless executed
in writing and signed by both CITY and SUBRECIPIENT.
Page 13 of 17
y:. RE
SUBRECIPIENT shall immediately report to CITY all instances and facts concerning
possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this
Agreement.
XIV.
CONTINGENCY OF FUNDS
SUBRECIPIENT acknowledges that approval of and funding for this Agreement is
contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify
SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or
cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or
reimbursement of costs incurred hereunder.
XV.
TERMINATION
A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30)
days written notice to the other party. Notice shall be deemed served on the date of mailing. However,
SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant.
B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations
hereunder, CITY may declare a default and termination of this Agreement by written notice to
SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is
to be not less than ten (10) days after certified mailing or personal service of such notice, unless such
default is cured before the effective date of termination stated in such notice. If terminated for cause,
CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the
termination thereof, including the payment of money, except for payment for approved expenses incurred
for services satisfactorily and timely performed prior to the mailing or service of the notice of termination,
and except for reimbursement of (1) any payments made for services not subsequently performed in a
timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance.
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question
arising under this Agreement shall be decided by CITY. hi such a case CITY shall reduce its decision
to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City
shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of
such copy, CITY receives from SUBRECIPIENT written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of
California in accordance with the Act and all corresponding regulations and OMB circulars. Pending
final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless
the dispute involves a change order.
Page 14 of 17
XVII.
BREACH -SANCTIONS
If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this
Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant
to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes
disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all
amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations,
CITY shall also have the right at its sole discretion to either: (1) discontinue program support until
such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or
prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by
offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice
SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3)
terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in
accordance the notice provision in Paragraph XVIII herein below.
XVIII.
NOTICES
All notices, reports and correspondence between the parties hereto respecting this
Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as
follows:
CITY: City of Santa Ana
Manager, WDB Administrative Office
P.O. Box 1988 (M-76)
Santa Ana, CA 92702
CLERK: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
SUBRECIPIENT: Orange County Therapeutic Art Center
2215 N. Broadway, Santa Ana, CA 92706
Phone: (714) 547-5468
Fax: (714) 564-6990
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding
of the parties. There are no oral understandings of the parties or terms and conditions other than as
stated herein.
Page 15 of 17
xx.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreement.
xxI.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to
CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
{Signatures on following page)
Page 16 of 17
A-2020-140
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above -written.
ATTEST:
Daisy Got ez
Clerk of the Council
APPROVED AS TO FORM:
Sonia R. Carvalho
City
LE
Y
FOR APPROVAL:
Steven A. Mendoza
Executive Director
Community Development Agency
"CITY"
By:
e Ridge
City Manager
"SUBRECIPIENT"
By:
OV":-
Name: Dr. Ana Jimenez -Ha
Title: Executive Director
Tax ID #: 33-0930891
Page 17 of 17
Workforce Innovation & Opportunity Act
Youth Program Provider
Orange County Children's
Therapeutic Art Center
2020-2021
EXHIBIT A
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
1. Experience/Qualifications (1 page max):
A. Agency description - The Orange County Children's Therapeutic Arts Center (OCCTAC) has been
in operation for 20 years in the City of Santa Ana. Our agency has grown significantly
throughout the years, and established strong community partnerships, such as the City of Santa
Ana, the Santa Ana Unified School District, the Santa Ana College, the County of Orange, and
others. OCCTAC has served over 20,000 youth since the year 2000, rising from 100 students in
its first year to more than 6000 youth each year! OCCTAC prioritizes on serving at -risk youth,
foster youth, high school dropout students, homeless youth and youth with disabilities. Our
programs integrate youth with and without disabilities in a nurturing, community -based
environment, which teaches respect, disability awareness, and full inclusion.
B. List the facility address and major cross streets. OCCTAC is located at 221S N Broadway,
Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo.
C. Indicate hours of operation for facility - OCCTAC is opened 6 days per week (Monday —
Saturday), from 8:30am until 8:00 pm, but closed on Sundays.
D. Briefly indicate what makes your facility youth friendly and suitable for the proposed
program. OCCTAC is strategically located close to bus terminals for the convenience of the
youth; and our facility is compliant with all ADA guidelines and regulations. Our facility,
location, hours of operations, and wide variety of programs makes our facility youth friendly
and suitable for the proposed WIOA program.
E. Provide brief information on the following elements:
1. Average annual operating budget and sources of revenue - The average annual operating
budget for the OCCTAC is approximately $1,200,000. OCCTAC's sources of revenue come
from a variety of sources, including the Santa Ana Unified School District, the County of
Orange, other grants, fee for service, private donations, public donations, and fundraising.
2. Brief description of staff - OCCTAC is staffed by highly qualified bilingual staff, including:
credentialed teachers, artists, therapists, case managers, counselors, and others. The WIOA
Program will be staffed by a full time Case Manager, a Job Developer, a Career Counselor, an
Arts/Technology Mentor and a Literacy/Math Tutor.
3. Past experience with WIOA programs or other youth programs - OCCTAC has been serving
the Santa Ana youth for 19 years; and we have operated W10A programs since the year2005!
Every year our Youth Employment program grows and demonstrates positive outcomes with
the participants. We are very proud of our accomplishments throughout the years!
4. What kind of impact has your organization made on the youth community - OCCTAC has
had a tremendous impact on the Santa Ana youth community. We are very proud of our
accomplishments throughout the years. OCCTAC's innovative approach, which combines the
arts, education, health and technology programs, provides youth a variety of programs they
can engage in. Furthermore, our WIOA program participants always have successful
outcomes. In 2017-18, our WIOA participants attained employment/entered education at a
rate of 89 %, attained a credential at a rate of 89 %, and attained Literacy and Numeracy gains
a rate of 73%. These outcomes demonstrate the commitment and dedication of our
wonderful WIOA program staff.
1
EXHIBIT A
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
2. Proposed Program: U page max)
A. Provide an overview of the program's main objectives.
The WIOA program at OCCTAC is an extension of our current educational services provided to
older youth to empower and provide life -changing opportunities for all youth. OCCTAC has
been working with WIOA participants since 2005. The program will continue to provide 13 out
of 14 WIOA elements: educational services, job training, paid work experience, adult
mentoring, literacy & math tutoring, career & educational counseling, occupational skills
training and education, supportive services, certificate programs, leadership opportunities,
comprehensive counseling, financial literacy, entrepreneurial skills training, labor market
information, and activities to help youth prepare for post -secondary education and follow-up
services. OCCTAC staff will refer participants to alternative secondary school services with
College and Career Preparatory Academy (CCPA) or Santa Ana College School of Continuing
Education.
The program will take place primarily at our community -based center in Santa Ana. Participants
will engage in a variety of educational and job training activities, including classroom and
workshop instruction. All participants will be required to meet individually with key staff,
participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA
participants will also engage in weekly "hands-on" work experience and job training
opportunities at our agency and other offsite job trainings in the community. Please see below
Table 1 for an overview of the program timeline for the entire year.
TABLE 1— Program Timeline from July 2020 —June 30, 2021
Program Timeline
Program Activities & Training
Month 1- 2
.
Orientation of program and services with Case Manager
Objectives:
•
Employability/Job Skills assessment with Case manager
Program Overview,
.
Basic Skills/Academic levels assessment with Literacy and Numeracy tutor
Assessments,
.
Career interest assessment and survey with Career Counselor
Participant Goals
.
Determine Employment and Academic goals
•
Initiate bi-monthly meetings with Case Manager to discuss goals and service
needs of participants
Months 3-8
•
Initiate paid work experience
Objectives:
•
Initiate weekly Leadership/Job/Life skills workshops
Educational Guidance,
.
Initiate weekly tutoring of Literacy and/or Numeracy skills
Tutoring, Vocational Training,
.
Continue bi-monthly meetings with Case Manager to discuss progress
Job Training, Workshops &
.
Continue monthly meetings with Career Counselor for academic guidance
Work Experience
a
Continue monthly support group with other WIOA participants and staff
Month 9-12
•
Continue bi-monthly meetings with case manager to discuss program goals,
Objectives:
and for intense employability skills and job search training
Employability/Job Skills
a
Continue tutoring, if necessary
& Job Search
a
Continue monthly life skills training
•
Continue weekly workshops with WIOA participants and staff
B. Please see below in sections 3 — 27 a full description of the program.
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
3. Population (2 pages max):
A. Describe the total number of youth that will be served by this grant. - The WIOA program at
OCCTAC will serve a total of 20 WIOA participants. The program will serve 16 out of school
youth (ages 16 — 24) and 4 in -school youth (ages 16 — 21) for a total of 20 youth.
B. Describe the age range of the youth that will be served —The WIOA program will serve
participants as young as 14 and as old as 24 years of age.
C. Describe minimum requirements that youth need to have in order to be enrolled into your
program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16— 24 yrs.),
and having a right to work documentation, our participants have to complete the following:
1) complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory
orientation session before completing the eligibility documentation.
D. Special consideration for organizations that can serve the following youth
populations: (80% of Out -of -School youth (required); 10% of youth with disabilities;
10% of foster/emancipated youth; 10% homeless youth and 10% of youth on
probation). See below Table 2 for past Enrollment Numbers and percentages.
Table 2- Percentages of Youth Population served at OCCTAC
Youth Population
2015-16
2016-17
2017-18
2018-19
Out of School Youth
75%
75%
80%
82%
Youth with Disabilities
25%
25%
50%
52%
Foster Youth
15%
15%
5%
0%
High School Dropouts
15%
30%
20%
9%
Youth on Probation
5%
0%
0%
0%
Homeless Youth
5%
5%
10%
4%
As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this
grant in most youth populations/categories, except for foster youth and youth on probation.
Therefore, this year we will expand our network and community partnerships to ensure the
minimum of 10% for these target populations, and establish new partnerships. One new
potential partner is Project Kinship, who serves youth on probation and is located in the same
facility where OCCTAC is located! We have had some preliminary conversations on the
possibility of getting referrals from them. Furthermore, OCCTAC's ED has scheduled a meeting
in February with key staff at the County of Orange, Social Services to discuss the need for more
foster youth referrals to our agency. See letter of support from the County, SS - Attachment C.
E. Specify how the targeted youth populations (out -of -school, youth with disabilities,
foster/emancipated, probation, homeless) will be recruited. OCCTAC has excellent community
partnerships that will help us fulfill our enrollment goals and targeted youth populations. See
below a summary of youth populations and partners.
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified
School District, Transition Partnership Program (TPP) during the past 12 years, in order to
serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum
and last year served 50% of youth with disabilities! We are grateful to our key community
partner SAUSD TPP program staff for all of their referrals and support!
2. Foster/Emancipated Youth: OCCTAC will continue to collaborate with the County of Orange,
Social Services, to continue to serve foster/emancipated youth. OCCTAC has been a partner
with the County since 2007. We are looking forward to strengthening this partnership and
serve more foster/emancipated youth in Orange County this year!
3. Youth on Probation: As stated previously, OCCTAC has been in preliminary conversations
with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting
referrals from their program for our WIOA program. Project Kinship recently moved their
operations to the same building (2215 N. Broadway — second floor) where OCCTAC agency is
located! The mission of Project Kinship is to provide support and training to lives impacted
by incarceration, gangs, and violence through hope, healing, and transformation.
4. Homeless Youth: OCCTAC is very excited to collaborate this year with the WISEPIace, an
organization that focuses primarily on serving homeless women (youth and adults).
WISEPIace will continue to refer homeless youth to OCCTAC's Youth Employment Program,
as well refer adults to the various Santa Ana College certificate programs available at
OCCTAC. We are very excited about this new community partnership!
In addition to our excellent community partnerships, OCCTAC will continue to conduct
community outreach and special community events throughout the year to promote our
programs and inform the youth in the Santa Ana community about this wonderful WIOA
program. See Table 3 for more information.
F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your
program as Attachment C. — See attached the following letters from our community partners:
1) Santa Ana Unified School District, TPP —Youth with Disabilities; 2) County of Orange, Social
Services — Foster Youth; 3) WISEPIace — Homeless Youth; 4) Santa Ana College —All Referrals
and Services.
G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by
the 2n1 quarter of the program (December 31, 2020). In addition to referrals from our key
community partners, we have established a timeline that will help us with our Community
Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 which
summarizes our recruitment plan to ensure 100% of enrollment of youth by 2nd quarter.
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
Table 3 - Community Recruitment Plan to ensure 100% enrollment of youth by 2"d quarter
Plan
May
June
July
August
September
October
Orientation
Last Friday of the
Last Friday of the
Last Friday of the
Last Friday of the
Last Friday of the
What is WIOA?
month
month
Month
Month
Month
All High
All High School
Target Foster,
Target Foster,
Target Foster,
Community
School
Classes — targeting
Homeless&
Homeless&
Homeless&
Presentations
Classes—
Youth with
Probation Youth
Probation Youth
Probation Youth in
targeting
disabilities In
in the community
In the
the community
Youth with
SAUSD, TPP.
(County, SS
community
(County, SS
disabilities in
Orangewood,
(County, SS
Orangewood,
SAUSD, TPP.
WisePlace).
Orangewood,
WisePlace).
WisePlace).
Summer
Summer
Attend all back to
Provide
Provide
Community
Community Fairs
Community Fairs
school events at
information at
information at
Outreach
and Events—
and Events—
SAUSD and TPP
OCCFAC & SAUSD
big community
Provide Flyers to
Provide Flyers to
partnership
Open Houses &
events, such as:
all community
all community
community
Parent/Teacher
"Noche de
agencies in Santa
agencies in Santa
events.
Conferences
altares" event &
Ana
Ana
others
Inform community
Set appointments
Set
Set appointments
Set appointments
Youth
partners that we
with all youth
appointments
with all youth
with all youth
Referrals
will start taking
referred to
with all youth
referred to
referred to
referrals staring
program as of July
referred to
program
program
July 1't.
1s°
program
Contact Vouth
Contact all youth
Set appointments
Set
Set appointments
that where
with youth with
appointments
with youth with
interested in W IOA
prior interest
with youth with
prior Interest
2018 -2019 year
prior interest
after full
enrollment.
4. Assessment (1 page max):
A. Youth Service Providers are required to use the Test for Adult Basic Education (TABS)
assessment tool, but may use other assessment tools upon approval. — OCCTAC will
continue to use TABE testing with all our WIOA participants.
B. Describe how your program will conduct assessments for youth participants, elaborate
on the type of assessment tools or surveys that will be used. — At intake, all participants
will be given a TABE test to determine the participant's Educational Functional Level in
Literacy and Numeracy. The TABE test will determine the needs of the participants in both
academic areas. Additionally, they will aid in the facilitation of the weekly tutoring sessions.
All WIOA participants will be assessed after 3 months of tutoring to see their progress in
each academic/subject area. If the youth goes up by 2 grade levels or more, the youth can
take the final Post Test assessment. All participants will continue with the tutoring sessions
if they score under 9.1 level.
5
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
C. Describe knowledge of the barriers that youth encounter — OCCTAC has served many
youth with different barriers in life throughout our 19 years of community service! The
majority of the barriers include youth with disabilities, youth with basic skills deficient,
English language learners, low-income youth, homeless youth, youth in foster care or
emancipated, pregnant or parenting youth, high school dropouts and other barriers.
OCCTAC is very committed to serving all youth with these barriers. The following numbers
represent the youth we served during the 2017-18 program year with different barriers.
Out of the 20 youth served, 50 % had a disability, 15 % were Parenting Teens, 20% were HS
dropouts,10 %were homeless youth and 55 %were foster youth. Currently, we are serving
the following youth with the following barriers during the 2018 — 2019 program year: 52%
have a disability, 17%are Parenting Teens, 9%are HS dropouts, 4_%are homeless youth and
are foster youth.
D. Specify how your organization will address the barriers that youth encounter - OCCTAC
WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth
Employment (WIOA) program at OCCTAC. We have offered this WIOA program for the past
14 years to the Santa Ana youth! Our staff is comprised of a hardworking group of
individuals that are passionate about making a difference in the community, and are
prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff
guide and mentor the youth, and assist them during the entire program year. The team is
comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job
Developer and Work Experience mentors that help youth attain their educational and
career goals. All of the youth are also required to attend monthly job skills/life skills
workshops, focusing anywhere from employment attainment/retention, to howto improve
and change their own personal lives, and the community in which they live. In addition, to
aid in academic barriers that youth experience, all participants will be assigned to an
Educational counselor who will provide direction and coaching on any academic aspect,
such as scholarship writing and enrollment into an institution of their interest. This service
is crucial for all youth participating in the program because it will allow them to learn about
various academic paths, including vocational training, HS recovery programs and 4-year
institutions, while narrowing down a career of interest and actually committing to a
program.
Furthermore, all participants will be provided with psychological counseling (if needed), and
other important support services. OCCTA's environment is very nurturing, fun and
supportive, and provides youth opportunities to maintain a high level of involvement in our
programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC,
and are provided with a positive and welcoming environment that also encourages youth
to partake on various leadership roles within the various programs and activities at our
agency. These additional activities provide youth with an opportunity to gain self-
0
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
confidence, self-esteem and leadership skills. Our goal is to empower youth and provide a
life changing opportunity through this WIOA program!
S. Paid & Unpaid Work Experience:
A. Describe in detail the paid and unpaid work experience opportunities that will be offered
to the youth such as, Summer employment, Pre -apprenticeship programs, Internships or
job shadowing, and On -the -Job training opportunities. Youth will engage in weekly
"hands-on" work experience and job training opportunities at our agency and other
community sites. The following tables (Tables 4, 5 & 6), demonstrate the variety of
programs that we offer at OCCTAC and at offsite work experience locations. WIOA
participants can choose from any of these programs/fields to fulfill their career goals and
work experience. Please see below Table 4 for an overview of the various "hands-on" job -
training programs, mentoring and work experience opportunities at OCCTAC.
TABLE 4: Mentorine & Job Trainine Proerams at OCCTAr
Area of Training
Job Title
Placement &
Educational/Training
Work Experience
Curriculum
Health
Case Manager Intern
OCCTAC, MECCA and
SAC Curriculum
& Case
Community Sites
*State Certificate Program
Management
Health/ Mental
Mental Health (MH)
OCCTAC, MECCA and
County of Orange, Health Care
Health (MH)
Paraprofessional
OMID sites
Agency, MH Paraprofessional
Certificate
Child Care
Child Care Worker _
Early Start & Pre -Kinder
SAC Curriculum
Worker State
Arts Program at OCCTAC
*State Certificate Program
Certificate
Office/Reception
Executive/Administrative
OCCTAC office
SAC curriculum
Customer Service
Assistant
& Community sites
*State Certificate Program
Computers
Education
Tutor / Instructional
Learning Academy at
OCCTAC & Host Curriculum
Assistant
OCCTAC & SAUSD After
School Program
Education
Teaching Assistant
Early Intervention/
First Five Early Childhood
Early Start Program at
curriculum, High Scope &
OCCTAC
"Hands on Training"
Arts Education
Teaching Assistant
After -School Arts Program
CA Performing Arts Standards
at OCCTAC and Engage
Curriculum and "Hands-on" Arts
360 at various SAUSD
Training
schools
Technology
Technology Assistant
Computers/Media LAB at
SAC, Digital Media Center
Graphic Artist
OCCTAC & Santa Ana
OCCTAC curriculums &
Audio Engineer Intern
Business Owners
"Hands-on" Photoshop,
Film Production Intern
St. Andrews Church
Animation/ Illustration &
Community Sites
Graphic design training,
Recording Technology Training
Softwares, Pro -Tools & Sybellius
VA
2020-22 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
Furthermore, WIOA youth will be encouraged to participate in additional programs that we
have at our agency to give youth more opportunities and "hands-on" experience on a variety of
fields (health, education, arts and technology), so they can gain as much work experience as
possible.
TABLE 5: Additional Job Training Programs for WIOA Youth mentored by NON-WIOA staff
PROGRAM
DESCRIPTION
Days/Times
Early Start Program
The Early Start program is and early intervention program
Mondays & Tuesdays
that integrates very young children (6 months to 3 years of
8:30 am —11:30 am
age) with and without special in a natural community
Fridays
environment with their parents. It aims at enhancing
8:30 am —10:30 am
students' cognitive, language, motor and social
development.
Pre -Kinder Arts
The Pre -Kinder Arts program is a bilingual school readiness
Wednesdays &
Program
program that serves children ages 3-4 years old. The
Thursdays
parents and children work together in a creative and
8:30 am —11:30 am
nurturing environment by engaging in music, art, literacy,
Fridays
and parenting classes to prepare children for school.
