HomeMy WebLinkAbout29A - PO FOR FITNESS COURT AT EL SALVADOR AND CABRILLO PARKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 18, 2020
TITLE:
APPROVE A SOLE SOURCE PURCHASE
ORDER TO THE NATIONAL FITNESS
CAMPAIGN, LLC (NFC) FOR THE
PURCHASE OF NFC FITNESS COURTS AT
EL SALVADOR PARK AND CABRILLO
PARK FOR AN AMOUNT NOT TO EXCEED
$218,130 TO BE FUNDED BY THE
CANNABIS PUBLIC BENEFIT FUND AND
APPROVE AN AMENDMENT TO FISCAL
YEAR 2020-21 CAPITAL IMPROVEMENT
PROGRAM
(NON -GENERAL FUND)
/s/Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
T0006
❑ As Recommended
❑ As Amended
❑ Ordinance on 111 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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RECOMMENDED ACTION
1. Approve a sole source purchase order to the National Fitness Campaign, LLC (NFC) for NFC
Fitness Courts at El Salvador Park and Cabrillo Park for an amount not to exceed $218,130 to
be funded by the Cannabis Public Benefit Fund, subject to non -substantive changes approved
by the City Manager and City Attorney.
2. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program to include the
El Salvador Park Fitness Court and the Cabrillo Park Fitness Court projects.
On February 4, 2019, the City of Santa Ana submitted a grant application to the National Fitness
Campaign, LLC (NFC) to build five fitness courts at Jerome Park, El Salvador Park, Delhi Park,
Rosita Park, and Civic Center Plaza of the Flags. The Fitness Courts are 32' x 35' outdoor
bodyweight circuit training systems that support 28 simultaneous users on 30 separate pieces of
equipment, grouped into seven stations. The 7 movement, 7-minute system provides a full -body
workout to people of all ability levels. The integrated system includes a sports floor, to simulate
the indoor gym exercise, and a steel bodyweight training wall, which provides users with many
exercise combinations.
The Fitness Court is supported by National Campaign Resources, a digital ecosystem that includes
a mobile application, a social media support team, promotional materials, and programming, to
assist public agencies in building support for fit living in community spaces.
29A-1
Approve Sole Source Purchase Order and Amendment to the Capital Improvement Program
August 18, 2020
Page 2
On March 15, 2019, the City of Santa Ana received five $30,000 grants from NFC to participate as
a Model City in the 2019 National Fitness Campaign. Approval of the multi -site application was
based on the City of Santa Ana's commitment to free health and fitness options, and development
of stakeholder consensus.
On June 4, 2019, the City Council adopted a resolution accepting the 2019 NFC grant of $30,000,
per site, and agreeing to the endeavor of providing funds for the remaining purchase price of
equipment and cost of installation, at five City sites: Jerome Park, Delhi Park, El Salvador Park,
Memorial Park, and Rosita Park. One site location changed from Memorial Park to Cabrillo Park.
On December 14, 2019, the City held a ribbon cutting ceremony for the first outdoor fitness court
installation at Jerome Park. The installation of fitness courts at Delhi Park and Rosita Park are
completed, however ribbon cutting ceremonies are postponed until COVID-19 restrictions are
lifted.
Installation of the remaining fitness courts at El Salvador Park and Cabrillo Park will complete the
five site installations. No other vendor, distributor, or organization sells this system, thus the fitness
court must be acquired from the National Fitness Campaign, LLC.
FISCAL IMPACT
Funds are budgeted and made available in the following account for the specified year:
Fiscal
Accounting Unit-
Fund
Accounting Unit, Account
Amount
Year
Account #
Description
Description
FY 20-21
01213020-66220
Cannabis
PRCSA Youth Services-
$218,130
Public Benefit
Improvements Other Than
Fund
Building
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management
Services Agency
Submitted By: Lisa Rudloff, Executive Director — Parks, Recreation and Community Services
Agency
Nabil Saba, P.E., Executive Director — Public Works Agency
Exhibits: 1. Quote
2. CIP Project Sheets
29A-2
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AL FITNESS
MPAIGN
FXS WYRf
QUOTE
City of Santa Ana
20 Civic Center Plaza
Parks, Recreation and Community Services Agency, M23
SANTA ANA CA 92701
USA
El Salvador and Cabrillo Park
Description
Fitness Court and National Campaign Resources -
Includes Official Installation Kit
2020 National Grant Funding Award
Freight, Packing and Insurance for shipment
Terms
1.PAYMENTTERMS
Date
National Fitness
Jul 24, 2020
Campaign LLC
Expiry
For all questions
Dec 31, 2020
regarding this quote,
contact: info@nfchq.com
Quote Number
Q U-0485
Quantity Unit Price Tax Amount USD
2.00 128,000.00 9.25% 256,000.00
2.00 (30,000.00) 9.25% (60,000.00)
2.00 2,000.00 Tax
Exem pt
Subtotal
TOTAL CALIFORNIA9.25%
TOTALUSD
M
200,000.00
18,130.00
218,130.00
Purchaser will pay Seller 100% of the Purchase Price within 30 days of the Delivery Date. Purchaser is responsible for
payment of shipping costs, including packing, insurance and freight. These payment terms will apply unless other approved
payment terms have been agreed to by both parties.
2. TAX EXEMPTION
Registered Office: PO Box 2367, San Francisco, CA, 94126, USA. 29A-3
This quoted total is based upon Purchaser's tax exempt status, for which verifying documentation must be provided to Seller.
If Purchaser is not tax exempt, sales tax will be applied before Purchase Price is to be considered final or binding.
Registered Office: PO Box 2367, San Francisco, CA, 94126, USA. 29A-4
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