HomeMy WebLinkAbout25D - AGMTS FOR SUBSURFACE IMAGINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 15, 2020
TITLE:
APPROVE AGREEMENTS WITH T2 UTILITY
ENGINEERS, AZTEC ENGINEERING
CALIFORNIA, INC. AND C BELOW
SUBSURFACE IMAGING FOR
SUBSURFACE UTILITY ENGINEERING
SERVICES FOR A FIVE-YEAR TERM IN AN
AGGREGATE AMOUNT NOT TO EXCEED
$750,000
(NON -GENERAL FUND)
/s/ Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
1�1��►U1�1:1q:7
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with T2 UES, Inc., AZTEC Engineering
California, Inc., and C Below, Inc. to provide subsurface utility engineering services for the three-
year period beginning September 15, 2020, and ending on September 14, 2023, with a provision
for one two-year extensions, for a total shared aggregate amount not to exceed $750,000 subject
to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On April 24, 2020, the Public Works Agency issued a Request for Proposal (RFP) for consultants
to provide as -needed subsurface utility engineering services for the Water Resources Division. The
chosen consultants will locate and identify underground utilities during the planning, design, pre -
construction, and construction phases of Water Resources Division capital improvement projects.
These services will assist staff in minimizing potential conflicts between proposed improvements
and other underground utilities, thereby reducing the potential for unforeseen conditions during
construction activities.
The RFP was advertised on the City's online bid management and publication system, with bids
due by May 14, 2020. Forty-four contractors downloaded the project documents. Five proposals
were received and evaluated by a selection committee based on criteria as outlined in the RFP.
Listed below are the contractors selected for award and their scores:
25D-1
Approve Agreements for Subsurface Utility Engineering Services
September 15, 2020
Page 2
Firm
Score
T2 Utility Engineers
92
AZTEC Engineering California, Inc.
90
C Below Subsurface Imaging
81
In accordance with the RFP, staff recommends awarding contracts to T2 Utility Engineers, AZTEC
Engineering California, and C Below Subsurface Engineering. Each proposal demonstrated a
high technical competency, experience performing the requested services, and a clear path toward
achieving the goals set forth in the RFP.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the current fiscal year and will be budgeted
in future fiscal years, including applicable renewal options, based on the needs of projects identified
in each fiscal year's Capital Improvement Program. The following is an estimate of the account
distribution and expenditures by fiscal year, but the actual amounts may vary within the term of the
agreement based on the needs and timing of each project.
Accounting
Fiscal Year
Unit - Account
F
Fund Description
Accounting Unit, Account
Amount
No
No. Description
FY 2020-21
06017645-
Water Administration &
(Sept -June)
62300
Water
Engineering, Contract
$50,000
Services -Professional
FY 2020-21
05617640-
Sanitary Sewer Service,
(Sept -June)
62300
Sewer
Contract Services-
$50,000
Professional
FY 2020-21
06617647-
Water
Acquisition &
Water Utility Capital Projects,
$50,000
(Sept -June)
66301
Construction
Water Capital Projects
FY 2020-21
05417647-
Sanitary Sewer Capital,
(Sept -June)
66220
Sewer Capital
Improvements Other Than
$50,000
Building
FY 2021-22
06017645-
Water Administration &
(July -June)
62300
Water
Engineering, Contract
$50,000
Services -Professional
FY 2021-22
05617640-
Sanitary Sewer Service,
(July -June
62300
Sewer
Contract Services-
$50,000
Professional
25D-2
Approve Agreements for Subsurface Utility Engineering Services
September 15, 2020
Page 3
FY 2021-22
06617647-
WaterWater
Acquisition &
Utility Capital Projects,
$50,000
(July -June)
66301
Construction
Water Capital Projects
FY 2021-22
05417647-
Sanitary Sewer Capital,
(July -June)
66220
Sewer Capital
Improvements Other Than
$50,000
Building
FY 2022-23
06017645-
Water Administration &
(July -June)
62300
Water
Engineering, Contract
$50,000
Services -Professional
FY 2022-23
05617640-
Sanitary Sewer Service,
(July -June)
62300
Sewer
Contract Services-
$50,000
Professional
FY 2022-23
06617647-
WaterWater
Acquisition &
Utility Capital Projects,
$50,000
(July -June)
66301
Construction
Water Capital Projects
FY 2022-23
05417647-
Sanitary Sewer Capital,
(July -June)
66220
Sewer Capital
Improvements Other Than
$50,000
Building
FY 2023-24
06017645-
Water Administration &
(July -June)
62300
Water
Engineering, Contract
$37,500
Services -Professional
FY 2023-24
05617640-
Sanitary Sewer Service,
(July -June)
62300
Sewer
Contract Services-
$37,500
Professional
FY 2024-25
06017645-
Water Administration &
(July -June)
62300
Water
Engineering, Contract
$37,500
Services -Professional
FY 2024-25
05617640-
Sanitary Sewer Service,
(July -June)
62300
Sewer
Contract Services-
$37,500
Professional
Total
$750,000
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Exhibits: 1. Agreement with T2 UES, Inc.
2. Agreement with AZTEC Engineering California, Inc.
3. Agreement with C Below, Inc.
25D-3
EXHIBIT 1
AGREEMENT TO PROVIDE SUBSURFACE UTILITY ENGINEERING SERVICES
THIS AGREEMENT is made and entered into this 15th day of September, 2020 by and between
T2 UES, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On April 24, 2020, the City issued Request for Proposal No. 20-060, by which it
sought qualified contractors to provide subsurface utility engineering services for
the City's Public Works Agency.
B. Contractor submitted a responsive proposal that was among those selected by the
City. Contractor represents that it is able and willing to provide the services
described in the scope of work that was included in RFP No. 20-060.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the City's sole discretion, Contractor shall perform the
services described in the scope of work that was included in REP No. 20-060 and that is attached
as Exhibit A, and as further delineated in Contractor's proposal, which is attached as Exhibit B
and incorporated in full.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit C.
Contractor is one of three contractors selected to provide services on an as -needed
basis under RFP No. 20-060. The total compensation for services provided by all
contractors selected under RFP No. 20-060 shall not exceed the shared aggregate
amount of $750,000 during the term of this agreement, including any extension
periods.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on
September 14, 2023, unless terminated earlier in accordance with Section 17, below. The term of
this Agreement may be extended for one 2-year period upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. Ifthe services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to
Bally comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
2` _8
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. hi accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
216U 1c
or reduced in coverage or changed in any other material aspect, by
contractor, without thirty (30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor or its subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Contractor.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement.
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Contractor: T2 UES, Inc.
5622 Research Drive, Unit A
Huntington Beach, CA 92649
Attn: Matt Tomanek
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other contractors retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties farther agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: � *M,. -f.L
J m NI. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONTRACTOR
Name: Robert Raney
Title: Vice President West
2=41
EXHIBIT A
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SUBSURFACE UTILITY ENGINEERING SERVICES
RFP NO.: 20-060
Introduction and Background:
The City of Santa Ana ("Santa Ana" or "City") is the county seat and the second most populous
city in Orange County, California, with over 343,000 residents. It is the 57a' most -populous city in
the United States.
Santa Ana is located in Southern California, adjacent to the Santa Ana River, about 10 miles away
from the California coast. Founded in 1869, the City is part of the Greater Los Angeles Area, the
second largest metropolitan area in the United States with almost 18 million residents in 2010.
The City of Santa Ana Public Works Agency (PWA) is soliciting proposals for Subsurface Utility
Engineering (SUE) Services. These tasks include location and identification of underground
utilities in the planning, design, pre -construction, and construction phases. These services are on -
call and on an as -needed basis. This request for proposal (RFP) provides interested qualified firms
with the information enabling them to submit a Service Bid Proposal and to provide the services
described herein.
Description of Work:
On as needed basis, the selected firm/s shall provide the City with the following services as
described herein.
Underground Utility Locating: Determine the precise horizontal and vertical position, size,
condition, material, utility owner/s name and other characteristics of underground utilities using
vacuum excavation and or other comparable means.
• Obtain and review plans provided by the City showing areas requiring locating (test boreholes)
sites as identified by the plans.
• Excavate using a method to enable vertical and horizontal exploration and locating means.
• Furnish and install permanent above ground marker and color code for each of the utilities (i.e.,
P.K. nail, peg, steel pin, or hub) directly above the centerline of the structure and record the
elevation of the marker along with all the characteristics of the utility.
• All horizontal and vertical data shall meet survey standards in accordance and as detailed by the
Engineer
• Provide the following as part of the borehole test information:
a. Elevation top and bottom of the utility tied to the datum and or furnished information by
the Engineer. The accuracy of the vertical elevation shall be within (+/- J ft).
b. Elevation of the existing grade over the utility test borehole and the pavement and backfill
City of SanPta�FP; t06O
material
c. Horizontal location referenced to the provided datum and or as requested by the Engineer
d. Obtain pipe, duct bank, encasement, and multi- conduit configuration width (outside
diameter)
e. Provide utility structure material composition and condition
f Identify benchmarks used to determine elevations and include it as part of the final
deliverable report.
g. Identify and provide pavement thickness, material and condition and soil type
characteristics.
• All completed reports shall be certified to be correct and signed by a professional land surveyor
registered in California. (Only if required by the Engineer). Work under this category will be paid
on hourly basis.
• Backfill all test holes shall be backfilled with in -kind material and compact to a relative
compaction of 90%.
• Boreholes greater than 211:2 shall be paved and match existing pavement thickness section unless
stated otherwise and or approved by the Engineer.
• Clean and sweep work site at the end of the work day.
• Provide additional surveying, and underground utility mapping services at an hourly rate
General Requirements and Proiect Deliverables:
• All work for this work for traffic control shall be done in accordance with the Federal Highway
Administration's Manual (MUTCD)
• The selected firm/s shall obtain all necessary permits from the City and local jurisdiction prior to
commencing any of the work in Public Right of Way.
• Any work required on private property shall be authorized by the Engineer prior to commencement
of work.
• All work shall be done in accordance with ASCE Standard 38-02; Standard Guideline for the
collection and depiction of the existing subsurface utility data.
• The firm/s shall secure all permits to work in the City. These fees are not reimbursable.
• All work shall be performed to the specific project and or location as detailed in the notice to proceed
and indicated by the Engineer.
• All reports and technical memoranda shall be submitted electronically to City and shall include all
the information as required and detailed in the notice to proceed. All Computer Aided Drafting
Design (CADD) work shall be submitted on electronic format (Microstation). In addition, a hard copy
of the project findings and a digital file in Microstation shall be submitted to the engineer for review
before final approval and final payment is authorized.
A list of positions and hourly rates shall be included as part of the proposal and included in the
seal bid package. See Attachment 4 — ADDITIONAL PROVISIONS for a sample breakdown.
The consulting firm/s are responsible for any damage to utilities during the locating efforts.
Consultant Responsibilities:
City of Sant9WFFOM060
Consultant Audit and Review Process: Prior to awarding the contract, the selected Consultant shall
be subject to an audit or review by Caltrans' Audits and Investigations (A&I), other state audit
organizations, or the federal government. The selected Consultant shall complete Exhibit 10-K —
Consultant Certification Contract Costs and Financial, in the Appendix of this RFP as Attachment
4.
Time is of the essence and work shall commence within 5 days of the Notice to Proceed for planned
underground utility locating services.
• The consultant shall be available to provide on -call services within 24-hours for unplanned utility
locating services.
City Responsibilities:
The City will provide information in its possession relevant to the preparation of the required
information in the RFP. The City will provide only the staff assistance and the documentation
specifically in referred to herein.
City of SantZWI +"060
1. STATEMENT OF QUALIFICATIONS
a. Cover Letter
May 14, 2020 EXHIBIT B
Mr. Rudy Rosas, Project Manager
City of Santa Ana, Public Works Agency
20 Civic Center Plaza, Santa Ana, CA 92701
RE: Statement of Qualifications for Subsurface Utility Engineering
Services, RFP No.: 20-060
Dear Mr. Rosas and Members of the Selection Committee:
T2 UES, Inc. d/b/a T2 Utility Engineers (T2) appreciates the opportunity
to submit our statement of qualifications (SOQ) to the City of Santa Ana
(City) for Subsurface Utility Engineering (SUE) Services. We understand
the City is seeking consultants to include on a pre -qualified list to perform
SUE services on an on -call basis.
In October 2019, Cardno Inc. divested its Utility Engineering business line
which included SUE services. Cardno's Utility Engineering group is now
separate corporate entity named T2 Utility Engineers. We are still the
same group of qualified consultants. Our SOO highlights our team's SUE
capabilities, proposed key personnel and relevant project experience.
T2 offers the following key benefits:
• Key proposed staff have continually stood at the forefront of the
SUE profession and the American Society of Civil Engineers
(ASCE) Standards development, industry practice development,
technology investment, project execution and contract delivery. Our
staff looks forward to bringing the same level of commitment to the City.
• Professional personnel with extensive experience in providing
as -needed consulting services for municipal on -call contracts for
SUE- related projects. T2 staff currently perform SUE services for 33
on -call contracts in the West for various state Departments of
Transportation (DOTS), municipalities and public works departments.
Key team members have successfully completed numerous SUE
assignments while satisfying program and project goals.
• In-depth understanding of geophysics enables our team to develop
solutions and choose the appropriate tool for the job to complete a site
investigation using the ASCE 38-02 Standard.
Thank you for taking the time to review our SOO. Please contact me if
you have any questions or need additional information.
Sincerely, T2 UES, Inc. d/b/a T2 Utility Engineers
Matt Tomanek
Project/Contract Manager
maft.tomanek@t2ue.com
T2 Utility Engineers
5622 Research Drive
Huntington Beach, CA 92649
www.T2ue.com
Project Contact:
Matt Tomanek
Project/Contract Manager
5622 Research Drive
Huntington Beach, CA 92649
714-487-5780 (phone)
matt.tomanek@t2ue.com
b. Contract
Agreement Statement
T2 agrees with the terms and
all provisions contained in the
Attachment 2 Agreement.
1. STATE LIFICATIONS 11
c. Firm and Team Experience
Firm's Experience and Size
T2 UES, Inc. d/b/a T2 Utility Engineers (T2) is a C Corporation
incorporated in the state of Delaware on June 11, 2019.
Al T2 provides a full range of utility engineering
�� utility services, including SUE, advanced geophysics,
\\` engineers test holes/potholing, surveying and utility
coordination, to support Infrastructure projects.
T2 staff offer experience and expertise with managing projects of all
sizes, from small development to large-scale billion dollar infrastructure
projects for public and private clients.
T2 has extensive experience with providing SUE expertise for local
cities, counties, municipalities and state DOTS throughout the US and
Canada. Our professional staff and project managers have successfully
completed numerous subsurface utility investigations for projects of
varying size and complexity while satisfying program and project goals.
T2's key personnel are recognized leaders in managing the risks
associated with above -ground and sub -surface utilities. T2 has 30+
offices across the US and Canada and can quickly mobilize staff and
resources for on -call and as -needed projects. T2 retains a vast array
of geophysical and designating equipment and one of the largest fleets
of SUE vehicles within the West. T2 has 35 SUE crews with 44 field
technicians in the West, and 135 SUE crews and 36 utility coordinators
nationwide available to respond quickly to your project needs.
T2 professionals provide innovative and sustainable solutions
that deliver lasting value. Key personnel have worked with numerous
municipalities throughout Southern California and know how to effectively
execute project assignments utilizing the proper staffing. Proposed staff
have extensive experience working together on municipal projects and
delivering SUE services in accordance with the ASCE Standard 38
(ASCE 38-02).
No learning curve! T2 staff have a proven track record of successfully
managing municipal on -call contracts and performing SUE consultation
services to facilitate the needs of the public. This expertise ensures your
confidence that T2 is the qualified consultant to deliver as -needed tasks.
At T2, we put safety first. Successfully managing health
and safety to the lowest possible risk levels is integral to the QAFway T2 does business. T2 develops Health, Safety and
Environmental (HSE) programs, processes and training to
assist operations with planning and executing work safely.