10:30-12:30 pm
After School Arts
The ASA for Life program provides artistic training in the
Monday— Friday
Program
fields of Music, Visual Arts, Dance, Musical Theatre, and
3:30 pm — 8:00 pm
Technology training to at -risk youth, and children with
and Saturdays
disabilities in the community.
9:00 am-4:00 pm
Therapeutic Arts
This program serves children and youth with disabilities of
Monday— Friday
Program
all ages and special needs, including: learning disability,
3:30 pm —8:00 pm
health impairments, physical disability, developmental
Saturdays
disabilities and others.
9:00 am-4:00 pm
Learning Academy &
This program provides homework support and tutoring to
Monday— Friday
Tutoring Program
students (ages 5 —16 yrs.) in Language Arts (reading and
4:00-8:00 pm
writing), math, and other academic subjects.
Saturdays
9:00am-5:00 pm
OCCTAC
This program provides outreach, prevention, referrals and
Monday— Friday
family Wellness
engagement with individuals at -risk of mental health
8:30 am —8:30 pm
Program
problems. Other support services include parenting,
and weekends
counseling, and support groups.
Senior Socialization
This program provides early intervention and socialization
Monday— Saturdays
Program
activities to older adults at -risk of mental health problems.
8:00am—8:00pm
Services are provided at OCCTAC and various Senior Centers
in Santa Ana.
B. Special consideration will be given to organizations that can prepare youth for targeted
in -demand industries as identified in the OC Regional plan: OCCTAC's Youth employment
program prepares youth in 2 targeted in -demand industries identified in the OC Regional
plan: 1) Healthcare and 2) Technology.
C. Special Consideration for organizations that offer job training/preparation in the industries
of: Science, Technology, Engineering, the Arts and Math. OCCTAC offers job training and
preparation in 3 of the industries mentioned above: 1) Technology, 2) the Arts and 3) Math.
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
D. List some of the employers that will assist in the paid and unpaid work experience
opportunities. Please see below Table 6 for offsite job trainings for our youth.
TABLE 6: Mentoring & Job Training Programs OFF SITE
PROGRAM
DESCRIPTION
DAYSITIMES
Santa Ana College CDC
Childcare Worker/ Preschool Teacher Assistant: Intern is
Monday — Friday
responsible for assisting Preschool Teacher and conduct a
variety of activities with children, including educational, arts &
8:00am- 6:00pm
recreational activities, developmental assessments and
others.
Santa Ana Senior Center
Case Manager Assistant: Intern is responsible for assisting
Monday -Saturday
OCCTAC Case Manager at the Senior Center or Santa Ana
Santa Ana Towers
Towers, and conduct a variety of activities with seniors,
8:00am—6:00pm
including health related and recreational activities, case
management, interviews & assessments and others.
State Farm Insurance
Administrative Assistant/CustomerService:
Monday -Friday
Intern is responsible for answering phone calls and directing
them to their designated department. Intern is also
8:00am-5:00pm
responsible for printing, organizing, and filing documents.
Intern will be responsible for assisting clients with questions
on insurance and providing an overview.
Santa Ana Downtown
Office/Reception/Customer Service: Intern is responsible for
Monday -Saturday
Businesses
making calls to previous and interested clients and inform on
merchandise. Intern is also responsible for answering phone
(Days/Times vary)
calls and providing assistance to clients and directing them to
the necessary department. Intern will also work with clients in
person and assist with any questions related to business and
store merchandise.
Santa Ana Downtown
Administrative Assistant/ Social Media Intern:
Monday -Friday
Businesses
Intern is responsible for computer literacy, updating social
media, making phone calls to participants to update contact
(Days/Times vary)
information, and some fundraising. Intern is also responsible
for clerical duties such as filing documents, answering phone
calls and other tasks.
Santa Ana Downtown
Graphic Arts Intern/Marketing Intern & Administrative
Monday- Saturday
Businesses
Assistant:
Intern is responsible for assisting in the creation of logos and
(Days/Times vary)
flyers for marketing. Intern is also responsible for updating
social media and some administrative duties such a filing,
organizing, and data entry.
E. Include Letters of Commitment from employers as Attachment D.
Please see letters attached.
F. Include a copy of the Work Experience policy as Attachment E.
Please see attached OCCTAC's Work Experience Policy.
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
6. Alternative Secondary School Services (3 pages max):
A. Describe in detail the alternative secondary school services or dropout recovery services
that will be made available for youth. Youth will meet with the Educational Counselor at
OCCTAC at least once a month to receive assistance as they decide to pursue their education.
Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining
their diploma/GED. Counselor will provide youth with the various options available to them
and will provide guidance along the way. The Counselor and youth will write down the path
youth decides to take. Counselor will check in with youth periodically to ensure that youth is
fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will
research the alternative secondary school services available near the youth. Counselor will
gather information regarding requirements, costs, rules, schedules, entrance exams, etc. and
provide to youth this information. In addition, the counselor will prove youth some examples
of alternative secondary school services located in Santa Ana, provided below in Table 7.
In summary, the Educational Counselor will meet with each WIOA youth to obtain a better
understanding of the participants' needs. During this meeting, the Counselor will gather more
information relevant to the youth's needs. Together, the Educational Counselor and youth
will find the program that best suits the participant. Then, they will call and set up an
appointment to meet with the representative of the program. The Counselor will attend this
meeting with the youth to advocate for the participant's best option. After this meeting, the
participant and the counselor will strategize on how to proceed further. During this period,
the youth will also be supported with additional academic /educational services, such as
tutoring, study skills, time management, financial literacy and other important life skills
topics.
Table 7: Alternative Secondary Schools located in Santa Ana
Name
Address
Phone p
Website
Notes
College and Career
Preparatory
Academy
1699 E. Wilshire Ave.,
Ste. 605 Santa Ana,
92705
14) 796-8795
http://www.ocde.us/CC
PA Pa es default.as x
Community Day High
School
804 N Fairview St.
Santa Ana CA 92703
14) 796-9000
http://www.sausd.us/Page/
12603
Independent Study
Program
333 E. Walnut St.
Santa Ana, CA 92701
14) 565-5400
htt : www.sauscl.usUsite/
APEX (online
lasses)
Default.as x?Pa elD=16692
Hill view High School
154000 Lansdowne
Rd. Tustin, CA 92782
14) 730-7356
gttp://www.tustin.kl2.ca.us
Continuation
School (Credit
Recovery)
thillviewhs
Santa Ana College —
School of Continuing
Education
2900 W. Edinger Ave,
Santa Ana, California
92704
14) 241-5720
https://www.sac.edu/Conti
dult High School
Diploma Program
nuin Education Pro rams P
a es Hi hSchool.as x
2 Locations —Centennial
Education Center & Santa
na College
10
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
B. Describe in detail the activities that will lead youth to attainment of secondary school
diploma or equivalent. All Youth will be encouraged to continue their education, since this
is such an important factor in their overall improvement and success in life. Youth will work
closely with the Educational Counselor at OCCTAC on a one-on-one basis, and receive
encouragement and guidance. All WIOA participants will be encouraged to attend college
field trips throughout the year, and be exposed to different college campuses, as well as a
wide variety of majors. By visiting the various colleges, youth will understand better the
application process as well as all requirements needed.
The WIOA program at OCCTAC will also assist all youth with academic skills and provide all
youth with basic skills deficiency a Literacy/Numeracy Tutor to help them improve in the
deficient areas. In addition, the Educational Counselor will keep in close communication
with the Literacy/Numeracy Tutor, and ensure that every participant is receiving the
assistance needed to pass his or her classes. Aside from tutoring, the Counselor will meet
with youth during bi-weekly meetings and support youth in developing all the skills
necessary to succeed. These meetings will focus on important topics, such as, time
management, test -taking strategies, and study skills. Furthermore, the counselor will also
map out a plan that will help youth work towards their academic/educational goals. Youth
and Counselor will also set goals and will work together to achieve goals. During every
meeting, Counselor will inquire about youth's progress. Counselor will also work closely
with the Case Manger, the Career Counselor and the Tutor to ensure that youth is
receiving all the necessary assistance needed to improve in their academic goals.
C. Special consideration for organizations that offer dropout prevention or dropout recovery
services. As mentioned previously, OCCTAC will continue to collaborate with the Santa Ana
Unified School District, TPP, as well as with the Department of Pupil Support Services, headed
by Heidi Cisneros. We will continue to work with key counselors like Patrick Yrarrazaval-Correa
to enroll in our program targeted Santa Ana youth, and offer dropout prevention or recovery
services.
7. Preparation for Postsecondary Education and Training (3 pages max):
Note: WIOA only accepts certificates that are accredited by a State recognized educational
entity or are recognized by employers. OCCTAC provides State recognized Certificate programs
in partnership with the Santa Ana College. Therefore, any employer should recognize these
certificate programs. We are extremely grateful for this wonderful partnership with the Santa
Ana College. See letters of Support from the Santa Ana College in Attachments C and F.
A. Special consideration for organizations that offer preparation for postsecondary education
and training in high -demand industries. OCCTAC offers youth with and without disabilities
preparation for postsecondary education. As state previously, OCCTAC partners with the
Santa Ana College to offer youth a variety of career path options. Our WIOA team
(Educational and Career Counselors, Case Manager and Literacy/Numeracy Tutor) work
together to assist all of the youth enrolled in this program. Because of the certificate
programs provided at OCCTAC, youth apply to the following positions and receive minimum
and above wages. For example,
• Micro Center $12.00 + Benefits
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
• Daikin AC $12.00
• Providence Speech $13.00 + Benefits
B. Special consideration for organizations that collaborate or partner with postsecondary
institutions to enroll youth in career pathways that lead to an in -demand occupation.
OCCTAC partners with the Santa Ana College to enroll youth in career pathways of their
choice. Also, we offer a variety of Santa Ana College courses at the OCCTAC facility, which is
very convenient for our youth and other adults to enroll in a variety of college courses taught
by SAC faculty at OCCTAC. Some of these courses include the following: Employability Skills,
Business Classes, Health Education, Child Development, etc. In partnership with SAC, OCCTAC
offers 2 State Certificate programs at our agency: 1) Child Worker State Certificate and the
Office Clerk/Admin State Certificate), where they can earn a State Certificate in less than a
year and the opportunity to find a job in one of these career pathways.
C. Identify and/or develop a pathway for youth that can prepare them to obtain a career or
occupation that provides livable wages? Please elaborate on the specific pathway(s).
Developing a pathway for youth that can prepare them to obtain a career or occupation is a
high priority for OCCTAC. Our WIOA team inspires and motivate our WIOA youth to continue
to enhance their educational and career goals, whether they have a disability or not, our goal
is for the youth to be more successful in life! Please see below a pathway that we have
created at our agency to assist and lead our WIOA participants.
Pathway for Post -Secondary Education
Participants will;
1. Meet educational counselor and identify interest and possible careers.
2. Research Necessary education and courses to reach a particular career.
3. Visit different campuses and apply to the ones they feel the most comfortable.
4. Take placement exams after being accepted to his or her school.
5. Research major and minor :requirements for achievement
6. Apply to programs that will provide additional services that youth will need
while in post secondary education (FAFSA, BOG, DSPS, EOPS ect.)
7. Create educational plan na d registration to courses.
12
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
Describe in detail how the program will prepare youth for postsecondary education and
training. The WIOA case manager, career and educational counselors meet regularly with each
WIOA youth to discuss job leads, employment opportunities and post -secondary education.
The case manager and career counselor helps youth with employment, and the educational
counselor helps youth with entering post -secondary education. The career counselor will assess
all youth using ONET to learn about their career preference, interests and skills, and then match
them with carriers of their choice. Youth will then be able to obtain assistance in researching
different majors, vocational training and certificate programs that will allow them to enter into
post -secondary education in their field of interest. The Educational Counselor will also provide
assistance to youth in completing all necessary registration and financial aid, scholarships and
any important forms to minimize any stress and anxiety on registration or financial burdens.
E. How will your organization expose youth to the various post -secondary educational
institutions (colleges, universities, vocational training schools, apprenticeships, etc.). All year
round, the WIOA youth and staff attend field trips to the various colleges and universities so
they can get motivated and encouraged to enroll in any of these institutions with the help of
the case manager and the career and educational counselors at OCCTAC.
F. Describe the certificates that youth will be able to earn while in your program or within 1 year
after exit. As mentioned previously, OCCTAC has a very strong partnership with the Santa Ana
College. Currently, we offer 2 State Certificate programs at OCCTAC and all of the courses are
taught at OCCTAC's facility by the SAC faculty. Please see below (Table 8) for a brief description
of these certificate programs.
Table 8 - State Certificate Programs at OCCTAC in Dartnershici with the Santa Ana Colleee
PROGRAM
Brief DESCRIPTION
Days/Times
Office Clerk
This program prepares students for an in-depth training in executive
Monday — Friday
State Certificate
secretary/administrative assistant positions. The open-entry/open
Program
exit, competency -based format promotes success in a high
Courses are
employment occupational field. The program develops skills in
offered various
research, report and correspondence preparation, advanced
days/times
computer software applications, database management, interactive
during the week
presentations, customer service and telephone techniques, and other
(morning,
advanced office procedures.
afternoon and
• Keyboard 1
evenings)
• Intro to Windows
• Intro to Word
• Intro to Excel
• Employability Skills
• Navigating the Internet
Child Care Worker
This program trains students in the field of early childhood and
Monday - Friday
State Certificate
business development. Students learn how to start their own private
Program
business or work at a childcare facility, such as preschool, etc.
Courses are
Students learn business skills, early childhood care and development,
offered various
health information required for licensing, and skills necessary for
days/times
successful operation of a childcare business.
during the week
13
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
In order to earn their State Certificate and obtain a County of Orange (morning,
license, students must take the following courses: afternoon and
• Early Childhood Care and Development evenings)
• Health Education for Childcare Providers
• Employability Skills
• How to Start a Small Business
• Business Practices for Family Child Care Providers
G. Include data and research that supports the industries or pathways listed above.
According to 0 Net Online the following position and many other administration positions
considered those with a bright outlook and rising opening.
43-4171.00 Receptionist and information clerks
43-6013.00 Medical Secretaries
43-3021.00 Billing and Positing Clerks
According to 0 Net online the following position and many other in child worker are considered
those with bright outlook and rising opening as well.
39-9011.00 Child care worker
25- 2011.00 Preschool Teachers, except special education.
H. Include Letters of Intent from training agencies as Attachment F.
Please see letters of Support/Intent from the Santa Ana College.
In addition to our state certificate programs offered at OCCTAC in partnership with the Santa
Ana College, OCCTAC is currently collaborating and with other community partners to
incorporate 2 Health Certificate Programs to train our WIOA youth.
1) Mental Health Paraprofessional Certificate: In partnership with the County of Orange,
Health Care Agency, OCCTAC staff is trained and certified to offer a "Mental Health
Paraprofessional" Certificate. This training is currently being offered to Religious Leaders in the
community all over Orange County, and funded by the County of Orange, Health Care Agency.
We are researching the possibility of offering this certificate program to our WIOA youth, if they
are interested in working in this field.
2) Medical Technology Certificate: In partnership with the California School of Health Sciences,
OCCTAC is currently in discussions with the owners (past board members) to train our youth in
short-term Medical Technology certificates.
8. Tutoring (1 page max):
Note: Youth Service Providers are required to use the Test for Adult Basic Education (TABE)
on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are
considered "basic skills deficient" and should receive tutoring or remedial training to improve
their literacy/numeracy skills. OCCTAC currently uses and will continue to use TABE test and
TABE testing materials with our WIOA participants to improve their literacy and numeracy skills.
14
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
Describe in detail the tutoring resources that will be provided to youth. OCCTAC has
demonstrated commitment in helping WIOA youth with and without disabilities improve their
literacy and numeracy skills as evidenced every year with our participants! Every year at least
80%of all participants increase their literacy/numeracy skills! In summary, our WIOA Literacy
and Numeracy tutors meet with each participant at least once a week upon the completion of
the initial TABE assessment. Our agency's goal is that each youth increases by at least two
Educational Functional Levels at time of post-test. OCCTAC tutors provide individualized
tutoring sessions every week throughout the year to ensure that our youth will be able to
increase both their literacy and numeracy skills to be successful in life. In the past, OCCTAC has
been very successful in the attainment of these goals, and thus it will continue to assist all
participants with and without disabilities achieve higher educational and academic goals to be
successful in their educational and career goals.
9. Mentorin¢ I3 page max):
K. Specify how your organization will provide mentoring to youth. Our agency has wonderful
staff that is dedicated to empowering and supporting our WIOA youth. Not only will our WIOA
staff provide mentoring to youth, but all the other OCCTAC staff working in other programs at
our agency and in the community, such as (After School Arts, Therapeutic Arts, Early Start &
Pre -Kinder Arts, Learning Academy, Family Wellness Program, Senior Socialization Program etc.)
Youth will have the opportunity to learn, interview, shadow and receive mentoring from
excellent professionals in the fields of Education, Arts, Technology, Health, Psychology,
Counseling, Early Childhood Development, Marketing, Business and others. In addition, the
youth will gain hands on work experience in these fields, as well as the opportunity to gain
insight from these professionals regarding the various career and educational paths that youth
are interested in pursuing.
L. Specify what types of support your organization will offer youth who are facing challenging
obstacles such as family dysfunctions, mental health issues, homelessness, low self-esteem,
probation, gang issues, parenting issues, etc. OCCTAC will continue to collaborate with OMID
Mental Health Clinic, Pepperdine University, Graduate School of Education and Psychology,
California State University, Fullerton and USC, School of Social Work. All 4 institutions refer
counseling, psychology and marriage and family therapy interns to OCCTAC, and provide
Psychological/ Mental Health Counseling to all our WIOA youth, if needed. Participants can
enroll in individual counseling at OCCTAC or in the community. In addition to the
psychological counseling provided to youth, all WIOA participants must attend mandatory
life skills workshops and trainings on where to obtain additional information and resources in
the community. Our Case Mangers will also guide the youth and refer them to these
additional community resources and specialists, if needed. Finally, parenting youth will also
be able to participate in any of the parenting classes offered at OCCTAC, to help them with
parenting issues, educational support etc. and gain assistance in working through all of these
challenges.
15
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
M. Will your organization offer mental health services or referrals to mental health agencies,
describe. YES. As stated above, OCCTAC has various community partnerships that can offer
mental health services to our youth. Thus, our WIOA staff can make direct referrals to
provide free mental health services and onsite counseling on a weekly basis for our WIOA
youth.
N. Describe how your organization will provide or refer youth to comprehensive guidance
and counseling for drug and alcohol, etc. In partnership with the community services
program, we are be able to provide youth with a workshop on drugs and alcohol, and also
provide them information recourses, and referrals if needed.
10.Workshops:
O. Provide information about the following workshops and how or when the workshops
will be provided to youth in the program: - All participants will be required to attend
Life Skills and Job Skills training that will encompass all of the following components.
Youth will be asked to attend mandatory workshops to assist them in their overall
achievement in this program, as well as their personal lives. Workshops will be weekly.
Starting in September 2020 and ending in June 2021.
OCCTAC Training Series:
• Financial Literacy: This workshop series will allow WIOA participants to understand the
importance of budgeting their money and savings. They will gain an insight on how to
become finically stable now in order to further assist them with their career and
educational goals. See attachments section for a sample.
• Job Skills: This workshop series will allow youth to learn and create materials needed for
employment purposes, with the ultimate goal of when completed, they are able to
assemble an employment portfolio that can be presented at any job fair, interview, and
new potential employer. See attachments section for a sample.
• Life Skills: This workshop series will help our youth with day to day life skills information
to assist them in making healthy and reasonable choices in their lives. See attachments
section for a sample.
1. Financial Literacy/ Budget Management — These are one of the most basic and important
workshop series that we offer at OCCTAC for several years! As mentioned above, WIOA
participant will learn about financial literacy and budgeting, and these workshops will allow our
youth to think not only about the present, but of their future. They will learn the basic of opening
a checking and savings account, and how to plan for retirement and future expenses.
2. Entrepreneur Skills Training — This workshop will be the perfect opportunity for innovative
young adults in Orange County to learn what it takes to be successful when launching their
entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan
competition, Networking and collaboration.
3. Labor Market Information —This workshop will provide youth with valuable information for
today's labor market, so that you can make an educated decision on which career path is best
16
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
suited to their skills and abilities.
4. Family Planning — A representative from Planned Parenthood will provide our WIOA youth
with information on birth control methods, family planning and free healthcare services. These
workshops are intended to help assist youth with their future and current family stabilities.
