HomeMy WebLinkAbout22B - PO FOR WATER WORKS FITTINGSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 15, 2020
TITLE:
APPROVE AN INCREASE OF THE
PURCHASE ORDER AMOUNT WITH CORE &
MAIN LP, FERGUSON ENTERPRISES, LLC
AND S&J SUPPLY COMPANY, INC. IN THE
AMOUNT OF $275,000 FOR A TOTAL
AGGREGATE AMOUNT NOT TO EXCEED
$660,000 FOR WATERWORKS FITTINGS
AND SUPPLIES AND EXTEND THE TERM
THROUGH APRIL 30, 2021
(SPECIFICATION NO. 15-034)
(NON -GENERAL FUND)
/s/ Kristine Rid
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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RECOMMENDED ACTION
Authorize the City Manager to increase the blanket order contracts with Core & Main LP,
Ferguson Enterprises, LLC and S&J Supply Company, Inc. for waterworks fittings and supplies
by $275,000 for a total aggregate amount not to exceed $660,000 and extend the term for six
months, from October 31, 2020 to April 30, 2021, subject to
non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division manages the delivery of water to
businesses and residents in the City of Santa Ana, including fire hydrants. To do so, the Agency
maintains an extensive distribution system that includes 20 active wells, seven pumping stations
and reservoirs, seven import water connections, and 450 miles of water mains. To perform
maintenance and repair of fire hydrants and the extensive water delivery system, the Water
Resources Division staff requires an assortment of materials such as valves, adapters, couplings,
clamps, as well as brass brushings, flanges, nuts, and stops. The contract for waterworks fittings
and supplies is designed to provide quality products at a significant savings based on quantity
pricing.
On June 2, 2015, the City Council awarded a purchase order contract for waterworks fittings and
supplies to Core & Main LP, Ferguson Enterprises, LLC and S&J Supply Company, Inc. for a
one-year period expiring June 16, 2016, with four one-year renewal options in an annual
aggregate amount not to exceed $350,000. The four renewal options were exercised and the
22B-1
Contract Amendment for Waterworks Fittings and Supplies
September 15, 2020
Page 2
purchase order contract was extended via change order through October 30, 2020. Additionally,
the purchase order amount was increased by $35,000.
Staff recommends extending the purchase order contract for an additional six months through
April 30, 2021 and adding funding in the amount of $275,000, for a total amount not to exceed
$660,000. The additional funding amount will allow staff to have inventory available to maintain
the water delivery system and make repairs without experiencing supply chain delays that could
result in water loss and system damages. The additional time will allow staff to release a request
for bids in order to develop new contracts.
FISCAL IMPACT
Funding for the requested increase to the existing contracts with Core & Main LP, Ferguson
Enterprises, LLC and S&J Supply Company, Inc. in the amount of $275,000 is budgeted and
available for expenditure in the following accounts:
Fiscal Year
Accounting Unit-
Fund Description
Accounting Unit,
Amount
Account #
Account Description
Water System
06017641-63001
Water
Maintenance,
$137,500
Miscellaneous Operating
FY 2020-21
Expenses
October 2020-
April 2021
Water Quality,
06017644-63001
Water
Miscellaneous Operating
$137,500
Expenses
Total:
$275,000
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
22B-2