World -class safety requires a caring and preventative safety culture.
Everyone at T2 embraces this paradigm of care that empowers each of us
to own our safety culture. T2 staff puts safety first when we look out for
each other and ourselves. We are not afraid to exercise Stop Work
Authority or to speak up when we see something unsafe. T2 does not take
safety shortcuts. We celebrate and reward safe behavior.
T2's field crews are trained
to use a suite of geophysical
tools designed to identify
and designate both known
and unknown utilities.
Areas of Expertise:
• 3D underground imaging
and mapping
• Non-destructive vacuum
excavation
• Test Holes (potholing)
• Condition Assessment/
Rehabilitation
• Geophysical Investigation!
• Surveying
• Terrestrial/Mobile LiDAR
• MCGPR
• CCTV Sewer Inspections
• Utility Infrastructure
Assessment
• Utility Conflict Resolution
• Utility Coordination
• Utility "As -Built" Surveys
• Utility Relocation
Management/Inspection
1. STATE LIFICATIONS 12
SUE Services and ASCE 38-02 Standard
T2 currently holds multiple SUE services on -call contracts with
municipalities in the West including the Los Angeles County Department
of Public Works, the Port of Long Beach, City of Santa Ana, City of Chula
Vista, several Departments of Transportation (ADOT, CDOT, NDOT,
NMDOT, UDOT), City of Phoenix, Flood Control District of Maricopa
County (FCDMC), SRP and APS.
All engineering- and construction -based projects need to meet or exceed
the ASCE-38 Standard, which outlines specific quality levels that serve
as the basis for any utility investigation undertaken on today's complex
projects. Our team's knowledge and understanding of the ASCE
38-02 Standard requirements for SUE will benefit the City.
Knowledge of ASCE
The ASCE 38-02 Standard came out of the burgeoning practice of SUE
and was spearheaded by T2's Global Practice Leader Jim Anspach,
and assisted by Principal Paul Scott and various other professionals.
Jim is also a founding governor and was 2018 National President of the
ASCE Utility Engineering & Surveying Institute (UESI). T2 draws from
this knowledge and experience to assure proper application of the
ASCE 38-02 Standard for our clients with utility engineering needs.
The core of the ASCE 38-02 Standard is providing a way of qualifying
the uncertainty of utility locations through Quality Levels. The four
ASCE quality levels are:
• Quality Level D (QLD): Record information that may include details
that indicates the presence of a utility. The least certain information
for a location of the utility.
• Quality Level C (QLC): Surveyed surface features reconciled to
record data OR (in the PE's judgement) the uncertainty of the
location does not warrant a Quality Level B designation.
• Quality Level B (QLB): Geophysical techniques reconciled to record
information, surface features, knowledge of utility systems and
professional judgement.
• Quality Level A (QLA): Physical exposure of utility and locating to
project coordinate system. The most certain information regarding a
subsurface utility.
Quality Level D Quality Level C Quality Level B Quality Level A
...................................
Least Certain
Most Certain
T2 professionals offer
unsurpassed knowledge
of the ASCE 38-02
Standard.
T2 crews have performed
over 15 million linear feet
of designating horizontal
positions (QLB) and more
than one million (QLA) test
holes.
1. STATE ';ALIFICATIONS 13
T2 professionals has been delivering quality professional SUE
services since 1993. T2's diverse knowledge and perspective on SUE
allows us to provide innovative and sustainable solutions that deliver
lasting value. We bring together the professionals and services that most
effectively and efficiently provide the expertise that is right for every
client and project.
T2 Expertise
• In-depth understanding of geophysics enables T2's team to analyze
problem areas quickly, develop solutions, choose the appropriate tool
for the job and complete a thorough site investigation using the ASCE
38-02 Standard as the basis for our work and procedures.
• Experience with the collection of critical existing utility data is
essential for effective project planning, design and construction. If
conflicts are identified up -front, appropriate mitigation and relocation
measures can be instituted in advance of the construction phase,
resulting in condensed schedules and reduced costs. A big issue
associated with projects is poor utility base mapping derived from
only record information. Existing records from legacy facility maps are
not always sufficient and may include changed Iocational references,
lost paper records, unrecorded utilities or lack of installation details.
This is why T2 utilizes the ASCE 38-02 Standard.
• Unsurpassed knowledge of the ASCE 38-02 Standard. T2 staff
utilize the CI ASCE 38-02 Standard for collecting and depicting existing
utilities to build the highest quality utility map that includes an iterative
field investigation. The ASCE 38-02 was developed to mitigate risk
associated with existing utilities by taking the uncertainty of the
information and depiction of the existing utilities and setting a standard
on how to conduct field investigations, utilize records, survey and
geophysical methods to horizontally and vertically position utilities to
properly map what is existing and to what certainty the accuracy is of
each utility. ASCE 38-02 sets forth an investigative procedure resulting
in utility depictions that clearly indicate the source and reliability of
utility information.
This investigation and mapping, as part of ASCE 38-02, leads to
T2's technicians typically finding 40% to 60% more utilities than
documented and allows our team to build an accurate utility base map
to assist with design and reduce negative impacts during construction.
Leading with Technology
T2 uses the most appropriate
technology for each project
to increase the accuracy of
the utility data, including:
• Stream EM, a MCGPR
solution dedicated to
utility locating & mapping
• Stream C, a compact
array solution for
real-time 3D mapping of
underground utilities and
features
• Concrete imaging GPR,
advanced concrete
scanning that detects and
protect existing utilities
and structural supports in
concrete
• LiDAR Scanning of
roads, interchanges and
bridges for precise 3D
mapping to be merged
with SUE data to support
3D engineering designs
1. STATE LIFICATIONS 14
Project Team Resumes
Our team is ready to lead and execute assignments for this on -call contract. T2 has requisite knowledge,
experience, staff and desire to assist the City with successfully completing projects assigned. Team
members identified in the organization chart below have extensive experience with performing professional
SUE services for numerous municipalities and are experts in providing ASCE 38-02 SUE Quality Level
requirements. Resumes and qualifications for key staff are provided on the following pages.
Project Team Organization
�`�T?neers
9
Shawn Clark
T2 ranked 8th
— 2019 Top 50
Trenchless
Technology
Engineering
Firms
Project Principal
Robert Ramsey, PE, LEEDAP
Matt Tomanek
Glen Robison, PE
Richard Hernandez
Ethan Cox
Serhat Ates
Deon Williams
Jesse Velo
Josh Velo
Jan Woods
Bob Higgins
Josh Perez
Ricardo Garibay
Darren Bishop
Chris Arriaza
Artur Gamirov
1. STATE LIFICATIONS Is
Robert is Vice President directing T2's Utility Engineering and
Surveying (LIES) services in the West. He is a registered PE in five
states and oversees SUE investigations for compliance with
applicable laws and standard of care for utility engineering
* projects. Robert's expertise includes SUE, utility design, survey,
utility coordination and project management services for utility
infrastructure projects throughout the Western US. He offers 18 years of utilities
engineering and mapping experience, including 6 years of direct experience
with conducting and managing SUE projects based on the ASCE 38-02
Standard. Robert also provides professional engineering guidance, QA/QC and
leads training sessions on how to successfully implement ASCE 38 into the
design process for consultants and project owners.
Robert has completed more than 400 ASCE 38-02 mapping projects with over
5 million linear feet of Quality Level B mapping and over 2,000 Quality Level A
test holes within the last three years. His experience includes oversight and
management of projects for municipalities (listed below) and utility companies.
• LACCD, District -wide Energy Efficiency/Utility Infrastructure Project, CA
• SMUD, Downtown Riverfront Streetcar Project, Sacramento, CA
• City of Phoenix, JOC for SUE Services, AZ
• Arizona DOT, On -Call SUE Services, AZ
• Flood Control District of Maricopa County (FCDMC), On -Call SUE, AZ
• Maricopa County DOT, On -Call SUE Services, AZ
• Maricopa County Community College District, SUE Services, AZ
• Salt River Project (SRP), On -Call SUE and Survey Services, AZ
• New Mexico DOT, On -Call SUE Services, NM
• Nevada DOT, On -Call SUE Services, NV
As Project/Contract Manager, Matt will direct activities to ensure
budget, schedule and quality control, allocate appropriate resources
and regularly communicate project status. He has over 14 years of
experience in project initiation and coordination, contract
management, construction management, site assessments,
subsurface utility investigations, water and vapor treatment system
and distribution design and implementation, technical report preparation and
review, permitting and permit compliance and remedial corrective actions.
Matt's relevant SUE experience includes:
• LACCD, District -wide Energy Efficiency/Utility Infrastructure Project, CA
• OCSD Newhope-Placentia Sewer Trunk Replacement SUE, Lee & Ro
• OCSD Rehabilitation of Western Regional Sewers, SUE, AECOM
• Pier G Subsurface Utility Engineering, Port of Long Beach
• Pier B On -Dock Rail Support Facility Program SUE, Port of Long Beach
• 1-10 Widening Utility Investigation, Caltrans District 7
• City of Burbank Force Main Utility Investigation, Lee & Ro
• SMUD, Downtown Riverfront Streetcar Project, Sacramento, CA
1. STATE LIFICATIONS 16
As Project Manager, Shawn will manage the daily activities of the
project, enabling real-time project monitoring. He will liaise with the
City's Project Manager and communicate project status. Shawn has
over 27 years of experience managing projects in California and is
currently overseeing SUE services for the LACCD District -wide
Energy Efficiency/Utility Infrastructure project. For the past decade,
Shawn has managed multiple projects involving SUE including the following:
• LACCD, District -wide Energy Efficiency/Utility Infrastructure Project, CA
• LA County DPW, Rancho Los Amigos, Utility Locating, Los Angeles, CA
• SCWD, Lift Station No. 6 Force Main, Utility Locating, CA
• OCSD Newhope-Placentia Sewer Trunk Replacement SUE, Lee & Ro
• OCSD Rehabilitation of Western Regional Sewers, SUE, AECOM
• City of Long Beach — Municipal Urban Stormwater Treatment, Potholing, CA
Glen is experienced in all aspects of utility investigations including
research, mapping, field investigations, survey, design and
deliverable production. He has 16 years of civil engineering
expertise including due diligence, design and project management.
Glen specializes in SUE, land development, site design, water
quality management plans, road widening/rehabilitation, storm
drain/drainage, water/sewer facilities, signing/striping, retaining walls and traffic
handling for private and municipal agencies. His relevant experience includes:
• LACCD, District -wide Energy Efficiency/Utility Infrastructure Project, CA
• Metropolitan Water District, Iron Mountain Pumping Plant, Sablon, CA
• San Diego Gas & Electric, Granite Hills, CA
• Circle Way Storm Drain and Site Improvement, Laguna Beach, CA
• Nash Avenue Waterline Replacement, Downey, CA
SUE Manager Years of Experience: 8 with firm; 19 tot
Richard oversees Field Operations for SUE and utility coordination
projects for T2 throughout California, including permit acquisitions.
He has maintained contracts with the Los Angeles County
Department of Public Works, Port of Long Beach, Orange County
RMDM and Port of Los Angeles for utility investigations. Richard
has over 19 years of experience providing project management and
supervision on SUE and utility coordination projects throughout California. His
expertise is in all aspects of utility investigation including using various electronic
designating/sonding instruments (Radio -Detection, Seek -Tech, Metro -Tech and
multiple GPRs).
Kwo
1. STATE ALIFICATIONS 17
d. Understanding of Need
Anticipated Approach, Tasks and Deliverables
Project/Contract Manager, Matt Tomanek, will direct project
activities to ensure budget, schedule and quality control, allocate
appropriate resources and regularly communicate project status.
The scope of work will identify critical assumptions and expectations of
the assignment. It is important for all parties to understand what is
involved with the task. After the project is scoped, the selection of the
appropriate team members for the project is vital to its success.
T2's proposed Project Manager, Shawn Clark, will be involved with
the project daily, enabling real-time project monitoring. He will
liaise with Contract Manager, Matt Tomanek, and the City's Project
Manager to identify project schedule status and updates.
T2's Project Manager and Task Managers hold regular project team
meetings —with a major emphasis placed on reviewing progress
and discussing upcoming milestones. The initial step is to create a
realistic schedule including critical path items such as coordination with
the City early in the scheduling process to verify the milestone submittal
dates. Major work tasks will be planned as a series of subtasks and
accommodate a bottoms -up approach at schedule development stage,
a proper linkage of predecessor/successor activities and an effective
management tool to track/adjust schedules or reallocate resources as
work proceeds.
T2's general approach to SUE investigations beg._ . r.;.
thorough site reconnaissance. County records, Title Commitments,
existing surveys, oral recollection, maps and available utility records
provide the foundational information our staff will research to start the
investigation. Using this information, our team will work with the City
to fine-tune the scope, investigation limits and Quality Levels to match
the existing site conditions and proposed design.
T2's techniques to achieve
schedule success:
• Appoint Work Assignment
Manager for individual
tasks
• Conduct a brainstorming
meeting to discuss project
requirements and critical
schedule path task items
• Prepare a Work Plan
outlining project task
requirements
• Discuss the Work Plan
and detailed schedule
with all team members
• Develop a schedule
with time allowance for
unforeseen conditions
• Organize and hold a
Kick-off Meeting
• Schedule initial meetings
with utility companies and
permitting agencies
• Facilitate ongoing
production meetings
• Complete progress
reporting
1. STATENDF2ZLIFICATIONS 18
After the information is finalized, T2 will:
• Send a crew trained in a suite of geophysical tools to the site to collect
information related to known and unknown utilities that may be present.
• Survey all of the paint markings and surface appurtenances using the
survey control covering the site.
After the utility data has been collected and verified in the field, our team
will review the completeness and quality of the data in the office. Using
the field notes, electronic field sketches, surveying and engineering maps
and utility atlases our team will ensure the achieved Quality Level is
depicted for each utility segment in accordance with ASCE 38-02.
In instances where Quality Level B is unable to obtain on a particular utility
or segment, appropriate notes and depiction information is added to the
drawing and incorporated in the utility report as applicable for additional
clarity. A similar approach is taken for Quality Level A test holes.
To maintain ASCE 38-compliant data sheets for Quality Level A,
test holes are signed and sealed by a T2 licensed Professional
Engineer (PE) and incorporated into the project design.
Responsiveness to City Concerns
T2 staff are proud of our ability to deliver the resources of a larger firm
while remaining responsive to client needs when called upon. T2 has
used this approach when providing "on -call" type services to public
agency clients, and will utilize the same approach when contracted by
the City.
T2 understands that changes to a project scope or complexity occurs
during the course of a project. By maintaining a frequent exchange of
information between T2 and the City's Project Manager, our team
ensures a no -surprises relationship.
Close coordination between our team's Project Manager,
Task Managers and City counterparts will ensure timely
project completion.
Fee Estimate Assumptions and/or Exclusions
Fee Estimate Unit Price Sample assumes:
• Native soil will be used for back -fill.
• Restoration will be limited to cold patch asphalt.
• USA paint mark removal will not be required.
• Traffic Control Plans are not included in the Unit Price.
• No permit fees will be required.
T2's application of
geophysical tools — pipe
and cable locators, GPR,
Acoustic/Elastic Wave,
metal detectors — are
designed to meet/exceed
the minimum industry
requirements as outlined in
the ASCE 38 Standards.
Any Quality Level depicted is
a judgement by a PE of the
achieved level of certainty for
the location and character of
a utility and carries with it the
liability associated with a
professional opinion.
1.STATE2GD>F2&LIFICATIONS 19
Statement of Qualifications for Subsurface l�ff utility
Utility Engineering Services, RFP No.: 20-060 engineers
Why T2?
• Team Experience: Proposed staff have extensive experience
working together as a team performing SUE services to ASCE 38-02
Standard on multiple municipal projects. T2's team has vast
expertise with providing SUE services in accordance with the
Cl/ASCE 38-02 Standard. No learning curve with T2!