S. Worker's Rights/Labor Laws — Participants will be able to learn and understand their rights as
an employee in California from things like mandatory break times and benefits. Participant will
also be able to learn and understand how to ask and receive accommodations that must be
provided to those who have same type of learning or physical disability. As well as questions that
may not be asked in an interview or after becoming an employee.
6. Analytical Skills at the Workplace — All WIOA youth will be provided with a task analysis and
literacy analysis, skills assessments, job profiling, and pre -employment work skills. Each of these
sills can provide a path to improve the participant's ability to perform basic job skills in the field
or job they have or may have in the future.
7. Health Resources — Participants will be given resources from our community partners,
including Planned Parenthood on how to be healthy and safe, and how to obtain medical services.
Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the
County of Orange, Health Agency will provide WIOA participants with other health resources and
mental health specialists, if needed.
8. Professional Communication/Public Speaking Skills —AII Youth will be asked to take a training
that will allow them to learn the necessary skills for public speaking, including how to speak to
employers and/or new offsite work placements and new potential employers. Also, youth will
learn how to create and give oral presentations, as well as how to speak to people when
networking for future connections.
9. Navigating the Workplace — Participants will learn how to deal with difficult workplace
situations, and the importance of effective communication skills for positive professional
relationships and conflict resolution. This will include learning about good and bad forms of
communication, suggestions on positive and effective communication, and techniques on how
to effectively respond to conflict situations. Participants will then have the opportunity to put
their knowledge to the test by reviewing different workplace scenarios where they will change
the outcome of the situation.
11.Civic Engagement and/or Leadership Development
A. Can your organization offer a civic engagement opportunity or leadership development
opportunity for WIOA youth and other youth in the community, if so, please describe. —
Yes, every year we provide our WIOA youth many opportunities for civic engagement and/or
leadership development. For example, All WIOA youth are asked to attend and participate in the
youth council meetings, so they can share their personal experiences with the program and
17
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
contribute ideas/information on how to better serve the youth in Santa Ana. Also, Youth attend
other important community events representing OCCTAC and the Santa Ana community. Finally,
they are also asked to do presentations to other youth in the community to inspire and share
their experience with other youth in Santa Ana and contribute to a better future for our
community!
B. Indicate the number of youth that will participate in the civic engagement or leadership
development opportunity — All WIOA youth are requested to engage in leadership
development opportunities at OCCTAC and the community, through civic engagement and
leadership opportunities throughout the year!
12. Supportive Services:
A. Will your organization provide supportive services to youth such as gas cards, bus pass,
childcare assistance, etc. If so, please describe. — Yes. All youth will be provided with
supportive services during all phases of the WIOA program. Supportive services are available to
those youth approved for the program that show limited resources to meet basic needs, and
have expressed to our case manager or educational/career counselor the need for additional
support services.
WIOA Youth enrolled at OCCTAC are eligible for the following (as long as funds are available):
1. 30 day bus passes: Every month as long as they provide proof of a steady attendance
to all WIOA activities and or accomplish employment or educational goals
2. ACCESS Coupon Books: Every other week as long as they provide proof of a steady
attendance to all WIOA activities and or accomplish employment or educational goals
3. Gas Cards: Every month as long as they provide proof of a steady attendance to all
WIOA activities and or need to accomplish employment or educational goals. As well
as proof of their license.
4. Academic Supplies: All WIOA participants are eligible for academic supplies, such as:
planners, USB drives and backpacks. For students who have entered post -secondary
education we are able to purchase some, if not all, of their college course books. For
those who have entered a credential program some if not all fees can be paid off.
5. Work Related: All participants are eligible for work related material when needed, to
help obtain or keep employment such as portfolios, clothing etc.
6. Child/Dependent Care: Participants may receive assistance with childcare or
dependent care through the provision of $50 payment to institution/childcare
provider of their choice. This will enable them to participate in WIOA activities and/or
accomplish employment or educational goals.
B. Include the Supportive Service Policy as Attachment G.
Please see attached OCCTAC Supportive Services Policy for more specific details.
13. Incentives (1 page max):
A. Will your organization provide incentives to youth for accomplishing program
benchmarks or personal goals, if so, please describe. — Yes, WIOA staff will be providing
youth with incentives that will encourage them to accomplish their program benchmarks
and personal goals, in order to move forward in employment and education.
1E?
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
E. Include the Incentive Policy as attachment H.
Please see Incentive Policy as attachment H.
14.Follow-Up Services (3 pages max):
Youth Service Providers are required to provide follow-up services to youth participants 12
months after exit. Follow-up documentation will be required 30 days after exit, 60 days after
exit, and 111, 21, 31, and 0 quarter after exit. Yes, OCCTAC staff will comply with all WIOA
regulations and program requirements. Please see below Table 9 that delineates all follow-up
services.
A. Elaborate on the types of services that will be provided to youth during each quarter
during the 12-month follow-up period. The following table describes the services that
can be obtained and provided to youth during any part of their 12-monthfollow up
period. Please see below Table 9 for follow-up services.
TABLE 9 — Follow Up Services
Services
Follow -Up Period
30 day
60 day
1" Quarter
2n' Quarter
V Quarter
4th Quarter
Case
Monthly
Monthly
Monthly
Quarterly
Quarterly
Quarterly
Management
and as
and as
and as
and as
and as
and As
(Updates and
needed
needed
needed
needed
needed
needed
Meetings)
Educational
Monthly
Monthly
Monthly
As needed
As needed
As needed
Counseling
and as
and as
and as
(Updates and
needed
needed
needed
Meetings)
Employment
As Needed
As Needed
As Needed
As Needed
As Needed
As
Services (Job
Needed
Development
(Meetings)
Credential Services
As Needed
As
As
As Needed
As Needed
As
(Registration)
Needed
Needed
Needed
Supportive Service
Asfunds
Asfunds
Asfunds
Asfunds
Asfunds
Asfunds
(Transportation)
Allow
Allow
Allow
Allow
Allow
Allow
Supportive Services
Asfunds
Asfunds
Asfunds
Asfunds
Asfunds
Asfunds
(School Materials)
Allow
Allow
Allow
Allow
Allow
Allow
Referrals (Housing,
As Needed
As
As
As Needed
As Needed
As Needed
Mental Health, Food
Needed
Needed
Distributions, Health,
Counseling, other )
E. Describe how your organization will provide case management, job retention services,
mentoring, and ensure the participants attain their goals. — All participants are asked to
meet with the case managers and the career/educational counselor at least once a month
during the first quarter after exit, in order to ensure that youth accomplish and continue
meeting their goals. Youth have the option of meeting with the job developer and case
manager to gain additional skills and training if needed, and to obtain employment or retain
employment after exit. Participants are also contacted via phone or/and e-mail during the
19
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
2nd, 3rd, and 4th quarters to get updates from youth on post -secondary education and
employment. Furthermore, all Youth are encouraged to come in person to meet with the
WIOA staff, attend meetings, and receive additional tutoring, training, and or any other
services at OCCTAC, to ensure that youth keep a good GPA in school, and continue to move
forward in their employment.
C. Describe how your organization will ensure that youth meet the Performance Indicators
during the follow-up period. —The following Table 10 indicates how often the WIOA staff
will contact youth, and set up meetings/appointments to provide them with additional
assistance, and support their goals to retain employment and stay in post -secondary
education.
TABLE 10 — Freauencv of Follow uD Services
Services
Follow Up Period
30 day
60 day
1" Quarter
2nd Quarter
3'd Quarter
41"
Quarter
Fallow Up Case Manager
Monthly and
Monthly and
Monthly and
As Needed
As Needed
As Needed
Meetings
as needed
as needed
as needed
Follow Up Calls/Emails
Monthly and
Monthly and
Monthly and
Quarterly and
Quarterly
Quarterly
as needed
as needed
as needed
as needed
and as
and as
needed
needed
Follow Up Job Developer
As
As Needed
As Needed
As Needed
As Needed
As Needed
Meeting
Needed
Follow Up Educational
Monthly and
Monthly and
Monthly and
As Needed
As Needed
As Needed
Counselor Meetings
as needed
as needed
as needed
Job development trainings
As Needed
As Needed
As Needed
As Needed
As Needed
As Needed
(Resume, cover letter,
applications, follow calls,
Interview assistance etc.)
Post Secondary Trainings
No service at
No service at
No service at
As Needed
As Needed
As Needed
(Study Skills, FASFA,
this time
this time
this time
registration, transferring etc.)
D. Describe if your organization will provide youth with incentives or supportive services
during follow-up period to assist youth retention. Yes! OCCTAC will provide youth with
both supportive services and incentives while in the process of completing their goals, and
after accomplishing an important benchmark. The following table it explains when they
are eligible to obtain supportive services and/or incentives. Please see Incentives Policy for
details on how many incentives participants can earn for each category.
TABLE 11— Support Services/Incentives for WIOA participants during Follow-un:
Incentives
I Benchmarks
Post Secondary
Earning Accredited
Job Search
Obtaining
Retaining
Education
credential
Employment
employment
30 day Buss pass,
30 day Buss
Supportive
ACCESS Coupons,
pass or Gas
Service
Gascard— Academic
card
Supplies
$25 for registering
$25 for obtaining
Education
to fall or spring
Post -secondary
20
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
classes
credential.
$50 for obtaining
secondary school
credential.
$25 for
$50 for
$50 for every quarter
Employment
scheduling and
obtaining
they are employed as
attending
employment.
funds allow
Interview.
Work related
Portfolios,
clothing and
professional
tools
attire.
E. How often will the youth be engaged or receive service during the follow-up period. —
AII Youth will be asked to keep in contact with the WIOA team, and meet regularly with
the case managers and the educational/career counselors during the entire follow-up
period, especially during the 1st quarter. After the first quarter, participants will be asked
to contact and speak with the case managers and counselors on a quarterly basis.
However, youth are encouraged to engage as frequently as possible with the WIOA staff!
Depending on the youth's needs, they are able to meet with any WIOA Staff as often as
needed. In addition, all youth are given the opportunity to take any credential programs
offered at our agency, Life Skills classes, counseling and any workshops/trainings offered
during any of their follow up periods. This will provide our youth the opportunity to
continue to be engaged in our center, on a weekly basis.
15.WIOA Performance Indicators
A. Include a flow chart or visual aid or brief explanation of how your organization will meet the
following WIOA Performance Indicators:
1. How OCCTAC will meet the% of participants who are in education or training or unsubsidized
employment during the 2"d quarter after exit.
Month
Employment
Education
May
Mock Interview Session — Start
Research classes to register for
Job Search
Summer —Meet With Educational
Counselor
June
Start Appling to different
Register for summer classes— Meet
positions — Meet with case
with Educational Counselor
manager
July
Apply to different positions and
Research classes to register for Fall
follow up calls — Meet with Case
Session — Meet With Educational
Manager
Counselor
August
Set up Interviews and continue to
Register for Fall Classes — Meet With
send out Applications — Meet with
Educational Counselor - incentives
Case Manager —provide
provided to youth who register for
Incentives to those who set up
classes
interviews
September
Practice interview Skills and meet
Register for 8 week courses — Meet
with Case Manager —Incentives
With Educational Counselor -
provided to those who obtain
incentives provided to youth who
employment
I register for classes
21
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
October
Continue to meet with Case
Classes in session
Manager & job Developer as
needed
November
Continue to meet with Case
Research classes to register for
Manager & job Developer as
Intersession — Meet with educational
needed
counselor as needed
December
Provide Incentives to those who
Research classes to register for
have 3 consecutive months on the
Spring — Meet with educational
job
counselor as needed
2. How OCCTAC will meet the %of participants who are in education or training or unsubsidized
employment during the 4eh quarter after exit.
Month
Employment
Education
January
Set appointments with Case
Assist Youth in Registering to Spring
Manager and Job Developer as
Classes- incentive provided to youth
Needed
who register for classes
February
Set appointments with Case
Assist youth in registering to 8 week
Manager and Job Developer as
courses - incentive provided to youth
Needed
who register for classes
March
Provide youth Incentives for
Classes in Session
having been employed for 3
consecutive months
April
Set appointments with Case
Classes In Session
Manager and Job Developer as
Needed
May
Set appointments with Case
Assist youth in researching possible
Manager and Job Developer as
summer registrations
Needed
June
Provide youth Incentives for
Assist youth in registering for
having been employed for 3
summer classes
consecutive months
3. Document the median earnings of participants in unsubsidized employment during
the 2nd quarter after exit. During the second quarter after exit, all youth will be asked
to fill out a follow-up form which contains information on wages, location of hire, and
length of employment. The information on wages will be extracted from all currently
employed youth to determine the median earnings of participants during the second
quarter.
4. Percent of participants who obtain recognized postsecondary credential or
Secondary diploma during participation or within 1 year after exit.
At the beginning of the program, the Educational/Career Counselors and the Case
Managers will enroll all of the participants in a recognized credential programs. Every
month, the Counselors will check on the students' progress. Moreover, the
Educational Counselor will build a relationship with the Postsecondary Credential
Instructors, and receive a monthly progress report. The Counselors will then schedule
22
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
a meeting with those students who have not advanced. For those students who did
not complete a credential during the In year of the program, the Counselors will meet
with the participants, and re -enroll in a credential program during the 1st quarter
follow-up. The Counselor will once again check on the participant's progress, and
encourage and support participants to complete credentials. When participants
complete their credentials, they receive an incentive during the 2nd quarter of the
follow up. During the 3rd quarter follow up, the Counselors will once again check on
the participant's progress. The Counselors will meet with the participants bi-weekly,
and make any scheduled changes that will benefit the participants. If participants
complete a credential, they will receive an incentive during the 4th quarter follow up.
S. Percent of participants who, during the program, are in education or training that
leads to a recognized postsecondary credential or employment AND who are
achieving measurable skills gains. Participants will meet with the educational
counselor every month to discuss their educational goals. They will take an ONET
assessment that will guide them in figuring out their strengths and weaknesses, as
well as potential careers that fall in that category. Furthermore, meetings will be
tailored to research majors and schools that contain the adequate resources to be
successful. All participants will be enrolled in a credential program at the beginning
of the program. The Counselor will meet with participants to receive monthly
updates, and verify the participant's progress with the teacher.
6. Effectiveness in serving employers. WIOA Participants are eligible to continue to
meet with the Case Manager and Job developer though out the year, and as
necessary, to continue to gain employment training to improve their work ethics, and
job skills to keep moving forward and improving at their current work sites.
16. Prior Outcomes
A. If your organization was previously awarded a WIOA contract through the Santa Ana
Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce
Investment Board please disclose your organization's past performance outcomes for the
past 1-2 years from each WIB if applicable: OCCTAC has been providing the WIOA program
to Santa Ana youth for the past 14 years! Please see below our outcomes for the last 6 years.
OCCTAC PERFORMANCE OUTCOMES (Santa Ana WIOA)
Common Measures
2012-13
2013-14
2014-15
2015-16
2016-17
2017-18
Increased Literacy/
74%
95%
100%
100%
89%
73%
Numeracy Skills
Entered Employment or
95%
73%
72%
75%?
80%
89%
Post -Secondary
Attained Credential/
82%
67%
93%
100%
65%
89%
Diploma/Certificate
23
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
17.Fiscal Competencv
A. Describe the process used to capture and report fiscal data. All invoices or vendor statements
will be initialed by the Executive Director prior to signing the check to pay that bill or invoice.
After checks are printed and signed, the accountant shall mark "Paid" with the date of payment
and check number utilized for payment. All disbursements shall be reviewed and approved by
the Executive Director. A monthly review of all disbursements shall be conducted by the
Accounting clerk and reviewed by the Executive Director and the Finance Committee for
verification of accuracy, documentation and appropriate approval. The Executive Director shall be
authorized to expend funds as approved by the Board of Directors under the organization's
annual operating budget.
B. Attach a copy of the organization's procurement policies and procedures as
Attachment I. Please see attached OCCTAC's Procurement Policies and procedures.
C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned
costs. All requests for reimbursement shall be reviewed and approved by the Executive Director
and Finance Committee. All reimbursements are subject to budgetary limitations as established
in the organization's approved operating budget. No reimbursements are made without
appropriate backup documentation. Please see details below of the accounting system used at
OCCTAC:
Accounting Method: OCCTAC utilizes a modified accrual -based account methodology.
Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (OBM
Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or
contract that it directly relates to. Indirect expenses like general administration and general
expenses are allocated based on the allowable budgeted portion of each program with the
remaining portion to the center's administrative category. OCCTAC shall produce financial
reporting for each of the Center's program functions. In consolidation, these programs shall
make up the overall financial position of OCCTAC. All transactions (Payments and cash
receipts) that occur at the center shall be classified under identified categories and
programs. When program funding is split between two or more sources, the cost allocation
for this program shall conform to the budget allocations established in the program.
Budgets: Under the guidance of the Finance Committee and prior to the beginning of each
fiscal year, the Executive Director prepares an Operational Budget, including Program
Budgets. Tuition fees, Service fee rates, etc., shall be approved by the Board. Any gifts
(monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of
gifts or contributions that are presented with restrictions of use shall be approved by the
Board of Directors and submitted to the finance committee to verify the appropriate method
of accounting and reporting.
Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up
for collection. Receivables from miscellaneous sources shall be reviewed periodically by the
Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs
shall require approval from the Finance Committee prior to implementation. The Board shall
review all write-offs from uncollectible accounts receivables.
24
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
• Deposits and Receipt of Monies: Deposit of monies are made on a weekly basis, or
whenever more than one thousand dollars (in either cash or check) has been received and
recorded by the OCCTAC office. All items to be deposited are and shall be stamped "For
Deposit Only" to the Account of OCCTAC with the appropriate bank account number. A
deposit form for established OCCTAC accounts shall be completed with deposit slip details
for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited
shall be made for accounting purposes and upon completion of the deposit attached to the
deposit slip and turned into the accounting revenue in -box. To ensure appropriate financial
controls, the individual making deposits shall not be the same person reconciling the OCCTAC
account. All funds received shall be recorded in the accounting system and filed in the
locked accounting file cabinet.
• Disbursements: All disbursements are and shall be made by checks drawn on the established
operating checking account for the OCCTAC. All disbursements shall utilize pre -numbered
checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes
on the voided check stub. At no time shall disbursements be made to "bearer" or to "cash".
All banking materials, records, blank checks, and deposit books are and shall be maintained
in secure cabinets in the OCCTAC office under the supervision of the Executive Director and
Accounting clerk. Only those individuals authorized to handle check stock as their part of
their accounting duties for OCCTAC account shall have access to these banking materials.
Disbursements are prepared from original invoices. Each disbursement shall require
submission of a purchase request form and appropriate backup documentation. Invoices
shall be date stamped upon receipt and marked "approved for payment."
• Reconciliation of Accounts: All OCCTAC bank accounts are reconciled monthly. A monthly
review of all accounts and financial reports are prepared by the Board Treasurer or
designated Finance Committee Member.
• Files and Records: OCCTAC shall maintain hard copy files for all operational and business
transactions that occur. Files shall be separated into the following categories: a) Accounting
records, b) Grant documentation, c) Tax filings; Donors, d) Legal/Insurance/License /Permits,
e) OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and
other documents. OCCTAC maintains electronic and hardcopy records of all accounting
transactions and financial reporting. All electronic records are be copied and stored in a
secure, off site location or in a web based file storage system, which is the server. All
financial and accounting hardcopy files are stored in secure --lockable file cabinets. Requests
for financial documentation get processed through the accounting staff i.e. copy of original
document. Original financial documentation remains in the file/s cabinet at all times.
D. Describe invoicing process and list qualifications of staff assigned to task. OCCTAC
accounting clerk creates monthly WIOA invoices to submit to the City based on expenses
incurred during the month. After the Coordinator and the Executive Director review and
approve the program expenses, the Accounting clerk enters the data from the participants'
stipends and/or time sheets, program staff as well as related expenses into the accounting
system to generate an invoice. The invoice will be on the appropriate form provided by the
WIOA Contract and submitted for reimbursement.
25
2020-21 Orange County Children's Therapeutic Arts Center
Youth Employment Program - WIOA Proposal
E. Describe how your organization's financial stability is not dependent on WIOA funds. The
Orange County Children's Therapeutic Arts Center has a variety of funding sources, including:
(1) contracts, (2) grants, (3) donations, (4) fee for service, and (5) fundraising. OCCTAC
continues to maintain current contracts, as well as enter into new contracts with key
community partners. Three years ago, OCCTAC started a new contract with the Santa Ana
Unified School District and five years ago with MECCA and the County of Orange, Health Care
Agency to provide prevention and family wellness programs. We anticipate a steady revenue
increase, as we continue to grow each year with SAUSD and our MECCA and County partners.
