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HomeMy WebLinkAbout19D - RECEIVE AND FILE CANNABIS BENEFITSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2020 TITLE: RECEIVE AND FILE CANNABIS PUBLIC BENEFIT FUND FOR YOUTH SERVICES INFORMATIONAL UPDATE CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Receive and file Cannabis Public Benefit Fund for Youth Services informational update. DISCUSSION Below is a list of Cannabis funded youth services implemented by the following departments: Library Services Agency (7), Parks, Recreation and Community Services Agency (10), and City Manager's Office (1). Library Services 1. Book/Tech Mobile Provide mobile library services to meet the changing community needs by serving people where they live, learn, work, and play with an emphasis on technology, robotics, and STEM learning. Mobile services provide critical access to library material, programming, and technology. Completed: • Bid advertisement for the bookmobile, a custom designed Ford Transit van. • On August 18, 2020, the City Council approved a grant agreement accepting grant funds from the California State Library for the Knowledge Mobile "Know- Mo": This grant funding provides additional books, educational programs, and technology for the new bookmobile service. In Progress: Bidding process has closed and a vendor has been selected. The awarding of a purchase order in the amount of $169,240 to Matthews Specialty Vehicles Inc. for a new bookmobile has been placed on the 9/1/2020 City Council Agenda. Timeline: Bookmobile deployment anticipated for December 2020, however, may depend upon vendor's timeline to build the vehicle. 19D-1 Receive and file Cannabis Public Benefit Fund for Youth Services September 15, 2020 Page 2 2. Newhope Branch Library Provide increased programming for children and youth along with an expanded book collection with age appropriate content for children and teens. Increase the operating hours from 27 to 48 per week. Provide new library furniture with designs and colors that are attractive to children and youth. Create additional spaces for teen activities focusing on STREAM (science, technology, reading, engineering, art, and mathematics) based programming. Dedicate a professional librarian to offer improved library service to children and youth. Renovate the exterior landscaping, paint the building, perform ADA upgrades for improved accessibility, upgrade lighting, and provide additional security patrols to offer safer spaces for youth in the community. Completed: • Purchased new books to refresh the youth collection area and accommodate multiple languages. • Purchased Wi-Fi hot spots for the community to utilize. • Painted outside of building and sign. • Refreshed landscaping around the building, added sidewalks, improved lighting, and repaved the parking lot. • Renovated youth learning center area of the library. In Progress: • Repurpose craft room storage to a useable space for youth and teen activities. • Dedicate one full time library staff to operate the facility. • Increase operating hours from 27 to 48, per week, open Monday through Saturday. Timeline: • Curbside pickup service and phone reference/circulation services beginning September 8, 2020. • The facility will completely reopen once COVID-19 restrictions are lifted. 3. Children's Outdoor Playground Renovate the children's patio area at the Main Library to include a play structure, new seating, and general improvements to the landscaping. Completed: Scheduled a meeting with Public Works Agency engineers to conduct an initial site walk and establish a conceptual layout of the area. In Progress: Identify potential vendors for children's style climbing structures that feature learning components. Timeline: Anticipated completion June 30, 2021. 19 D-2 Receive and file Cannabis Public Benefit Fund for Youth Services September 15, 2020 Page 3 4. Laptop Dispenser Kiosks Procure laptop dispenser kiosks to check out computers at the Library. The self-service kiosks will utilize a patron's library card for quick access to a computer for use at the Library. Completed: Researched various vendors to provide kiosks at the Newhope and Main libraries. In Progress: Identify potential locations suitable in terms of both power and data requirements for the laptop dispensers. Timeline: Anticipated completion June 30, 2021. 5. Furniture — Children's area and Teen space Upgrade the children's area and provide new furniture in the Teen space area at the Main Library. Completed: Identify type of furniture and location. In Progress: Identify vendor and procure furniture. Timeline: Anticipated completion June 30, 2021. 6. Wireless Hotspots Increase the number of wireless hotspots for youth. Expand services to include compliant hotspots that provide filtered internet access that is safer for youth. Completed: Additional hotspots ordered and received. In Progress: Testing and processing the hotspots into the Library's online catalog system. Delivery of protective carrying bags and charging units. Timeline: Anticipated deployment begins September 1, 2020. 