HomeMy WebLinkAbout25H - AMEND AGMT FOR PRINTING SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 18, 2020
TITLE:
APPROVE AN AMENDMENT TO INCREASE
AGREEMENT WITH MK PRINTING FOR
OFFSET PRINTING SERVICES BY $35,000
ANNUALLY PLUS AN ADDITIONAL $40,000
FOR FY 20-21 FOR A TOTAL INCREASE OF
$215.000.00
(GENERAL FUND AND NON -GENERAL
FUND)
/s/Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
Id1NN1.16 11
❑ As Recommended
❑ As Amended
❑ Ordinance on 111 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Mekong Printing,
Inc., dba MK Printing, increasing the annual amount for offset printing services up to $115,000
for an annual increase of $35,000 plus an additional $40,000 for FY 20-21 for a total contract
increase of $215,000 for the three-year term ending June 3, 2022 and any renewal periods,
subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On June 4, 2019, Council approved a three-year contract for MK Printing as a result of Requests
for Proposal No. 19-029 providing City Departments printing services for a three-year period,
for an annual amount of $80,000, with provisions for two one-year renewals for a total contract
amount not to exceed $400,000 (including extension period).
The existing agreement, A-2019-083, allows the City to outsource offset printing services in a
timely manner and meet the needs of various departments citywide. An example of the orders
request are related to Census outreach efforts, economic development, and other
miscellaneous forms related to Police Department administrative activity. MK printing will also
be providing all of the printing for the City's Santa Ana CARES COVID-19 initiative, which will
include a 16-page resource guide, ambassador cards, door hangers and postcards. An
increase in the annual amount of $35,000 plus an additional $40,000.00 for FY 20-21 will result
in a total impact including the renewal periods of $215,000 00 (Exhibit 1).
25H-1
Amendment to Agreement with MK Printing
August 18, 2020
Page 2
The Finance and Management Services Agency, Central Services Division, supports all City
Departments with the duplication and printing of City stationery, forms, flyers, and various other
print requests. Print requests of less than 5,000 copies are produced in-house and larger
volume requests are produced through third party vendors. Utilizing third party vendors is a
cost effective method of producing high volume requests given the vendors large scale
capacity and available equipment.
FISCAL IMPACT
Funds are available in the various departmental Miscellaneous Operating Expenses accounts as
follows:
Fiscal Year
Account#
Account Description
Increased Amount
FY 19-20
63001
Operating Expenses
$35,000
FY 20-21
63001
Operating Expenses
$75,000
FY 21-22
63001
Operating Expenses
$32,200
Total
$142,200
Fiscal Year
Account#
Account Description
Amount
FY 21-22
63001
Operating Expenses
$2,800
FY 22-23
63001
Operating Expenses
$35,000
FY 23-24
63001
Operating Expenses
$35,000
Total
$72,800
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management
Services Agency
Submitted By: Kathryn Downs, CPA, Executive Director — Finance and Management
Services Agency
Exhibit: 1. Amendment with Mekong Printing, dba MK Printing
25H-2
FIRST AMENDMENT TO AGREEMENT
WITH MK PRINTING
TO PROVIDE OFFSET PRINTING SERVICES
This First Amendment to Agreement ("First Amendment') with Mekong Printing Inc., dba
MK Printing, is made and entered into this 18" day of August, 2020, by and between the City of
Santa Ana, a charter city and municipal corporation duly organized and existing under the
Constitution and laws of the State of California ("City") and MK Printing, Inc. ("Consultant') or,
collectively "the Parties".
RECITALS
A. On June 4, 2019, the City and the Consultant entered into the above referenced Agreement
(#A-2019-083) hereinafter referred to as "said Agreement', to provide printing and packaging
services for the City.
B. The Parties wish to amend said Agreement to increase the compensation due to an
increased need for printing orders.
WHEREFORE, in consideration of the mutual and respective covenants and promises
hereinafter contained and made, and subject to all of the terms and conditions of said Agreement as
hereby amended, the Parties do hereby agree as follows:
1. Pursuant to Section 2 "COMPENSATION", the annual amount of payment for such
printing services as described in Exhibit A shall be increased from $80,000 to $115,000 for the first
and third year of the initial term of the Agreement. The second year of the Agreement shall be
increased from $80,000 to $155,000. The annual amount for the extension periods, if exercised, shall
be increased from $80,000 to $115,000. The total increase in compensation, including any extension
periods, shall not exceed $215,000. The total amount to be expended during the term of said
Agreement, including any extension periods, shall not exceed $615,000.
2. Except as hereinabove modified, the terms and conditions of said Agreement remain
unchanged and in full force and effect.
(Signature Page Follows)
25H-3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment the date and
year first above written.
ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
CITY ATTORNEY
Sonia R. Carvalho
Lisa E. Storck
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
W
KATHRYN DOWNS, Executive Director
Finance & Management Services Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
MK PRINTING
ne tephens-Truong
VP, Sales & Marketing
25H-4
25H_FIN_04-1 Exhibit 1 MK Printing
Amendment
Final Audit Report
2020-08-12
Created:
2020-08-12
By:
Kristin Andrade (kandrade@santa-ana.org)
Status:
Signed
Transaction ID:
CBJCHBCAABAAOp7sGtVc9QeByt-1O69zB1uYCpoTNvn
"25H_FIN_04-1 Exhibit 1 MK Printing Amendment" History
Document created by Kristin Andrade (kandrade@santa-ana.org)
2020-08-12 - 7:56:07 PM GMT- IP address: 98.153.69.210
Ey Document emailed to Kathryn Downs (kdowns@santa-ana.org) for signature
2020-08-12 - 7:56:21 PM GMT
Email viewed by Kathryn Downs (kdowns@santa-ana.org)
2020-08-12 - 8:02:35 PM GMT- IP address: 98.153.69.210
Gip Document e-signed by Kathryn Downs (kdowns@santa-ana.org)
Signature Date: 2020-08-12 - 8:02:52 PM GMT -Time Source: server- IP address: 98.153.69.210
Signed document emailed to Kathryn Downs (kdowns@santa-ana.org) and Kristin Andrade (kandrade@santa-
ana. org)
2020-08-12 - 8:02:52 PM GMT
Q Adobe Sign
25H-5