In addition, and as part of the OCCTAC's long-term sustainability plan, the Executive Director
and our board of directors have agreed to continue to diversify OCCTAC's funding sources by
focusing some more on (1) donor solicitation, and (2) fundraising, and (3) social enterprise
ventures.
F. Identify the percentage of budget that will go directly to youth (i.e.: work experience
payments, direct training, supportive services, incentives, etc.) versus the percentage
of overhead and administrative costs.
46% of budget will be directly spent on the youth in the form of work experience,
stipends, salaries, direct training, support services, incentives, etc. for the year 2019-
2020.
G. Submit most recent 2 years of audited financial statements as Attachment T & U with
the Audited Financial Statement Form signed (Attachment S).
Please see Financial Audit for year ending 2018.
18. Additional Attachments
A. You may include additional documents such as flyers, brochures, training descriptions,
and/or testimonials that support your proposal and/or further describe the program, as
Attachment W.
Please see additional attachments included. Attachments Include WIOA Youth
Brochures, Youth Testimonials and other Youth Employment Program forms.
26
EXHIBIT A
OMW cmity
Mdrm't gkirr xudc
,Arts Ccnw
PROORAM'S M MON
Provide youth with took needed to successfully
transition Into the warkforce, further their education,
and reach their true work potential.
We do this by Providing our participants with PAID work
experience and trainingll!
OURMWEL
®gu&ggg,inRuaEl
WORK EXPERIENCE
PLACEMENTS
INSTRUCTIONAL ASSISTANT&TUFOR
• Assnt Leaming Academy, Far!y Sort &Anerschool Arts
• Work with children of different backgrouMs and abllldes
• Provide academic sunchnnom..hides m elementary students
ADMINISTRATIVE ASSISTANT& RECEPTIONIST
• Greet cusmmen,s n ells&amemgm uneeded
• Bum clinical dudes
susun as bring, annals & d+a mq
DIGITAL ARTS INTERN
• C. program brochures and event Ilyms
• Update aMlor aesa progrm webs. min, md.1 networks
• Assist wMs spaced prolecm In she community
• Buic phomgraphy and video production skills
SALESASSOCIATE
• Redimr , m,ani ingaM unpa king m,rchara! e
• Provide cusmme" with mistance In finding needed merdam
dise
• Ca Mohl gmh mn.ninitoansa.mombhlleorovingnnmm-
en wIM IN cation on score and upcoming sal"
VOCATIONAL TRAINING
Dighal Arts
• Students will receive tracing for careers In held
• Instruction in phom,raphy, vider producer, and Ph,
mshop.
• Sample pro s o: Tahlre, business cards, webmte, pord.h..
Education
• Wwk with cildren of diff rent baclgraunds and abgltln.
• Handwn practice working with children of oanous ages in an
eduadonl secong:
.• holy Starr, &Pre-R: 6monNs-Syrs:
• Preparamry Arta Academy 6yrt+
• Leamhy Academy. Syrs+
CEWE"ARTNERHIP
GENERAL OFFICE CLERK
• Skills In mearch, reported commp mdence preparation
• Adances compmer safsware knowledge
• Gamcmmmersnviceandselephormuchniques,
• Open nq/Open exit (Gill for schedule Information)
CHILDCARE WORKER
• I(nowlelp about the cam& dnelopmmt of chldren
• Sample mpla: body derel,ronr, mdallamrs, group cafe
• Open nq/Open Ede (all for more haomation!)
ACADEMICIEMPLOYMENT
SERVICES
• one-onune educational advise
• Gmdame n milers, vomtleml ached. & appsendceships
• AVlmno. ahh fimvdal ad and sNohnhips
• Referrals to community resources
• Creation ofoaderni, ph.
• Support wbh approprha workrehmd behadon
• Assonance whh lneerdawn,adis&appeprb. dress acre
• Guidance whh Resume, cover loners and[bank you loners
• lob leads. rekencm and leas" of recommendation
• One-onuns mmring serdcu In Lkwaq and Mathematics
• Riglde youth enir�Ilglhlllry determined by Gse Manager
MENTORING
• Youth will be work., closely with YEP tuff membws far
guidance and emotional support Ocher menmdng opporas-
nitles will be provided be those youth who take advantage
of.
• Leadership role avoibble during program par opa-
don,
• WIOA Alumni club,
• Fundmising activities,
• And morel!I
BRIGHTER FUTUREM
•PAID work experience AND Training
*High Sdwol Dmo mtr sway
.lob prepareaon and job aamh vd.o.
eAco mic and career couvding
•badership and life sY'ile devdopmmt
•Tarred., sem. aN study stalls training
•Supponne Serdcv
-Add, mesooft
• I&2l years of age
• Ngh,-t.rk dorumene
• Santa Ana Resident
(Monty vdll be gnm on a Orst came flrstserve basis and
veterans and spouses of veterans.
Come Take a Look At
Your BRIGHTER
Future at
OCCTAC M
FOR FURT"R II"RMATION
CONTACT:
Youth Employment Program Staff
(714) 547-5468
WE ARE LOCATED AT-
2215 North Broadway
Santa Ana, CA 92706
OC Children's Therapeutic Arts Center is an
Equal Opportunity Employer
Cw&tiLlt vl/6pCIgL'IL
DYY� N•�• lv�,aa'•'.
1 I'll 1'I 471777 —1
Propomionar a loss jdvenes las herramientas nece-
sarias pan una transid6n exitosa a la fuem labo-
nl , mejonr su educad6n y alcanaar su verdadero
potencial de trabajo .
Nacemos erto aCo/recor a nuestrosyarticy000stes con
entre.unto y egvo,wncm de trabgo YAyADO.
NUESMMODEM
r-.
0.... 'nc•mnnual
Colocaciones de Entrenamiento de
Trabajo
ASISTENTE DE INSTRUCC16N Y TUTOR
• fiomuhion wnpnm y Clues dew M e DeepuesnEeaficueh
• Trdbalsr con esudhntes de dderents Drfgena y habdidadea
• �gdo,,ntes Ae p mated de nnquecimiwws a demla a loss
• Saludaralwdlemes,contemrllam Yr wmnsales
• Taress
contend connoo eeetm In= y colacsv Eeons en h camnpu.
meoa
ASSISTENTE DE DISENO GRAFICO
• Crew follows de programs y vdenee de eventos
• Acnrdcary I o c. e0so.6..do las red. d.la
• Ayudar eon proyecws eepeciala on b on.unldad
• ReAcer, apnlar y daembable mertancias
• propordomr a loss diem con 6 uhtenda en bosque& de
In memncle nengda
• Asbdr an trnacclones an decdw y de credim, minors We
den.. a loss dines Inf.no.con ochre hs dndas y las
pr6,doss verse
Entrenamiento Professional
A. PROGRAMAS DE ENTRENAMIENTO
DE NIVEL BASICO
DISENO GRAFICO
• Estudiantam recibin. env...ienm pan sus
futons dress
• Instrucci6n en Photoshop, fotogdfia y videognfia
• Proyeaos en: Camisas. Tarjeos de preswmcion,
websim, drteles, y video.
Educml6n
• Trabajar con woudlantss de diference origenes y habili.
dada.
• Roporawvrncdeddadee nnuuunlmlenms andemiva
loss esudfntes de daerwm .dodos
Pre• Ladyborty •• Arts
rnlCbdmemesy. 6ailcso+
Lssn(n9
AcadenY5anos+ s
RECONOCIDO POR EL ESTADO
-EN COLIARORACION CON CENTENNIAL EDUCATION
CENTER
CERTIFICADOS DE ADMINISTRACION
• Las habilidades on b innedgadon, el Informo y la prepa.
recion de comespondencb
• Conodmience n prognma de compucedores
• Adquidr el senldo d client. y lenias telefdnlos
CUIDADO DE NAIDS
• El wnodmienw sobre el culdado y deanollo de Jos
moos
• Los ..as de muesm: el desamollo, In soclaliaddn,
culdado de oink. en rup.
Servicios de Empleo y Educacidn
SERVICIOS DE EDUCACION
• Auooamlenw eduaMo
• Orhnadbn sobre w esens. cuehsy lnfwmaddn sobre proga.
mas profenlmules
• AslsseMh con h ayude Runde. y hens
• Referencha a mmmos de h comunldad
• Cresd6a de phn aaaemiw
SERVICIOS DE EMPLEO
• Apoyo a Jos componmiemw rehdonados con el memo
• Ayuds con t6nins de enmvim y vesddo de mje ode.
cuado
• Orienadon wa el curricular vlae, eras de presence.
cion y comes de agradecimienm
• Condone empleo, Referencb Y orms de recomnded6n
SERVICIOS DE TUTORIA, METEMATICAS Y
LECTURA
• se cco de uwHe.Does. n Mabedadon y Nasendd.
Cal
• adom de
rdManeldecblez zolg--el�bdldad dnersnlnada por
yaaom Dena
Mentor
• juver ud esm a mbalando corn con on miembros did
personal de WIOA pare Is onencecion y apoyo emotional,
Chris opertunidades de asismncb seen propordomdos a
aquelw jdvenes We se aprovechan de:
• Fundona disponibles duante Is parddpadon n pro.
gramas de lidenm
• WIOA Oub de gndlndos,
• acdvidades de reoudadan de londos
• Y MASM
UN FUTURO BRILLANTE!!!
17 F
h'
Descripcibn General del Prupaama
• Eapenencia hboml y En me ienm PAGADO
• Doerddn esaohr de mcupemddn
• preparadan de empleo y ayuda pam buaor em-
pleo
• Oesarrdlo del Udmm y Habdidades pars h villa
• Servidas de mmna y remiss de esmdio
• Servidas de Apoyo
Regmsitos de Elem'b2lidad
• 16624 arise de edad
• rMmmenros de derecho pan mbapr en amdos
Unidos
• Residences de Sans Ana
Se &m pnondad a Ios pnmeros que se apummn, veo
eranos y c6qugo.
Come Take a Look At
Your BRIGHTER
Future at
OCCTAC M
PARA M" M"RMACION_
(714)547-5468
➢IRECCION-
2215 North Broadway
Santa Ana, CA 92706
OC Children's Therapeutic Arts Center
ofrece iguaidad de oportunidades
en el empleo.
t
r
} . .. OC HERAPEUTIC
ARTS
2215 N Broadway • Santa Ana, CA 92706 - 714.547.5468 • Fax 714.564.9690 • www.occtac.org
Program Year 2018-2019
Ana Pulido
Good evening my name is Ana Pulido and I am a mother of 2 beautiful little girls. Before
joining the Youth Employment Program, I was a stay at home mom and I felt like I didn't have
many options in regards to my future because I didn't have anyone to take care of my daughters.
I heard about the Youth Employment Program and decided to join because it offered the
opportunity for me to return to school and it also helped me with childcare. As part of this
program, I am currently working on obtaining my Childcare Workers Certificate. I am actually
just one class away from being done. This program also helped me earn my CPR/First Aid
Certificate. Most importantly, the Youth Employment Program has encouraged me to want to
enroll back in to college. I plan on attending Santa Ana College next Fall 2020 where I hope to
begin my journey in obtaining my teaching credential. As part of the Childcare Worker
Certificate, I took a Child Development class at OCCTAC. This class taught me parenting skills
which I have applied when raising my daughters.
I recently applied to work with the Santa Ana Unified School District as an After School
Provider and I am keeping my fingers crossed that I get the job. I hope to ultimately gain more
experience working in a school setting. Currently, my long-term goal is to become an art teacher
in either an elementary or high school setting.
The Youth Employment Program is helping me achieve my goals by providing assistance
with my professional development. This includes building my resume and improving my
communication skills. I thank all the staff for not only mentoring me but also helping me become
a better person and most importantly, a better mother.
OC CHILDREN'S
�!r*THERAPEUTIC ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.org
Program Year2018-2019
Vanessa Pizano
Hello my name is Vanessa Pizano, I am currently a freshman at Santa Ana College. I am
working on my AA in Animation. My passion for drawing began when I was six -years old. I
began by drawing Disney characters such as Winnie the Pooh, who happens to be one of my all-
time favorite Disney characters. Over the years, my art has been improving. In high school, for
example, I began drawing pictures about mental health awareness, such as depression, bullying,
Dr. Seuss activities. I had the opportunity to display my artwork at the Arts on the Lawn event at
Santa Ana High School. I am currently struggling with depression at this moment. I started to
notice this depression when I was six -years old, which is the same time I began drawing. Over
the past 14 years, I have lost energy and interest in hanging out with my parents. When I entered
high school, my depression had gotten worse, but when I was in art class it helped me to express
my feelings through art. Art has allowed me to send a message to others who currently feel the
same way as I do. I am now feeling a bit better and I have been getting help and support from my
friends to go out more and spend time together to help me forget about my depression. I have
learned that depression does not define me and I will not allow it to bring me down. Through my
art, I hope to be able to help others who are dealing with mental health issues.
Currently, I am working with OCCTAC's Early Start and Pre-K program where I set up
everything before the class starts. I interact with children and I get to play with them. I also help
during snack time and movie time. OCCTAC has helped me overcome my shyness. I am no
longer afraid of interacting with others. Before joining OCCTAC, I use to be quiet and not ask
question because I would feel embarrassed, but now I am more outgoing and I have learned that
it is okay to be myself and to not be afraid to ask for help. In the future, I hope to graduate from a
University after transferring from Santa Ana College. I hope to be able to reach my dream goal,
which is to become a Disney Animator or story writer. Most importantly, I hope to be able to live
a happy life because I know that all my hard work and support from friends and family will pay
off soon.
Talk about your experience attending the Youth @ Work 2019 Conference in Long
Beach.
OC CHILDREN'S
THERAPEUTIC &VfS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org
Program Year2018-2019 & 2019-2020
Olda I. Hernandez
Good evening my name is Olda Irene Garcia Hernandez, I am mother of a 3-year old boy
and his name is Uziel. I was an at-home mom before joining the Youth Employment Program
and felt like I couldn't do much because finding a babysitter was expensive, so I stayed home
and took care of my son. I then learned about the Youth Employment Program and thought this
would be a great opportunity for me as it would allow me to return to school and it also provided
free childcare for my son. I am currently working on obtaining my Child Care Worker Certificate
and should be done by the end of December. As part of this certificate, I have taken classes with
Dr. Ana in Child Development and Health Education, where I have learned how to be patient
with my son, understand him better, and be a better mother. I have learned the importance of
reading to him because it's important for his development. My son has speech difficulties and the
Early Start Program at OCCTAC has helped him create more words and small sentences. My son
is receiving speech therapy and I hope this will help me have a better communication with him
and understand him better because he tends to get frustrated when I don't understand what he
wants. Being in this program has encouraged me to set goals for myself and my son, and it has
taught me how to work in a team. It has also helped me improve my communication and when I
need help, they are always there for me. I have gained employability skills and I have learned
more about myself, as well as the importance of setting boundaries.
My future goal is to be able to open up my own daycare center because I want to be my own
boss. This will ultimately allow me to spend more time with my son.
OC CHILDREN'S
THERAPEUTic ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org
Program Year 2019-2020
Tanya Santana
Good evening, my name is Tanya Santana. I am currently attending Santa Ana College
where I am majoring in Child Development. I am participating in the Youth Employment
Program at OCCTAC, where I am taking Office Clerk classes and gaining office work
experience. In addition to that, I am working with the Early Start and Pre -Kinder Program as a
teacher's assistant. I enjoy working with younger children and assisting the teacher with arts and
craft activities as well as snack time. For my office work experience, I was given the opportunity
to work with the front desk and help with answering calls, registering students to the various
classes that OCCTAC offers, and making payments on the computer. The Youth Employment
Program has helped me in so many ways, one being that I am gaining work experience in both a
pre -kinder and office setting. As a first -generation student going into college, I didn't know a lot
of things such as how to register for classes or apply for financial aid, but Jennifer, the Career
Counselor, has helped me and answered all the questions I had. Elizabeth, my Case Manager, has
also helped me a lot with tutoring, assisting me with working on papers for my English class,
building a resume, and she has also provided guidance as I transition within the program and
with whatever I need outside of OCCTAC. One short term goal of mine is to get my certificate in
Child Development, and my long term goal is to become a teacher and work with younger
children.
YSPN MEMBER PERFORMANCE PLAN 2020-2021
Orange County Children's Therapeutic Art Center
WIOA YOUTH POPULATION
Youth Population
Ages
# of Youth to be Served
In -School
16-18
5
Out -of -School (75% minimum)
16-24
21
TOTAL NUMBER OF YOUTH TO BE SERVED
26
PROJECTED ENROLLMENTS & EXPENDITURES
(NOTE: 100%OF YOUTH MUST BE ENROLLED BY 2N1) QUARTER-DECEMBER 31, 2020)
Quarter
# of Enrollments
Estimated Expenditures per Quarter
per Quarter
1't
12
$29, 966
2nd (100% Enrollment Required)
14
$56,601
3r°
$56,601
4dt
$56,832
TOTAL
26
$200,000
14 WIOA ELEMENTS
PERFORMANCE MEASURES
mark a "x" next to the elements provided in your
(Projected Benchmarks subject to change
program
Baseline=BL )
x
1. Tutoring, study skills training, dropout prevention
1. %of Participants who are in education/training,
strategies
or in unsubsidized employment during the 2nd
quarter after exit
x
2. Alternative secondary school services or dropout
recovery
Benchmark: 66%
x
3. Paid & unpaid work experience that have
2. %of Participants who are in education/training,
academic and occupational components, which may
or in unsubsidized employment during the 4th
include: summer employment, pre -apprenticeship,
quarter after exit
internships & job -shadowing, or On-the-job training
Benchmark: 64%
(20% of funds must be used for this element)
x
4.Occupational skills training —priority for
3. The median earnings of Participants in
recognized credentials aligned with sectors in-
unsubsidized employment during the 2nd quarter
demand
after exit
Benchmark: BL*
*Pending further State and Federal guidance.
x
S. Education offered concurrently with workforce
4. % of participants who, during the program, are
preparation activities
in education or training that leads to a recognized
postsecondary credential or employment AND
x
6. Leadership development -community service &
peer centered activities
who are achieving measurable skill gains
Benchmark: BL*
x
7. Supportive Services
x
8. Adult mentoring
*Pending further State and Federal guidance.
x
9. Follow-up services for not less than 12 months
S. %of Participants who obtain a recognized
after exit (required)
postsecondary credential or secondary diploma
during participation OR within 1 year after exit
x
10. Comprehensive guidance & counseling drug &
alcohol, etc.
Benchmark: 54%
x
11. Financial literacy
6. Effectiveness in serving employers
Benchmark: BL*
x
12. Entrepreneurial skills training
x
13. Labor marker information -career awareness and
exploration
*Pending further State and Federal guidance.
x
14. Activities to help youth prepare for and
transition to postsecondary education
EXHIBIT B
s' OC CHILDREN'S
19MTHERAPEUTic AP -Ts
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.ora
Purpose:
Work Experience Policy
WIOA Program 2020 — 2021
To establish guidelines for the WEX youth's paid work experience
placements while enrolled in OCCTAC's Youth Employment Program
funded through Workforce Innovation and Opportunity Act (WIOA).
Eligibility & Customer Profile:
WEX youth participating in work experience must have unexpired
right to work documents and qualify for the youth employment
program by meeting the requirements as outlined in the Youth
Program Eligibility and Application Policy. WEX youth will make a
plan with case manager in order to assess the developmental needs
and place youth in worksite that best fits the WEX youth's experience
and interests.
Depending on the program that they work for, WEX youth will be
working with children age 6 months to adults 65+ if their worksite is
OC Children's Therapeutic Art's Center. Customer profile will vary if
WEX youth are placed off -site.
General Information:
Lunch and Breaks: WEX youth must take a %z hour unpaid break after
no more than 5 hours of work. They are also entitled to a paid 10-
minute rest period every 4 hours.
Unable to attend worksite: WEX youth must notify the worksite
supervisor and case manager a minimum of two hours before his/her
shift begins if unable to report to work.
W-2: To be available for all youths that participated in WEX by
January 31 for the hours completed the year before. Youth are
1
Attachment C Revised:05/21/2020
v OC CHILDREN'S
ek
THERAPEUTIC M.-Ts
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.ora
responsible for providing OCCTAC staff with the most up to date
address so that their W-2 gets mailed out to the correct address.