19 D-3 Receive and file Cannabis Public Benefit Fund for Youth Services September 15, 2020 Page 4 7. Digital Collection for Teens Expand the Library's digital collection with a focus on providing materials for teens. Completed: Overdrive a -book and e-audiobook collection available on the website. In Progress: • Amend Overdrive contract to allow for more electronically downloadable titles with content that is specifically geared toward youth. • Order initial round of electronic books. Timeline: Anticipated deployment January 1, 2021. Parks, Recreation and Community Services Agency 1. Santa Ana Community Connections: The Zoo & You Provide a series of programs and experiences for Santa Ana youth of all ages (toddler through high school) to build direct connections between the diverse community and the Zoo. Include a variety of experiential learning opportunities with multiple entry points for nature exploration, discovery, and STEAM skills and leadership development for future environmental stewards. Offer programs fulfilled through dedicated resources including an outreach vehicle, outdoor amphitheater sound system, and connected "smart" board for the zoo classroom. Completed: • Prepared a detailed 28-page program guide outlining the specific staffing needs, supplies, timeline, and goals of this programmatic series. • Provided free weekly virtual live education programs to SAUSD elementary students during the COVID-19 shutdown. • Provided regularly scheduled youth virtual nature lab programs for Santa Ana residents. Over 300 youth signed up for the first program in July 2020. In Progress: • Hire two full—time Zoo Education Specialist staff positions and additional part-time Program Coordinators to accommodate the program. • Create specifications for the new outreach vehicle and procure. • Procure smart board, amphitheater sound system, and equipment. • Expand virtual programming. Timeline: Anticipated deployment of in person programing once COVID-19 restrictions are lifted. 19 D-4 Receive and file Cannabis Public Benefit Fund for Youth Services September 15, 2020 Page 5 2. Splash Pads Install six splash pads throughout the park system. Initial installation will be at the Santa Ana Zoo, Memorial Park, Cesar Chavez Park, Thornton Park, El Salvador Park, and Lillie King Park. In Progress: Coordinating with Public Works Agency for the design, development, and construction of splash pads Timeline: Anticipated timeline is to be established when contractor is hired. 3. Year -Round Aquatics Provide year-round aquatics at Memorial Pool for youth in our community to be safer in the water and stay physically active. Enhance hours of operation and expand aquatic recreational and instructional opportunities that include, but are not limited to water polo, Mommy & Me swim classes, lap swim, recreational swim, swim lessons, and swim team. Completed: • Executed an agreement with Blueray Management, LLC. for management and operation services of the aquatic programs at City pools. • Trained aquatic personnel for programming. In Progress: Reopening of modified aquatic programming due to COVID-19. Timeline: Aquatic programming at Memorial Pool will continue throughout the fall. 4. Youth and Teen Excursions Provide monthly excursions (12 total) free of charge for Santa Ana youth and teens (ages 10-14). Completed: • February 10, 2020, held first excursion at the DEFY OC in Mission Viejo. • March 21, 2020, scheduled a trip to Boomers in Irvine, but it was cancelled due to COVID-19. In Progress: Post COVID-19 excursions include: Soak City, Knott's Berry Farm, Galaxy soccer game, Disneyland, Ducks hockey game, and a Big Bear snow trip. Timeline: Anticipated continuation of program once COVID-19 restrictions are lifted. 19D-5 Receive and file Cannabis Public Benefit Fund for Youth Services September 15, 2020 Page 6 5. Anti -Drug Education Programs Partner with an agency to offer anti -drug education programs to the community. Completed: On August 18, 2020, the City Council authorized an agreement with America On Track to provide drug use prevention education programs. In Progress: Contractor is developing promotional materials, preparing to recruit and register participants, and implement the program. Youth in elementary, middle, and high school age groups will be assigned to a cohort and will participate in the curriculum based program. ItM, W Anticipated start date is September 2020, if COVID-19 restrictions are lifted. 6. Fitness Courts Order and install Fitness Courts (2) at El Salvador Park and Cabrillo Park. Completed: • On March 15, 2019, the City of Santa Ana received five $30,000 grants from National Fitness Campaign, LLC (NFC) to participate as a Model City in the 2019 National Fitness Campaign. Approval of the multi -site application was based on the City of Santa Ana's commitment to free health and fitness options, and development of stakeholder consensus. • On June 4, 2019, the City Council adopted a resolution accepting the 2019 NFC grant of $30,000, per site, and agreeing to provide funds for the remaining purchase price of equipment and cost of installation, at five City sites: Jerome Park, Delhi Park, El Salvador Park, Memorial Park, and Rosita Park. One site location changed from Memorial Park to Cabrillo Park. • On December 14, 2019, the City held a ribbon cutting ceremony for the first outdoor fitness court installation at Jerome Park. The installation of fitness courts at Delhi Park and Rosita Park are completed, however ribbon cutting ceremonies are postponed until COVID-19 restrictions are lifted. • On August 18, 2020, the City Council approved NFC for Fitness Courts at El Salvador Park and Cabrillo Park. In Progress: Installation of fitness courts at El Salvador Park and Cabrillo Park. litmi lml - • Sites to be prepared (sites excavated, concrete pads poured and rubber tiles installed) in September through November. • Fitness courts to be installed in December. 