• Value Engineering: Team members are knowledgeable in and
lead Value Engineering panels. T2 brings value engineering
expertise to City projects.
• Proven Track Record: Staff have successfully managed similar on -
call SUE projects and contracts for multiple municipalities and
agencies. We have done our homework and are ready to go!
• Close Proximity: Our team is familiar with the Southern California
area. Local staff are within close proximity to the City's location.
Our team has the ability to be deployed quickly as needed.
e. Relevant Project Experience
The projects presented below represent T2's relevant SUE experience
utilizing the Cl/ASCE 38-02 Standard. Our team of professionals have
extensive experience working together to find solutions for clients. This
experience is invaluable and offers no "learning curve" when hiring T2.
T2 is providing utility designating and SUE (potholing) services
(ASCE 38-02 Quality Levels B and A) for LACDPW on multiple
public works projects. Tasks involve site assessments, coordination
with the client, stakeholders, utility companies/inspectors, permitting,
traffic control, utility designating, potholing and deliverable
production.
T2 is providing complete Underground Utility Systems surveying and
comprehensive mapping of existing wet and dry utilities to update and
obtain accurate data for future site development, District archiving
and access to accurate campus infrastructure records. The project
covers 9 campuses with 800+ acres to designate and 1,200 test holes
(potholes). T2 also oversees the Topo survey and condition
assessment.
The project is currently 80% complete and is on time and within
budget.
1. STATE LIFICATIONS 110
This project will rehabilitate and reconstruct the entire length of the Orange Western Sub -trunk, Los
Alamitos Sub -trunk, Westside Relief Interceptor and Seal Beach Boulevard Interceptor. The sewer lines
are located in the western most portion of the Orange County Sanitation District (OCSD) service area
including the Cities of Anaheim, Cypress, Los Alamitos, Seal Beach and La Palma. The project is
approximately 16 miles and includes 217 manholes. The project goal is to extend the service life of the
sewer system by an additional 50 years.
T2 is providing SUE services in accordance with ASCE 38-02 to support the design of the sewer
rehabilitation. Services include records research and creation of the utility base map (Quality Level D),
geophysical utility investigation, survey (Quality Levels C and B) and test holes (Quality Level A).
Included in the utility investigation is approximately 30,000 LF of designating and up to 1,000 test holes.
Information obtained during the field investigations and surveys will be used to update the Utility Map
and qualify the depicted alignments. Deliverables include Utility Plan Sets, AutoCAD Civil 3D files and
Test Hole Data Reports.
This project increases the size of the upper reaches of the existing
Newhope-Placentia Trunk Sewer to provide additional capacity for
future flows projected with new development that allow for the
abandonment of the Yorba Linda Pumping Station. This includes the
abandonment of the wastewater disposal company sewer originally
constructed in the early 1900s and is now owned by the OCSD. The
project includes 34,800 LF of pipe, 18" to 36" VCP and 49" to 42" RCP
located within State College Boulevard from the Cal State Fullerton
campus continuing to Angel Stadium.
T2 staff provided full SUE services to support design of the Newhope-
Placentia Trunk Sewer Replacement including utility records research,
utility mapping and potholing services (ASCE 38-02 Quality Levels D,
C, B and A). Crews designated and mapped all utilities in approximately
7 miles of State College Boulevard (Anaheim and Fullerton) and
completed over 400 test holes. Final deliverables included Utility Base
Maps identifying subsurface utility alignments, ASCE 38 Quality Levels
of the alignments, Test Hole Data Sheets and Photo Logs.
T2 staff provided SUE (potholing) services (ASCE 38-02 Quality Levels
B and A) to map the horizontal and vertical position of underground
utilities to support design of water, sewer and reclaimed water design
projects. Utilities located include petroleum, data transmission,
telephone, gas, electric, water and sewer pipelines.
T2's team completed over 600 (Quality Level A) test holes.
1. STATE LIFICATIONS 111
T2 staff led Utility Engineering services on this Sacramento Municipal
Utility District (SMUD) project that involved 3.3 miles of transit lines from
Civic Center to Midtown. Streetcar stations were spaced every few blocks
and two maintenance facility sites are located along the alignment.
T2 crews provided SUE services for approximately 150,000 LF of existing
utilities including locating, surveying and mapping (Quality Levels D, C
and B). Civil 3D was utilized to process field data, generate a Subsurface
Utility 3D Model and incorporate 3D elements of existing pipes. This was
completed after the pipes were exposed by vacuum excavation. The field
data was compiled in the office with CADD, incorporating depth, size and
invert data.
T2 staff also performed conflict analysis, utility coordination and non-
destructive vacuum excavation (Quality Level A) of over 125 test holes
within a highly congested area of downtown Sacramento.
The Port of Long Beach is reconfiguring, expanding and enhancing the existing Pier B rail facility located
southwest of West Anaheim Street and the 710 Freeway. The improved facility will support more efficient
use of "on -dock" rail at the Port's shipping terminals, which will ease roadway traffic congestion and
improve air quality. Approximately 171 acres to be impacted during construction.
T2 staff provided full SUE services to support design of this major new
rail system for Pier B, including utility designating, survey and test hole
services (ASCE 38-02 Quality Levels D, B, C and A). The scope
included investigation and mapping of over 400,000 LF of subsurface
utilities, survey of the designated utilities and preparation of ASCE 38-02
compliant deliverables. Following review of the updated Utility Map, the
decision was made to complete utility trenches in place of traditional test
holes, due to extremely heavy utility congestion. T2 crews completed 10
utility trenches, ranging from 80' to 120' in length, to obtain precise
horizontal/vertical utility position information, across major cargo
transportation roadways.
T2 staff successfully overcame several project challenges including
coordination and scheduling with the Port, traffic control, tenants and
stakeholders to minimize disruption to operations; safe implementation
of traffic control setups and field work in highly congested areas; and
restricted work times requirements.
T2 staff provided electronic designating, ground penetrating radar (GPR), locating (ASCE 38-02 Quality
Levels D, C, B and A) SUE (potholing) and utility mapping services. Crews also provided soil sampling
services due to contamination issues. T2's services were completed on time and within budget.
1. STATENDQ&LIFICATIONS 112
f. References (also see Appendix - Attachment 4)
T2 has extensive experience with managing SUE projects for municipalities with similar needs relevant to
this SUE contract. References for T2's SUE contracts are identified below and in Appendix —Attachment 4).
AECOM/Orange County Sanitation District (OCSD)
Keith Campbell, PE (AECOM)
559-906-2464
keith.campbell@aecom.com
300 S. Grand Avenue, Suite 800, Los Angeles, CA 90071
SUE for Rehabilitation of Western Regional Sewers
$2.6 million; 2017 to Present
Matt Tomanek, Shawn Clark, Richard Hernandez
Los Angeles County Department of Public Works (LACDPW)
Gus Nakhoul
626-458-3124
gnakhoul@dpw.lacounty.gov
900 South Freemont Avenue, Alhambra, CA 91803
SUE; As -Needed Exploratory Subsurface Excavation
$5 million; 2017 to 2019
Matt Tomanek, Shawn Clark, Richard Hernandez
Port of Long Beach Engineering Design Division
Miguel Hernandez, PE, Chief Harbor Engineer —GIS Supervisor
562-972-8920
Miguel. Hernandez@polb.com
4801 Airport Plaza Drive, Long Beach, CA 90815-1263
SUE; Utility Locating
$3 million; 2013 to 2019
Matt Tomanek, Richard Hernandez
Build -Los Angeles Community College District Program Management Office
Johnson Nee, Design Manager
323-980-2625
Johnson.nee@build-Iacod.org
1055 Corporate Center Drive, Monterey Park, CA 91754
SUE
$12.6 million; 2018 to Present
Matt Tomanek, Shawn Clark, Glen Robison, Robert Ramsey
1. STATE 7ALIFICATIONS 113
PARYK01»01M9ANIN16 MILlIN:111111:1:1B1l14
Underground Utility Locating
T2 field technicians will perform air -vacuum excavation of test holes on
existing subsurface utilities requested by the team. Our approach is to
remove a small 12"x12" plug from the surface and excavate using an air
lance to break the sub -grade up. This is the most non-invasive method of
vacuum excavation and is favored over hydro excavation as it does not
disturb the surrounding soils and allows for a stronger back -fill using
native soils. Test hole locations will be identified during the development
of the plans. Utility data obtained through our standard procedures
includes the depth, horizontal and vertical location tied to a reference
marker set 1' away from the test hole, size and material composition of
the utility exposed.
T2's general approach to test hole procedures is to begin by working
with the City to identify preliminary areas where test holes may be
required. We will begin the process by performing a records research
campaign to ascertain the utilities are present and who owns those
utilities. During this process, T2 will coordinate with the City to obtain
any records or plans available that may show utilities and ownership.
T2 additionally will contact One -Call to obtain utility records and a list
of utility owners in the area.
Depending on the location and City right-of-way requirements, Traffic
control plans will be prepared and submitted for approval. T2 will hire a
barricade firm from an approved vendor list to perform all traffic control
if needed. Prior to commencing work, T2 field crews will ensure that all
traffic control devices are set up according to the approved traffic
control plans. Field crews will expose the utility, documenting the
elevation of the top and bottom of the utility as referenced to the
reference marker set in the adjacent grade, outside diameter or size of
utility, material and pavement thickness, soils material and any other
anomalies encountered. This information is documented on a Test Hole
Data Report form using T2's proprietary software that captures all of the
information and photographs of the hole. Completed and final Test Hole
Data Reports are reviewed and stamped by T2's in-house PE.
Schedule
As stated above, T2's Project Manager and Task Managers hold
regular project team meetings — with a major emphasis placed on
reviewing progress and discussing upcoming milestones. The
initial step is to create a realistic schedule including critical path items
such as coordination with the City early in the scheduling process to
verify the milestone submittal dates.
Major work tasks will be planned as a series of subtasks and
accommodate a bottoms -up approach at schedule development stage,
a proper linkage of predecessor/successor activities and an effective
management tool to track/adjust schedules or reallocate resources as
work proceeds.
2. SCOPE AND SCHEDULE 114
T2's team uses the following techniques to achieve schedule success:
• Assign Work Assignment Manager for individual assignments
• Initiate brainstorming meeting to discuss project requirements and
critical schedule path task items
• Prepare a Work Plan outlining all project requirements
• Communicate Work Plan and detailed schedule to team members
• Prepare a realistic schedule allowing time for unforeseen circumstances
• Schedule and host a Kick-off Meeting
• Schedule up -front meetings with utility companies/permitting agencies
• Hold regular production meetings
• Complete progress reporting
T2's approach to SUE investigations begins with a thorough site
reconnaissance. County records, Title Commitments, existing surveys,
oral recollection, maps and any available utility records provide the
foundational information our team will research to start the investigation.
Using this information, our team will work with the City to fine-tune the
scope, investigation limits and Quality Levels to match the existing site
conditions and proposed design.
Subsurface Utility Engineering (SUE) Approach
T2 professionals have extensive experience with quickly mobilizing
staff and equipment necessary for SUE and survey projects. With a
developed, proven and systematic project mobilization approach for open-
end type contracts, we can easily mobilize ("pools") resources from other
offices to complete projects with accelerated schedules. As with most as -
needed contracts, crews simultaneously work on multiple projects. We
schedule activities concurrently when feasible to expedite project completion.
While field services are completed, office operations will concurrently be
performed to allow staff to furnish the Test Hole Data Report and CADD files
as close to the completion of field operation as possible. Tasks include
converting survey data of designated utilities into CADD files, preparing Test
Hole Data Reports, scheduling and coordinating with utilities and surveyors.
Test Hole (Potholing) Services
T2 field technicians will perform air -vacuum excavation of test holes as
needed for the project on existing subsurface utilities requested by the
team. Test hole locations will be identified during the development of the
plans. Utility data obtained through our standard procedures includes the
depth, horizontal and vertical location tied to project datum performed by
the survey team, size and material composition of the utility exposed.
T2 staff have performed numerous SUE projects involving test hole
throughout the West and understand local agency requirements
and procedures. When a project task order is assigned, our field
supervisor will initially meet with an inspector to walk the project area
and determine the safest traffic control plan to complete the test holes.
T2 will submit traffic control plans for approval and will hire a barricade
firm from an approved vendor list to perform all traffic control including
an off -duty police officer, if needed.
Proactive communication
between the Contract/
Project Managers, team
members and the City is
necessary for a successful
project outcome.
2. SCOPE AND SCHEDULE 115
Innovative Technologies and Techniques
In addition to our full suite of geophysical equipment, T2 offers a host of
innovative equipment, services and approaches to utility investigations.
Although not applicable for every project, T2's expertise will assist the City
with deciding when and where such techniques may be appropriate.
Perform Advanced Geophysics Investigation
Multi -Channel GPR (MCGPR) is a relatively newtechnologyto the
Utility Engineering industry. T2 uses the Stream EM and Stream C,
which are MCGPR solutions dedicated to utility locating and mapping.
These units employ 40 separate channels with double polarized
antennas enabling the system to gather data both longitudinal and
transversal simultaneously. The high number of antennas increases
the quality of the data and allows our crews to detect utilities at
greater depth, even in sub -optimal soil conditions.
Stream EM and Stream C are equipped with a GPS unit that enables
the data set to be easily georeferenced to the project survey datum.
The system is towed behind a vehicle permitting technicians to gather
the GPR data using minimal traffic control — reducing impacts
to local traffic and improving field team and general public safety.
Tasking
• Mobilize advanced geophysical equipment to site.
• Review with clients where test holes may be necessary to calibrate
advanced geophysics tools.
• Perform a MCGPR sweep of the site using the STREAM EM and/or
STREAM C where applicable.
• Prepare deliverables showing results of each of the above
technologies.
Prepare 3D Deliverables
Collect data and compile a 3D utility model per ASCE 38-02 showing
the horizontal location of the underground utilities at the achieved
Quality Level over the project area. The drawings will be completed in
AutoCAD or MicroStation and referenced into the design drawing.
• Record electronic depths to the Quality Level B investigation. T2 will
provide estimated depths at specific points from records/field
measurements and geophysics and document the readings.
Geophysical depths are noted and are not assumed to be a
definitive measurement of utility depth.
2. SCOPE AND SCHEDULE 116
Statement of Qualifications for Subsurface
Utility Engineering Services, RFP No.: 20-060
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Appendix
ATTACHMENT 2
FEESCREDULE
EXHIBIT C SUBSURFACE UTILITY ENGINEERING SERVICES
RFP NO.: 20-060
Certification — I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Appendix: Attachment 1) and I
am familiar with the scope of work. I am familiar with all the existing conditions and limitation
that may affect work requests. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my
proposal.
Proposer Item Price — Pricing must be inclusive of all costs, including but not limited to, direct
and indirect costs for labor, overhead, incidental supplies, travel, mileage, fuel and taxes -
Fee Pr000sal•
In addition to Section IV.13.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured as follows:
The fee nronosal shall include the firm's standard hourly fee schedule, and/or oroiect fee
schedule where applicable and as outlined in this this documents. A list of all positions and
hourly rates required to perform the services described herein. A more detailed scope of
work will be provided when/if a specific oroiect or Task Order Pr000sal is reauested of a
consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as well
as Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the final
dates of submission.
4. All reports, proposals, or other data or materials, which are submitted, shall become the sole
property of the City of Santa Ana with the exception of the confidential Financial Capacity
information and fee proposals.
5. All products used or developed in the execution of any contract resulting from this request will
remain in the public domain at the completion of this project.
City of Santa Ana RFP 20-060
Page A2-1
P OSAL
6. The City has an affirmative action program. The purpose of the affirmative action program is
to encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the REP stage, all firms will need to complete a "Certification of Non -Discrimination
by Contractors" for each firm on their team.
The undersigned bidder agrees to furnish all labor, tools, material and supplies, and to sustain all
expense incurred in doing the work for the items included herein and in accordance with the
contract documents and engineering plans provided by the City.