Worker's Compensation: WEX Youth are all covered under OCCTAC's
insurance. If they are ever to become injured or hurt on the job they
will call the insurance company and go to the provider covered by
theinsurance.
Work Hours: On average WEX youth will work between 10-20 hours
a week. Below are the maximum hours the WEX youth may complete
based on California labor laws. WEX youth are not authorized to
work overtime.
Ages14-15
Ages 16-17
Ages18+
Work Hours
• 7am-7pm from
• 5am-10 pm when
Any time
Labor Day to June 1
there is school the
• Not during school
next day
hours
• 5am-12:30am when
• 7am-9pm, from June
there is no school
1 to Labor Day
the next day
Maximum hours
18 hours a week but not
40 hours a week, but
40 hours
when school in
over:
not over:
session
• 3 hours a day on
• 4 hours a day
schooldays
Monday -Thursday
• 8 hours a day
• 8 hours a day
Saturday -Sunday
Friday -Sunday and
and holidays
holidays
Maximum hours
• 40 hours a week
• 40 hours a week
40 hours
when school not in
e 8 hours a day
• 8 hours a day
session
2
Attachment C Revised: 05/21/2020
RUOC CHILDREN'S
TACTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac org
Timecards and Sign in Sheets: Worksite will have a binder or
designated location on -site where WEX youth will sign in and out. In
order for the timesheets to be valid, youth must have the supervisor
initial after every shift.
Youth will then complete timesheets to the best of their knowledge
and sign them. Signatures may be completed in -person or through a
pre -approved electronic signature program.
At the end of every month, youth must turn in sign -in sheets and
signed timesheets to coordinator. If WEX youth is unable to collect
sign in sheets, OCCTAC staff may retrieve the sign in sheets from
worksite.
Paycheck Information: WEX youth will be paid on the 25`h of every
month.
Duration and Length of WEX Activity:
Based on the availability and needs of WEX youth, work experience
should be a minimum of 6 weeks and not exceed 45 weeks or 900
hours unless approved by Program Manager.
Staff of Santa Ana Workforce Development Board may approve WEX
waivers of the 900-hour limitation policy. Waiver requests must be
submitted in writing. Youth may not exceed the 900-hour limit prior
to the date of waiver approval.
Rate of Pay and Payment:
During Stipend WEX youth will receive $125.00 for every 10 hours
completed for the first 40 hours of work experience. Immediately
after that, youth will be compensated at the current California
minimum wage for every hour worked.
3
Attachment C Revised: 05/21/2020
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.org
Worksite Review:
Worksite review will occur two times during their WEX training.
Worksite will be monitored for compliance of worksite agreement
and safety standards. The purpose will be to ensure that WEX youth
is receiving quality training while working in a safe and comfortable
environment.
OCCTAC staff member is to visit the worksite before training begins
to meet with the WEX youth's supervisor and monitor the worksite.
Staff is to do one visit halfway through training.
If corrective action is required, worksite supervisor will be informed
by OCCTAC staff of any inconsistencies in the worksites operations. A
follow-up visit will be made within three to five working days after
the findings have been identified, to review corrective action taken
by worksite.
Allowable Expenditures:
WEX funds may be used to pay participant's wages and related
benefits for work experience in the public, private, for -profit or non-
profit sectors when the participant's objective assessment and
individual service strategy indicate that work experience is
appropriate.
Allowable expenditures beyond wages may include the following:
• Classroom training or the required academic education
component directly related to the work experience.
• Professional development training related to work experience.
• Orientation sessions for WEX youth and employers.
• Tutoring with OCCTAC tutor in order to improve skills or meet
ISS Goals.
• Meeting with supervisors or employers outside of scheduled
work hours for planning, training, or evaluating progress.
Attachment C Revised: 05/21/2020
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.ora
Worksite approval Procedures:
Worksite approval procedures ensure that the worksite fits the WEX
youth's developmental needs, is a safe environment for them to
work in, and provides valuable training.
OCCTAC staff will visit the worksite, and fill out a worksite safety
report depending on the youth's age. They should also present the
worksite supervisor with the worksite training agreement and
contract outlining the training/ learning objectives for WEX youth.
1. The worksite location must be safe, appropriate to the WEX
youth's age, ADA compliant and EEO compliant.
2. The on -site supervisor must agree to abide by the rules indicated
in the worksite training agreement
3. The on -site supervisor must outline training objectives that
coincide with the WEX youth's development and capabilities on
the Training Plan. OCCTAC staff will evaluate the proposed
Training Plan and suggest appropriate learning objectives when
necessary. On -site supervisor must agree to any edits suggested
by OCCTAC Staff.
4. Approved: Once the worksite complies by the three conditions
stated above the worksite will be approved for paid WEX.
5. Not Approved: If the worksite or the on -site supervisor do not
comply to the following: safety, ADA and EEO compliance,
worksite agreement and appropriate objectives; the worksite will
not be approved for paid WEX.
Agency Worksite Agreement Procedures:
The worksite agreement procedures ensure that all worksites are
evaluated equally and follow the same procedure.
Once Staff deems the worksite safe the staff will meet with the
supervisor to explain the different parts of the worksite agreement
5
Attachment C Revised: 05/21/2020
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway - Santa Ana, CA 92706 - 714.547.5468 - Fax 714.564.9690 - www.occtac ora
and complete the documents before the WEX youth's first day of
training.
Worksite training agreement includes:
a) Letter from executive director introducing the objective of our
Youth Employment Program funded by WIOA
b) Worksite training agreement
c) WEX youth responsibilities
d) Training plan and worksite schedule.
Staff Roles and Responsibilities:
A. Comp►ete Worksite safety report to best of knowledge and
ensure that worksite is ADA and EEO compliant.
B. Complete Agency Worksite Agreement with worksite
supervisor. See Agency Worksite Agreement Procedures (page
6).
C. Complete all parts of Worksite Approval Procedures (page 5) to
ensure that the worksite is the best fit for WEX youth.
D. Complete a minimum of three worksite reviews as outlined in
Worksite review (page 4).
E. Provide age appropriate work sites.
F. Meet with worksite supervisors to evaluate WEX youth's work
performance and distribute evaluations
G. Meet with WEX youth to evaluate the worksite and make plan
for developing job skills when necessary
H. Assist with job placement at conclusion of WEX training.
I. Educate WEX youth on health and safety and make safety plan
in case of injury.
WEX Youth Roles and Responsibilities:
A. Be willing to commit to learning and working hard
B. Be willing to follow work hours, instructions, work policies and
rules
6
Attachment C Revised: 05/21/2020
OC CHILDIZEN'S
THERAPEUTIC ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac ora
C. Keep accurate timesheets and submit timesheet to the
OCCTAC Youth Employment Program office at the end of each
month.
D. Immediately report any work related incidents to both the
worksite supervisor and the OCCTAC staff
E. Communicate any inappropriate behavior of work related
issues to OCCTAC staff
F. The WEX youth agrees to call the worksite supervisor a
minimum of two hours before his/her shift begins if unable to
report to work.
G. The WEX youth is required to stay in his/her assigned
placement for a period of 2-3 months. After a period of three
months, if the WEX youth chooses to continue at the worksite
he/she may do so with the approval of the work site supervisor
and OCCTAC staff. If participation is extended additional duties
and opportunities to acquire new skills should be included, in
order, to further enrich the WEX youth's experience at
worksite.
H. Abide by responsibilities outlined in the worksite training
agreement.
Worksite Supervisor Roles and Responsibilities:
A.
Be willing to train and mentor the WEX youth
B.
Be willing to complete quarterly evaluations of WEX youth
performance.
C.
The worksite supervisor understands this to be an entry level
position and the responsibilities assigned shall be entry level.
D.
Be willing to provide to OCCTAC staff and to the WEX youth a
Job Description indicating WEX youth job responsibilities at
worksite.
E.
Give WEX youth appropriate safety training for the worksite
F.
Give WEX youth timely breaks when appropriate as outlined in
the worksite training agreement.
Attachment C Revised: 05/21/2020
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.ora
G. Abide by the work hours and responsibilities outlined by the
worksite training agreement. If any changes are made first
they must be approved by OCCTAC staff and stay within the
hours outlined above in "general information" section (page
1).
H. Be ADA compliant
I. Adhere to the Equal Opportunity Grievance Procedures
J. Observe California State and Federal Child Labor Laws
8
Attachment C Revised: 05/21/2020
OC CHILDREN'S
THERAPEUTIc ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org
Supportive Services Policies and Procedures
WIOA Program 2020— 2021
Purpose: To establish guidelines for the issuance of supportive services to participants who are
identified in need of such services. Goal is to aid participants with their successful
completion of their WIOA goals and OCCTAC's WIOA program.
Procedures:
Eligibility:
Supportive services are available to those identified as approved WIOA participants;
have limited resources to meet basic needs; and have expressed the need of
additional support to OCCTAC's WIOA Program staff.
Supportive services will be made available to participants while they are enrolled in
all phases of the WIOA program. These services are contingent upon approval by the
Program Coordinator and OCCTAC Director.
Provision of supportive service is not an entitlement.
Availability of Funds and Assessment of Need:
The fiscal advisor or the accounting clerk and the Executive Director will verify the
availability of funds and notify the Program Coordinator. Supportive services are
delivered contingent upon availability of funds, the need of the participant and given
on a first come, first serve basis.
Initial assessment on need will be determined by the Case Manager and will be
reviewed regularly. Logs of services will be kept on a regular basis and service(s)
will also be case noted for documentation purposes.
Transportation Assistance Guidelines:
After identifying the need for transportation assistance and eliminating other
resources, the case manager and the participant will develop a service plan (ISS) and
update progress in the case notes.
Transportation assistance is defined as the provision of a gas card; bus pass or
ACCESS coupon book.
No replacement bus pass, gas card or ACCESS coupon book will be issued in the
event the participant loses his/her bus pass, gas card or ACCESS coupon book.
Attachment C Revised: 05/21/2020
OC CHILDREN'S
THERAPEUTIC ARTS
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org
Fingerprinting —Live Scan and TB Test:
Participants who work with children and are placed in an educational setting will be
required to undergo Fingerprinting —Live Scan through the Department of Justice
and show a cleared TB Test. This supportive service will be available for participants
on a case -by -case basis and determined by the case manager.
Work and School Related Materials:
A participant may need to purchase books, fees, school supplies and/or other
necessary materials to enable him/her to participate in activities leading to a
credential. A participant may need to purchase work related equipment, attire, tools,
or certification for the purpose of obtaining employment and to enable him/her to be
successful in employment.
Laptops and Technology: During this time where Covid-19 is impacting program
services, if a need for technology such as a laptop, tablet, or wi-fi/hotspot is
determined in order to complete a WIOA program goal, a participant may be eligible
for this supportive service on a case -by -case basis. This service is contingent upon
approval by the Program Coordinator and OCCTAC Director. (Follow micro -purchase
procedures outlined in WSD I7-08 when purchasing these items)
Child/Dependent Care
After identifying the need for assistance and eliminating other resources, the case
manager and the participant will develop a service plan (ISS) and update progress in
the case notes.
Childcare assistance is defined as the provision of $75 payment to
institution/daycare/childcare provider upon receiving an invoice.
Participants may receive assistance with childcare or dependent care, which will
enable them to participate in activities. Childcare will be limited to a maximum of
$75.00 per month per child/dependent. Supportive service available to all youth that
enrolled in the program as pregnant or parenting youth.
Other: Any other miscellaneous type expenses not mentioned above may be considered with
proper authorization. The request must be fully documented and all receipts in proper
order.
Attachment C Revised: 05/212020
}
7`1
OC CHILDREN'S
I THERAPEUTIC ARTS
ilU�
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org
Incentive Policy and Procedures
WIOA Program 2020 — 2021
Purpose: To establish guidelines for providing incentives to participants who successfully
commit, and complete goals establish during program participation. Goal is to
aid enrolled youth with their successful completion of OCCTAC's WIOA program.
Procedures:
All incentives are available to those identified as approved WIOA participants.
WIOA participants must provide documented proof of their eligibility for the
listed incentives provided in this policy. Incentives will be provided in the form of
a Target gift card. Delivery will be made in -person or to the WIOA participant's
personal email if available and in cases where in -person delivery is shown to be
difficult for the WIOA participant and staff.
All incentives are based on availability of funding and are processed on a first
come first serve basis. Logs of incentives will be kept on a regular basis and will
also be case noted for documentation purposes.
Summary of incentives:
Current
Every two Secondary School Subjects
Completed
$50
Secondary School Perfect Attendance
$50
Credential: Current Enrolled Youth
$100
Post -Secondary: Current Enrolled Youth
$100
Basic Skills Deficient: Increase in EFL
$30
Employment: Job Search
$25
Employment: Obtaining/Retaining employment
$50
Follow -Up
Secondary School Credential:
$50
Post -Secondary
$25
Employment: Job Search
$25
Employment: Obtaining/Retaining Employment
$50
Attachment C Revised: 05/21/2020
OC CHILDREN'S
THERAPEUTIC A:u"S.
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org
Incentive descriptions:
HS Dropouts:
Individuals who are HS dropouts at time of enrollment will be encouraged to
attain a HS diploma or GED. Those who enroll into an institution yielding to a HS
diploma or GED will be eligible to receive a $50.00 Gift Card for every two (2)
subjects they complete while enrolled in all phases of the WIOA program. Doing
so will encourage these WIOA participants to commit to their educational goal
and thus attain a secondary credential within a reasonable amount of time. Case
Manager, Career Counselor and school representatives will communicate
regularly to ensure that students enrolled into their institution commit to their
schedule to complete missing credits on a timely manner.
Youth in Secondary Education:
Obtaining Credential: Any youth in secondary education that obtains their High
School Diploma or GED during current year or follow up will receive a Gift Card
incentive. This is to encourage youth for completing their educational goal of
obtaining a credential for finishing their secondary education in a timely manner.
Because this is a high demand credential by employers we want to use this
incentive as a way to help them secure and achieve employment goals.
For Current youth: Gift Card incentive will be $100
For Follow-up youth: Gift Card incentive will be $50. Must be completed before
the last day of the 41^ quarter after Exit.
Attendance: Youth in secondary education will receive a $50 Gift Card incentive
for every month of perfect attendance up to a total of $150. This is to encourage
school attendance and progress towards obtaining their HS Diploma.
Basic Skills Deficient (BSDI Youth:
WIOA participants that are identified as basic skills deficient upon enrollment
will receive weekly tutoring in Math and/or Literacy (see Work Based Learning
Policy). To encourage tutoring participation and motivation to improve their
Literacy and Numeracy skills, youth will receive a $30 gift card per subject when
they increase by at least one EFL (Educational Functioning Level). Limit to one
gift card per subject.
Attachment C Revised: 05/21/2020
NOC CHILDREN'S
THERAPEUTIC AR 0. 1 S
2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.org
Employment for Currently Enrolled Youth:
To motivate youth to complete their employment goals participants will receive
an incentive when they meet at least one of the following goals and provide
supporting documentation of completion:
• Turn in application for a job and get an interview: $25 Gift Card incentive
• Obtain employment: $50 Gift Card incentive
• Employed for 3 consecutive months: $50 Gift Card incentive
Employment for Youth in Follow -Up:
• Turn in application for a job and get an interview: $25 Gift Card incentive
• Obtain employment: $50 Gift Card incentive
• For each quarter employed: $50 Gift Card incentive
Post -Secondary Education for Currently Enrolled Youth:
Participants are encouraged to complete their goals toward post -secondary
education so that they may advance in their careers and increase their chances
of earning higher hourly wages. Participants will be eligible for a $100 Gift Card
incentive if they have achieved one of the following goals toward post -secondary
education and provide supporting documentation of completion.
• Obtaining a Credential such as: Associates Degree or Certificate
• Registering for classes for spring or fall semester and FAFSA/Dream Act
Application
Post -Secondary Education for youth in Follow up:
• Obtaining a Credential: $25 Gift Card incentive
• Registering for Fall or Spring classes: $25 Gift Card incentive
Attachment C Revised:05/21/2020
Orange County Children's Therapeutic Arts Center
Procurement Policy
2020- 2021
Orange County Children's Therapeutic Arts Center (OCCTAC) has established this
policy to guide its procurement of supplies, equipment, and services. The purpose of this
policy is to insure that OCCTAC makes procurement decisions and payments in an open
and fair manner and to document all purchases when appropriate.
A. Code of Conduct
No employee, officer, or agent of Orange County Children's Therapeutic Arts Center
(OCCTAC) shall participate in the selection or in the award or administration of any
procurement if a conflict of interest, real or apparent, would be involved. Such a conflict
could arise if the employee, officer, or agent: any member of her/his immediate family;
his/her partner; or an organization which employs or is about to employ any of the above
has a financial or other interest in the firm selected for award.
No officer, employee, or agent of OCCTAC shall solicit or accept gratuities, favors, or
anything of monetary value form contactors, potential contractors, or parties to sub -
agreements, except where the financial interest is not substantial or the gift is an
unsolicited item of nominal intrinsic value.
Any alleged violations of these standards of conduct shall be referred to the Executive
Director. Where violations appear to have occurred, the offending employee, officer, or
agent shall be subject to disciplinary action, including but not limited to: dismissal or
transfer; when violations or infractions appear to be substantial in nature, the matter may
be referred to appropriate officials for criminal investigation and possible prosecution.
B. Procurement Procedures
The officer, employee, or agent responsible for procurement of services, supplies,
equipment or construction shall review all proposed procurement actions to avoid the
purchase of unnecessary or duplicative items.
All services and items will be purchased with consideration of these priorities:
1. Best price
2. Features and quality of the item
3. Willingness to meet billing, delivery, and service needs
4. Minority or Women -owned supplier
Services and items less than $500:
Comparisons of prices, quality, and features can be made by visit, telephone, or by
consulting advertisements and catalogues. All purchases must be made within budget
EXHIBIT C
guidelines. Writtenauthorization and salesreceiptconfirming paymentmustbe kepton
file.
Service and items costine more than $500 (routine purchases):
a. A designated staffinember shall identify two or three vendors who offer discount
or competitively priced supplies. Staff shall routinely" shop" those vendors, looking
for the best overall price on each order --though not necessarily on an item -by -item
basis. Once each year, the staff shall determine which two or three vendors in the area
offer the most competitive prices. Written documentation of the research shall be
maintained.
b. Nothing inthe paragraph above shall prevent stafffrom taking advantage oflower
prices from other vendors whenever better prices are available.
c. Whenpossible, staffshall attemptto negotiate discounts forlargervolume
purchases, and should inquire about discounts for paying cash.
d. Allpurchasesmustbemadewithinbudgetguidelines. Writtenauthorizationand
sales receipt confirming payment must be kept on file.
Service and items costing more than $500 (infrequent purchases):
a. A designated staff member shall obtain written quotes or advertisements from three
vendors. Purchase decisions shall be made on the basis of the most
advantageous purchase for OCCTAC, based on the above criteria.
b. Nothing inthe paragraph above shall preventstafffromtaking advantage of
lower prices from other vendors whenever better prices are available.
c. Whenpossible, staffshall attempttonegotiate discounts forlarger volume
purchases, and should inquire about discounts for paying cash.
d. All purchases must be made within budget guidelines. Written authorization and
sales receipt confirming payment must be kept on file.
Sole Source Procurement
so
The use of a sole supplier is discouraged, and requires the written authorization ofthe
Executive Director. Requests for sole source procurement must include the reason forthe
lack of competitive information and justification for the selection.
C. Authorization
a. StaffAuthorization: The Executive Directory may atherorhis discretion, give one
or more staff members purchase authority for purchases.
EXHIBIT C
b. Funds for all purchases must appear inthe current board -approved budget.
A Unauthorized Purchases
Thepurchase ofsupplies forpersonal useisprohibited, as is anypurchase madewithout
theapproval ofa staffinemberhavingpurchase authority. Inadditionto being subjectto
disciplinary action underthepersonnel policy and any remedies available underthelaw,
an unauthorized purchaser will be held personally liable for the cost ofthe unauthorized
purchase.
EXHIBIT C
p, 1
Orange County Children's Therapeutic ARTS Center
t 2215 North Broadway Santa Ana, CA. 92706
tl� (714) 547 - 5468 www.occtac.org
YOUTH PROTECTION POLICY
These OCCTAC Youth Protection Policy Guidelines are designed to help protect our youth in a
proactive manner against verbal and sexual abuse (hereinafter "abuse"). OCCTAC prohibits any form
of harassment of applicants, visitors, organization members, employees and especially YOUTH. All
persons, including youth are to be treated with courtesy, dignity and respect at all times. Sexual
harassment is defined as unwanted sexual advances or visual, verbal or physical conduct of a sexual
nature. The definition encompasses many forms of offensive behavior and includes gender -based
harassment of a person of the same sex as the harasser.