19 D-6 Receive and file Cannabis Public Benefit Fund for Youth Services September 15, 2020 Page 7 7. Youth Paid Internships Provide youth paid internships in partnership with the Santa Ana Youth (SAY) Employment Program administered by the Santa Ana WORK Center. Offer paid summer work experiences for approximately 100 youth, ages 16-19. Completed: • Program elements for eligible youth enrolled in the SAY Employment Program. • Activities providing a comprehensive strategy that addresses employment and training needs: o Work Experience (20 hours per week for 6-7 weeks) o Employment Readiness Skills o Career Development o Child Labor Laws o Post -Secondary Education information o Life Skills o Financial Literacy Timeline: • Prepared to enroll 100 youth in February 2021, if COVID-19 restrictions are lifted. • Program starts in summer 2021. 8. Traveling Zoo Exhibit Provide traveling zoo exhibits to present new and exciting opportunities to youth without the cost of development, construction, and maintenance of a permanent exhibit. Offer local youth, who may have significant transportation and financial barriers, to visit similar displays at other cultural venues further away. Completed: Initial research on possible exhibits. In Progress: Request for Proposals to seek exhibit options. Timeline: Anticipated deployment once COVID-19 restrictions are lifted. 9. Youth Programs and Services Hire three full-time Recreation Leader positions to operate community centers and provide youth programs and services. Timeline: Anticipated deployment once COVID-19 restrictions are lifted. 19 D-7 Receive and file Cannabis Public Benefit Fund for Youth Services September 15, 2020 Page 8 10. Funding for Third Parties to Provide Youth Programs and/or Services One-time Cannabis Funding for Fiscal Year 2020-21 will go towards third party programs to provide youth programs and/or services for City of Santa Ana residents. In Progress: • Preparing a competitive grant application process seeking proposals for youth programs and/or services to be offered by third party providers. • Requesting the Youth Commission's input at the September 25, 2020 Youth Commission meeting. Timeline: Accept applications, review, and award October through December 2020. City Manager's Office 1. Deferred Action for Childhood Arrivals Defense Fund Provide $100,000 to the Deferred Action for Childhood Arrivals Defense Fund. Completed: At the July 7, 2020 meeting, the City Council allocated an additional $100,000 to the Santa Ana Deportation Defense Fund (sometimes referred to as "immigration legal defense fund") to provide legal representation, under the universal representation model, to undocumented immigrants facing removal (or deportation) proceedings. As part of this one-time allocation of $100,000, the City Council directed staff that these funds be made available to provide legal representation to individuals in Santa Ana who are recipients of the Deferred Action for Childhood Arrivals (DACA) program and also facing removal proceedings. The City's legal service provider, Immigrant Defenders Law Center, has been made aware and has ensured City staff that Santa Ana residents who are recipients of DACA are eligible to receive legal representation. In Progress: As part of the agreement between Immigrant Defenders Law Center and the City of Santa Ana, Immigrant Defenders Law Center sends monthly reports to the Vera Institute of Justice, a social justice organization that provided grant funds to the City in 2017 to launch the Santa Ana Deportation Defense Fund under the universal representation model. While these monthly reports contain confidential, attorney -client privileged data, from time to time both Immigrant Defenders Law Center and the Vera Institute of Justice prepare reports for the City with aggregated data. Timeline: The Santa Ana Deportation Defense Fund is an on -going program. 19 D-8 Receive and file Cannabis Public Benefit Fund for Youth Services September 15, 2020 Page 9 FISCAL IMPACT Below is a list of programs and projects to be undertaken during Fiscal Year (FY) 2020-21. Funding for these programs and projects is attributed to funds received in FY 2019-20 or planned revenues from FY 2020-21. Funding has already been appropriated for programs and projects with FY 2020- 21 funding as part of the City's annual budget process. Funding related to programs and projects with FY 2019-20 funding will be included as part of the annual citywide (multi -department) carry forward request to appropriate prior year funds, which will be presented to the City Council as a future date. Fiscal Year Program/Project Title (Amount) Total Amount 2019-20 New Hope Furniture ($298,010) $4,072,308 Carry Children's area and Teen space/main library ($200,000) Forward Splash Pads (3,474,298) Third Parties Providing Youth Programs and/or Services $100,000 2020-21 Book/Tech Mobile ($350,000) $3,368,180 Newhope Branch Library ($110,000) Children's Outdoor Playground ($500,000) Laptop Dispenser Kiosks ($60,000) Wireless Hotspots ($140,000) Digital Collection for Teens ($70,000) Zoo and You Program ($404,060) Year -Round Aquatics ($183,000) Youth and Teen Excursions ($184,000) Anti -Drug Education Programs ($60,000) Fitness Courts ($300,000) Youth Paid Internships ($500,000) Traveling Zoo Exhibit ($250,000) Youth Programs and Services ($157,120) Deferred Action for Childhood Arrivals Defense Fund $100,000 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management Services Agency Submitted By: Lisa Rudloff, Executive Director— Parks, Recreation, and Community Services Agency Brian Sternberg Executive Director — Library 19 D-9