This schedule is used for comparison purposes only. All quantities are estimated and the City
reserves the right to increase, reduce, or eliminate the contract quantities in any amount.
Underground Utility Locating and Potholing
Local Streets
ITEM #
BID ITEM
QUANTITY
(Each)
UNIT
PRICE
TOTAL
1.
Depth from 0' - 3 1
400
$ 775
$ 310,000
2.
Depth from >3' - 6'
200
$ 810
$ 162,000
3.
Depth from > 6
100
$ 845
$ 84,500
Arterial Streets
ITEM #
BID ITEM
QUANTITY
(Each)
UNIT
PRICE
TOTAL
1.
Depth from 0' - 3'
400
$ 950
$ 380,000
2.
Depth from >3'-6
200
$ 1,000
$ 200,000
3.
Depth from (> 6)
100
$ 1,100
$ 11Q,000
ITEM #
BID ITEM
QUANTITY
UNIT
TOTAL
(LF)
PRICE
Utility locating/designation/marking
including all subsurface location services
1.
required for underground utilities
20,000
$ 1.15
$ 23,000
City of Santa Ana RFP 20-060
Page A2-2
P OSAL
The proposer shall complete and submit a total markup schedule. This schedule will be used for
comparison purposes only.
COMPANY NAME
TITLE
BILLING RATE
Project Manager/Coordinator
$
145
Professional Surveyor- California
$
185
Traffic Control- Setup man
$
105
Truck/Machine- Operator
$
120
Pothole- Utility Serviceman
$
120
Traffic Control -Flagman
$
105
Utility Locator- Technician
$
120
CADD Technician
$
85
City of Santa Ana RFP 20-060
Page A2-3
P OSAL
Rate Schedule
Subsurface Utility Engineering
Services
Pothole Under Natural Ground
(SUE)
Bill Rate
$600.00
Services and
Overtime
$685.00
Hourly
Prevailing
Wage
$685.00
Rates
Prevailing
Wage .
$1,025.00
Unit
per hole
Pothole Under Paving/Concrete
$700.00
$805.00
$855.00
$1,365.00
per hole
Pothole Exceeding 6.99 feet in Depth
$105.00
$125.00
$130.00
$165.00
per foot
Air -Vacuum Excavation Truck/Crew/Equipment
$335.00
$395.00
$425.00
$510.00
per hour
Utility Designating/Investigation Underground
$0.91
$1.14
$1.15
$1.48
perfoot
Utility Designating/Investigation Overhead
$0.45
$0.58
$0.581
$0.74
per foot
Utility Designating: 2-Man Crew/Equipment
$275.00
$350.00
$335.00
$440.00
per hour
Utility Designating 1-:Man Crew/Equipment
$195.00
$220.00
$210.00
$260.00
per hour
Concrete/Asphalt Coring
$165.00
$205.00
$205.00
$225.00
per hour
Survey: 2-Man Crew/Equipment
$255.00
$345.00
$260.00
$350.00
per hour
Survey: 1-Man Crew/Equipment
$180.00
$225.00
$185.00
$230.00
per hour
Senior Project Manager
$205.00
N/A
N/A
N/A
1perhour
Project Engineer
$185.00
N/A
N/A
N/A
per hour
Project Surveyor
$185.00
N/A
N/A
N/A
per hour
Project Manager
$145.00
N/A
N/A
N/A
per hour
SUE Manager
$125.00
N/A
N/A
N/A
per hour
CADD Supervisor
$120.00
N/A I
N/A
N/A
per hour
SUE Supervisor
$90.00
$135.00
$120.00
$160.00
per hour
SUE Technician III
$80.00
$120.00
$120.00
$160.00
per hour
SUE Technician II
$75.00
$112.50
$120.00
$160.00
per hour
SUE Technician 1
$70.00
$105.00
$120.00
$160.00
per hour
CADD Technician
$85.00
$127.50
N/A I
N/A
per hour
Administrative Support
1 $75.00
$112.50
N/A
N/A
per hour
Mobilization: Air -Vacuum Excavation Truck/Crew
$4.32
$5.68
$5.77
$7.50
per mile
Mobilization: Designating/Survey Truck/Crew
Per Diem
1 $3.02
$4.081
I GSA rates
$4.261
$5.74
per mile
Encroachment and Traffic Permits
actual cost
Subcontractors
cost plus 10%
Miscellaneous Expenses
cost plus 10%
P OSAL
Typical Task Schedule
Below is a general breakdown of T2's typical SUE tasks and hours. Actual task -specific orders will vary.
SUE Services
Services
Records Research
Tasks
Project
Manager
2 hours
and Hours
Field Field
Supervisor Crew
2 hours
PE Review/
e
1 hour
Admin
1 hour
Permitting
1 hour
2 hours
1 hour
Project Coordination
2 hours
1 hour
Field Work — 1 Week; 20 Test Holes
5 hours
5 hours 40 hours
Test Hole Data Report Form Preparation
8 hours 1 hour
Quality Control Review
1 hour
2 hours
P OSAL
AGREEMENT TO PROVIDE SUBSURFACE UTILITY ENGINEERING SERVICES
THIS AGREEMENT is made and entered into this 15th day of September, 2020 by and between
AZTEC Engineering California, Inc. ("Contractor"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On April 24, 2020, the City issued Request for Proposal No. 20-060, by which it
sought qualified contractors to provide subsurface utility engineering services for
the City's Public Works Agency.
B. Contractor submitted a responsive proposal that was among those selected by the
City. Contractor represents that it is able and willing to provide the services
described in the scope of work that was included in RFP No. 20-060.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the City's sole discretion, Contractor shall perform the
services described in the scope of work that was included in RFP No. 20-060 and that is attached
as Exhibit A, and as further delineated in Contractor's proposal, which is attached as Exhibit B
and incorporated in full.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit C.
Contractor is one of three contractors selected to provide services on an as -needed
basis under RFP No. 20-060. The total compensation for services provided by all
contractors selected under RFP No. 20-060 shall not exceed the shared aggregate
amount of $750,000 during the term of this agreement, including any extension
periods.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on
September 14, 2023, unless terminated earlier in accordance with Section 17, below. The term of
this Agreement may be extended for one 2-year period upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. Ifthe services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to
Bally comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. hi accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
2=41
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
contractor, without thirty (30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor or its subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section I of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terns of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Contractor.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement.
2 -42
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
2=�3
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Contractor: AZTEC Engineering California, Inc.
2151 Michelson Drive, Suite 100
Irvine, CA 92612
Attn: Carlos Tarazaga
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other contractors retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
2=�5
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: 7g, -f.4,
J in XI. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONTRACTOR
Name: CARLOS TARAZAGA
Title: VICE PRESIDENT
2=46
EXHIBIT A
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SUBSURFACE UTILITY ENGINEERING SERVICES
RFP NO.: 20-060
Introduction and Background:
The City of Santa Ana ("Santa Ana" or "City") is the county seat and the second most populous
city in Orange County, California, with over 343,000 residents. It is the 57a' most -populous city in
the United States.
Santa Ana is located in Southern California, adjacent to the Santa Ana River, about 10 miles away
from the California coast. Founded in 1869, the City is part of the Greater Los Angeles Area, the
second largest metropolitan area in the United States with almost 18 million residents in 2010.
The City of Santa Ana Public Works Agency (PWA) is soliciting proposals for Subsurface Utility
Engineering (SUE) Services. These tasks include location and identification of underground
utilities in the planning, design, pre -construction, and construction phases. These services are on -
call and on an as -needed basis. This request for proposal (RFP) provides interested qualified firms
with the information enabling them to submit a Service Bid Proposal and to provide the services
described herein.
Description of Work:
On as needed basis, the selected firm/s shall provide the City with the following services as
described herein.
Underground Utility Locating: Determine the precise horizontal and vertical position, size,
condition, material, utility owner/s name and other characteristics of underground utilities using
vacuum excavation and or other comparable means.
• Obtain and review plans provided by the City showing areas requiring locating (test boreholes)
sites as identified by the plans.
• Excavate using a method to enable vertical and horizontal exploration and locating means.
• Furnish and install permanent above ground marker and color code for each of the utilities (i.e.,
P.K. nail, peg, steel pin, or hub) directly above the centerline of the structure and record the
elevation of the marker along with all the characteristics of the utility.
• All horizontal and vertical data shall meet survey standards in accordance and as detailed by the
Engineer
• Provide the following as part of the borehole test information:
a. Elevation top and bottom of the utility tied to the datum and or furnished information by
the Engineer. The accuracy of the vertical elevation shall be within (+/- J ft).
b. Elevation of the existing grade over the utility test borehole and the pavement and backfill
City of SanPta�FP ft06O
material
c. Horizontal location referenced to the provided datum and or as requested by the Engineer
d. Obtain pipe, duct bank, encasement, and multi- conduit configuration width (outside
diameter)
e. Provide utility structure material composition and condition
f Identify benchmarks used to determine elevations and include it as part of the final
deliverable report.
g. Identify and provide pavement thickness, material and condition and soil type
characteristics.
• All completed reports shall be certified to be correct and signed by a professional land surveyor
registered in California. (Only if required by the Engineer). Work under this category will be paid
on hourly basis.
• Backfill all test holes shall be backfilled with in -kind material and compact to a relative
compaction of 90%.
• Boreholes greater than 2112 shall be paved and match existing pavement thickness section unless
stated otherwise and or approved by the Engineer.
• Clean and sweep work site at the end of the work day.
• Provide additional surveying, and underground utility mapping services at an hourly rate
General Requirements and Proiect Deliverables:
• All work for this work for traffic control shall be done in accordance with the Federal Highway
Administration's Manual (MUTCD)
• The selected firm/s shall obtain all necessary permits from the City and local jurisdiction prior to
commencing any of the work in Public Right of Way.
• Any work required on private property shall be authorized by the Engineer prior to commencement
of work.
• All work shall be done in accordance with ASCE Standard 38-02; Standard Guideline for the
collection and depiction of the existing subsurface utility data.
• The firm/s shall secure all permits to work in the City. These fees are not reimbursable.
• All work shall be performed to the specific project and or location as detailed in the notice to proceed
and indicated by the Engineer.
• All reports and technical memoranda shall be submitted electronically to City and shall include all
the information as required and detailed in the notice to proceed. All Computer Aided Drafting
Design (CADD) work shall be submitted on electronic format (Microstation). In addition, a hard copy
of the project findings and a digital file in Microstation shall be submitted to the engineer for review
before final approval and final payment is authorized.
A list of positions and hourly rates shall be included as part of the proposal and included in the
seal bid package. See Attachment 4 — ADDITIONAL PROVISIONS for a sample breakdown.
The consulting firm/s are responsible for any damage to utilities during the locating efforts.
Consultant Responsibilities:
Consultant Audit and Review Process: Prior to awarding the contract, the selected Consultant shall
be subject to an audit or review by Caltrans' Audits and Investigations (A&I), other state audit
organizations, or the federal government. The selected Consultant shall complete Exhibit 10-K —
Consultant Certification Contract Costs and Financial, in the Appendix of this RFP as Attachment
4.
Time is of the essence and work shall commence within 5 days of the Notice to Proceed for planned
underground utility locating services.
• The consultant shall be available to provide on -call services within 24-hours for unplanned utility
locating services.
City Responsibilities:
The City will provide information in its possession relevant to the preparation of the required
information in the RFP. The City will provide only the staff assistance and the documentation
specifically in referred to herein.
May 14, 2020 EXHIBIT B AZTEC Engineering California, Inc.
AZTEC � 2151 Michelson Drive Suite 100
Irvine, CA 92612
City of Santa Ana P: 714.862.9286 1 F: 714.754.1690
Santa Ana Public Works Agency TYPSAGroup w .aztec.us
20 Civic Center Plaza
Santa Ana, CA 92701
RE: SUBSURFACE UTILITY ENGINEERING SERVICES (RFP #20-060)
Dear Agreement Services and Members of the Selection Panel:
AZTEC Engineering California, Inc. (AZTEC) is excited to present our team of utility -focused professionals
to provide Subsurface Utility Engineering (SUE) services for the City of Santa Ana (City). AZTEC has
been providing this service to clients since 2001, and we completely understand that accuracy in locating
underground utility lines using non-invasive, vacuum excavation technology is a valuable part of the
foundation for delivering projects successfully. Our experienced SUE team is proud of our proven skills in
providing successful utility locating services on numerous municipalities and agencies task assignments
throughout California, and we would be honored to have a working relationship with the City. Our
AZTEC office is just minutes away from the City limits, which allows us to quickly respond and deliver
assignments. AZTEC has a valid California contractor's license with (A) designation #826065.
AZTEC offers you the following value adds:
Commitment to Client Services — We are committed to availability, consistency, and the right blend
of staff throughout the life of this contract to deliver quality products, on time and within budget.
Proven SUE Experience — We have served clients since 2001 with the successful delivery of more
than 700 utility designating and locating task orders. These efforts have involved designating more
than 400,000 linear feet of underground utilities and excavating more than 2,500 test holes for utility
locations.
• All the Necessary Equipment —A full range of the latest state-of-the-art utility designating and
locating equipment to provide accurate and timely services to keep projects moving forward.
• Relationships with Utility Owners — These established long-term relationships and familiarity with
the major utility owners in California, will allow our team to quickly identify and develop a plan to
resolve conflicts before they encroach on a project's schedule.
By selecting AZTEC for this contract, the City will receive the services of our experienced staff including
Carlos Tarazaga (Project Principal); George Enriquez (Project Manager); Art Mehler (Contract Manager)
and Robert Rappleyea (CADD Technician Lead). Another important team member is Steve Slocum, PLS
from Michael Baker International who brings relevant and local experience as a Professional Surveyor.
George will be the direct contact for all tasks assigned under this contract.
By signing and submitting this proposal, I certify that I have read, understand and agree to the terms and
conditions of this Request for Proposal #20-060, Subsurface Utility Engineering Services with the City
of Santa Ana as outlined in Appendix: Attachment 2. 1 have examined the Scope of Services (Appendix:
Attachment 1) and I am familiar with the scope of work requests. I understand and agree that I am
responsible for reporting any errors, omissions, or discrepancies to the City for clarification prior to the
submission of my submittal.
Sincerely,
AZTEC Engineering California, Inc.
r-
George Enriquez•_/
Car os Tarazaga
Principal I Vice President
25r 4 .266.4547 1 ctarazaga@aztec.us
Project Manager
P: 714.862.9286 1 genriquez@aztec.us
C. Firm and Experience
AZTEC Engineering California, Inc. (AZTEC) is
a multi -discipline consulting firm with a staff of over
150 professional, technical and support personnel.
Founded in 1992, AZTEC has developed a
reputation as a provider of quality engineering
services. In 2006, AZTEC became a subsidiary of
the TYPSA Group which has a staff of more than
2,500 employees located in 50 offices world-wide.
One of AZTEC's core business disciplines is
providing proven Subsurface Utility Engineering
(SUE) services for public agencies, municipalities
and private clients. Over the past 19 years,
AZTEC has provided SUE services for
numerous clients throughout the California and
the greater southwest on a variety of projects
and look forward to providing our services to
the City.
Firm Organization
AZTEC has assembled an outstanding team
of professionals to perform the SUE services
for this contract (see Figure 1: AZTEC Team
Organization Chart). AZTEC's Project
Manager, George Enriquez, and key
personnel are committed to leading this
contract and developing effective and cost -
conscience solutions to each assigned task.
Capabilities of Organization
Through effective project management,
experienced staff and team dedication we
pride ourselves on meeting/ exceeding the
needs of our clients and their projects.
AZTEC has the personnel, resources and
financial capabilities to provide the City with
the full range of SUE services needed for
this contract.
and support staff who have proven their knowledge
and ability on hundreds of similar projects. Our
unsurpassed expertise in SUE, Professional Utility
Coordination and GIS mapping are the capabilities
that make AZTEC an ideal provider of the SUE
services the City requires.