OCCTAC Staff and Volunteers must be able to identify abuse when they see it, know their
responsibilities to report suspected abuse, and provide a quality of leadership that will ensure that no
child becomes the victim of abuse through willful act while participating in OCCTAC.
Definition of Abuse
Abuse is defined as verbal and sexual abuse, sexual harassment, and inappropriate sexual verbalization.
The OCCTAC program requires OCCTAC staff and volunteers to provide good supervision, maintain
safe surroundings, and ensure a safe and secure environment that eliminate and prevents opportunities
for abuse.
Touching Youth.
Employees and Volunteers need to be mindful that an affectionate ("harmless") gesture towards a child
could be construed as inappropriate by the child or the child's parent.
Complementing Youth.
A supportive comment or words of encouragement serve as positive reinforcement from the OCCTAC
Staff and Volunteers for the youth's accomplishments and good behavior are safer than those comments
related to appearance.
Rewarding Youth.
Should an employee or volunteer wish to give a reward or token gift to a child, it should be something
that is given to other children in the same circumstances. Otherwise, the child or the parent could
misconstrue the gesture.
Photos of Youth Members
OCCTACT policy prohibits the posting on the Internet of photos of youth identified in any way, such as
by name, region, or club affiliation. The publication of photos of youth, identified or not, is permitted in
OCCTAC and related publications whose distribution is limited primarily to OCCTAC staff.
Interactions with Children/Youth
An adult should NEVER be alone with a child or youth under any circumstances.
EXHIBIT C
ri Orange County Children's Therapeutic ARTS Center
6. 2215 North Broadway Santa Ana, CA. 92706
T. i) (714) 547 - 5468 www.occtac.org
Reporting Suspected Sexual Abuse
The primary reason for reporting sexual abuse is to protect the youth from further abuse. In addition to
protecting the youth, reporting abuse can also provide help for the suspected abuser.
Who must Report
OCCTAC Employees and Volunteers shall assume the primary responsibility for reporting abuse as may
arise within the Youth Programs.
When to Report
OCCTAC Staff and Volunteers are required to report abuse if s/he has knowledge of, or observes a
youth who s/he knows or reasonably suspects has been the victim of abuse. Therefore, as soon as an
employee or volunteer has knowledge of, or observes a child who s/he knows or reasonably suspects has
been the victim of sexual abuse, that person must take a report to local child protective services or
cognizant law enforcement authorities.
No person may impede or inhibit the reporting duties. In addition, no person making such a report shall
be subject to any sanction for making the report. Any person who violates the rights of an individual to
report may be guilty of an infraction punishable by fine.
Reporting Procedures
All employees of OCCTAC are required by law to report any knowledge of child abuse that may be
occurring to any student or child that attends our center. Any observed indications of child abuse that
would lead you to suspect that there is child abuse present in the child's life, shall be reported
immediately. OCCTAC will conduct yearly trainings for staff on child abuse identification procedures.
Report Child Abuse to:
Orange County Child Welfare Services Agency (OCCWS)
888 N. Main Street
Santa Ana, CA
(714)940-1000
(800)207-4464
EXHIBIT C
EXHIBIT D
BUDGET NARRATIVE
Organization: Orange County Children's Therapeutic Arts Center
Personnel 5 107,831.25
Program Coordinator & Case Manager —.75 FTE far 47 weeks: (Benefits Included)
30 hours a week for 47 weeks @ $21.00 per hour
The Coordinator will work 30 hours a week for 47 weeks providing: recruitment & eligibility intake,
assessment, documentation & case notes; identify barriers and goals; monitor progress & goals; meet regularly
with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network and
youth council meetings; organize and attend OCCTAC — WIA Staff Meetings and document input; organize relative
activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities. Also,
the coordinator will provide assistance to youth during follow-ups, and complete any related documentation.
Job Developer/Case Manager—.88 FTE for 47 weeks (Benefits Included)
35 hours a week for 47 weeks @ $18.00 per hour
The Job developer is responsible for creating job opportunities for clients by researching, identifying and
soliciting commitments from possible sources of employment; and provide clients with soft skills and job search
training. Job developer will also locate employment opportunities that fit each individual youth depending on
barrier such as Disability, probation, or parenting youth. The Case manager portion of this position includes
providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly
with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network ad
youth council meetings; organize and attend OCCTAC- WIA Staff meetings and document input; organize related
activities, such as: workshops, mock interviews etc.
Career Counselor —.63 FTE for 43 weeks: (Benefits Included)
25 hours a week for 43 weeks @ $18.00 per hour:
The respective position will be responsible for providing educational and career training to all WIA
participants; mentoring and assisting with related work experience placement; observing and monitoring
participants with technical/artistic skills; documenting progress throughout the program; meeting regularly &
individually with WIA participants to train on related curriculum; and attending regular team meetings.
Technology and Art Instructor—.20 FTE for 31 weeks: (Benefits Included)
8 Hours a week for 32 weeks @25.00 per hour:
The respective position will be responsible for providing educational and career training to all WIA
participants as it relates to the technology field and the Arts; mentoring and assisting participants with related
work experience placements; observing and monitoring participants with technical skills; documenting progress
throughout the program; meeting regularly & individually with WIA participants to train on related curriculum;
and attending regular tem meetings.
Literacy/Instructor — .25 FTE for 31 weeks: (Benefits Included)
10 hours a week for 32 weeks @$17.00
The respective position is responsible for assessing the literacy and basic skills of all WIA participants;
teaching WIA participants learning and literacy strategies; monitoring & documenting literacy progress
throughout the program; meeting regularly with WIA participants and attending regular team meeting.
EXHIBIT D
Numeracy Coach/Instructor — .25 FTE for 32 weeks: (Benefits Included)
10 hours a week for 32 weeks @$17.00
The respective position will be responsible for assessing the numeric and basic skills of all participants;
teaching WIA participant's learning and mathematical problem solving strategies; monitor & documenting
progress throughout the program; meeting regularly & individually with WIA participants to train on related
curriculum; and attending regular team meetings.
Rent
$0 00
Utilities
$0 00
Phones
$0 00
Internet
$0 00
Parking Fees
$ 50.00
Funds allocated for parking fees at CWA Conference, Trainings, and Campus visits.
Security
$0 0o
Maintenance
$0 00
Insurance
$0 00
Equipment rental Fees
$0 00
Accounting Services
$0 00
Vehicle Lease
$ 1,500.00
Funds Allocated for the rental of 2 buses for Field trips
Office Expenses $2 300 00
Office Supplies: as needed for 1 year $960
Office supplies (copy paper, files, folders, pens, highlighters, paper clips etc.) will be purchased as need by WIOA
staff members though out the year in orderto assist in administration work and resource information or youth.
Office Supplies as needed for workshops and meetings and classes for 1 year $400
Food: as needed for Field Trip and Conference: $640
2 field trips: 2 X $170 = $340
2 conference trainings $300
TABE Test Material $300
Purchase necessary TABE Test score sheets to asses' students before and after program session
Legal Assistance SO 00
EXHIBIT D
Auditing Services $0 00
Staff Training $300.00
Staff Conferences $600 00
CWA conference registration fee for 1 or 2 case managers
Staff Travel/Mileage 5200.00
Mileage for WIA Staff as needed for 1 year $200
Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN
meetings, Staff trainings, driving youth to necessary events (fields trips, Youth council meetings, City
Council Meetings, WEX placements, resource or referral appointments)
Stipends and Wages for 26 Participants $ 56,230.00
Training Stipends (in school — out of school youth) — 26 participants
Total stipends $ 6,000
After stipends completion: participants paid $13.00 per hour for Work based learning (5 -10 hours per week or as
funds become available)
Supportive Service $11 520.00
Bus Pass/Gas Voucher: As needed for 26 - participants $5,950.00
11 bus passes @65.55each for 6 months $4,350.00
4 gas cards @$50. Each month for 8 months $1,600.00
Funds are allocated for youth who are in need of transportation related support
Work Related supplies: As needed for 26 participants $1,840.00
Work related and Skills building tools, book, portfolios. Items needed forjob interviews, Employment
opportunity, employment enhancement trainings and clothing, supplies.
Academic Support: As needed for 26 — participants $1,678.00
Tuition Support for certificates or other related academic programs for 22 participants; books for related
course work, tutoring supplies, and college field trips and other academic supplies.
Fingerprinting/TB Test; as needed for 26 participants $552.00
22 fingerprinting @$16 each $352.00 and 10 TB test @$20 each $200.00
Funds allocated for Dept. of Justice Clearance & TB test for employment.
Child Care Services
$1,500.00
Childcare assistance is defined as the provision of $75 payment to institution/daycare/childcare provider upon
receiving an invoice. 2 youth x $75 = $150 x 10 (months) _ $1,500,00
Program Incentives $2 000 00
High School Drop Outs
$50 incentive for every two modules or classes completed leading to a High School Diploma
2 Youth x 5 (10 modules) = 10 x $50 = $ 500.00
L=WID11111-11
Education related Credential
$100 incentive for obtaining a credential.
5 youth x $100 = $500
Basic Skills Deficient
$30 incentive per subject when youth increase at least one EFL.
20 youth x $30 (one subject) _ $600
Employment
$50 incentive when they meet at least one of the following goals and provide supporting documentation of
completion:
a. Turn in a job application and get and get an interview
b. Obtain employment = $400
Youth Conferences $1 200.00
CWA conference registration fee for 2 currently enrolled youth
Follow Up $5 000 00
Indirect Cost $11 268 75
10% de Minimis
_Program Documents:
a. WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a day
by day basis and have supervisor sign to confirm time of arrival and departure to their activities.
Activities can include Work Base Learning Hours, Class training, case management and education
counseling meetings, Math/English tutoring session etc.
b. WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated
throughout the weeks in activities attended. Youth will be asked to log theirtask in detail in order to
provide proof of activities attended. Activities can include Work Base Learning Hours, Class training,
case management and education counseling meetings, Math/English tutoring session and any other
supplemental hours approved by supervisor.
c. WIA Staff Time sheet: Staff will turn in a weekly time sheet with hours worked for meetings with WIA
youth, WIA administration, teaching a WIA class or Workshop, or Tutoring and preparing for youth
appointments, as well as any additional supplemental hours approved by WIA staff supervisor and
administrator intended for WIA program purposes only.
48% of budget will be directly spent on youth in the form of paid work experience, stipends, certificates training,
college tuition support and other support services.
EXHIBIT D
BUDGETFORM
2020-2021
Total WIOA Cost
Match/In Kind
Personnel Salaries
1. Program Coordinator&Case Manager.75 FTE
47 weeks $21/hr. 30 hrs. per wk.
$29,610.00
$29,610.00
Ext. Director
$17,888.00
2. Job Developer & Case Manager.88 FTE
47 weeks $18/hr. 35 hrs. per wk.
$29,610.00
$29,610.00
Acct. Clerk
$8,320.00
3. Career Counselor.63 FTE
43 weeks $18/hrs. 25 hrs. per wk.
$19,350.00
$19,350.00
Office Mgr.
$7,488.00
4. Technology & Art Instructor .20 FTE
32 weeks $25/hr. 8 hrs. per wk.
$6,400.00
$6,400.00
echnologylnstructors
& OCCTAC Staff
$179,400
5. Literacy Coach .25 FTE
32 weeks $17/hr. 10 hrs. per wk.
$5,440.00
$5,440.00
Exec. Admin/
Computer $69,000 11
6. Numeracy Coach .25 FTE
32 weeks $17/hr. 10 hrs. per wk.
$5,440.00
$5,440.00
Child Dev. Certificate
$128,000
Personnel Benefits
1. Program Coordinator
$3,701.25
$3,701.25
2,236.00
2. Job Developer & Case Manager
$3,701.25
$3,701.25
1,040.00
3. Career Counselor
$2,418.75
$2,418.75
936.00
4. Technology & Arts Instructor
$800.00
$800.00
22,437.50
S. Literacy Coach
$680.00
$680.00
8,625.00
6. Numeracy Coach
$680.00
$680.00
16,000.00
Total Personnel Salaries & Benefits
$307,831.25
$107,831.25
461,470.50
Operating Expenses
Rent
$105,600
Utilities
$12,880
Phones
$16,100
Internet Fees
See phone
Parking Fees
$50.00
$50.00
N/A
Security -
N/A
Maintenance
$4,600
Insurance
$8,900
Equipment rental fees
N/A
Accounting Services
$38,606
Vehicle lease
$1,500.00
$1,500.00
N/A
Office expenses (consumables)
$2,300.00
$2,300.00
$17,250
Legal Services
N/A
Auditing Services
$9,000
Staff Training
$300.00
$300.00
N/A
Staff Conferences
$600.00
$600.00
N/A
Staff Travel/Mileage
$200.00
$200.00
N/A
Participant Wages
$56,230.00
$56,230.00
N/A
Supportive Services
$11,520.00
$11,520.00
N/A
Participant Incentives
$2,000.00
$2,000.00
N/A
Youth Conferences
$1,200.00
$1,200.00
N/A
Indirect Cost
$11,268.75
$11,268.75
18,697.27
Follow Up
$5,000.00
$5,000.00
N/A
Total Operating Expenses
$92,168.75
$92,168.75
$231,633.27
GRAND TOTAL (Personnel + Operating)
$200,000.00
$200,000.00
$693.103.77
COMPLAINT HANDLING
UNDER THE
Workforce Innovation Opportunity Act
Santa Ana Local Workforce Development Area
Revised May 20, 2019
EXHIBIT E
Table of Contents
I. Information Regarding Complaints 3
A. Nondiscrimination and Equal Opportunity Complaints
1. Policy
3
2. Civil Rights 4
3. Nondiscrimination laws under
0
4. How to File Your Complaint 5
B. Criminal Complai
N
II. General Procedures for Handling Non -Criminal Violations of the Act 6
III. Procedures for Handling Complaints at the LWDA
IV. Procedures for Handling Complaints at the State
12
V. Procedures for Handling Discrimination Complaints by Participants 15
VI. Procedures for Handling Disability Complaints by Participants 17
GLOSSARY OF WIOA TERMS 20
2
EXHIBIT E
Information Regarding Complaints
A. Nondiscrimination and Equal Opportunity Complaints
1. Policy Statement
In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the
City of Santa Ana Local Workforce Development Area (LWDA) will establish
programs to prepare youth and unskilled adults for entry into the labor force and to
afford job training to those individuals facing serious barriers to employment. Every
effort will be made to provide services necessary for eligible individuals to obtain
productive employment.
In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal
opportunity and non-discrimination, as provided in State and Federal equal
opportunity and non-discrimination laws including, but not limited to:
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1964
• The Age Discrimination Act of 1975, as amended
• Section 503 of the Rehabilitation Act of 1973
• Section 504 of the Rehabilitation Act of 1973
• Title IX of the Education Amendments of 1972
• Section 188 of the Workforce Innovation Opportunity Act of 2014
In keeping with our commitment, no individual shall be excluded from participation in,
denied benefits of, subjected to discrimination under, or denied employment, in the
administration or of in connection with any WIOA funded program because of race,
color, religion, sex, national origin, age, disability, or political affiliation or belief.
Participation in programs and activities financially assisted in whole or in part under
WIOA shall be open to citizens and nationals of the United States, lawfully admitted
permanent resident aliens, lawfully admitted refugee, parolees, and other individuals
authorized by the Attorney General to work in the United States.
No individual will be intimidated, threatened, coerced, or discriminated against
because of filing a complaint, furnishing information, or assisting or participating in
any manner in an investigation, compliance review, hearing or any other activity
related to the administration of WIOA.
EXHIBIT E
Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA)
Program is delegated to the Equal Employment Opportunity (EEO) Officer for the
Santa Ana local Workforce Development Area. Equal opportunity and non-
discrimination, however, will only be achieved through leadership and implementation
of a viable Affirmative Action Equal Opportunity Program.
2. Civil Rights
No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA)
programs may be discriminated against because of race, color, creed, disability,
national origin, sex, age, political affiliation, or beliefs.
This means that — for any of the characteristics listed above:
• You may not be denied the opportunity to enroll in WIOA.
• No benefits or services maybe denied you for discriminatory reasons.
• You may not be segregated or treated any differently from other applicants or
participants, while you are being registered, interviewed, counseled or tested; or
while you are working or attending classes as part of the program.
• You must be provided an equal chance to use all facilities available in the
program.
• Fair employment practices must be provided to all staff with regard to recruiting,
hiring, transferring, promotions, training, compensation, benefits, layoff, and
termination.
You have the right to make a complaint if you feel you have been denied any of the
above opportunities. You cannot in any way be penalized for filing a complaint. Your
WIOA sponsor has established a mechanism for handling complaints and grievances.
Your complaint must be filed within 180 days. All complaints will be handled
confidentially.
3. Nondiscrimination Laws under WIOA
Title VI of the Civil Rights Act of 1964
Prohibits discrimination on the basis of race, color, national origin, or religion.
The Age Discrimination Act of 1975
Prohibits arbitrary discrimination against persons' age 40-70.
The Rehabilitation Act of 1973
EXHIBIT E
Prohibits discrimination based on disability.
Title IX of the Education Amendments of 1972
Prohibits discrimination in any education or training program or activity receiving
federal financial assistance.
OTHER CIVIL RIGHTS LAWS:
Title VI of the Civil Rights Acts of 1964
Prohibits discrimination in employment based on race, color, religion, sex, or
national origin in all terms and conditions of employment and establishes the
Equal Employment Opportunity Commission as the administrative agency.
White House Executive Order no. 11246 as Amended by Executive Order No.
11375
Creates the office of Federal Contract Compliance and prohibits discrimination
based on race, color, sex, religion, or national origin.
Department of Labor Secretary's Order no. 4-73
Prohibits discrimination based on sex.
Equal Pay Act of 1963
Prohibits pay differential solely because of sex.
Emergency Employment Act of 1971
Prohibits discrimination based on race, creed, national origin, political affiliation, or
beliefs.
4. How to File Your Complaint
a. Put your complaint in writing.
b. Have it sworn to before a notary public, if possible.
c. Provides details that tell what happened, where it happened and when it
happened.
d. Give the name and addresses of all persons who were present or who had
anything to do with the matter.
...Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation and citizenship, must be filed within 180 days of the
alleged occurrence directly with:
s
EXHIBIT E
Director
Civil Rights Center
U.S. Department of Labor, Room N-4123
200 Constitution Ave., NW
Washington, D.C. 20210
Complaints on the basis of disability must be filed within 180 days of the alleged
occurrence. These complaints must be filed directly with the WIOA administrative
entity. The WIOA administrative entity shall issue a written decision within 30 days of
the filing of the complaint. If the complaint is still unresolved, an appeal may be made
to the Chief of State Workforce Investment Division Office.
The Department of Labor, the Civil Service Commission, the Equal Employment
Opportunity Commission, and many other offices and agencies are committed to
assuring equal employment opportunities for all persons. They will protect you.
A case may be taken to court if the other processes do not yield satisfactory results.
You may hire your own lawyer, or if you cannot afford one, the court may appoint one
for you.
It is unlawful for an employer, union, or employment agency to punish you or any
witness for attempting to present the facts in a case.
YOUR CIVIL RIGHTS UNDER THE
WORKFORCE INNOVATION OPPORTUNITY ACT
Santa Ana Local Workforce Development Area
801 W. Civic Center Drive, Suite 200
Santa Ana, CA 92701
(714)565-2600
B. Criminal Complaints
In accordance with the WIOA and the implementing code of Federal section 667.600....
Federal handling of criminal complaints and report fraud, abuse and other criminal
activity. "All information and complaints involving fraud, abuse or other criminal activity
shall be reported directly and immediately to the City of Santa Ana and the Secretary of
Labor."
II. General Procedures for Handling Non -Criminal Violations of the Act
The following procedure is promulgated to meet the requirements of Title 20, of the Code of
Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the
Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the
receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub
EXHIBIT E
recipients, applicants for participation, or financial assistance, labor unions, community based
organizations, or any other persons.
These procedures provide for resolution of non -criminal complaints arising from the operation of
the Santa Ana LWDA.
