HomeMy WebLinkAbout22B - PO FOR SPECIALIZED VEHICLEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 18, 2020
TITLE:
APPROVE A PURCHASE ORDER IN THE
AMOUNT OF $353,653 TO TERRADYNE
INC. FOR ONE SPECIALIZED RESPONSE
VEHICLE FOR THE POLICE DEPARTMENT
(SPECIFICATION NO. 20-088)
(NON -GENERAL FUND)
/s/Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 111 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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FILE NUMBER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Terradyne, Inc., for one
specialized response police vehicle in the amount of $353,653, subject to non -substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The United States Department of Homeland Security (DHS) developed the Urban Areas Security
Initiative funding program (UASI), which provides funds to local emergency first responders to
enhance security and overall preparedness to prevent, respond to, and recover from acts of
terrorism. The grant specifically provides funding for anti -terror equipment, planning, training,
exercises and technical assistance.
This project is for the procurement of one compact armored vehicle, which will enable the Santa
Ana Police Department SWAT team to respond to Complex Coordinated Attacks, Active Shooter
Events, Hazardous Materials Tactical Operations (HMTOC) and Weapons of Mass Destruction
(WMD) tactical situations within the Urban Area. It will enhance accessibility and armored vehicle
coverage in the region, as well as fulfill a large need for such vehicles in the event of civil unrest,
mutual aid assistance and/or multi -jurisdictional catastrophic incidents. The vehicle also has fire
mitigation capabilities enabling personnel to address burning property from a protected
environment. The fire mitigation capability is new to the Operational Area and is a capability
currently not possessed by the Santa Ana Police Department. The Homeland Security FY19 UASI
Grant Program will fund the purchase.
The Notice Inviting Bids was advertised on June 8, 2020, on the City's online bid management
and publication system. A summary of the bid invitation and bids received is as follows:
22B-1
Approve Purchase Order of Specialized Response Vehicle to Terradyne Inc.
August 18, 2020
Page 2
433 Vendors were notified
19 Santa Ana vendors were notified
18 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received and opened on July 1, 2020. After evaluation, two of the three bids
received were determined to be responsive. The results are as follows:
Vendor Location Amount
Lenco Industries Inc. Pittsfield, MA $373,253.67
Terradyne Armored Vehicles Inc. Newmarket, Ontario $353,652.88
The bid deemed non -responsive did not provide proof of required ballistic and gas pressure
certifications. The bid received from Terradyne Armored Vehicles Inc., was the lowest, responsive
to specifications, and meets the City's requirements.
Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified nineteen Santa Ana vendors, none of which submitted a
bid packet for consideration.
FISCAL IMPACT
Funds in the amount of $353,653 are available in the FY19 UASI Grant Program fund account (no.
12514407-66400-20420001182-3498). Funds will be expended as follows:
Accounting Unit-
Accounting Unit, Account
Fiscal Year
Account #
Description
Amount
FY 2020-21
12514407-66400
FY19 UASI Grant Program —
$353,653
20420001182-3498
Machinery & Equipment
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management
Services Agency
Submitted By: David Valentin, Chief of Police - Police Department
22B-2