Subconsultants
While AZTEC will perform the majority of the
contract and serve as the prime consultant, we
have chosen Michael Baker as a subconsultant
for surveying services. For more than 30 years,
Michael Baker has played a significant role in the
development of southern California's expansive
transportation network, including work directly for or
on behalf of Caltrans and other local jurisdictions.
Proximity of Company's Resources
AZTEC maintains a fleet of utility designating and
vacuum excavation trucks at our Irvine, CA office,
approximately 9 miles from the City of Santa Ana
offices and facilities. Our fleet of trucks have all the
required equipment to perform the SUE tasks that
will be assigned under this contract.
Figure 1: AZTEC Team Organization Chart
'Art Mehler
"Key Personnel (Resume included)
Q Michael Baker International
Carlos Tarazaga
Dave Goos, PE
AZTEC has a highly experienced team in l 'George Enriquez
place with the technical expertise essential
to this contract, having completed more
than 700 SUE tasks for over 100 separate
entities. AZTEC has designated and mapped Anselmo Pablo -Bello 'Steve Slocum, PLS Q
more than 230 miles of underground utility Allen Autagavaia 4 Survey Teams
lines and safely excavated more than 60,000 4 SUE Crews
potholes for utility locating.
Under our SUE Project Principal, Carlos 'IML'Robert Rappleyea
Tarazaga, AZTEC offers the City the William Morales Najati Burrow
industry's most experienced SUE technicians Russell Cameron
Key Personnel
AZTEC has assembled a team of our best and
qualified professionals. Below, we have highlighted
their experience and relevant projects. We have
also included their resumes in Section 5.
Art Mehler I Contract Manager
Art supervises the operations of
the AZTEC SUE Division, including
supervision, staffing, scheduling,
project planning, and coordination.
During his 35-year career, Art has completed a
variety of projects throughout the Southwest region
His recent relevant experience includes managing
and overseeing several SUE on -call contracts
including Caltrans District 7; Arizona Department
of Transportation (ADOT); the City of Phoenix,
Arizona; Valley Metro Rail Transit and Maricopa
County Department of Transportation (Arizona).
George Enriquez I Project
Manager
George has over 14 years of
experience in the SUE field. He is
AZTEC's SUE Project Manager
for our California operations. His expertise is in
designation, supervision, and quality control of
projects. This includes data collection from utility
owners, project planning and support for survey
and CAD departments. As Project Manager, his
responsibilities include coordination with clients,
scheduling and distributing work orders. George
is based out of our Irvine office and is ready to
respond to the City for this contract. George is well
known for his very involved approach, and routinely
serves many roles on contracts, such as Task
Manager for both Potholing and Utility Designating.
His recent relevant experience includes managing
two on -call potholing contracts for Caltrans and an
on -call with the EMWD. Additional project related
experience include SR-91 HOV Widening, 1-215/
Van Buren Interchange, SR-91 HOV Widening,
Perris Valley Line, 1-215 Central Widening, 1-215
Bi-County, 1-15 Express Lanes DB and the Metro
Gold Line projects.
Steve Slocum, PLS I Survey Lead
Steve comes from Michael Baker
International and has 18 years of
progressive surveying experience.
He has worked on several significant
projects, including recently serving as Project
Manager for Port of Long Beach On -Call services.
His project services include boundary and street
monumentation, topographic data collection, H IDS
ground based LIDAR (laser scanning surveys),
aerial control and validation surveys.
He is a former president of the Orange County
Chapter of California Land Surveyors Association.
Robert Rappleyea I CADD
Technician Lead
Robert has 20 years of experience
producing engineering drawings
and CADD designs. As a designer,
he has been responsible for grading and drainage
designs, earthwork calculations and the design of
utility relocation plans. Robert is AZTEC's AutoCAD
Manager and has delievered 15 SUE projects
and is a member of AZTEC's CAD Standards
Committee.
He has worked closely with Art to produce CADD
designs. He has served as CADD technician on
our Caltrans and ADOT SUE on -calls, and on
numerous SUE task orders by developing and
delivering accurate utility base files.
D. Understanding of Neec'
AZTEC has a complete understanding of the
requirements to perform subsurface utility
engineering work to the ASCE 38-02 Quality Level
standards. These services are required in the
planning, design, pre -construction, and construction
phases of infrastructure projects. For this contract,
the City of Santa Ana Public Works Agency will, on
an as -needed basis, assign task orders for various
SUE services.
AZTEC approaches SUE task orders in a
systematic manor to ensure completion of the work
on time, with the highest quality standards and
within allotted budgets. The steps are:
Review the entire task order and get any scope
clarifications required to completely understand
the needs.
2. Properly delineate the work area for all pothole
locations as required by law. Call 811 Dig Alert
ticket for each pothole/work area location 72
hours prior to commencement of work.
3. Assess traffic control as need for each pothole
location and determine if such needs would
require site specific traffic control plans that
cannot be covered under the latest MUTCD
Standards. Given the City's dense population
and high volume of traffic on arterial streets,
we anticipate that some task orders might
be required to be performed at night to
minimize traffic congestion. These scenarios
will be presented to the City during the permit
application process to avoid delays to the
project schedule.
4. Perform excavation of test holes after verifying
utility locations.
Figure 2-Test Hole Data Report
5. Collect all data. This includes, but is not limited
to, a photograph of the exposed utility, X, Y,
Z location data, size, type and material of
infrastructure found. Information concerning
pavement thicknesses and basic soil
information will also be noted.
6. Restore the work area as required under the
permit and mark the location with a permanent
marker such as a PK nail.
7. From the data collected, a report will be
generated containing all the information as well
as the surveyed coordinates with a benchmark
provided for reference. This report is then run
through a complete QA/QC process to ensure
the transmission of accurate information. An
example of Test Hole Data Report is shown as
Figure 2.
TEST HOLE DATA REPORT
Test role# a
SUE Crew O. Ennouez
Data Dug fl/14/21115
�mJEC
Tmck# 377
P ject# CAu1412 15510
Pasadena Stree[untt C Lake Elsinore, CA 92530 Ctty Menttae
Phase# 001
Tel.(951) 471619U Fax (951)4716194
County Riverside
Location Menllee Lift Station
LOCATION PLAIN -NOT TO SCALE
D 1:1
-
OC
W�1-
o
qe a
SITE BENCHMARK CROSSSECTION-NOTTOSCALE
FACING NCUT
wiTHRO 11 1
TO T
F
o1EET1
RIBBON COLOR Green
oToioM [L[vaTo
M
OEET)
COORDINATES'. NORTHING
ACTING
STATIONING . STATION
OFFSET
PAVINGTHICKNESS3"
PAVING Asphalt
SOILCONDITION DM
SIZE 10" TYPE
DIP FACurvOVNER
EMwDBVPass
COMMENTS
PREPARED BY A Mahler
CHECKED BY S. Estle
K
E. Relevant Project Experience
AZTEC has completed more than 700 projects for
numerous public agencies. As part of these efforts
we designated over 230 miles of underground
utilities and completed more than 60,000 potholes.
In California, AZTEC's SUE team members have
provided utility designating and potholing services
for Eastern Municipal Water District (EMWD),
Caltrans (multiple districts), Riverside County
Transportation Commission (RCTC),Orange
County Traffic Control (OCTC), Port of Long Beach
AZTEC's SUE core personnel have been with us
since the creation of the team in 2001.
AZTEC's team is presented in Figure 3 below and
identifies each team member's role on this contract,
applicable professional registrations and total years
of experience.
Figure 3: Team's Individual Professional
Registrations
Name
Project
PROWIFFM0
arse
Role
Registrations
Experien
Carlos
Project
TX PE
18
Tarazaga
Principal
#136631
Art Mehler
Contract
N/A
35
Manager
George
Project
N/A
14
Enriquez
Manager
Steve
Survey
CA PLS
18
Slocum,
Lead
#9044
PLS
Robert
CADD
N/A
20
Rappleyea
Technician
The following is an overview of projects completed
within the last five years that are most relevant to
the tasks by the City.
Caltrans District 7
Contract #07A0462, On -
Call Roadway Design
and Related Project
W Development and
Construction Support,
Los Anaeles, CA
Description: Under this on -call for Caltrans District
7, AZTEC has provided on -call support, including
potholing, for task orders as assigned. Projects vary
from ADA improvement, Metal Guard Rail Beam
improvements, BMP improvements and pavement
improvement projects. AZTEC has assisted with
laying out all the potholes to maximize efficiency
while facilitating an operation that was completed
on time and within budget.
Year Completed: 2020 (Expected)
Client Name: Caltrans
Contact Name and Phone Number: William
Howard, 213.897.3017
Riverside County Flood
Control District (RCFCD)
Utility Potholing On -Call,
Riverside, CA
Description: AZTEC
performed 35 potholes to expose existing utilities to
determine size, material of utility, depth and actual
location for the North Norco Channel Line project in
Norco, CA as part of the RCFCD as -needed Utility
Potholing On -Call. AZTEC provided personnel to
assist in laying out pothole locations. This close
cooperation with the client kept the project on
time and within the projected cost. We continue to
provide RCFCD with as -needed potholing services
under this contract.
Year Completed: Ongoing
Client Name: RCFCD
Contact Name and Phone Number: Ruby
Tabares, 951.955.0087
French Valley Recycled
Water Pipeline Project,
Winchester, CA
Description: AZTEC
performed 30 potholes to
expose existing utilities to determine size, material
of utility, depth, and actual location. AZTEC also
assisted in the laying out of all potholes and utility
designating to maximize efficiency of work while
facilitating an operation that was completed on time
and within budget.
Year Completed: October 2016
Client Name: EMWD
Contact Name and Phone Number: Cameron
Valenzuela, 951.928.3777 ext. 6107
F. References
Appendix
ATTACHMENT 4
REFERENCES
SUBSURFACE UTILITY ENGINEERING SERVICES
RFP NO.: 20-060
List and describe fully the contracts performed by your firm which demonstrate your ability to
provide the supplies, equipment or services included in the scope of the proposal specifications.
Attach additional pages if required. The City reserves the right to contact each of the references
listed for additional information regarding your firm's qualifications.
Reference
CustomerName: Caltrans District 7 Contact Individual: William Howard
Address: 100 S Main Street Phone Number: 213.897.3017
Los Angeles, CA90012 FacsimileN„mber N/A
ContmctAmount: $915,000 year: 2020
Description of supplies, e uipment, or services provided:
Provided on -call potholing services for a variety of projects. Atotal of 57 task orders were
Riverside County Flood Control District
Customer Name: Contact Individual: Rudy Tabares
Address: 1995 Market Street Phone Number 951.955.0087
Riverside, CA92501 Facsimile Number: N/A
ContractAmount: $30,000 year: Ongoing
Descri ton of supplies, e ui ment, or services provided:
AZT�C performedg3�potholes to expose existing utilities to determine size, material of
Reference
Customer P
Address:
Contract
Eastern Municipal Water District
2270 Trumble Road
Individual: Cameron Valenzuela
Perris, CA, 92570 Facsimile
$21,025
951.928.3777 ext. 6107
2018
Description of supplies, equipment, or services provided:
AZTEC performed 30 potholes to expose existing utilities to determine size, material of
utility, depth, and actual location.
THIS FORM MUST BE COMPf .RTF.D AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
�1
Scope of Services
A. Data Collection: AZTEC will contact the utility
owners within the boundaries of the assigned
project. This contact will be to request and collect
the available utility maps, plans, and as -built records
for the areas indicated. The information will be
collated and referenced for use in designating all
requested facilities in the project area.
B. Designating: AZTEC will designate all known
utilities in the area required by the designer to
the ASCE 38-02 Quality Level B where possible.
This will be accomplished using various electronic
locating equipment and the plans provided by the
facility owners. These utilities will be marked using
the color coding for the national 811 One Call
system standards and further marked to indicate
that these marks are for design purposes only with
a pink dot at either end of each mark and a white
slash in the center to ensure that the marks are not
confused with an 811 response.
C. Survey (Designating): Our team will provide
survey to pick up the utility locations using GPS
survey equipment and expressed to match the
client's project survey datum.
D. Mapping: The surveyed information gathered will
be provided in the form of a computer aided drafting
reference file using a format the City specifies.
The utility reference file will include an ownership
table, labels to indicate size, type and ownership of
each utility line, labels to indicate the ASCE 38-02
Quality Level of any line not located to Level B, and
a table indicating the source of quality level C or D
information.
E. Potholing: Our team will pothole all facilities
determined by the design team to be in potential
conflict with the project design. This excavation
will be performed using a non-destructive method
consisting of high-pressure air or water and vacuum
extraction of spoils. Each hole will be restored using
the appropriate standard materials and techniques
as required by the permit grantee for the project.
F. Survey (Potholing): Our team will provide survey
to pick up the northing, easting, and elevation of
each pothole location using the City's project survey
datum. All this information will be signed and sealed
by a Professional Land Surveyor.
G. Reporting: The information gathered will be
provided in the form of individual test hole reports
accompanied by a summary of the data for the
entire project. Each report will include an area map
of the location of the holes, the size, type, and
ownership of the facility and the holes coordinates
and elevation at the surface, top and bottom of the
facility.
Project Schedule Utility Designating
(ASCE Quality Levels 8, C, and D)
AZTEC's designating team will begin all assigned
tasks upon of receiving the notice to proceed. It
is understood that being engaged in a job order
contract assignments are expected to be smaller,
have more demanding timelines and be under
a certain budget level. Compressed schedules
are always a challenge. AZTEC has a long and
particularly good track record of meeting tough
deadlines and the particular challenges each
task order may present. The key to success
is a systematic approach, not contributing to
unnecessary delays and prompt action.
The process for utility designating is dependent
upon the cooperation of the facility owners. It is
our approach to follow each company's mapping
request procedure and after a reasonable time
follow up to avoid delays. It is important to stay
in contact with the utility companies as they have
their own procedures and timelines.
The time required for field work, survey and
CADD to take us to final product is entirely
dependent upon the size of the project and the
number of utilities in the area. AZTEC's response
time to each utility designating assignment is
described below and illustrated in Figure 4:
Typical Designating Assignment Flow Chart on the
following page.
Project Schedule Utility Potholing
(ASCE 38-02 Quality Level A)
AZTEC's experienced technical team has the ability
to begin all assigned tasks within two working
days of receiving the notice to proceed. AZTEC's
response time to each assignment is described
below and illustrated in Figure 5: Typical Potholing
Assignment Flow Chart on the following page.
Understanding that every assigned task is
different, AZTEC will respond quickly to provide the
information our client's need. We pride ourselves on
enabling critical schedules to proceed without delay.
Receive Project
Limits
8
Survey Results of
Investigation
1
Pick -Up Materials
& NTP From City
5 Coordinate
Barricades and
Off -Duty Police
2
Contact 811 Center to
Acquire a List of
Utility Owners
7
Create a Reference
File from the
Survey Results
9
Layout Test Holes
Schedule Crews
Request Plans from
Each Utility Owner
8
Check Results Using
the AZTEC QAIQC
Procedure
$ Assess Traffic
Control Situation
Contact Inspector
Dispatch Vacuum
Excavation Units
1
Create Database
Electronic File and
QAIQC Accuracy
4
Collate and Organize
Plans for Field Work
E
Deliver Final Product
to City
4
Submit for
Appropriate Permits
9 Dig Test Holes &
Collect Data
Measurements
Restore Test Holes
Forward Reports
and Backup
Materials to City
!
5
Perform Field
Investigation
Place USA
Ticket Request
Check Field Forms
for Accuracy and
Completeness
Before Departing Site
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RFP No. 20-060 _ _' . page 8
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Appendix
ATTACHMENT 5-1: NON -COLLUSION
AFFIDAVIT CERI3 ncAmNS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares
that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association,
organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or
indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly
colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall
refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement,
communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against
the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in
the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any ,
breakdown thereof; or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay,
any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature
portion thereof shall also constitute signature of this Non -collusion Affidavit BIDDERS are cautioned that
making a false cation may subject the certifier to ca-iminal prosecution.