A complaint is defined here as a written expression by a party alleging a violation of the Act,
regulations promulgated under the Act, recipient grants, sub agreements, or other specific
agreements under the Act, including terms and conditions of employment of such participants in
employment training programs. All complaints, amendments and withdrawals shall be in
writing. These procedures are intended to resolve matters which concern policies, procedures
or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient
and sub recipient under the Act.
These procedures shall not be construed as affecting any other available legal remedy outside
of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of
any employee who is not a participant), either separately or simultaneously, that a person may
wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not
restrict the LWDA grant recipient staff in carrying out informal discussion
Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and
resolution of any problems outside of and without resort to the formal complaint procedure.
A. The following principles and rules apply to all complaints at all steps of the complaint
procedures:
All complaints must be made in writing within 180 days of the alleged occurrence,
except complaints alleging fraud or criminal activity.
2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or
discrimination. Good faith efforts shall be made to informally resolve the complaint
prior to the scheduled hearing. Complainants have the right to withdraw their
complaints (in writing) at any time prior to the hearing. A complainant may amend
his/her complaint to correct technical deficiencies but not to add issues.
3. Complainants shall have the right to be represented at their own expense by
person(s) of their choosing at all levels of the complaint process.
4. Upon enrollment into employment or training, participants shall be provided with a
written description of these procedures, including notification of their right to file
complaints and instructions for filing.
An employer of participants, including private -for -profit employers of participants, may
use this or other complaint resolution procedures so long as the participant is
informed of the complaint resolution procedure they are to follow and the time frames
governing review of complaints are met.
EXHIBIT E
A "participant", within the meaning of these procedures, is an individual who receives
employment -training services under a program funded by Santa Ana LWDA. The
Complaint Resolution Procedures contained herein (or the alternative procedures
which an employer may use) shall be available to participants to resolve disputes
regarding items and conditions of employment of such participants in employment
training programs. However, such procedures shall not be used to resolve disputes
regarding terms and conditions of employment of any employee who is not a
participant, as defined herein.
If a complaint does not receive a decision at the LWDA grant recipient level within 60
days of filing the complaint or receives an unsatisfactory decision, the complainant
then has a right to request a review of the complaint by the Governor.
Complainants must initially file and exhaust LWDA grant recipient/hearing procedures
prior to appealing to the State except where the State determines that the LWDA
grant recipient's procedures are not in compliance with the State's procedures.
III. Procedures for Handling Complaints at the LWDA Level
A. Receipt Complaints
Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA
administrative entities have the responsibility to conduct hearings and resolve complaints
made by individuals about the administration of programs in the LWDA. "LWDA level"
encompasses LWDA administrative entity and employers to which the administrative entity
has delegated the complaint resolution process. The following comprise the guidelines for
resolving issues arising in connection with WIOA programs operated by the Santa Ana
LWDA including resolutions of complaints arising from actions, such as audit disallowances
or the imposition of sanctions taken by the Governor with respect to audit findings,
investigations or monitoring reports.
1. Form and Filing of Compliant
Official filing date of the compliant is the date the written complaint is received. The filing
of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall
be considered as a request for hearing and a decision must be issued within 60 days.
The complaint must be in writing and must be signed and dated. The complaint should
also contain the following information:
a. Full name, telephone number, if any, and mailing address of the complainant;
b. Full name, telephone number, and mailing address of the agency involved (respondent);
c. Clear and concise statement of facts including dates constituting alleged violation;
d. What provisions under the Act, regulations, grant or other agreements under the Act, are
believed to have been violated;
EXHIBIT E
e. Remedy sought by the complainant; and
If the complainant is a private or public entity or corporation, and not a natural person,
the filing of the complaint must be duly authorized by the governing body of such entity
or corporation.
The absence of any of the requested information shall not be a basis for dismissing the
complaint.
A copy of the complaint must be sent to the respondent and both parties notified of the
opportunity for an informal resolution. At each step of the complaint process, the complainant
must be notified in writing of the next procedural step.
2. Informal Conference
Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints;
however, such informal conferences shall not extend the time within which a decision
must be issued after receipt of a complaint. Attempts at informal resolution will
commence with two (2) weeks of the date of filing of the complaint.
a. The EEO Officer will review the case and ascertain facts prior to the conference so that
appropriate resolution can take place at the time of this meeting whenever possible.
b. Although the complainant should be encouraged to attend this conference, his/her failure
to do so should not preclude his/her right to request a hearing on the matter.
If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO
Officer will write a brief report for the file stating the issues and resolution. The matter
shall then be considered closed.
If resolution does not result, the complainant shall be provided the necessary information
and assistance to request a hearing if he/she so desires.
3. Request for Hearing
a. As in the case of the complaint, the request for a hearing should be put in writing and
be filed in person or by mail. A governing board resolution of authorization to appeal
should also be submitted when appropriate. The request should be filled with:
Jennifer Sommers
Sr. Personnel Analyst — EEO Officer
20 Civic Center Drive. M-24
Santa Ana, CA 92701
(714)647-5348
EXHIBIT E
b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of
filing of the complaint.
4. Notice of Hearing
Upon receipt of the request for hearing, the complainant and the respondent will be
notified in writing of the hearing ten (10) calendar days prior to the date of the hearing.
The ten-day notice may be shortened with the written consent of the parties. A decision
will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the
complaint.
The hearing notice shall be in writing and contain the following information:
a. The date of notice, name of the complainant, and the name of the party against whom
the complaint is filed.
b. The date, time and place of hearing before an impartial hearing officer.
c. A statement(s) of the alleged violation(s)
d. Advise as to where information or assistance may be obtained, and the name, address,
and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO)
Officer who can answer inquiries.
B. Conduct of Hearing
The hearing shall be conducted in an informal manner with strict rules of evidence not
applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to
enable adjustment to the circumstances presented.
The hearing officer shall have complete independence to obtain facts and make
decisions. The hearing officer shall be in a position to render impartial decisions and
thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The
hearing officer will be selected from a list of names on file with the EEO Officer.
2. Full regard must be given to the requirements of due process to insure a fair and
impartial hearing.
3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity
should begin the hearing by summarizing the record and the issue and should explain
the manner in which the hearing will be conducted, making sure that everyone involved
understands the proceedings. Such explanations should be adapted to the needs of the
specific situation. The hearing officer might take testimony under oath or affirmation to
give some assurance of veracity to the hearing.
EXHIBIT E
4. The burden of proof should be reasonable and flexible, dependent upon the
circumstances of the case involved. The hearing officer determines the order of proof.
Generally, the party making the complaint has the obligation of establishing his or her
case and should be examined first.
5. The party involved should have the right to
he/she so desires. Other he/she is limited
hearing officer in obtaining testimony in the
be represented (at their own expense) if
o his/her own abilities and those to the
case.
6. It is important that the hearing officer obtain the fullest information for the record. If the
parties involved, or their representatives, do not know how to ask the right or pertinent
questions in pursuing their right to due process, it shall be necessary for the hearing
officer to step in to have all the materials and relevant facts elicited.
7. The practice in informal hearings is generally not to apply strict rules of evidence in
obtaining facts. However, the quantity of evidence required to support a decision on an
issue should be sufficiently credible that the state (or other appropriate agency), upon
reviewing the decision, would conclude that the decision is supported by substantial
evidence.
8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior
to the conclusion of the hearing.
Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a
recommended decision to the LWDA for final determination. The recommended decision
shall be in writing and may be accepted, rejected or modified by the Santa Ana
Workforce Development Board.
C. Issuance of Decision
Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a
written decision to all parties by first class mail. The final decision shall contain the following
information:
1. The name of the parties involved.
2. A statement of the alleged violation and issues related to the alleged violation.
3. A statement of the facts.
4. The decision and the reasons for the decision.
5. A statement of corrective action, if any, to be taken.
6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a
review of the decision by the State Review Panel.
EXHIBIT E
D. Record of Hearing
An administrative file containing support documents on the complaint resolution process
hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to
serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of
the issues and the results. This information would then be available for subsequent review
in the event the matter is raised with the State. Such records must be retained for a three-
year period after the grant has been officially closed out.
The Santa Ana LWDA's written decision will be included in the record. Evidence received at
the hearing, notes by the hearing officer, stenographer's notes and tape recordinas may
also be used.
E. Establishment of Complaint Procedures
In accordance with Section 683.600, each employing agency including private -for -profit
employers of participants under the Act is required to establish a complaint procedure for
resolving matters relating to the terms and conditions of employment. Employers may
operate their own grievance system or may utilize the Santa Ana LWIDA's established
procedures under Section 683.600. At a minimum these procedures must include:
Written notice, upon enrollment into employment training services, of the scope and
availability of such procedures. Employer's grievance procedures shall be set forth in a
written document and must meet the regulation mandate that a complaint will be
resolved with sixty (60) days from the date the complaint was filed. A copy of employer's
grievance procedure shall be provided to each participant upon enrollment in
employment training.
2. Written notice, at the time the grievance is filed, of the procedures under which the
grievance will be processed.
3. Written notification of the disposition of the grievance and a written decision shall be
issued within thirty (30) days of the filing of the grievance unless a present and long
established grievance specifically provides other limits; and
4. Written notification of the participant's right to request a review of the employer's
decision by the Santa Ana LWDA and the State Review Panel in accordance with
Section 683.600.
IV. Procedures for Handling Complaints at the State Level
Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires
the Governor to establish a State Review process of complaints filed at the LWDA grant
recipient level and of complaints initially filed at the State level.
Appeals of decisions issued at the LWDA level including audit disallowances and sanctions
shall be reviewed by the State Review Panel. The State Review Panel shall review the record
12
EXHIBIT E
established at the LWDA level and shall issue a decision based on the information contained
therein.
Complaints which may be initially filed at the State level will be heard by an independent
hearing officer designated by the State Workforce Investment Division (WID). The hearing
officer shall conduct a hearing and issue a recommended decision to the State Panel. The
recommended decision shall be in writing and may be accepted, rejected or modified by the
State Review Panel.
A. Form and Filing of Complaint.
1. Request for State Review of LWDA Level Decisions
On receipt of a complainant's request for review because of an unsatisfactory decision,
the State shall provide for an independent state review.
2. Filing of Requests for State Review
The State Review Panel shall review all LWDA level decisions when a request for review
is filed within 10 days of receipt of the adverse decision. Such requests must be filed in
writing with the Chief of the WID Office. The request for review should contain the
following information:
a. Full name, address, and telephone number of the party requesting the review
b. Full name, address, and telephone number of the other party
c. A copy of the decision
d. Brief statement of reasons for review or the section of the LWDA decision to be
reviewed including regulatory and statutory citations
e. A statement of the relief sought.
3. Complainant Responsibility
It is the responsibility of the complainant to include in the request for review a written
statement setting forth the facts presented at the LWDA hearing which support the
requested relief.
The Chief, WID, shall mail a copy of the request for review to the other party and to the
LWDA. It shall be the responsibility of the LWDA to submit the complete record including
a typed record of the hearing to the Chief, WID, within ten (10) days.
B. Conduct of Hearings.
1. Request for Hearing at the State Level
13
EXHIBIT E
If no decision has been issued at the LWDA level or the State has determined an audit
disallowance or imposed sanctions, the complainant may request a hearing. The
hearing officer will then issue a recommended decision to the State's Review Panel for
final determination.
2. Filing for Request for Review
The request for a State hearing shall be filed within ten (10) days after LWDA should
have issued a decision or ten (10) days after the issuance of the audit disallowance or
sanction. The request shall be filed directly with the Chief of the WID in writing and
should include the following:
a. Full name, address, and telephone number of the LWDA
b. Name, address, and telephone number of the LWDA
C. Copies of complaints made at LWDA level from which no decisions were
issued or sanctions and imposed.
A statement of basis for the request for hearing.
3. Evidentiary Hearing
Upon receipt of the request for a State level hearing, a hearing before a designated
hearing officer will be scheduled.
The hearing will be recorded mechanically or by court reporter.
Both parties concerned will have the opportunity to present oral and written testimony
under oath, to call and question witnesses in support of his/her position, to present oral
and/or written arguments, to examine records and documents relevant to the issue(s),
and to be represented.
The hearing officer shall issue a written decision, which shall be forwarded to the State
Review Panel for final determination.
The State Review Panel may accept, reject or modify this recommendation. The
decision of the State Review Panel is final except for audit disallowances, which must be
approved by the Secretary of Labor
C. State Review Panel
The State Review Panel will consist of a panel of three representatives from the
Employment Development Department: one from the Legal Offices, one from the WID,
and one from the Director's office. The panel will issue a written decision, which will be
sent to the appropriate parties within thirty (30) days of receipt of the request for State
review.
14
EXHIBIT E
Decisions issued by this panel, under the authority of the Governor, are final.
D. Issuance of State Review Decision.
The State review will be limited to violations of the WIOA, implementing WIOA regulations or
the grant agreement. This review shall be limited to the record established at the LWDA
hearing.
V. Procedures for Handling Discrimination Complaints by Participants.
A. Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180
days of the alleged occurrence.
1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO)
Officer to determine jurisdiction and to make the complainant aware of and provide
assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure
under Section II (A).
15
EXHIBIT E
PROCEDURES FOR HANDLING NON -CRIMINAL COMPLAINTS
No later than
180 days of
alleged
discrimination
Within 10 days of
receipt of
unsatisfactory
decision or 10
days from date
LW DA decision
should have been
issued.
Handling of complaints filed at LWDA level arising in connection with
W10A programs operated by LWDAs
Informal Resolution Process
w
0
0
Unsatisfactory Decision or LWDA Decision not issued within 60 days
Request for State Review �_, w
Governor's Decision issued by State Review Panel
If no decision issued by State Review Panel
Appeal to DOL
16
EXHIBIT E
2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to
advise the complainant of the existence of State, Federal and other proper action
agencies, which may also have a bearing.
3. Complainants alleging discrimination under this part will be made aware of their right to
file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and
applicable procedures.
4. Complainants must file their complaint directly with:
Jennifer Sommers
Sr. Personnel Analyst —EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714) 647-5348
VI. Procedures for Handling Disability Complaints by Participants
Complaints alleging discrimination on the basis of disability will be filed and processed under
the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973
at 29 Code of Federal Regulations Section 32.
1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures
before filing their complaint with OCR.
2. Complainants will be made aware of the 180 days requirement in which to file his/her
complaint.
A. Procedures at the LWDA Level
The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon
receipt of the complaint, the EEO Officer shall investigate and gather information
concerning the complaint.
2. An informal conference will be held with the parties concerned in an effort to resolve the
issue(s). The complainant has the right to be present and may be represented during
the conference.
3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than
thirty (30) days after the filing of the complaint.
B. Procedures at the State Level
The complainant may appeal to the State if he/she is not satisfied with the decision of the
Santa Ana LWDA.
v
EXHIBIT E
2. The Complainant must file his/her appeal as a request for review directly with the Chief
WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision.
3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt
of the request for review.
4. After the complainant has received a decision or no decision has been received from the
Director of Employment Development Department (on behalf of the Governor), the
complainant has the right to appeal his/her complaint within thirty (30) calendar days to
the Office of Civil Rights (OCR) with the Department of Labor.
18
EXHIBIT E
(PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY
No later than
180 days of
alleged
discrimination
Filed within 30
days of
LWDA/State
Decision or 90
days from date of
initial filing of
complaints
Filing of complaint on the basis of Disability with LWDA
Informal Resolution
o
If no resolution reached
Request for Hearing
Notice of Hearing
Hearing Conducted
LWDA Decision
o
Unsatisfactory Decision or No Decision
State Review
Governor's Decision
Appeal to Assistant Secretary Department of Labor
Day 1
Day145 Day
60 Days
19
EXHIBIT E
GLOSSARY OF WIOA TERM
AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on
the basis of age by any program or activity receiving Federal Funds.
APPLICANT — An individual who applies to a subrecipient or contract for services provided under
WIOA and who has not yet transitioned to the status of participant.
ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities
and interests and to develop a plan to achieve the participant's employment and related goals; also to
identify the available employment and traning activities appropriate for the participant. Testing and
counseling may also be used during assessment process.
CHARGING PARTY (CP), COMPLAINANT GRIEVANT OR AGGRIEVED PERSON — The person
who charges that he/she has been discriminated against under Department of Justice
nondiscrimination and civil rights regulations and/or guidelines.
DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the
effect of an action, policy or practice which selects an individual or class of persons to receive
unequal treatment.
ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees,
and parolees and other individuals authorized by the Attorney General to work in the United States.
EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended,
including state and local governments and any Federal agency subjects to the provisions of Section
717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by
executive Order 11246, as amended.
GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some
equitable or legal right, or causes injustice .
INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that
constitutes or results in a substantial challenge to employment.
INTAKE — Includes screening to determine eligibility; to select from eligible applicants those
individuals who are most in need and can benefit from program services; to complete procedural
requirements necessary to enroll an individual into the program and to refer those not enrolled to
other programs.
JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal
Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC
unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in
employment and other practices and pattern or practice "joint complaints" are normally investigated
by OCR.
20
EXHIBIT E
JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a
law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc.
PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake;
and (2) Who is receiving subsidized employment, training or services (except post -termination
services) funded under the Act, following intake, except for an individual who receives only outreach
and/or intake and assessment services.
21
EXHIBIT E
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS GRANTS LOANS
and COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in
accordance with its instructions.
3) The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including agreements) and
that all subrecipient's shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure occurring on or
before October 23, 1996, and of not less than $11,000 and not more than $110,000 for
each such failure.
oC
(o c-c. , A C-)
Signature V
r
Name of Certifying Official Signature
00111i:3ii9
O C C —t P, C--
Program Title
Certification Reqardinq Drug -Free Workplace Requirements
The certification set out below is a material representation upon which reliance is placed
by the U.S. Department of Housing and Urban Development in awarding the grant. If it
is later determined that the contractor knowingly rendered a false certification, or
otherwise violates the requirements of the Drug -Free Workplace Act, the U.S.
Department of Housing and Urban Development, in addition to any other remedies
available to the Federal Government, may take action authorized under the Drug -Free
Workplace Act.
CERTIFICATION
A. The contractor certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is
prohibited in the contractor's workplace and specifying the actions that will
be taken against employees for violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The contractor's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance program; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee who will be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph -(a) that,
as a condition of employment under the contract, the employee will -
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five days after
such conviction.
(e) Notifying the U.S. Department of Housing and Urban Development within
ten days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction;
EXHIBIT G
(e) Notifying the U.S. Department of Housing and Urban Development
within ten days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice
under subparagraph (d)(2), with respect to any employee who is so
convicted -
(1) Taking appropriate personnel action against such an
employee, up to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug
abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement,
or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free
workplace through implementation of paragraphs (a), (b), (c), (d), (e)
and (f).
B. The contractor shall insert in the space provided on the attached "Place of
Performance" form the site(s) for the performance of work to be carried out
with the grant funds (including street address, city, county, state, and zip
code) .the contractor further certifies that, if it is subsequently determined
that additional sites will be used for the performance of work under the
contract, it shall notify the U.S. Department of Housing and Urban
Development immediately upon the decision to use such additional sites by
submitting a revised "Place of Performance" form.
5 2.010 � .
Date Program Operator Signature
EXHIBIT G
DIVISION OF EMPLOYMENT SERVICES
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG -FREE
WORKPLACE REQUIREMENTS
Name: OC Children's Therapeutic Arts Center
Name of Contractor: OCCTAC- Dr. Ana Jimenez-Hami E.D.
Contractor Number: A-2020-
Date: July 1, 2020 - June 30, 2021
The Contractor shall insert in the space provided below the site(s) expected to be used
for the performance of work under the contract covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each site):
OCCTAC
2215 North Broadway, Santa Ana, CA 92706
Address
EXHIBIT G
Certification Regarding
Debarment, Suspension. Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were
published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211).
(Before completing certification, read instructions which are an integral part of certification)
1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief,
that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction
or contract under a public transaction; violation of federal or state antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more
public transactions (federal, state or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
OC Children's Therapeutic Arts Center (OCCTAC)
Grantee/Contractor Organization
Dr. Ana Jimenez-Hami
Name and Title of Official Authorized to Certify
On Behalf of the Grantee
5-19-2020
Date
EXHIBIT H
INSTRUCTION FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is
providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective recipient of
Federal assistance funds knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the Department of Labor (DOL) may pursue available
remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the
person to which this proposal is submitted if at anytime the prospective recipient of Federal
assistance funds learns that its certification was erroneous whom submitted or has become
erroneous by reason of changed circumstances.