Signed
State of California \.J
County of Or_ QVt
Subscribed and sworn to (or affirmed) before me on this I day of 11 , 2019 by
Ctalas Tc T-AZ . G i 114 proved to me on the basis of satisfactory evidence to be the person who appeared
bef2re me.
a
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COMM. #2243807 z
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City of Santa Ana RFP 20-060
Page A5-1
Appendix
ATTACHMENT 5-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm AZTEC Engineering
Signed and Printed Name. 7' a�7 Carlos
Title Vice President I Project Principal
Date May 14, 2020
City of Santa Ana RFP 20-060
Page A5-2
Appendix
ATTACHMENT 5-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP 20-060
Page A5-3
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to aA the penalties imposed for a violation of the Chapter. EA
Signed: �
Title: Vice President I Project Principal
Firm: AZTEC Engineering California, Inc.
Date: May 14, 2020
City of Santa Ana RFP 20-060
Page A5-4
ART MEHLER
Contract Manager
BACKGROUND
Art has been involved in utility designation
and locating since 1985. His expertise is in
designation, supervision, and quality control of proje
collection from utility owners, project planning and s
departments. He has worked in both technical and supervision/management
positions for several firms in the utility designation industry. Since early 2002, Art has provided project
management for SUE work performed by AZTEC. He has 35 years of experience in this field in the
southwest region of the U.S.
RELEVANT EXPERIENCE
Eastern Municipal Water District -As-Needed Potholing and Design Services On -Call, Riverside
and San Bernardino Counties, CA: SUE Contract Manager. AZTEC has performed 36 potholes on four
task orders to expose existing utilities to determine size, material of utility, depth, and actual location.
In addition, AZTEC assisted in the laying out of all potholes as well as utility designating to maximize
efficiency of work while facilitating an operation that was completed on time and within budget.
On -Call Consultant Services for Existing Utility Locating; Statewide, AZ (ADOT): SUE Contract
Manager. AZTEC is providing SUE excavation, locating and utility designating services for the Arizona
Department of Transportation. Under Art, AZTEC performed 80 projects statewide under this contract. Of
these projects 38 were specific assignments to designate utilities to an ASCE Quality Level B. AZTEC
was later given potholing requests based on the results.
On -Call SUE Job Order Contract for 2003 to 2016; Phoenix, AZ (City of Phoenix): SUE Contract
Manager responsible for providing subsurface utility excavation and locating services to the City of
Phoenix on Job Order Contract (JOC) projects. Utility locating was done using high pressure air knife
and vacuum extraction rigs. Over 2,500 test holes were dug to Level A quality by six crews. Test holes
were dug in asphalt or concrete surfaced roadways, sidewalks, and in unsurfaced areas. Test holes
were surveyed by AZTEC licensed surveyors when required. Utility location electronic files and hard
copy sealed, and signed reports were submitted 98% of the time within the required seven days' time
schedule.
City & County of Denver Wastewater Management (CCD), Utility Locating On- Call Services;
Denver, CO (CCD): SUE Contract Manager. This on -call agreement requires performance of utility
records research, utility designating/locating, permitting, traffic control, and vacuum excavation
throughout Denver County.
Valley Metro Rail Transit Utility Marking forAz811 Response; Phoenix, AZ (Valley Connections): As
the contract manager, Art is responsible for providing equipment, training, and personnel to Valley Metro
to meet the state requirement to respond to the Az811 system requests. The team he has established
provides horizontal marks to verify the locations of all Valley Metro Rail Transit facilities daily. These
facilities AZTEC is responsible to protect include system power, communications, lighting, irrigation,
storm drain, water, sanitary sewer, compressed air, and industrial waste pipelines. AZTEC receives
between 25 and 50 individual requests each day for an average total of 825 each month. Requests are
due within 2 days of receipt. AZTEC also responds to emergency calls after regular working ours. As a
result of the service provided there have no damages to Valley Metro facilities to date.
K
GEORGE ENRIQUEZ
Project Manager
ACKGROUND
George has 14 years of experience in the
Subsurface Utility Engineering field and is
AZTEC's SUE Project Manager for California.
His expertise is in utility designation, task oversight
quality submittals. This includes data collection from usury owners, project
planning, and support for survey and CAD departments. George routinely
coordinates with clients, schedules task execution, and manages multiple work orders. He has led
several projects working with California clients including on -call contracts with Caltrans District 7 and the
Eastern Municipal Water District.
'ELEVANT EXPERIENCE
Caltrans Districts 7, 11, 12 - On -Call Project Management Services Utility Locating Contracts,
Southern CA: George was the Project Manager for these multiple On -Call contracts. He was responsible
for coordinating with the client utility lead and project engineer to set up, schedule, and complete
various SUE functions. George was also responsible for coordinating with USA Dig Alert and having
roadways redlined for existing utilities. Under these contracts, 1000 potholes have been coordinated
and completed, allowing the project engineer to have the necessary information to include the PS&E
package, and assists in minimizing, eliminating, and/or relocating utility facilities.
Eastern Municipal Water District -As-Needed Potholing and Design Services On -Call, Riverside
and San Bernardino Counties, CA: George is the Project Manager for this On -Call. He is responsible
for overseeing the SUE services (potholing and designating). AZTEC has performed 36 potholes on two
task orders to expose existing utilities to determine size, material of utility, depth, and actual location.
In addition, AZTEC assisted in the laying out of all potholes as well as utility designating to maximize
efficiency of work while facilitating an operation that was completed on time and within budget.
Riverside County Transportation Commission - I-15 Express Lanes Design- Build, Riverside, CA:
George is the SUE Lead for this design build. The Riverside County Transportation Commission (RCTC),
in partnership with Caltrans, is investing approximately $455 million to improve I-15 between Cajalco
Road and State Route 60 (SR-60). The project will add two tolled express lanes in each direction on I-15
between Cajalco Road and SR-60, a distance of approximately 15 miles. An enhanced project feature is
that drivers will be able to access and exit the tolled facility at multiple locations, and the project continues
RCTC's ongoing commitment to expand the express lanes network. George is in charge of and oversees
all SUE work for this project.
Orange County Transportation Authority - SUE Services for I-5 PS&E Segment 2 Widening
Project, Mission Viejo, CA: George served as the Project Manager for this project. He was responsible
for overseeing the SUE services. AZTEC performed 60 potholes as part of the I-5 PS&E Segment 2
Widening Project. Eight of these potholes were within the SCRRA Metrolink right of way. In addition,
AZTEC assisted in the laying out of all potholes to maximize efficiency of work while facilitating an
operation that was completed on time and within budget.
SR91 HOV Widening Project Riverside; Riverside, CA: Project Manager. Responsible for coordinating
all task orders with the client, including the utility lead and project engineer, to set up, schedule, and
complete various subsurface utility engineering functions. Responsible for coordinating Dig Alert and
having the roadways white lined for existing utilities. Under this contract, over 575 potholes were to be
coordinated and completed, allowing the project engineer to have the necessary information to include in
the PS&E package, and to assist in minimizing, eliminating, and/or relocating utility facilities.
STEVE SLOCUM,
PLS
Survey Lead
`BACKGROUND
Mr. Slocum has 18 years of progressive
surveying experience. He has worked on several
significant projects, including recently serving
as Port of Long Beach on -call services Project
Manager. His project services include boundary and street monumentation, topographic data collection,
HDS ground based Lidar (laser scanning) surveys, aerial control and validation surveys, grading and
utility construction staking, control, and settlement and deformation monitoring verification. He is a former
president of the Orange County Chapter of California Land Surveyors Association.
RELEVANT EXPERIENCE
On -Call Professional Civil Engineering Services Port of Long Beach; Long Beach, CA (Long
Beach Port): Party Chief. Responsible for field surveys. Under an on -call, five-year contract, Steve
provided a variety of design and engineering services. The primary task orders have included: Task
order no. 1 - Pier D Water System Interconnect; Task order no. 2 - Pier C Sewer Abandonment Project;
Task order no. 3 - Matson Terminal Berth 60 Pavement Condition Investigation; Task order no. 4 - Trailer
Village PS&E; Task order no. 5 - Pier D Roadway Improvements; Task order no. 6 - Anaheim/ 1-710
Health and Safety Services; Task order no. 7 - Middle Harbor Pavement Analysis and Report; and Task
order no. 8 - Interim Headquarters Tenant Improvements 4801 Airport Plaza Drive.
Metro Gold Line Intermodal Parking Facilities and Enhancements; Arcadia, Duarte, Irwindale, and
Azusa, CA (Metro Gold Line Foothills Construction Authority): Party Chief. Responsible for field
surveys. Steve provided professional services for the Metro Gold Line Authority's Intermodal Parking
Facilities and Enhancements Design -Build Project. The project involved six transit station sites, four of
which will include the design of structured parking, located within the cities of Arcadia, Monrovia, Duarte,
Irwindale and Azusa.
Sewer Master Plan and Capital Improvement Program; Long Beach, CA (Port of Long Beach):
Party Chief. Responsible for field surveys. Steve provided engineering services to the Port of Long Beach
for its sewer master plan and capital improvement program within the Harbor District. Services included
developing and analyzing a hydraulic model of the sewer system, updating the GIS, performing closed
circuit television (CCTV) inspection of 24 miles of pipeline, performing a condition assessment of 449
manholes and 40 lift stations, performing a flow monitoring and inflow and infiltration (0) study, and
preparing a sewer master plan and capital improvement program.
Western Regional Trunk Sewer Rehabilitation; Orange County, CA (Orange County Sanitation
District): Survey Manager. Responsible for land survey field crews. Steve provided engineering design
services for the rehabilitation of four sewer reaches and one pump station in Anaheim, Long Beach, Seal
Beach, Cypress, Buena Park, and Los Alamitos; a total of 84,000 linear feet of sewer line.
I N T E R N A T 1 0 N A L
ROBERT
RAPPLEYEA
CADD Technician Lead
`BACKGROUND
Robert has 20 years of experience in producing
engineering drawings and CADD design. Mr.
Rappleyea as a Designer was responsible for the
grading and drainage/ earthwork calculations. He
designed paving, water and sewer plans. He is a CADD Technician is a member of the CADD standard
committee. He drafted all civil documents enduring accuracy and quality. He prepared the plan and
profile for water, sewer and paving plans. He designed grading cross sections and details.Mr. Rappleyea
completed construction noting for both phased and non -phased projects.
RELEVANT E�oFp��nir�
Caltrans District 7,11,12 - On -Call Project Management Servies Utility Locating Contracts,
Southern CA: CADD Designer. Robert supported CADD designs for these on -call contracts.
Chandler Boulevard and Kyrene Road Bike Lanes, Chandler, AZ ( City of Chandler): Robert was the
lead designer for this project which required the modification of existing raised medians and landscaping
to allow for the installation of bike lanes on both sides of the streets from the Loop 202 Freeway North
to the Chandler City limits where the bike lanes tied into the existing bike lanes within the City of Tempe.
The total project length was approximately 3 miles.
T2050 Cave Creek Road 26th St/Angela Drive -Marco Polo Road (City of Phoenix): Robert was
the senior designer for this project which addressed the existing infrastructure, lighting and landscape
deficiencies along Cave Creek Road and Contention Mine Road such as filling in gaps in the roadway
curb, gutter, sidewalk, addresseding non-ADA compliant sideway ramps and driveways. Traffic signal
upgrades were installed at Grovers Avenue and Union Hill Drive intersections.
Annual Engineering/Consulting Services Contract (2010-2011 & 2011-2012), Phoenix, AZ (City
of Phoenix): Lead CADD Designer for the right-of-way and design services for the 1-17 to North Valley
Parkway section of Sonoran Desert Drive. Responsibilities included estimating and documenting the full
right-of-way acquisition area required from State Land. Design evaluation included roadway modeling,
hydraulic evaluation of Skunk Creek and maintenance access requirements. In addition, full legal
descriptions and exhibits for the affected State Land Parcels were prepared. Robert is providing CADD
supportfor the second task assigned under this contract which includes providing services to complete
the 64th Street connection from SR101 L to Mayo Boulevard. Responsibilities for this task include
development of an interim embankment stockpile plan and updating the previously shelved 100% design
plans based on the interim condition and current geotechnical investigations.
Avenida Rio Salado/Broadway Road, Phoenix, AZ (City of Phoenix): CADD Design associated with
this City of Phoenix project. Responsible for the preparation of the Enhanced Project Assessment and
Environmental Documentation for the Avenida Rio Salado/ Broadway Road project located in Phoenix,
Arizona.
Appendix
ATTACHMENT 2
FEESCHEDULE
SUBSURFACE UTILITY ENGINEERING SERVICES
RFP NO.: 20-060
Certification — I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Appendix: Attachment 1) and I
am familiar with the scope of work. I am familiar with all the existing conditions and limitation
that may affect work requests. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my
proposal.
Proposer Item Price —Pricing must be inclusive of all costs, including but not limited to, direct
and indirect costs for labor, overhead, incidental supplies, travel, mileage, fuel and taxes -
Fee Proposal:
In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured as follows:
The fee proposal shall include the firm's standard hourly fee schedule, and/or proiect fee
schedule where applicable and as outlined in this this documents. A list of all positions and
hourly rates required to perform the services described herein. A more detailed scope of
work will be provided when/if a specific proiect or Task Order proposal is requested of a
consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as well
as Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the final
dates of submission.
4. All reports, proposals, or other data or materials, which are submitted, shall become the sole
property of the City of Santa Ana with the exception of the confidential Financial Capacity
information and fee proposals.
5. All products used or developed in the execution of any contract resulting from this request will
remain in the public domain at the completion of this project.
6. The City has an affirmative action program. The purpose of the affirmative action program is
to encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the REP stage all firms will need to complete a "Certification of Non -Discrimination
by Contractors" for each firm on their team.
The undersigned bidder agrees to furnish all labor, tools, material and supplies, and to sustain all
expense incurred in doing the work for the items included herein and in accordance with the
contract documents and engineering plans provided by the City.
This schedule is used for comparison purposes only. All quantities are estimated and the City
reserves the right to increase, reduce, or eliminate the contract quantities in any amount.
Underground Utility Locating and Potholing
Local Streets
ITEM #
BID ITEM
QUANTITY
(Each)
UNIT
PRICE
TOTAL
1.
Depth from 0' - 3'
400
$1,090.00
$436,000.00
2.
Depth from >3'-6'
200
$1,115.00
$223,000.00
3.
Depth from >6'
100
$1,165.00
$116,500.00
Arterial Streets
ITEM #
BID ITEM
QUANTITY
(Each)
UNIT
PRICE
TOTAL
1.
Depth from (0' - Y)
400
$1,090.00
$436,000.00
2.
Depth from (>3' - 6')
200
$1,115.00
$223,000.00
3.
Depth from (> 6')
100
$1,165.00
$116,500.00
ITEM #
BID ITEM
QUANTITY
UNIT
TOTAL
(LF)
PRICE
Utility locating/designation/marking
including all subsurface location services
1.
required for underground utilities
20,000
$2.05
$41,000.00
The proposer shall complete and submit a total markup schedule. This schedule will be used for
comparison purposes only.
COMPANY NAME
TITLE
BILLING RATE
Project Manager/Coordinator
$142.45
Professional Surveyor- California
$195.00
Traffic Control- Setup man
$221.87
Truck/Machine- Operator
$205.12
Pothole- Utility Serviceman
$148.01
Traffic Control -Flagman
$221.87
Utility Locator- Technician
$156.91
CADD Technician
$96.83
W.'_j 9� .
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EXHIBIT 3
AGREEMENT TO PROVIDE SUBSURFACE UTILITY ENGINEERING SERVICES
THIS ACTRF.FMF,NT is made and entered into this 15th day of September, 2020 by and between
C Below, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
Iti�INYlI�1I.9
A. On April 24, 2020, the City issued Request for Proposal No. 20-060, by which it
sought qualified contractors to provide subsurface utility engineering services for
the City's Public Works Agency.
B. Contractor submitted a responsive proposal that was among those selected by the
City. Contractor represents that it is able and willing to provide the services
described in the scope of work that was included in RFP No. 20-060.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terns and conditions hereinafter set forth, the parties agree as follows:
I. SCOPE OF SERVICES
On an as -needed basis, and at the City's sole discretion, Contractor shall perform the
services described in the scope of work that was included in RFP No. 20-060 and that is attached
as Exhibit A, and as further delineated in Contractor's proposal, which is attached as Exhibit B
and incorporated in full.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit C.
Contractor is one of three contractors selected to provide services on an as -needed
basis under RFP No. 20-060. The total compensation for services provided by all
contractors selected under RFP No. 20-060 shall not exceed the shared aggregate
amount of $750,000 during the term of this agreement, including any extension
periods.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
Page 1 of 8
25D-71
expected by City.
This Agreement shall commence on the date first written above and terminate on
September 14, 2023, unless terminated earlier in accordance with Section 17, below. The term of
this Agreement may be extended for one 2-year period upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to
fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
Page 2 of 8
25D-72
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
I1►`kYilTii:[�fl
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self-insurance programs maintained by the City; and (e)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
Page 3 of S
25D-73
or reduced in coverage or changed in any other material aspect, by
contractor, without thirty (30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor or its subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Contractor.
4. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement.
Page 4 of 8
25D-74
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
Page 5 of S
25D-75
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Contractor: C Below, Inc.
14280 Euclid Ave
Chino, CA 91710
Attn: Chris Loera
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Page 6 of 8
25D-76
Agreement performed by City personnel or by other contractors retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
term ination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
Page 7 of 8
25D-77
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
-f.�&—
A51m M. Funk
Assistant City Attorney
114DIlIIL5101D1►117Di7all] 7T
Nabil Saba
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
KII►YYR .Mft01Rl
Name: Chrlskbprla
Title: CEO
Page 8 of 8
25D-78
EXHIBIT
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SUBSURFACE UTILITY ENGINEERING SERVICES
RFP NO.: 20-060
Introduction and Background:
The City of Santa Ana ("Santa Ana" or "City") is the county seat and the second most populous
city in Orange County, California, with over 343,000 residents. It is the 57`h most -populous city in
the United States.
Santa Ana is located in Southern California, adjacent to the Santa Ana River, about 10 miles away
from the California coast. Founded in 1869, the City is part of the Greater Los Angeles Area, the
second largest metropolitan area in the United States with almost 18 million residents in 2010.
The City of Santa Ana Public Works Agency (PWA) is soliciting proposals for Subsurface Utility
Engineering (SUE) Services. These tasks include location and identification of underground
utilities in the planning, design, pre -construction, and construction phases. These services are on -
call and on an as -needed basis. This request for proposal (REP) provides interested qualified firms
with the information enabling them to submit a Service Bid Proposal and to provide the services
described herein.
Description of Work:
On as needed basis, the selected firm/s shall provide the City with the following services as
described herein.
Underground Utility Locating: Determine the precise horizontal and vertical position, size,
condition, material, utility owner/s name and other characteristics of underground utilities using
vacuum excavation and or other comparable means.
• Obtain and review plans provided by the City showing areas requiring locating (test boreholes)
sites as identified by the plans.
• Excavate using a method to enable vertical and horizontal exploration and locating means.
• Furnish and install permanent above ground marker and color code for each of the utilities (i.e.,
P.K. nail, peg, steel pin, or hub) directly above the centerline of the structure and record the
elevation of the marker along with all the characteristics of the utility.
• All horizontal and vertical data shall meet survey standards in accordance and as detailed by the
Engineer
• Provide the following as part of the borehole test information:
a. Elevation top and bottom of the utility tied to the datum and or furnished information by
the Engineer. The accuracy of the vertical elevation shall be within (+/- ,1 ft).
b. Elevation of the existing grade over the utility test borehole and the pavement and backfill
City of Santa Ana RFP 20-060
Page Al-1
25D-79
material
c. Horizontal location referenced to the provided datum and or as requested by the Engineer
d. Obtain pipe, duct bank, encasement, and multi- conduit configuration width (outside
diameter)
e. Provide utility structure material composition and condition
f. Identify benchmarks used to determine elevations and include it as part of the final
deliverable report.
g. Identify and provide pavement thickness, material and condition and soil type
characteristics.
• All completed reports shall be certified to be correct and signed by a professional land surveyor
registered in California. (Only if required by the Engineer). Work under this category will be paid
on hourly basis.
• Backfiil all test holes shall be backfilled with in -kind material and compact to a relative
compaction of 90%.
• Boreholes greater than 2111 shall be paved and match existing pavement thickness section unless
stated otherwise and or approved by the Engineer.
• Clean and sweep work site at the end of the work day.
• Provide additional surveying, and underground utility mapping services at an hourly rate
General Requirements and Project Deliverables:
• All work for this work for traffic control shall be done in accordance with the Federal Highway
Administration's Manual (MUTCD)
• The selected fouls shall obtain all necessary permits from the City and local jurisdiction prior to
commencing any of the work in Public Right of Way.
• Any work required on private property shall be authorized by the Engineer prior to commencement
of work.
• All work shall be done in accordance with ASCE Standard 38-02; Standard Guideline for the
collection and depiction of the existing subsurface utility data.
• The firmis shall secure all permits to work in the City. These fees are not reimbursable.
• All work shall be performed to the specific project and or location as detailed in the notice to proceed
and indicated by the Engineer.
• All reports and technical memoranda shall be submitted electronically to City and shall include all
the information as required and detailed in the notice to proceed. All Computer Aided Drafting
Design (CADD) work shall be submitted on electronic format (Microstation). In addition, a hard copy
of the project findings and a digital file in Microstation shall be submitted to the engineer for review
before final approval and final payment is authorized.
A list of positions and hourly rates shall be included as part of the proposal and included in the
seal bid package. See Attachment 4 — ADDITIONAL PROVISIONS for a sample breakdown.
The consulting firmis are responsible for any damage to utilities during the locating efforts.
Consultant Responsibilities:
City of Santa Ana RFP 20-060
Pa e 2
296-80
Consultant Audit and Review Process: Prior to awarding the contract, the selected Consultant shall
be subject to an audit or review by Caltrans' Audits and Investigations (A&I), other state audit
organizations, or the federal government. The selected Consultant shall complete Exhibit I0-K —
Consultant Certification Contract Costs and Financial, in the Appendix of this RFP as Attachment
4.
Time is of the essence and work shal l commence within 5 days ofthe Notice to Proceed for planned
underground utility locating services.
The consultant shall be available to provide on -call services within 24-hours for unplanned utility
locating services.
City Resnansibifities:
The City will provide information in its possession relevant to the preparation of the required
information in the RFP. The City will provide only the staff assistance and the documentation
specifically in referred to herein.
City of Santa Ana RFP 20-060
Page 3
26D-81
GPR '
Mapping
Potholing
Utility Locating
CCTV Pipe Inspection
SUBSURFACE IMAGING
.-.
1-888-90-BELOW
14280 Euclid Ave.
China, CA 91710
CL# 959964
25D-82
BELOW
SUBSURFACE IMAGING
May 13, 2020
City of Santa Ana Public Works Agency
20 Civic Center Plaza
Santa Ana, CA 92701
Attn.: Rudy Roses
714-647-3379
rrosas@santa-ana.org
Subject: Proposal for Proposal No. 20-060
Subsurface Utility Engineering Services
Dear Mr. Rosas,
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
1.A COVER LETTER
C Below appreciates the opportunity to submit our qualifications to the City of Santa Ana for
Utility Locating in response to the Request for Proposal for the On -Call Subsurface Utility
Engineering Services. Our objective is to support the City with qualified Utility Locators and to
ensure that the City's projects required surveying and locating needs are met.
C Below has a legacy of successfully providing Utility Locating and Mapping to many public
entities and private sectors developers throughout the Southern California region. We serve
customers in San Bernardino, Orange, Riverside, LosAngeles, Ventura and San Diego counties.
C Below currently has on -call contracts with several Southern California cities including the
City of Corona Department of Water and Power and Public Works.
After a detailed review of the RFP issued on Thursday April 24, 2020, C Below is confident
we have the qualified personnel and resources necessary to accomplish the required services
an that you will be pleased with our professional approach, project experience and desire to
provide a cost effective service.
RFP No. 2M60 Subsurface Utility Engineering Services
w .cbelow.com Page 1
25D-83
BELOW
�J SUBSURFACE IMAGING
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
1.121 AGREEMENT STATEMENT
We look forward to supporting the City of Santa Ana on this on -call opportunity. Should you
have any questions during the proposal evaluation period, feel free to contact:
Nick Loera
Vice President of Sales and Marketing
14280 Euclid Avenue
Chino, CA91710
Main: (888) 902-3569 Ext. 210
Cell: (310) 749-9351
NickL@cbelow.com
This proposal shall remain valid for a period of not less than 120 days for the date of this
submittal. C Below will not be using any sub consultants. Mr. Chris Loera, CEO and Ashley
Salvino, VP of Operations are authorized to bind C Below, Inc. to the terms of this proposal and
agree to the standard agreement in the Appendix of the RFR
%Respectfully Submitted,
ly V uc� �6�Jla
C Below, Inc.
Chris Loera
CEO
888-902-3569 Ext. 501
Christ@cbelow.com
REP No. 20-050 Subsurface Utility Engineering Services
w .cbelow.conn Page 2
25D-84
v
BELOW
SUBSURFACE IMAGING
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
1.0 FIRM & TEAM EXPERIENCE
C Below offers professional locating and mapping services throughout Southern California. Our
highly experienced technicians utilize the most advanced equipment in the industry. We locate
horizontal and vertical locations of underground utilities including Water, Gas, Power, Waste
Communications, and Cable TV. Many different methods include GPR (Ground Penetrating
Radar) , CCTV Pipe Inspection, Utility Locators, electromagnetic locators, and Potholing.
Accurate information is vital in planning and can prevent costly delays from damages caused by
cutting, coring, drilling, or digging in areas congested by unseen hazards in concrete, masonry,
and underground. Information can be provided in the form of a pull box or electrical reports,
potholing reports, underground mapping, 3D modeling, CAD drawings or simply marking
surfaces.
C Below has been in the utility locating business for 11 years; since 2009, and employs the
most experienced technicians in the industry, some with over ten years of experience. With our
corporate office located at 14280 Euclid Avenue, Chino, CA 91710 and our Operations yard
in Eastvale we can mobilize quickly throughout the City of Santa Ana. C Below currently has
fifty-five employees, including thirty-five technicians, the sales department, a Project Engineer,
a Licensed Surveyor and a CAD technician.
C Below's Chief Executive Officer, Chris Loera, maintains a hands-on approach by researching
and acquiring equipment that utilizes the most accurate technology available in the industry.
He attends Industry Workshops and meets with equipment manufacturers to stay up to speed
on new technology and software applications.
Through our years of experience, C Below has been able to troubleshoot hard to find lines and
provide locating solutions to utilities considered "un-locatable" by other companies. We have
performed Utility Investigations with multiple City's on an On -Call basis.
REP No. 20-060 Subsurface Utility Engineering Services
www.cbelow.conn Page 3
Lon
25D-85
BELOW
SUBSURFACE IMAGING
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
isM- lilCx-iEMA
1.0 FIRM & TEAM EXPERIENCE
Subsurface Utility Engineering Services
TProjectanagers
Jerry Newman - Utility Locating
Cole Kurimay - Utility Potholing
F"Technicians"
Locating/Potholing
35 +
RFP No. 20-060 Subsurface Utility Engineering Services
w ,cbelow.com Page 4
Lon
25D-86
BELOW
SUBSURFACE IMAGING
CHRIS LOERA
PROJECT MANAGER/CHIEF
EXECUTIVE OPFICFR
YEARS OF EXPERIENC'.E
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
1.0 FIRM & TEAM EXPERIENCE
Chris Loera has over 16 years of experience in the construction
industry. He maintains a hands-on approach by researching and
attending industry workshops. He meets with the equipment
manufactures to stay up to speed on the new technologies available.
He plans, organizes, directs and controls the activities of the Operations
function of the division. Responsible for the performance of all
Departments including Research and Development, Material
Management, Order Services, Engineering and Surveying.
CITY OF CORONA DEPARTMENT OF WATER AND POWER CORONA, CA
ROLE: CHIEF OPERATING OFFICER/ PROJECT MANAGER
Since 2014 C Below has had an on -call contract with the City of Corona
to provide utility locating, mapping, and potholing services. Mr. Loera
supervises all operations to ensure the projects are scheduled in a
timely manner and the client receives the information needed.
16 PORT OF LONG REACH ON -CALL
ROLE: CHIEF OPERATING OFFICER/ PROJECT MANAGER
Supervised all operations to assure they were conducted and
EDUCATION completed as directed by the POLE. Services included: Utility locating
East LA Skills Center- Construction via GPR, Electromagnetic locating, ram rod locating, potholing via
Inspection vacuum excavation, and Surveying/CAD work, CCTV Pipe Inspection.
REGISTRATIONS/ CERTIFICATIONS
LADWP PIPELINE PROJECTS LOS ANGELES, CA
Ground Penetrating Radar Technician
ROLE: CHIEF OPERATING OFFICER/ PROJECT MANAGER
C Below has completed well over twenty projects for the Los Angeles
I. evel III
Department of Water and Power, Mr. Loera oversees all operations of
Technician Locator Level III
utility investigation and potholing. Most of the sites involve utility mark
out and mapping of over 5,000 linear feet from curb to curb. Services
included: utility locating via GPR and Electromagnetic locating, site
PROGRAM MANAGIFMENI"
surveying, and CAD work, coordination with the client is key in orderto
Auto CAD 201 D-2013
schedule the work at the most appropriate time due to high traffic
Auto CAD
volume. Careful planning ahead of time and communicating with
Operations and Dispatch allows for successfully completing the
Civil 3D
projects on schedule.
Solid Works 31)
Micro Station
ORANGE COUNTY PUBLIC WORKS SANTA ANA, CA
ROLE: CHIEF OPERATING OFFICER/ PROJECT MANAGER
InRoads Suite
C Below currently has a Master Service Agreement with Orange
Service CEO
County Public Works, this helps streamline the process from
request of quote to scheduling, Mr. Loera supervises all
operations to ensure they are conducted as directed by OCPW.
Services include: utility locating via electromagnetic locating,
GPR, ram rod locating, and potholing via vacuum excavation.
RFP No. 20-060 Subsurface Utility Engineering Services
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SUBSURFACE IMAGING
HECTOR VARGAS
PROJECT MANAGER
YEARS OF EXPERIENCE
7
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
1.0 FIRM & TEM EXPERIENCE
Mr. Vargas has over 10 years of experience in the construction industry
7 of which he has dedicated to the utility locating industry. He has
worked as a sales representative, a project manager and a lead
supervisor. These different roles have given him a well-rounded
knowledge of the industry from project inception to project
completion. He can step in and help our Lead Surveyor and Field
Manager with daily requests and large project needs. He oversees the
coordination of all office and field efforts within the project limits to
ensure the highest standards for utility location accuracy.
SR-55 WIDENING PROJECT
ROLE: PROJECT MANAGER
Oversaw all field efforts when performing the 155 potholes.
Responsible for coordinating with the client and the technicians.