4. The terms "covered transaction", "debarment', "suspended", "ineligible", "lower tier covered
transaction", "participant', "person", "primary covered transaction", "principle", "proposal", and
"voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and
Coverage sections of rules implementing Executive Order 12549. You may contact the person to
whom this proposal is submitted forassistance in obtaining a copy of those regulations.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, orvoluntarily
excluded from participation in this covered transaction, unless authorized by the DOL.
6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will
include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily
excluded from the covered transaction unless it knows that the certification is erroneous.
7. Nothing contained in the foregoing shall be construed to require establishment of system of
records in order to render in good faith the certification required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
8. Except fortransactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the DOL may pursue available
remedies, including suspension and/or debarment.
EXHIBIT H
Assurances & Certifications
Selected providers will be required to sign and submit "actual" assurances and certificates as required by
the City of Santa Ana and the Workforce Development Board on all contracts.
I recognize that I must give assurances for each item below. If I cannot, this proposal will be
automatically rejected. Please initial each box.
am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of
this agency or business to submit this proposal.
tWWWIOA
e are not currently on any Federal, State of California, or local Debarment list.
e will provide records to show that we are fiscally solvent, if needed.
e have, or will have, all of the fiscal control and accounting procedures needed to ensure that
funds will be used as required by law and contract.
Owe have additional funding sources and will not be dependent on WIOA funds alone.
We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not
limited to:
Records accurately reflect actual performance.
G Maintain record confidentiality, as required.
Reporting financial, participant, and performance data, as required.
Comply with State and Federal fiscal and program activity audits.
Complying with Federal and State non-discrimination provisions.
Meeting requirements of Section 504 of the Rehabilitation Act of 1973.
Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey)
Meeting all applicable labor law, including Child Labor Law standards.
t Agree to provide a drug free workplace.
Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability
Coverage in the amount of $1,000,000.00 policy.
Agree to provide all participants with Grievance Procedures.
Agree to insure proposer's employees through Workers Compensation Insurance
.(including part-time employees)
+ Procurement policies and procedures are in place and meet federal guidelines.
We will not:
Place a youth in a position that will displace a current employee.
Use WIOA money to assist, promote, or deter union organizing,
Aa"sc funds to employ or train of persons in sectarian activities.
se funds for youth in the construction, operation, or maintenance of any part of a facility to be used
for sectarian instruction or religious worship.
6OOlUse WIOA funds for activities that would interfere with or replace regular academic requirements for
eligible youth who are not dropouts.
Use WIOA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994
unless the program(s) are only for youth eligible to participate under WIOA.
PUse WIOA money under this contract to purchase any equipment.
I hereby assure that all of the above are true.
Av.µ -Ylpevkt1-.�,,�; F��J feC�V 5-15-Z�z
Title
f:ZC1171s
Date
A� L> CERTIFICATE OF LIABILITY INSURANCE
DATEIMMNWV I
11/21/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
IMPORTANT: It the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER
CONTACT NAME: Cendcate Issuance Team
Comprehensive Insurance Services
gHCNE E t (949) 709-BBDO r
AIc. No : (949) 709-1668
26429 Rancho Parkway South
_1
Ljeremy®thecomprehensiveinsurance.wm
ADDRESS:
Suite 120
INSUREFTS AFFORDING COVERAGE
NAIC I
Lake Forest CA 92630
INSURERA: Nonprofits Insurance Alliance of California
10023
INSURED
INSURER B
Orange County Children's Therapeurc Arts Center
INSURER C:
2215N Broadway
INSURER D:
INSURER E.
Santa Ana CA 92706
INSURER F:
COVERAGES CERTIFICATE NUMBER: CL19112104374 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
ILm
TYPE OF INSURANCE
INSO
MD
POLICY NUMBER
MMlODNYYY)
(IAWDDA`YYYJ
UNITS
X
COMMERCIALGENERALUABIUTY
CMS -MADE X OCCUR
EACHOCCURRENCE
S 1.000,000
PREfACETS EaO'R OavrmnEe
S 500.000
MEDEHP 140Y P . peredn)
E 20,000
PERSONAL aAOVINJURv
E 1,000.000
A
Y
2079-09201
12/21120 J,,,;
(- MMbVVJ"d02l0,
LIMITAPPLIES PER:
PRO
POLICY JECT X LOG
GENERAL AGGREGATE
S 2.000.000
GENLAGGREGATE
PRODUCTS COMPIOPAGG
.,
5 2000000
OTHER
$0 Deductible
E
AUTOMOBILE
UABIUTY
COMBINED SINGLELIMIT
Ea emdant
5 1,000,000
ANYAUTO
BODILY INJURY (Per persan;
$
q
O'nNEO AUTO50NLY SCHEDULED
AUTOS
2019-09201
12/2 N2019
12t2112020
BODILY INJURY veramdTedl
t
$
XHIRED
NON -OWNED
AUTOS ONLY AUTOS ONLY
PROPERTYDAMAGE
(Pmacedene
E
$0 Deductible
s
UMBRELLA LAB
OCCUR
EACH OCCURRENCE
$
EXCESSLIAB
CLAIMS -MADE
AGGREGATE
5
DED I I RETENTION S
5
WORKERS COMPENSATION
AND EMPLOYERS' UARIUTY YIN
ANY PROPRIETMPARTNME)IIEECUTIVE ❑
M OFFICEPoEMBER EXCLUDED'
NIA
PER OTM
STATUTE ER
E.L EACH ACCIDENT
5
EL DISEASE - EA EMPLOYEE
S
(Mandatory In NH)
U yas. mi%r I e urger
Er- DISEASE- POLICY UNIT
$
DESCRIPTION OF OPERATIONS below
A
Social Service Professional Liability
Improper Sexual Conduct Liability
2019-09201
12/21/2019
12,2V2020
$1,000.000/L000,000
$1.000.00011,000,000
AggregatefOccurr
Aggregate/Occurr
$0 Deductible
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addirlonal Remarks schedule. may be attached if mwe apace is,anwred)
The City of Santa Ana, itits officers, employees. agents, volunteers, and representatives are included as Additional Insured per attached endorsement
CG2026. With respect to claims arising out of the operations and uses performed by or on behalf of the named Insured. such Insurance as is afforded by
tms policy is primary and is not additional W or contributing with any other insurance carved by or for the benefit of the additional insureds pe• anacned
endorsement NIAC EG1 30 day notice of Cancellation WM 10 day notice of nricallallon for non-payment of premium per policy provision
City of Santa Area Risk
Division 4(h FI.
20 Civic Center Plaza
Santa Ana
ACORD 25 (2016103)
& APPRO T I!-OULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELL
IYHE EXPIRATION DATE THEREOF, NOTICE WILL BEDELIVERED INEO BEFORE
...-.,. nl\II I, CORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
iAM.tAmnrl"I V 1988-2015 ACORD CORPORATION. All rights reserved.
name and logo are registered marks of ACORD
ACORO® CERTIFICATE OF LIABILITY INSURANCE
DATE(MM4IDWYYY)
05121/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endomement(s),
PRODUCER
CONTACT Certificate Issuance Team
NAME.
Comprehensive Insurance Services
PHONE (949) 709-8800 ac Ne: (949) 709-1668
26429 Rancho Parkway South
Aisremy@thecomprehensivelnsurance.com
pDURE3a.
Suite 120
INSURERS AFFORDING COVERAGE
NAIC A
Lake Forest CA 92630
o1SURERA: Slate Compensation Insurance Fund
35076
INSURED
INSURER B
Orange County Children's Therapeutic Arts Center
INSURER C:
2215 N. Broadway /
INSURER 0:
INSURER E:
Santa Ana CA 92706
INSURER F:
CERTIFICATE NUMBER: WC
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
POLICY NUMBER
MMIDONYYY
MMN)DIYYYPY
LIMITS
COMMERCIAL GENERALLIABILITY
EACH OCCURRENCE
S
NIW
PREMISES JFa cr,orm,A)
S
CLAIMS.6IADE OCCUR
S
NED EXP M one ersom
PERSONAL B ADV INJURY
S
GENL AGGREGATE LIMITAPPLIES PER:
POLICY ❑ ECT OLOC
GENERAL AGGREGATE
S
PRODUCTS - COMP/OPAGG
S
$
OTHER:
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT(EX accidepi)
$
ANYADTO
BODILY INJURY pre, persml
S
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
$
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
PROPERTY DAMAGE
Peraccitlenl
S
S
UMBRELLA LIAR
OCCUR
EACHOCCURRENCE
S
AGGREGATE
S
EXCESS LIAB
CLAIMS-1,A E
DED I I RETENTION S
$
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y
ANY PRGPRIETOMPARTNER/EXECUTIVE N
OFNCERIMEMSER EXCLUDED?
(Mandatary In NH)
N yes, deoddbe under
DESCRIPTION OF OPERATIONS below
NIA
9255171-2020
06105/2020
06/052021
PER OTH-
X TA TE ER
E.L. EACH ACCIDENT
t 1,000,000
El DISEASE.EAEMPLOYEE
S 11000,000
E.L. DISEASE -POLICY LIMIT
S 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 1e1. Additional Remarks Schacule, may be attached If more apace Is required) /
The City of Santa Ana, Its officem�ployees, agents, and representatives. 30 day notice of cancellation with 10 day notice of Cancellation for non-payment
of premium per policy provision. REVIEWED & APPROVED
By Risk MANAGEMENT DIVISION
12020
City of Santa Ana, Risk Management
Division
20 Civic Center Plaza 4M Ff.
Santa Ana CA 92701
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL SE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
All dnHra .vee....A
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
NON PROFITS
INSURANCE
ALLIANCE Of CALH OKNIA
A Head for Insurance. A Heart for Nonprofits.
POLICY NUMBER. 2019-09201
D. A. With rasped to the insurance provided to the additional insured(s), Condition 4. Other Insurance of
SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following:
4. Other Insurance
a. Primary Insurance
This insurance is primary if you have agreed in a written contract or written agreement:
(1) That this insurance be primary. If other insurance is also primary, we will share with all
that other insurance as described in c. below; or
(2) The coverage afforded by this insurance is primary and non-contributory with the
additional insured(s)' own insurance.
Paragraphs (1) and (2) do not apply to other insurance to which the additional insured(s)
has been added as an additional insured or to other insurance described in paragraph b.
below.
b. Excess Insurance
This insurance is excess over:
1. Any of the other insurance, whether primary, excess, contingent or on any other basis:
(a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar
coverage for "your work";
(b) That is fire, lightning, or explosion insurance for premises rented to you or
temporarily occupied by you with permission of the owner;
(c) That is insurance purchased by you to cover your liability as a tenant for "property
damage' to premises temporarily occupied by you with permission of the owner; or
(d) If the loss arises out of the maintenance or use of aircraft, `autos" or watercraft to the
extent not subject to Exclusion g. of SECTION I — COVERAGE A— BODILY INJURY
AND PROPERTY DAMAGE.
(e) Any other insurance available to an additional insured(s) under this Endorsement
covering liability for damages which are subject to this endorsement and for which the
additional insured(s) has been added as an additional insured by that other insurance.
(1) When this insurance is excess, we will have no duty under Coverages A or B to defend the
additional insured(s) against any `suit" if any other insurer has a duty to defend the
additional insured(s) against that "suit". If no other insurer defends, we will undertake to
do so, but we will be entitled to the additional insured(s)' rights against all those other
insurers.
(2) When this insurance is excess over other insurance, we will pay only our share of the
amount of the loss, if any, that exceeds the sum of.
(a) The total amount that all such other insurance would pay for the loss In the absence of
this insurance; and
(b) (a) The total of all deductible and self -insured amounts under all that other insurance.
(3) We will share the remaining loss, if any, with any other insurance that is not described in
this Excess Insurance provision and was not bought specifically to apply in excess of
the Limits of Insurance shown in the Declarations of this Coverage Part.
b. Methods of Sharing
If all of the other insurance available to the additional insured(s) permits contribution by equal
shares, we will follow this method also. Under this approach each Insurer contributes equal
amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever
comes first.
If any other the other insurance available to the additional insured(s) does not permit contribution by
equal shares, we will contribute by limits. Under this method, each insurer's share is based on the
ratio of its applicable limit ofri(}syr�pF�,lo,t�iedotp(.�Rg(icble limits of insurance of all insurers.
2019
NIAC -61 11 17 __" Page 2
SAMANT . LAMBERT
it
O C Therapeutic Arts
tir C E N T E R
2215 fJ Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occlac.org ''
501 f c)3 Federal Tax ID# 33-0930891
b �M'
December 17, 2019
City of Santa Ana, Risk Management
20 Civic Center Plaza
4'" FI.
Santa Ana, CA 92702
Please accept this letter as certification that our agency owns no automobiles. Should you have any further
questions please contact us at 714-547-5468.
Accounting Clerk
& APPROVED
%QEMENT DIVISION
n 2019
POLICY NUMBER: 2019-09201
COMMERCIAL GENERAL LIABILITY
CG 20 26 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED
PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s)
Any person or organization that you are required to add as an additional insured on this
policy, under a written contract or agreement currently in effect,
or becoming effective
during the term of this policy. The additional insured status will not be afforded with respect
to liability arising out of or related to your activities as a real estate manager for that person or
organization.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II —Who Is An Insured additional
insured the person(s) or organization(s) shown in the
Schedule, but only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury' caused, in whole or in part, by your
acts or omissions or the acts or omissions of those
acting on your behalf-
1. In the performance of your ongoing operations: or
2. In connection with your premises owned by or
rented to you.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by law:
and
2. If coverage provided to the additional Insured is
required by a contract or agreement, the insurance
afforded to such additional insured will not be broader
than that which you are required by the contract or
agreement to provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement, or
2. Available under the applicable Limits of
Insurance shown in the Declarations:
whichever is less.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
CG 20 26 0413 REVIE D &APJ4 y,Wne..2012 Page 1 of 1
By RIs NAGEMENT D
pd�IVISION
19 2019
M. LAMBERT
NONPROFITS
INSURANCE
ALLIANCE OF CALI I ORNIA
A Head yor Inswanco. A Heart for Nanprap¢.
POLICY NUMBER: 2019-09201
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED
PRIMARY AND NON-CONTRIBUTORY
ENDORSEMENT FOR PUBLIC ENTITIES
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
Any person or organization that you are required to add as an additional insured on this policy,
under a written contract or agreement currently in effect or becoming effective during the term of
this policy, in consideration of food contribution or client referrals you receive from them.
(Information required to complete this Schedule, if not shown above, will be shown in the Declarations.)
A. Section II — Who Is An Insured is amended to include any public entity as an additional
insured for whom you are performing operations, who may be named in the schedule above, when you
have agreed in a written contract or written agreement that such public entity be added as an additional
insured(s) on your policy, but only with respect to liability for "bodily injury', "property damage' or
"personal and advertising injury" caused, in whole or in part, by:
1. Your negligent acts or omissions; or
2. The negligent acts or omissions of those acting on your behalf: in the performance of your
ongoing operations.
No such public entity is an additional insured for liability arising out of the 'products -completed
operations hazard" or for liability arising out of the sole negligence of that public entity.
B. With respect to the insurance afforded to these additional insured(s), the following additional
exclusions apply.
This insurance does not apply to "bodily injury" or "property damage' occurring after:
1. All work, including materials, parts or equipment furnished in connection with such work, on the
project (other than service, maintenance or repairs) to be performed by or on behalf of the
additional insured(s) at the location of the covered operations has been completed. or
2. All work, including materials, parts or equipment furnished in connection with such work, on the
project (other than service, maintenance or repairs) to be performed by or on behalf of the
additional insured(s) at the location of the covered operations has been completed, or
C. The following is added to SECTION III — LIMITS OF INSURANCE.
The limits of insurance applicable to the additional insured(s) are those specified in the written contract
between you and the additional insured(s), or the limits available under this policy, whichever are less.
These limits are part of and not in addition to the limits of insurance under this policy.
& APPROVED
Ir.FMENT DIVISION
2019
NIAC -61 11 17 Page 1
MANI M. LAMBERT
SUBRECIPIENT COMPLIANCE FORM
Instructions: Please complete this form si n and b
g su mitto McSama Arta worktorce Development Board.
Subrecipient
t7 C1 G % i t a yr ti s Lie ir�' e "Z,S
Agreement Date
July 1, 2020-June 30, 2021
Agreement Amount
$200,000
Dun and Bradstreet Data
# t 7� —' 4 Q
Universe Numbering System
Catalog of Federal Domestic Assistance (CFDA)
The Catalog of Federal Domestic Assistance (CFDA) is a government -wide compendium of Federal programs,
Projects, services, and activities that provide assistance or benefits to the American public. It contains
financial and nonfinancial assistance
programs administered by departments and establishments of the
Federal government. The primary purpose is to assist
users in identifying programs that meet specific
objectives (for more information refer to: www.cfda.gov)
CFDA Title & Number: WIA Youth Activities #17.259
inMal if you understand and agree with the above statement
Monitoring
Subrecipient will or may be monitored by officials from the City, State, or Federal entities. Monitoring may
include the review of the subrecipient's use of Federal awards through reporting, site visits, regular contact,
or other means to provide reasonable assurance that the Subrecipient administers Federal awards in
compliance with laws, regulations, and the provisions of contracts or grant agreements and that
performance goals are achieved.
initial if you understand and agree with the above statement
Audits
Subrecipient's expending $750,000 or more in Federal awards during the fiscal year must have met the audit
requirements of OMB Super Circular section 200.S01 within 9 months of the end of the subrecipient's audit
period (refer to: httbs://www.federalregister eov/documents/2013/12/26/2013 30465/uniform
administrative-requirements-cost-onncioles-and-audit-requirements for federal awards ).
Please provide documentation that demonstrates the most recent audit in compliance with the above
mentioned OMB Circular.
❑ See Attached lot Applicable
initial if you understand and agree with the above statement
��
Chief
Chief Exe ive Officer S nature Date
AMERICANS WITH DISABILITY ACT (ADA)
AND
EQUAL OPPORTUNITY (ED) LAW
SURVEY
Is there a minimum of 2 designated accessibility parking slots? /
Per Dept. of Rehab Sect. 504 YES2 NO❑
II. Are parking slot occupants able to reach the building's entrance for the disabled without having to go behind
any other cars, or any other barriers (curb, sidewalks, etc.)?
Per Dept. of Rehab. Sect, 504 YES[q�-`NO❑
III. Is there a front door labeled with the international wheelchair access sign?
Per Dept. of Rehab. Sect. 504 YESET NO❑
IV. Is the labeled entrance's threshold not higher than Y2 inch to ally or wheelchair access?
Per Dept. of Rehab. Sect. 504 YESP NO❑
V. Is the door -handle to the labeled wheelchair entrance door, a lehandle (not around doorknob)?
Per Dept. of Rehab. Sect. 504 YES® NO❑
VI. If any services are available on second floor, does the building have an elevator?
Per Dept. of Rehab. Section 504 YES[:] NO❑ NAP '
VII. Does the classroom, working area, and break -room have enough room to maneuver a wheelchair and/or
crutches?
Per Dept. of Rehab. Sect. 504 YESZ NO❑
VII I. Does the provider catalog /employee manual, contain the organtion's Grievance Policy?
Per CFR Title 20, 29,41 YES[ O❑
IX. Is the Grievance Procedure and contact person made available in writing to the participant on or before the
day of program participation?
Per CFR Title 20,29,41 YESEn NO[:]
X. If serving Limited English individuals, is the grievance procedure d procedures available in their language?
Per CFR Title 20,29,41 YESF NCO❑
XI. Is there at least one internationally labeled accessible restroom the individuals with disabilities?
Per Dept. of Rehab. Sect. 504 YESF NO❑
XII. Does the toilet stall for individuals with disabilities have bars on ch side of the wall?
Per Dept. of Rehab. Sect. 504 YESRNO❑
XIII. Is there a telephone reasonably accessible to handicap individu .
Per Dept. of Rehab. Sect. SO4 YESff NO❑
XIV. Is there a water fountain reasonably accessible to disabled als?
Per Dept. of Rehab. Sect. 504 YE NO
ind' du❑
xv. Are auxiliary (supplementary) aides available when requested by4fie individual?
Per CFR Title 20,29,41 YESO❑
Youth Service Provider Information: L C �n i \ci Yi2 h S 'C�e rc i C
Print First La Name
S ^ 1 °\- 0
Service Provider Signature V UDate \ n
2 -2- , C:- Q--SOr� to \SC O Q Q, \ m
Business Address
(p
( --� 'Ay1 S `1 - S y 6 b
Business Phone Number
All information is subject to validation by SAWDB staff upon approval of award.