Managingthe project budget, pulling permits, and reviewing technician
findings. Completed 2019
PLACENTIA SEWER RELOCATION POTHOLING
REGISRATIONSf CERTIFICATIONS ROLE: PROJECT MANAGER
Ground Penetrating Radar Technician Oversaw all field efforts, responsible for coordinating with the client
Level III and the technicians. Managing the project budget, pulling necessary
Utility Locator Technician Level III permits, and reviewingthe findings priortosending outthe final report
to the client. Completed 2018
489 E. ST LATERAL LOCATE AND MANHOLE DIPS
ROLE: PROJECT MANAGER
Oversaw all field operations, including coordinating with the client and
the technicians, managing the project budget, and reviewing the
technicians daily report. Completed 2018
JEFFREY POTHOLING INVESTIGATION
ROLE: PROJECT MANAGER
C Below performed 57 potholes and Mr. Vargas was responsible for
overseeing all permitting, traffic control, and communicating with the
client and technicians. Completed 2018
SAN CARLOS STREET SEWER POTHOLING
ROLE: PROJECT MANAGER
Oversaw all field operations including coordinating with the client and
technicians, pulling permits, and reviewing the teens final report.
Completed 2018
REP No. 20-060 Subsurface Utility Engineering Services
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SUBSURFACE IMAGING
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
inRIilj,i71f&Af:T.Is] I. e . 9
C Below understands that the City of Santa Ana is based on an On -Call basis and each job will
have different job specifics.
A) Aooroach
C Below will perform Utility Locating services using Ground Penetrating Radar as well as
electromagnetic locators. All GPR scanning will be performed at locations delineated by the City.
Utility Locating will be performed only at locations delineated in accordance with the Common
Ground Alliance (CGA) Best Practices. All indications located during the GPR scanning will be
marked directly on the scanning surface using methods recorded on the technicians report.
Indications found during the Utility Locating will be marked directly on the scanning surface
utilizing the American Public Works Association (APWA) Uniform Color Code.
B Tasks
The C Below Project Manager will attend the Pre -Construction meetings to establish and
understand the following:
• Points of contact;
• Site access and safety protocols
• Distribution of Daily Reports/ Results, etc.
C Below has a designated Dispatcher and she electronically sends out job assignments to the
technicians. The job assignment contains all pertinent information for the project including;
location, contacts, arrival times and the scope of work.
All field technicians are equipped with smart phones in the field. Each day the technicians
generate an electronic report. The daily report includes a detailed account of work performed,
hours on -site and locating methods performed. The reports are electronically signed on the
project site by the technician and a client representative (if available). The reports are then
immediately available for e-mail distribution to the client. Additionally all surveying is performed
in-house by a licensed Surveyor. Reports and drawings are provided by our Lead Drafter who
has the Quality Control checked first by the field technicians that performed the work and than
sent directly to the client.
Having our services "in -House" streamlines the investigation and allows us to determine ways
to reduce the overall projects by finding more efficient methods to locate line once we arrive
on site.
RFP No. 20-060 Subsurface Utility Engineering Services
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C 14280 Euclid Ave
Chino, CA 91710
BELOW 1-888-90-BELOW
SUBSURFACE IMAGING Certified SBE
Client:
Los Angeles Department
Arbor Vitae Utility Investigation
of water and Power
Los Angeles, CA
Contact:
Jesus Gonzalez
(213) 367-1218
Project Scope: C Below was contracted by LADWP to clear and mark
Project Duration:
out existing utility for multiple utility upgrade alignments in the road. Our
December 2018-July 2019
crews worked on the street, performing their own Traffic Control, during
Contract value:
rush hour traffic and weekends to complete our investigation and to ac-
$ 184,552.59
commodate the cities' traffic congestion.0 Below performed over 8,000
Key Personnel:
linear feet of utility locating from curb to curb,and 40 potholes to con-
Chris Loera
firm the locaiton and depth of the lines. C Below's final reporting was
sent to our client in the form of a CAD file and a detailed pothole report.
City of Corona On -Call As Needed Utility Locating and Vacuum
Client: Excavation
City of Corona
Department of Public
Corona, CA
Works
Contact
Mauro Casas Project Scope:
(951) 903-9336
C Below has a current three year contract with the City of Corona that
Project Duration:
zoos- Present began in August of 2009 and has since been renewed. C Below provides
Combined Contract Utility Locating Potholing services to the City of Corona on private property
Value: and in the public right of way. Potholing has been done to visually verify
NTE $500,000.00 the marking of utility lines located by C Below and Dig Alert. The public
Key Personnel: street work has often been conducted at night and most times requires
Chris Loera
Traffic Control. C Below has worked on many difficult projects for the City
of Corona that required us to Pothole locations in the middle of streets with
very heavy traffic.
RFP No. 20-060 Subsurface Utility Engineering Services page 8
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SUBSURFACE IMAGING
Port of Los Angeles
Los Angeles, CA 90731
Project Scope:
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
C Below was hired to perform a massive 228 acre, (combined) Utility Investigation and Mapping effort at the
Port of Los Angeles over the course of five months. The project included CCTV Video Pipe Inspections of all
sewer and storm drain lines to record the pipes current conditions and exact locations. Over 250 potholes
were performed across the Port to visuallyverify all other existing utilities' horizontal and vertical specifications.
Additionally, by special request, a detailed analysis of all electrical and communication vaults was completed
to verify duct bank configurations across the entire site. The final Deliverable of the acquired utility details was
provided in 3D model created for the Port of Los Angeles. The model incorporates all current subsurface site
details and is being used as a reference for all new Port Construction projects.
Client:
C.A. Rasmussen
Sukut Construction
Griffith Company
Shimmick Construction
Contact:
Steven Reiser
Project Manager
(714)460-1083
Project Duration:
Jan 2014- May 2014
Combined Contract
Value:
$300,000.00
Key Personnel:
Chris Loera
RFP No. 20-060 Subsurface Utility Engineering Services
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SUBSURFACE IMAGING
Appendix
ATTACHMENT
REFERENCES
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
1.F REFERENCES
SURSURFACE UTILITY ENGINEERING SERVICES
RFP NO.: 20-060
List and describe fully the contracts performed by your firm which demonstrate your ability to
provide the supplies, equipment or services included in the scope of the proposal specifications.
Attaoh additional oases if required. The City reserves the right to contact each of the references
listed for additional information regarding your firm's qualifications.
Customer Name- City of Corona Dept. of Water and Power Contact Individual MauroCases
Address: 755 Public Safety Way Phone Number: 951-903-9336
Corona, CA 92880
Facsimile Number:
Contract Amount: NTE $500.000,00 Year 2020
Description of supplies, equipment, or services provided.
Utility Locating, Mapping, and Potholing
Reference
CUsurmcr Name: Orange County Public Works
Contact Individual: Elsa Ramirez
Address: 601 N Ross Street
Phone Nunber: 714-647-3916
Santa Ana, CA 92703
F csimile Nuir l:f.
Contract AmnunV NTE $600,000.00
Year: 2020
Description oFsupplies, equipment, or services provided.
Utility Locating, Mapping CCTV, and Potholing
Reference
Customer Name Angeles Department of Water and Povfe�nlac[ Individual; Jesus Gonzalez
Address: 111 N, Hope Street Phone Number: 213-367-1218
Los Angles, CA 90012 Facsimile Number:.
Contract Amount.$184,552.59 year: 2019
Description of supplies, equipment, or services provided:
THIS FORM Mn<T RF('(!MPl.ETF.n AND FNf I.ITDFII WI'ii Fl TFIF PRDPfICAF-
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL RE CONSIDERED NONRESPONSIVE.
RFP No. 20-060 Subsurface Utility Engineering Services tiw✓w.cbelow.com Page 10
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''- SUBSURFACE IMAGING
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
FA�'I•i01 4F3ki11�143:I:411FM
C Below is proactive about budget and schedule control. We propose to provide Utility
Locating, Ground Penetrating Radar and Mapping services in accordance with the attached
estimated hourly breakdown. All of the services mentioned in this proposal will be provided by
an experienced C Below technician.
While we do not control the project schedule, C Below can assure the City that our personnel
hours can be flexible and our Locating and Mapping services will not hinderthe project schedule.
In order to provide the best quality service, all projects are managed by a dedicated account
team. A Business Development Manager (BDM) is assigned to all accounts to provide
estimates, project budget monitoring, and additional client support. A Project Manager (PM)
is also assigned to each project to direct field personnel and sure completeness/accuracy of
all the work. The PM collects all pertinent reports, as-builts and any other existing documents
for our field personnel to use as part of their investigation. The PM also sets and monitors the
project schedule and assists in all progress and review of all deliverables.
C Below will provide a full service utility investigation to determine an accurate horizontal
location to top of the pipe/cable/conduit, and size of the pipe for all utilities within the City Limits
if needed. C Below will utilize several technologies prior to potholing services to help determine
the location of the lines prior to digging.
Utilizing locating equipment with Electromagnetic locators, GPR, etc has proved to be a cost
effective strategy that can save our client time and money on every project. Locating the
underground lines ensure the accuracy when potholing, and can eliminate " Dry Holes." Which
is an area where the potholing contractor began digging and was unable to find the utility.
At the completion of the locating investigation and added our findings to a CAD drawing, C
below will deploy our Vacuum Excavation trucks to begin Potholing.
Vacuum Excavation or Potholing is the practice to expose an underground utility for the purpose
of identifying it positive horizontal and vertical location. You can also identify the material and
utility size. Based on soil conditions or the scope of the project, C Below will choose to use air
or water to create the pothole. Once the utility is exposed and documented the hole is filled and
an appropriate patch is put in- place, restoring the surface to the County Standards outlined
in the RFP. In the appendix is a Sample report of our CAD drawing and Pothole Reports for
reference.
RFP No. 20-060 Subsurface Utility Engineering Services
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Appendix
ATTACHMENT 5-1; NON -COLLUSION
NON -COLLUSION AFFIDAVIT
('Iltte23 United States Code Section I t2and
Public Contact Code Section 7106)
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
4X CERTIFICATIONS
To the CITY OF SANfA AN,A DEPAR-1'MEN'F OF Pt AIIAC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares
that the bid Is not made in the interest of, or an behalf of, any undisclosed person, partnership, company, association,
organization, w corporation; that the bid is Violas and not collusive or sham; that the BIDDER has not directly er
odimctly induced to solicited airy other BIDDRR to put in a false or sham bid, and has not directly or hldimedy
colluded, conspired, connived or agreed with any BIDDER. or anyone else to put in it sham bid, or that anyone shall
refrain from bidding; that the BIDDER has not In any manner, directly or indiroctly, sought by agreement,
communication. or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or io E. any
overhead, profit or cost element of the bid price, or of that of any other BIDDER, or to secure any adwntage against
the public body awarding the contract of anyone interested in the proposed contract; that all shipments contained in
the bid arc muc; and, (umber, that the R1DDF.R her not, directly or indirectly, submitted his or her bid (Rice or any
breakdown thereof, or the contains thereof, or divulged information or data relative thereto, or paid, and will not pay,
any fee to my contomtion, partnerhip, company association, organuattion, bid depository, or to any nremher or agent
thercoNa effectuate a uotlusn,v or sham bid.
Note: The above Nun -collusion Affidavit is pact of the Proposal. Signing this Proposat on the signature
portion thereof shall also constitute signature of this Non -collusion Affidavit BIDDERS are cautioned that
mnkinga false oerliBeaQon may subject the card Fier to criminal prosecution.
Signed
State ofCalifonda
County of�tan (hPfnea-drrap
lt'c-bed and &wore to (or affirmed) befam me on this Alin day of _ 2f X) by
L I proved to me on the basis of satisfactory eridenec to be the perms 1 whu apprarc l
Ixdbra m
LINGSEY ME SMIt
^ C6YY.�!!!10lS
a, aim
_ cow.rwr.rxaPw UI
'1tydtlL pith i -no. Notary Public Seal
City of Santa Ana RFP 20-060
Page A5-i
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SUBSURFACE IMAGING
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
4. CERTIFICATES
Appendix
ATTACHMENT 5-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
L No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee ofany federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of my federal contract, the making of my federal grant, the making
of my federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of my federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of tact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification Is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of -not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Finn
Signed and Printed Name:
Title CEO
Date
Chris Loera
City of Santa Ana RFP 20-060
Page A5-2
RFP No. 20-060 Subsurface Utility Engineering Services
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SUBSURFACE IMAGING
14280 Euclid Ave
Chino, CA 91710
1-888-90-BELOW
Certified SBE
4. CERTIFICATES
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204
Order 11246 of September 24, 1965, so that such provisions will be binding upon each
or purchase order as the administering agency may direct as means of enforcing suct
including sanctions for noncompliance; provided, however, that in the event the Consult
involved in, or is threatened with, litigation with a sub -consultant or vendor as a re
direction by the administering agency, the Consultant may request that the United Stat
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. I
amended,
No discrimination shall be made in the employment of persons upon public works beca
religious creed, color, national origin, ancestry, physical handicaps, mental condition, mari
sex of such persons, except as provided in Section 1420, and any consultant of public wo
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed: A.4.
Title: CEO
Firm: C Below, Inc.
Date: 5/13/2020
RFP No. 20-060 Subsurface Utility Engineering Services
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Appendix
ATTACHMENT
FEESCHEDULE
SUBSURFACE UTILITY ENGINEERING SERVICES
REP NO.: 20-060
Certification — I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Appendix: Attachment 1) and I
am familiar with the scope of work. I am familiar with all the existing conditions and limitation
that may affect work requests. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my
proposal.
Proposer Item Price — Pricing must be inclusive of all costs, including but not limited to, direct
and indirect costs for labor, overhead, incidental supplies, travel, mileage, fuel and taxes:
Fee Proposal:
In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured as follows:
The fee proposal shall include the firm's standard hourly fee schedule, and/or proiect fee
schedule where applicable and as outlined in this this documents. A list of all positions and
hourly rates required to perform the services described herein. A more detailed scope of
work will _be provided when/if a specific proiect or Task Order proposal is requested of a
consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as well
as Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the final
dates of submission.
4. All reports, proposals, or other data or materials, which are submitted, shall become the sole
property of the City of Santa Ana with the exception of the confidential Financial Capacity
information and fee proposals.
5. All products used or developed in the execution of any contract resulting from this request will
remain in the public domain at the completion of this project.
City of Santa Ana RFP 20-060
Page A2-1
25D-97
6. The City has an affirmative action program. The purpose of the affirmative action program is
to encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination
by Contractors" for each firm on their team.
The undersigned bidder agrees to furnish all labor, tools, material and supplies, and to sustain all
expense incurred in doing the work for the items included herein and in accordance with the
contract documents and engineering plans provided by the City.
This schedule is used for comparison purposes only. All quantities are estimated and the City
reserves the right to increase, reduce, or eliminate the contract quantities in any amount.
Underground Utility Locating and Potholing,
Local Streets
I"fEM #
BID ITEM
QUANTITY
(Each)
UNIT
PRICE
TOTAL
l ,
Depth from 0' - 3'
400
$ 729
$ 291,600.00
2.
Depth from >!Y - 6'
200
$ 734
$ 146,800.00
3.
Depth from > 6'
100
$ 787
$ 78,700.00
Arterial Streets
ITEM #
BID ITEM
QUANTITY
(Each)
UNIT
PRICE
TOTAL
1.
Depth from 0' - 3'
400
$ 729
$ 291,600.00
2.
Depth from >!Y - 6'
200
$ 734
$ 146,800.00
3.
Depth from > 6'
100
$ 787
$ 78,700.00
ITEM #
BID ITEM
QUANTITY
UNIT
TOTAL
(LF)
PRICE
Utility locating/designation/marking
including all subsurface location services
1,
required for underground utilities
20,000
$ 2,715.00
$ 54,300.00
City of Santa Ana RFP 20-060
Page A2-2
25D-98
The proposer shall complete and submit a total markup schedule. This schedule will be used for
comparison purposes only.
COMPANY NAME
TITLE
BILLING RATE
Project Manager/Coordinator
$
95.00
Professional Surveyor- California
$
215.00
Traffic Control- Setup man
$
950.00
Truck/Machine- Operator
$
NIA
Pothole- Utility Serviceman
$
215.00
Traffic Control -Flagman
$ 110.00
Utility Locator- Technician
$
180.00
CADD Technician
$
95.00
City of Santa Ana RFP 20-060
Page A2-3
25D-99